COMBINED_SYNOPSIS_W81XWH-19-R-0063.pdf

COMBINED SYNOPSIS/SOLICITATION INSTRUCTIONS

1. ISSUE Date: 31 May 2019 2. CLOSE Date: 01 July 2019 10:00 AM EST

3. Contracting Activity: U.S. Army Medical Research Acquisition Activity (USAMRAA) located at

820 Chandler Street, Fort Detrick, MD 21702

4. Requiring Activity: U.S. Army Medical Materiel Development Activity (USAMMDA), Medical

Support Systems and Evacuation Project Management Office (MSSE PMO), located at 1430 Veterans

Drive, Fort Detrick, MD 21702-5009

5. Subject: The U.S. Army Medical Materiel Development Activity (USAMMDA) has a requirement for Heat Injury Prevention System (HIPS)

6. Solicitation Number: W81XWH-19-R-0063

7. Description of Requirement: The U.S. Army Medical Materiel Development Activity

(USAMMDA) has a requirement for Heat Injury Prevention System (HIPS). The Health Readiness and

Performance System (HRAPS) is an overarching program that inserts open-architected, wearable physiological, cognitive and psychological monitoring technologies into existing programs of record for use in operations and training. The HRAPS program is responsible for developing, validating and transitioning Government off-the-shelf (GOTS)/Commercial off-the-shelf (COTS) sensor(s), algorithms and suggested leader actions to programs of record in an incremental, phased approach. The final goal of this effort is to procure up to 2,000 HIPS, which are government developed non-medical physiological monitoring systems, consisting of a chest strap and electronics module (referred to as a 'Puck"), and 80 docking stations (1 docking station per 25 pucks). These systems will be used to collect physiologic data and monitor trainees with the 75th Ranger Regiment at Fort Benning, GA, and the Sapper Leader Course at Fort Leonard Wood, MO, to mitigate heat injury.

7.1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested as a written solicitation will not be issued.

7.2. This combined synopsis/solicitation is full and open competition and issued as a Request for

Proposal (RFP) for Heat Injury Prevention System (HIPS).

7.3. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2019-01; 20 December 2018.

7.4. This acquisition is brand name or equal. The North American Industry Classification System

(NAICS) code is 541714 Research and Development in Biotechnology (except Nanobiotechnology) with a size standard of 1,000 employees.

7.5. Contract award will be made on a best value basis using “Lowest Price, Technically Acceptable

(LPTA)” approach.

7.6. The Contract Line Items Number (CLINs) and item, quantities units of measure, and description are identified under the Supplier/Services Section of the attached RFP.

7.7. Delivery for Contract Line Item Numbers (CLINs) 0001, 0003, and 0005 is 18 September 2019 with shipping Free On Board (FOB) Destination IAW FAR 52.247-34.

7.8. FAR provision 52.212-1 Instruction to Offerors – Commercial Items including the Addendum “m” applies to this acquisition and the attached RFP.

7.9. FAR provision 52.212-2 Evaluation – Commercial Items applies to this acquisition including the

Addendum contacted in the RFP.

7.10. Offerors responding to this combined synopsis/solicitation shall include a completed copy of the provision at 52.212-3 Offeror Representations and Certifications-Commercial Items with its proposal.

7.11. FAR Clause 52.212-4 Contract Terms and Conditions – Commercial Items applies to this acquisition. Additional contract requirements and terms and conditions are identified in the attached RFP.

7.12. FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statue or Executive

Order – Commercial Items, applies to this acquisition. See the clause for additional FAR clauses cited and market which are applicable to this acquisition.

8. Point-of-Contact: The point-of -contact (POC) for this acquisition is Ms. Maribel C. Fratina;

maribel.c.fratina.civ@mail.mil. No phone calls will be accepted.

9. Instructions for the Preparation and Submission of Proposals

9.1. Proposals shall be prepared in accordance with this solicitation and FAR provision 52.212-1

Instructions to Offeror-Commercial Items including the Addendum which is included with the attached

RFP.

9.2. All proposals shall be evaluated in accordance with the evaluation criteria identified in the

Addendum to FAR 52.212-2 Evaluation-Commercial Items included with the attached RFP.

9.3. The Government reserves the right to reject any or all proposals, and to award no contract at all, depending on the quality of the proposals (s) submitted and the availability of funds.

