W81XWH-18-R-0027.pdf

SEE ADDENDUM

(No Collect Calls)

W81XWH-18-R-0027 04-Apr-2018

b. TELEPHONE NUMBER

(301) 619 - 9201

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 04 May 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W81XWH

9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHAREW HAILU

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011131174

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W74MYF 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

WALTER REED

WALTER REED

503 ROBERT GRANT AVENUE, ROOM 2S04

SILVER SPRING, MD DC 20910

TEL: FAX:

FAX:

TEL:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000

NAICS:

541715

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF68

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W81XWH-18-R-0027

Section SF 1449 - CONTINUATION SHEET

CONTRACT CEILING

(a) All services to be ordered under this contract shall be set forth in each individual delivery/task orders. All delivery/task orders will be issued in accordance with the provisions Ordering 52.216-19, Order Limitation, and

52.216-22, Indefinite Quantity.

(b) (b) IDIQ Minimum Guarantee: The minimum guarantee for the contract is 1 Task Order.

(c) The anticipated maximum quantity for the award under this solicitation is 9,628 units per year or 48,140 units for the 5 year Period of Performance. The maximum quantity shall not be construed as an obligation of the Government or guaranteed tasking value.

ORDERING PERIOD

The Government may issue orders under this contract from the date of contract award through 60 months thereafter, if option periods are exercised. The period of performance for work efforts ordered under this contract shall be specified in each task order issued and shall not require performance beyond the 78th month; i.e., a task order issued on the last day of the ordering period may have up to an 18 month period of performance.

AVAILABLE AND ALLOTTED FUNDS

The Base Contract is not funded. Funds will be allotted on Task Orders written against this contract. Some orders under this contract may be incrementally funded pursuant to the Limitation of Government's Obligation clause

252.232-7007. If the order is incrementally funded, the FAR clause will be included on each order, as applicable.

SPECIAL CONTRACT REQUIREMENTS

1. TASK ORDER PERIOD OF PERFORMANCE

All task orders issued under this IDIQ during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the individual task order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that task order to the same extent as if the order were completed during the contract’s effective period.

2. TASK ORDER PROCEDURES:

2.1 All task orders issued under this contract shall abide by terms and conditions outlined within the base contract. Each task order shall contain the final negotiated terms and conditions regarding price, performance, delivery, and other relevant factors.

2.2. The Government will award Firm Fixed Price Task Orders under this contract. All costs associated with preparation, presentation, and/or discussion/negotiation of the Contractor’s order proposal shall not be directly charged to this contract or any order placed under this contract. The Contractor is responsible for determining the most appropriate method for recovering such costs based on its standard accounting practices.

2.3 Competition: Not Applicable this is a single award IDIQ contract.

The Task Order/Delivery Order Request For Proposal (TORFP): The TORFP will identify the specific task or group of tasks denoted in PWS of the Contract to be performed by the Contractor.

2.4. Contractor Proposals. Offeror submitting task order proposals shall submit the proposal in two parts – a technical proposal and a cost/price proposal. Both proposals must be submitted in Microsoft Office Word and Excel and/or Adobe Acrobat (.pdf) formats to the contract specialist assigned to the requirement as identified in the solicitation issued for individual requirement.

2.5 Technical Proposal. Specific requirements for submission of technical proposals will be described in the solicitation issued for individual requirements.

2.6 Cost/Price Proposal. Specific requirements for submission of cost/price proposals will be described in the solicitation issued for individual requirements.