9.4. Questions: Questions shall be submitted via e-mail to Ms. Maribel C. Fratina;

maribel.c.fratina.civ@mail.mil no later than 10 June 2019 at 10:00 AM EST. Questions received after this date will not be accepted. An Amendment to this RFP will be posted on FedBizOpps (FBO) with responses to the questions received.

9.5. Proposals: Proposal response to this RFP are due via e-mail no later than 01 July 2019 at 10:00 AM

EST to Ms. Maribel C. Fratina; maribel.c.fratina.civ@mail.mil.

9.6. The Offeror shall agree to honor proposed prices for 60 calendar days from the due date for receipt of proposals.

mailto:maribel.c.fratina.civ@mail.mil

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 300 Each HIPS Chest Straps

FFP

HIPS chest straps

FOB: Destination

PSC CD: AN15

NET AMT

0002 1 Job HIPS Chest Straps Services

0003 300 Each HIPS Pucks

0004 1 Job HIPS Pucks Services

0005 12 Each Docking Stations

Docking Stations

0006 1 Job Docking Station Services

0007 100 Each Shoulder Strap

0008 1 Job Shoulder Strap Services

FFP

0009 1 Each

CMR

FFP

The Contractor shall report ALL Contractor labor hours (including subcontractor labor) required for performance of services provided under this contract for the

U.S. Army Medical Materiel Development Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013.

The four Service-specific CMRA systems have been merged into one combined application. All user accounts and system data were transferred to the new consolidated Enterprise Contractor Manpower Reporting Application (ECMRA) at www.ecmra.mil.

Contractors may direct questions to the new ECMRA Support Desk at dod.ecmra.support.desk@mail.mil or obtain detailed instructions from the CMR

Contractor Manpower Reporting User Guide available on the new eCMRA website www.ecmra.mil.

The Order Data tab on the CMRA Contractor Data Entry website will ask for the

“Requiring Activity Unit Identification Code” (UIC). The Unit Identification

Code (UIC) of the Requiring Activity that would be performing the mission if not for the contractor. This is not necessarily the Contracting Office, Contracting

Administrative Office, or Funding Source. The UIC is not the same as the

Department of Defense Activity Address Code (DODAAC).

The UIC of the Requiring Activity for this Call Order is W4QFAA.

1001 500 Each OPTION HIPS Chest Straps

1002 1 Job OPTION HIPS Chest Straps Services

FFP

1003 500 Each OPTION HIPS Pucks

1004 1 Job OPTION HIPS Pucks Services

FFP

1005 20 Each OPTION Docking Stations

1006 1 Job OPTION Docking Station Services

FFP

2001 500 Each OPTION HIPS Chest Straps

2002 1 Job OPTION HIPS Chest Straps Services

FFP

2003 500 Each OPTION HIPS Pucks

2004 1 Job OPTION HIPS Pucks Services

FFP

2005 20 Each OPTION Docking Stations

2006 1 Job OPTION Docking Station Services

FFP

3001 700 Each OPTION HIPS Chest Straps

3002 1 Job OPTION HIPS Chest Straps Services

FFP

3003 700 Each OPTION HIPS Pucks

3004 1 Job OPTION HIPS Pucks Services

FFP

3005 28 Each OPTION Docking Stations

3006 1 Job OPTION Docking Station Services

FFP

PERFORMANCE WORK STATEMENT (PWS)

U.S. Army Medical Materiel Development Activity (USAMMDA)

Medical Support Systems and Evacuation Project Management Office (MSSE PMO)

TITLE: HEAT INJURY PREVENTION SYSTEM (HIPS) PROCUREMENT

1. INTRODUCTION/SCOPE: The Health Readiness and Performance System (HRAPS) is an overarching program that inserts open-architected, wearable physiological, cognitive and psychological monitoring technologies into existing programs of record for use in operations and training. The HRAPS program is responsible for developing, validating and transitioning Government off-the-shelf (GOTS)/Commercial off-the-shelf (COTS) sensor(s), algorithms and suggested leader actions to programs of record in an incremental, phased approach.

The final goal of this effort is to procure up to 2,000 HIPS, which are government developed non-medical physiological monitoring systems, consisting of a chest strap and electronics module (referred to as a 'Puck"), and 80 docking stations (1 docking station per 25 pucks). These systems will be used to collect physiologic data and monitor trainees with the 75th Ranger Regiment at Fort Benning, GA and the Sapper Leader Course at Fort Leonard

Wood, MO to mitigate heat injury.

2. BACKGROUND: HIPS were originally prototyped by the Massachusetts Institute of Technology Lincoln

Laboratory (MIT LL) for use in the operational theater. Odic Incorporated located at 37 Macarthur Avenue, Ayer, MA 01434-4443, productized the prototype, hardening it for operational use. Eventually, the need for these systems in training became apparent after they were used successfully at Fort Benning to collect data from trainees.

However, after gathering feedback, and making upgrades to make it usable to training organizations, an upgraded system has been created.

3. OBJECTIVE: The objective is to initially purchase 300 HIPS and 12 docking stations for testing and integration into a government-owned networking platform. Based on successful test results, the remaining 1,700 HIPS and 68 docking stations shall be purchased with a staggered delivery schedule.

4. GENERAL INFORMATION:

4.1. Period of Performance: One (1) Base Year (12 months).

4.2. Place of Performance: The work to be performed under this contract shall be performed at the Contractor’s facility.

4.3. Type of Contract: The Government will award a Firm-Fixed Price contract.

4.4. Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the

Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the

Contracting Officer (KO) and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

5. PERFORMANCE OBJECTIVES AND STANDARDS: The Contractor shall provide HIPS straps and pucks as well as the associated docking stations that meet requirements outlined in the HIPS Minimum Essential

Characteristics (MECs) contained in this Request for Proposal (RFP).

5.1. Delivery: The Contractor shall provide the HIPS straps and pucks as well as the associated docking stations as detailed in the Deliverables section 6 below.

5.2. Testing: The Government or designated representative shall test a random selection of 5% of deliverables to the applicable standards which are specified in the MECs. Testing shall be completed within 30 days of delivery. If defects are found, the Contractor shall make every attempt to correct the defects in all current and future deliverables. Final acceptance of deliverables shall be contingent upon passing all requirements specified in the

MECs.

5.3. Warranty: The Contractor shall provide a warranty of one (1) year from final acceptance of each deliverable.

5.4. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army

(Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including sub-Contractor manpower) required for performance of this contract.

The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the COR; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-

Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9)

Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the

Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work

(specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language;

and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. The Contractor shall prove CMR submission verification.

6. DELIVERABLES:

6.1. Delivery Address: All deliverables shall be submitted to the COR designated in the COR appointment letter.

6.2. Shipping: The Contractor shall use the US Postal Service standard delivery for delivery of materials, equipment, or required hardcopy documents. The COR must approve all exceptions to this requirement.

6.3. Government Acceptance Period: Final acceptance of deliverables Contract Line Item Number (s) (CLINs)

0001 through 0009 shall be contingent upon passing all requirements specified in the MECs. Final acceptance of

Optional deliverables Option 1, Option 2, and Option 3 shall be upon inspection after delivery.

Deliverable and

Title

PWS

Reference

Deliver to Initial Due Date Subsequent Format

CLIN 0001

300 HIPS Chest

Straps

5.1 COR 90 days after

contract award

CLIN 0002

300 HIPS Chest

Straps Services

CLIN 0003

300 HIPS Pucks

CLIN 0004

300 HIPS Pucks

Services

CLIN 0005

12 HIPS Docking

Stations

CLIN 0006

12 HIPS Docking

Stations Services

CLIN 0007

100 Shoulder

Straps

MEC 3.13 COR 90 days after option exercised

CLIN 0008

100 Shoulder

Straps Services

MEC 3.13 COR 90 days after

CLIN 0009

CMR

5.4 COR End of Period-of

Performance

CLIN 1001

Option 1 - 500

HIPS Chest Straps

CLIN 1002

HIPS Chest Straps

Services

CLIN 1003

HIPS Pucks

CLIN 1004

HIPS Pucks

Services

CLIN 1005

Option 1 - 20 HIPS

Docking Stations

CLIN 1006

Option 1 - 20 HIPS

Docking Stations

Services

CLIN 2001

Option 2 - 500

HIPS Chest Straps

CLIN 2002

HIPS Chest Strap

Services

Deliverable and

Title

PWS

Reference

Deliver to Initial Due Date Subsequent Format

CLIN 2003

Option 2 - 500

HIPS Pucks

CLIN 2004

HIPS Pucks

Services

CLIN 2005

Option 2 - 20 HIPS

Docking Stations

CLIN 2006

Option 2 - 20 HIPS

Docking Stations

Services

CLIN 3001

Option 3 - 700

HIPS Chest Straps

CLIN 3002

HIPS Chest Straps

Services

CLIN 3003

HIPS Pucks

CLIN 3004

HIPS Pucks

Services

CLIN 3005

Option 3 - 28 HIPS

Docking Stations

CLIN 3006

Option 3 - 28 HIPS

Docking Stations

Services

All deliveries should be coordinated by direction of the COR.