2.7 Contract Points of Contact:

2.71.1 Contracting Officer:

USA Medical Research Acquisition Activity

ATTN: Ms. Jennifer Jackson

820 Chandler Street

Fort Detrick, MD 21702-5014

Phone: 301-619-2054

Fax: 301-619-7845

Email: jennifer.jackson1@us.army.mil

2.7.2. Contract Specialist:

USA Medical Research Acquisition Activity

ATTN: Mr. Sharew Hailu

820 Chandler Street

Fort Detrick, MD 21702-5014

Phone: 301-619-9201

Fax: 301-619-7845

Email: sharew.hailu.civ@mail.mil

2.7.3. Ombudsman:

TBD

2.7.4. Contracting Officer’s Representative:

TBD

2.8. Authorized Users:

The USAMRAA Contracting Officer and Government Purchase Card (GPC) Ordering Officers will be the only authorized users under this IDIQ. The position titles of the designated GPC Ordering Officers will be provided at the time of contract award. Orders by other individuals will not be honored without prior written approval from the USAMRAA Contracting Officer.

The following offices are hereby authorized to place orders under this IDIQ:

U.S. Army Medical Research Acquisition Activity (USAMRAA)

Walter Reed Army Institute of Research (WRAIR)

2.9 Individuals Authorized to Purchase utilizing a Government Purchase Card (GPC) up to $25,000.00:

mailto:jennifer.jackson1@us.army.mil

Point of Contact TBD at time of Award

Walter Reed Army Institute of Research (WRAIR)

503 Robert Grant Avenue

Silver Spring, MD 20910

3. Task Orders: The Contracting Officer will order against the contract through issuance of Task Orders via a DD Form SF1449 signed by the Contracting Officer. Task Orders will be executed in writing by the

Contracting Officer and transmitted either via facsimile or electronically via e-mail. The contractor shall acknowledge receipt via e-mail. Note that in the event of a GPC Order, the Contractor will be contacted directly by the Authorized GPC Ordering Officer.

4. Each Order will contain at a minimum the following information:

a. The date of order

b. Contract number and order number

c. Description of the requirement

d. Pricing Information

e. The anticipated period of performance/ delivery date

f. Accounting and appropriations data

g. Payment office address

h. Invoicing and acceptance instructions

i. Any other pertinent data

5. GPC TASK ORDER REPORTS

Offeror shall provide monthly purchasing information to the COR and the contracting officer detailing products ordered by:

a. Order number and GPC OrderingOfficer

b. Services Provided and catalog number (if applicable)

c. Services ordered per month and total dollar

d. Cumulative total of all orders

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 9,628 Job Histological Services

FFP

Histological services required services in accordance with section 5.0 of the

Performance Work Statement.

FOB: Destination

PSC CD: R499

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 1 Each

CMR

FFP

Contractor Manpower Reporting

FOB: Destination

PURCHASE REQUEST NUMBER: 0011131174

UNIT UNIT PRICE MAX AMOUNT

1001 9,628 Job OPTION Histological Services

FFP

Histological services required services in accordance with section 5.0 of the

Performance Work Statement.

UNIT UNIT PRICE MAX AMOUNT

1002 1 Each

OPTION CMR

FFP

Contractor Manpower Reporting

UNIT UNIT PRICE MAX AMOUNT

2001 9,628 Job OPTION Histological Services

FFP

Histological services required services in accordance with section 5.0 of the

Performance Work Statement.

UNIT UNIT PRICE MAX AMOUNT

2002 1 Each

OPTION CMR

FFP

Contractor Manpower Reporting

UNIT UNIT PRICE MAX AMOUNT

3001 9,628 Job OPTION Histological Services

FFP

Histological services required services in accordance with section 5.0 of the

Performance Work Statement.

UNIT UNIT PRICE MAX AMOUNT

3002 1 Each

OPTION CMR

FFP

Contractor Manpower Reporting

UNIT UNIT PRICE MAX AMOUNT

4001 9,628 Job OPTION Histological Services

FFP

Histological services required services in accordance with section 5.0 of the

Performance Work Statement.