7. APPLICABLE DOCUMENTS: The Contractor must abide by all applicable regulations, publications, manuals and local policies and procedures.

8. SPECIAL REQUIREMENTS/CONSTRAINTS:

8.1. Organizational Conflict of Interest (OCI): Contractor and sub-Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The

Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

8.2. Contractor Furnished Items and Responsibilities: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to produce the HIPS straps and pucks as well as the associated docking stations that meet requirements outlined in the HIPS Minimum Essential Characteristics (MECs). The Contractor shall perform to the standards in this contract.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Contract Number:

Contract Description: The Government has a requirement for The Health Readiness and Performance System

(HRAPS) is an overarching program that inserts open-architected, wearable physiological, cognitive and psychological monitoring technologies into existing programs of record for use in operations and training. The

HRAPS program is responsible for developing, validating and transitioning Government off-the-shelf

(GOTS)/Commercial off-the-shelf (COTS) sensor(s), algorithms and suggested leader actions to programs of record in an incremental, phased approach.

Contractor’s name: (hereafter referred to as the contractor).

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring.

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the

QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the

Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: Ayi J. Ayayi

Organization or Agency: U.S. Army Medical Research Acquisition Activity (USAMRAA)

Telephone: 301-619-4018

Email: ayi.j.ayayi.civ@mail.mil

b. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: Alan L. Harner

Organization or Agency: U.S. Army Medical Materiel Development Activity (USAMMDA)

Telephone: 301-619-7860

Email: alan.l.harner.civ@mail.mil

c. Other Key Government Personnel

Title:

Telephone:

Email:

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Program Manager and Task Manager for this contract.

a. Senior Contractor Personnel -

b. Senior Contractor Personnel -

c. Other Contractor Personnel -

d. Other Contractor Personnel -

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, shown below, includes performance standards. The

Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

5. QUALITY ASSURANCE:

5.1. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract IAW with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and the minimum acceptable defect rate (s).

5.2. Performance Requirements Summary:

PWS

Task

Reference

Deliverable

Indicator

Standard

Acceptable

Quality Level

Method of

Surveillance

Incentive

5.1 CLIN 0001

300 HIPS

Chest Straps

Delivered on schedule

Meets specifications in MEC

Passes detailed test procedure against standards in the MEC

5% random testing of all specifications in

MEC, 100%

inspection

Potential to award options, past performance rating

5.1 CLIN 0003

300 HIPS

Pucks

Delivered on schedule

Meets specifications in MEC

Passes detailed test procedure against standards in the MEC

5% random testing of all specifications in

MEC, 100%

inspection

Potential to award options, past performance rating

5.1 CLIN 0005

12 HIPS

Docking

Stations

Delivered on schedule

Meets specifications in MEC

Passes detailed test procedure against standards in the MEC

5% random testing of all specifications in

MEC, 100%

inspection

Potential to award options, past performance rating

MEC 3.13 CLIN 0007

Option 3-

Shoulder

Straps

Delivered on schedule

Meets specifications in MEC

Passes operational test

100% inspection

Past performance rating

5.4 CLIN 0009

CMR

Delivered on schedule

Meets RFP specifications

Delivered on schedule

100% inspection

Past performance rating

5.1 CLIN 1001

Option 1 -

500 HIPS

Chest Straps

Delivered on schedule

Meets specifications in MEC

Passes operational test

100% inspection

Past performance rating

5.1 CLIN 1003

Option 1 -

500 HIPS

Pucks

Delivered on schedule

Meets specifications in MEC

Passes operational test

100% inspection

Past performance rating

5.1 CLIN 1005

Option 1 -

20 HIPS

Docking

Stations

Delivered on schedule

Meets specifications in MEC

Passes operational test

100% inspection

Past performance rating

5.1 CLIN 2001

Option 2 -

500 HIPS

Chest Straps

Delivered on schedule

Meets specifications in MEC

Passes operational test

100% inspection

Past performance rating

5.1 CLIN 2003

Option 2 -

500 HIPS

Pucks

Delivered on schedule

Meets specifications in MEC

Passes operational test

100% inspection

Past performance rating

PWS

Task

Reference

Deliverable

Indicator

Standard

Acceptable

Quality Level

Method of

Surveillance

Incentive

5.1 CLIN 2005

Option 2 -

20 HIPS

Docking

Stations

Delivered on schedule

Meets specifications in MEC

Passes operational test

100% inspection

Past performance rating

5.1 CLIN 3001

Option 3 -

700 HIPS

Chest Straps

Delivered on schedule

Meets specifications in MEC

Passes operational test

100% inspection

Past performance rating

5.1 CLIN 3003

Option 3 -

700 HIPS

Pucks

Delivered on schedule

Meets specifications in MEC

Passes operational test

100% inspection

Past performance rating

5.1 CLIN 3005

Option 3 -

28 HIPS

Docking

Stations

Delivered on schedule

Meets specifications in MEC

Passes operational test

100% inspection

Past performance rating

6. INCENTIVES.

The Government shall use positive performance reporting incentives. Incentives shall be based on exceeding, meeting, or not meeting performance standards.

7. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

a. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)

b. 100% INSPECTION. (Evaluates all outputs. Most applicable to small quantity, but highly important services.

May be used where there are written deliverables and stringent requirements such as tasks required by law, safety, or security.)

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

8. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the

Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

9. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE.

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract

Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

10. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the COR shall take periodic measurements, monthly as specified in the AQL column of the Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of measurement is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor on as needed basis on monthly status reports to assess performance and shall provide a written assessment

PERFORMANCE REPORT (PR)

1. CONTRACT NUMBER: <insert number>

2. Prepared by: (Name of COR) <insert name>

3. Date and time of observation:

4. Observation:

<Examples of items to include in a report are:

- Method of surveillance.

- How frequently you conducted surveillance.

- Surveillance results.

- Number of observations.>

Prepared by: <Enter COR’s name>

Signature – Contracting Officer’s Representative Date

CONTRACT DISCREPANCY REPORT (CDR):

<This report is to be completed by the COR if a performance issue arises>

1. Contract Number: <insert number>

2. TO: (Program Manager or on-site representative) <insert name>

3. FROM: (Name of COR) <insert name>

4. Date and time observed discrepancy:

5. DISCREPANCY OR PROBLEM:

<Describe in detail. Identify any attachments.>

6. Corrective action plan:

A written corrective action plan < is / is not > required.

< If a written corrective action plan is required include the following. > The written Corrective Action Plan will be provided to the undersigned not later than < 10 days after receipt of this CDR. >

Prepared by: <insert name>

Signature – Contracting Officer’s Representative (COR) Date

Received by:

Signature - Program Manager or on-site representative Date

Past Performance Evaluation - Questionnaire Form

Contractor: _________________________ Contract No.: _______________________________________

Subcontract No. (if applicable): _________________________

POC: ______________________________ Title: _____________________________________________

(Name)

(e.g. CEO, Manager, etc.,)

(Agency, Telephone No., E-mail Address & Fax Number)

The following questions pertain to the contractor's record of past (within the past three years) and current performance. The information that you provide will be used in awarding of a federal contract. Therefore, it is important that our information be as factual and accurate as possible. Please provide examples and/or explanations

(use additional pages if necessary). The following adjectival ratings shall be used in your response.

Outstanding: Performance meets contractual requirements and exceeds many requirements that benefit the end user. Work was accomplished with few, if any, minor problems for which corrective actions taken by the contractor were highly effective.

Good: Performance meets contractual requirements and exceeds some requirements that benefit the end user.

Work was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Acceptable: Performance meets contractual requirements. Work was accomplished with some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal: Performance does not meet some contractual requirements. Serious problems with contractor performance were experienced for which the contractor has either not yet identified corrective actions or the corrective actions taken appear only marginally effective.

Unacceptable: Performance does not meet most contractual requirements. Serious problems with contractor performance were experienced for which the corrective actions were ineffective.

PART I. (To be completed by the Offeror)

A. CONTRACT IDENTIFICATION

Contractor/Company Name/Division:

Address:

Program Identification/Title:

Contract Number:

Contract Type:

Prime Contractor Name (if different from the contractor name cited above):

Contract Award Date:

Forecasted or Actual Contract Completion Date:

Nature of the Contractual Effort or Items Purchased:

B. IDENTIFICATION OF OFFEROR'S REPRESENTATIVE

Name:

Date:

Telephone Number:

E-mail Address:

PART II. EVALUATION (To be completed by Point of Contact - Respondent)

A. Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship

Outstanding (Explanation must be provided in Comments field below)

Good

Acceptable

Marginal (Explanation must be provided in Comments field below)

Unsatisfactory (Explanation must be provided in Comments field below)

Comments:

B. Effectiveness of Management (to include use and control of subcontractors)

Acceptable

C. Timeliness of Performance for Services and Product Deliverables

Acceptable

D. Effectiveness in Forecasting and Controlling Estimated Costs (Use this Question on Cost Reimbursement

Type Contracts Only

Acceptable

E. Commitment to Customer Satisfaction and Business-like Concern for its Customers' Interest

Acceptable

F. General Comments. Provide any other relevant performance information.

G. Other Information Sources. Please provide the following information:

Are you aware of other relevant past efforts by this company?

If yes, please provide the name and telephone number of a point of contact:

H. Respondent Identification. Please provide the following information:

Organization:

Name:

Title:

Date:

Telephone Number:

E-mail Address:

PART III. RETURN INFORMATION

Please return this completed Questionnaire via e-mail to the Contract Specialist, Ms. Maribel C. Fratina via e-mail at maribel.c.fratina.civ@mail.mil.

Thank you for your assistance.

AYI J. AYAYI

Contracting Officer

MINIMUM ESSENTIAL CHARACTERISTICS (MECs)

Title: HEAT INJURY PREVENTION SYSTEM (HIPS) PROCUREMENT

Requiring Activity/Agency Name: U.S. Army Medical Materiel Development Activity (USAMMDA), Medical

Support Systems and Evacuation Project Management Office (MSSE PMO)

Program Name: Health Readiness and Performance System (HRAPS)

1. PURPOSE

The USAMMDA MSSE PMO requires HIPS pucks/straps and associated docking stations in order to carry out our mission essential work. The HIPS pucks/straps and associated docking stations must meet all of the following requirements.

REQUIREMENTS/ SPECIFICATIONS

1. Common System Components

1 Shall include a wearable system consisting of sensor/communications puck and commercial chest strap (Threshold)

2 Shall include a docking station for charging, configuring, and uploading data from wearable systems in a 25 (Threshold) / 50 (Objective) to 1 puck/charging station ratio (Threshold)

2. Communications

1 [Puck] Shall be able to communicate using via Bluetooth Low Energy (BLE) (Threshold)

2 [Puck] Shall transmit heart rate, skin temperature, calculated heat strain index (HSI), and estimated core temperature using message formats defined in Government-owned Messaging spec

(Threshold)

3 [Puck] Shall transmit data messages within the BLE advertising message when communicating over

BLE (Threshold)

4 [Puck] Shall be able to optionally pair puck to an End User Device (EUD) when communicating over BLE (Threshold)

5 [Docking station] Shall send and receive OBAN Configuration messages under serial-over-USB to the puck, consistent with the OBAN Messaging Specification (Threshold)

6 [Puck] Shall send the estimate of its remaining battery life as part of the Sensor data message

(Objective)

3. Sensing and Puck Design

1 [Puck] Shall include heart beat detector utilizing an electrical connection to the commercial strap electrodes, 3-axis accelerometer with 100 Hz sampling and dynamic range of ±8g, and skin temperature sampled every 15 sec accurate to within 0.3o C (Threshold) / 0.1o C (Objective) in the range of 30oC - 40oC in laboratory conditions at equilibrium temperature (Threshold)

2 [Puck] Shall compute heart rate to within ±3 bpm (with respect to a commercial heart rate monitor that operates on the same type of chest strap) (Threshold)

3 [Puck] Shall log heart rate, heat strain index (HSI), estimated core temperature (ECT), 3-axis accelerometry, skin temperature and associated timestamps for each, and debug data (level of debug data to be controlled by configuration setting) (Threshold)

4 [Puck] Shall be packaged so that its volume is < 35 cc, its weight is < 90 g, and is manufactured with medical grade plastics for biocompatibility (Threshold)

5 [Puck] Shall be designed for the manufacture of no less than 2,000 (Threshold) / 50,000 (Objective) units

6 [Puck] Shall be designed to operate for 3 years after date of purchase (Threshold)

7 [Puck] Shall be designed to operate to the extent of the operating temperature limits of the lithium polymer battery (Threshold)

8 [Puck] Shall interface with a docking station for charging, configuration management, time synchronization, and efficiently uploading data (Threshold)

9 [Puck] Shall be packaged so that it conforms to the body, with rounded corners and edges that result in minimal abrasion and pressure points (Threshold)

10 [Puck] Shall be packaged so that it is compatible with wearing body armor (Objective)

11 [Puck] Shall be packaged so that the device accurately records skin temperature. (Threshold)

12 [Puck and strap] Shall maintain placement and function during high levels of physical activity

(Threshold)

13 [Strap] Shall include an optional Contract Line Item Number (CLIN) to purchase a shoulder strap to prevent the chest strap from slipping down (Threshold)

14 [Puck] Shall preserve physical and physiologic fidelity under laboratory testing with respect to the quantities that they measure, for example minimizing or eliminating artifacts, distortion, railing, noise, or other confounding factors (Threshold)

15 [Puck] Shall meet IEC rating of IP 68 (protection from contact with harmful dust and protection from immersion in water with a depth of up to 1.5 meter for up to 30 minutes at physiological temperatures) (Threshold)

16 [Puck and strap] Shall have corrosion-resistant electrode contacts (Threshold)

17 [Puck] Shall pass a 1m drop test (Threshold)

18 [Puck] Shall meet the same safety requirements as does the Polar strap for protecting the user against electric shocks. The device shall satisfy the regulations in: Council Directive 93/42/EEC for

Medical Devices (MDD) and the Low Voltage Directive 73/23/EEC (LVD). In addition, the device should meet the safety aspects of IEC 60601-2-47, “Particular requirements for the basic safety and essential performance of ambulatory electrocardiographic systems,” specifically the sections on leakage. The devices are not required to be defibrillator proof. Testing for this requirement should be performed by a third party (Nationally Recognized Test Laboratory) (Threshold)

19 [Puck] Shall meet ESD (electrostatic discharge) immunity of ±6 kV in contact with the device, and air discharges up to ± 8 kV. Refer to IEC 60601-1 and IEC 60601-1-2 for specifics (Threshold)

20 [Puck] Shall operate at least 7 days without recharging in data collection mode (Threshold)

21 [Puck] Shall estimate its remaining battery life (Objective)

4. Docking and Configuration

1 [Puck] Shall be able to update puck firmware and OBAN BLE firmware without opening package

(Threshold)

2 [Puck] Shall be able to be placed in an off or sleep state without opening the package, either using an on/off switch that cannot be accidentally switched while wearing, or preferably with a sensor-based trigger as used by Polar and Garmin COTS monitors (Threshold)

3 [Puck] Shall support configuration processing as defined in the OBAN Messaging Specification:

allow device properties to be read and written, allow individual sensors to be addressed, receive and process OBAN Configuration messages using serial over USB (Threshold)

4 [Puck] Shall integrate Tunable Narrow Band (TNB) transceiver on the circuit board. (Threshold)

5 [Docking station] Shall be able to dock 25 (Threshold) / 50 (Objective) pucks

6 [Docking station] Shall allow puck charging, configuration management, time synchronization, uploading data, and upgrading firmware without opening puck package (Threshold)

7 [Docking station] Shall indicate battery charge status of each puck (e.g, by an LED or screen or message sent to configuration laptop) (Threshold)

8 [Docking station] Shall connect to a laptop via USB (Threshold)

9 [Docking station and pucks] Shall be designed to facilitate efficient use of space on supporting surfaces such as tables, desks, or shelves, for example by allowing pucks to be vertically inserted into a horizontally-oriented dock, or to be inserted horizontally or at a diagonal into a vertically-oriented dock (Objective)

10 [Docking station] Shall be designed to minimize the ratio of wall outlet plugs to docked pucks

(Objective)

11 [Docking station] Shall be packaged so that it meets IEC rating of IP 63 (protection from contact with harmful dust and protection against direct sprays of water when device is tilted at an angle of up to 60 degrees) (Objective)

12 [Docking station] Shall be packaged so that it passes a 1-meter drop test

5. Data logging

1 [Puck] Shall log sensor and debug data in addition to providing real-time updates (Threshold)

2 [Puck] Shall have storage capacity greater than capacity needed to record during entire battery life

(Threshold)

3 [Docking Station] Shall download the data recorded from all pucks in the docking station in not more than 60 minutes (Threshold)

6. Algorithm

1 [Puck] Shall compute estimated core temperature (Tc) using Government furnished Tc algorithm once per minute (Threshold)

2 [Puck] Shall compute Heat Strain Index (HSI) using Government furnished HSI algorithm once per minute (Threshold)

(End)

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 18-SEP-2019 300 USA MED MATERIEL DEV ACTIVITY

ALAN HARNER

1430 VETERANS DRIVE

FORT DETRICK MD 21702-9232

301-619-7860

W806YH

0002 18-SEP-2019 1 (SAME AS PREVIOUS LOCATION)

0003 18-SEP-2019 300 (SAME AS PREVIOUS LOCATION)

0004 18-SEP-2019 1 (SAME AS PREVIOUS LOCATION)

0005 18-SEP-2019 12 (SAME AS PREVIOUS LOCATION)

0006 TBD 1 (SAME AS PREVIOUS LOCATION)

0007 TBD 100 (SAME AS PREVIOUS LOCATION)

0008 TBD 1 (SAME AS PREVIOUS LOCATION)

0009 TBD 1 (SAME AS PREVIOUS LOCATION)

1001 TBD 500 (SAME AS PREVIOUS LOCATION)

1002 TBD 1 (SAME AS PREVIOUS LOCATION)

1003 TBD 500 (SAME AS PREVIOUS LOCATION)

1004 TBD 1 (SAME AS PREVIOUS LOCATION)

1005 TBD 20 (SAME AS PREVIOUS LOCATION)

1006 TBD 1 (SAME AS PREVIOUS LOCATION)

2001 TBD 500 (SAME AS PREVIOUS LOCATION)

2002 TBD 1 (SAME AS PREVIOUS LOCATION)

2003 TBD 500 (SAME AS PREVIOUS LOCATION)

2004 TBD 1 (SAME AS PREVIOUS LOCATION)

2005 TBD 20 (SAME AS PREVIOUS LOCATION)

2006 TBD 1 (SAME AS PREVIOUS LOCATION)

3001 TBD 700 (SAME AS PREVIOUS LOCATION)

3002 TBD 1 (SAME AS PREVIOUS LOCATION)

3003 TBD 700 (SAME AS PREVIOUS LOCATION)

3004 TBD 1 (SAME AS PREVIOUS LOCATION)

3005 TBD 28 (SAME AS PREVIOUS LOCATION)

3006 TBD 1 (SAME AS PREVIOUS LOCATION)

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

0006 Destination Government Destination Government

0007 Destination Government Destination Government

0008 Destination Government Destination Government

0009 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

1004 Destination Government Destination Government

1005 Destination Government Destination Government

1006 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

2004 Destination Government Destination Government

2005 Destination Government Destination Government

2006 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

3004 Destination Government Destination Government

3005 Destination Government Destination Government

3006 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements--

Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror JUL 2016

52.209-4 First Article Approval--Government Testing SEP 1989

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

OCT 2018

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.214-34 Submission Of Offers In The English Language APR 1991

52.214-35 Submission Of Offers In U.S. Currency APR 1991

52.215-20 Requirements for Certified Cost or Pricing Data or

Information Other Than Certified Cost or Pricing Data

OCT 2010

52.219-1 Alt I Small Business Program Representations (Sept 2015)

Alternate I

SEP 2015

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.227-3 Patent Indemnity APR 1984

52.227-11 Patent Rights--Ownership By The Contractor MAY 2014

52.232-1 Payments APR 1984

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.242-15 Stop-Work Order AUG 1989

52.243-1 Changes--Fixed Price AUG 1987

52.246-2 Inspection Of Supplies--Fixed Price AUG 1996

52.246-16 Responsibility For Supplies APR 1984

52.247-34 F.O.B. Destination NOV 1991

52.249-2 Termination For Convenience Of The Government (Fixed-

Price)

APR 2012

52.249-8 Default (Fixed-Price Supply & Service) APR 1984

52.253-1 Computer Generated Forms JAN 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense-

Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7000 Disclosure Of Information OCT 2016

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7006 Billing Instructions OCT 2005

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

OCT 2015

252.211-7008 Use of Government-Assigned Serial Numbers SEP 2010

252.215-7008 Only One Offer OCT 2013

252.219-7003 Alt I Small Business Subcontracting Plan (DoD Contracts)(DEC

2018) Alternate I

DEC 2018

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7000 Buy American--Balance Of Payments Program Certificate--

Basic (Nov 2014)

NOV 2014

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017

252.225-7021 Trade Agreements--Basic DEC 2017

252.225-7035 Buy American--Free Trade Agreement--Balance Of Payments

Program Certificate--Basic

NOV 2014

252.225-7048 Export-Controlled Items JUN 2013

252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business

Concerns

APR 2019

252.227-7038 Patent Rights--Ownership by the Contractor (Large Business) JUN…