UNIT UNIT PRICE MAX AMOUNT

4002 1 Each

OPTION CMR

FFP

Contractor Manpower Reporting

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 29-MAY-2018 TO

28-MAY-2019

N/A WALTER REED

WALTER REED

503 ROBERT GRANT AVENUE, ROOM

2S04

SILVER SPRING, MD DC 20910

W74MYF

0002 POP 29-MAY-2018 TO

28-MAY-2019

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 29-MAY-2019 TO

28-MAY-2020

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 29-MAY-2019 TO

28-MAY-2020

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 29-MAY-2020 TO

28-MAY-2021

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 29-MAY-2020 TO

28-MAY-2021

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 29-MAY-2021 TO

28-MAY-2022

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 29-MAY-2021 TO

28-MAY-2022

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 29-MAY-2022 TO

28-MAY-2023

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 29-MAY-2022 TO

28-MAY-2023

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-5 Covenant Against Contingent Fees MAY 2014

52.203-7 Anti-Kickback Procedures MAY 2014

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements--

Representation

JAN 2017

52.204-7 System for Award Management OCT 2016

52.204-13 System for Award Management Maintenance OCT 2016

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.204-22 Alternative Line Item Proposal JAN 2017

52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under and Federal Law

FEB 2016

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.222-22 Previous Contracts And Compliance Reports FEB 1999

52.222-25 Affirmative Action Compliance APR 1984

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.232-1 Payments APR 1984

52.232-8 Discounts For Prompt Payment FEB 2002

52.232-11 Extras APR 1984

52.232-22 Limitation Of Funds APR 1984

52.232-23 Assignment Of Claims MAY 2014

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.242-15 Stop-Work Order AUG 1989

52.244-6 Subcontracts for Commercial Items NOV 2017

52.253-1 Computer Generated Forms JAN 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015

252.223-7001 Hazard Warning Labels DEC 1991

252.225-7001 Buy American And Balance Of Payments Program-- Basic

(Dec 2016)

DEC 2016

252.225-7012 Preference For Certain Domestic Commodities DEC 2016

252.225-7048 Export-Controlled Items JUN 2013

252.225-7050 Disclosure of Ownership or Control by the Government of a

Country that is a State Sponsor of Terrorism

OCT 2015

252.227-7000 Non-estoppel OCT 1966

252.227-7015 Technical Data--Commercial Items FEB 2014

252.227-7037 Validation of Restrictive Markings on Technical Data SEP 2016

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7007 Limitation Of Government's Obligation APR 2014

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm); (ii) Phoning the DoDSSP

Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215)

697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this

Solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the

Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered

Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM to 52.212-1 – INSTRUCTIONS TO OFFERORS

Instructions:

i. POINT OF CONTACT (POC): Due to the difficulties in receipt of mail through normal postal services, questions and proposals shall be sent via E-mail to the POC for this solicitation at sharew.hailu.civ@mail.mil. The

Offeror is responsible for verifying receipt by the POC.

ii. PROPOSAL QUESTIONS: Questions should be addressed to Sharew Hailu at sharew.hailu.civ@mail.mil and are due no later than 12:00 p.m. EST on 13 April, 2018. Answers will be posted via amendment. Questions will not be accepted by telephone.

iii. PROPOSAL DUE DATE: No Later Than: 4 May 2018 10:00AM Eastern Time.

iv. ELECTRONIC SUBMISSION: Proposals shall be electronically submitted to the POC above. Your submission should include two separate parts: a Cost/Price proposal and a Non-Cost/Price proposal. The Non-

Cost/Price proposal shall be submitted in MS Word 2000 or higher, but not greater than MS Word 2007, or searchable PDF format. The Cost/Price proposal shall be submitted in MS Word or MS Excel 2000 or higher, but not greater than MS Word or MS Excel 2007 format. The firewall utilized by the Government contracting office does not authorize or accept zip files.

v. PROPOSAL CONTENT AND FORMAT INSTRUCTIONS. The Offeror’s submission shall include two separate parts: a Non-Cost/Price proposal and a Cost/Price proposal.

vi. ADMINISTRATIVE FORMAT INSTRUCTIONS:

1) PAGE LIMITS: Non-cost/price proposals are limited to 20 single-sided pages. Pages should be numbered consecutively throughout the document and not by sections. For any sections of a proposal with a defined page limit, pages exceeding the specified limit will be removed and not forwarded for evaluation. The following sections are not subject to the 20 page limit listed above:

a. Table of Contents

b. Title page

c. Contractor POC Cover Page,

d. OCI Certification,

e. Past Performance

f. Small Business Participation Plan and Subcontracting Plan

2) FORMATTING: Proposal content shall be no smaller than Times New Roman size12 font with 1” margins.

Exhibits, graphics, charts, captions, etc., shall be no smaller than size10 font.

The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFQ number in the header and/or footer. A Table of Contents should be created using the

Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins - Top, Bottom Left, Right - 1"

Gutter - 0"

From Edge - Header, footer - 0.5"

Page Size, Width - 8.5"

Page Size, Height - 11"

Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial font is required. Tables and illustrations may use a reduced font size no less than

10-point and may be landscape.

Proposal must be submitted in a Microsoft 2000 (or newer) program on Microsoft Word. PDF Format is also an acceptable format for electronic submissions.

Files shall not contain classified data. The use of hyperlinks in quotes is prohibited. Offerors are cautioned that

“regurgitation” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each quote. Proprietary information shall be clearly marked. Content

Requirement: All information shall be confined to the appropriate file. The Offeror shall insure that submissions are clear, specific, complete and limited to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Content shall be indexed (cross-indexed, as appropriate) and logically assembled. Each file of the proposal shall consist of a Table of Contents

Failure to submit all documents concurrently and in accordance with these instructions may render a proposal

UNACCEPTABLE. The offeror's proposal shall consist of two volumes:

Volume I – Business Proposal

Volume II- Technical and Non Cost/Price Proposal

vii. BUSINESS/PRICE PROPOSAL (VOLUME I): The offeror’s shall provide price proposals to meet the firm fixed price nature of the contract. Offerors shall provide proposed unit prices and net amounts for each line item as appropriate. Failure to do so may render an Offeror ineligible for award. The Offeror shall provide a statement of the methodology and assumptions used as the basis for pricing the services. The price must be sufficiently detailed to evaluate the reasonableness. All prices shall be rounded to two decimal places. The Offeror shall ensure mathematical computations are correct. Errors in arithmetic may result in exclusion from competition.

Offerors shall propose on all contract line items, either by price or “NSP” (Not Separately Priced). A line item price left blank will be considered incomplete and may not be considered for award.

Offerors’ proposals shall remain valid for a minimum of 90 days from the date of submission.

Contractor Manpower Reporting (CMR) is a requirement of DOD contracts. Offerors are allowed to include a nominal fee in their price proposal for providing this data. A “nominal fee” is defined as a computation of an administrative assistant equivalent labor category providing approximately 6-8 hours to complete data input.

Offerors may opt to not separately price this required annual data input. CMR costs/price will be evaluated as part of the total evaluated proposal cost/price.

Volume I shall include:

(A) Company Cover Letter

(B) Completed SF 1449 - Solicitation, Offer and Award;

(C) Acknowledgement of Solicitation Amendments (if applicable

(D) Representations and Certifications at FAR 52.212-3

(E) Dun & Bradstreet Number (DUNS), CAGE Code, and Tax Identification Number (TIN);

(F) Pricing

(G) The Offeror's proposal must stipulate that it is predicated upon all the terms and conditions of this solicitation.

Price: The Offeror shall provide a statement of the methodology and assumptions used as the basis for pricing the services. The price must be sufficiently detailed to evaluate the proposed level of effort to be fair and reasonable.

Offeror's shall address, at a minimum, the proposed level of effort in terms of hours for each histological services, all escalation factors applied and calculations of all direct cost factors. The Offeror’s proposal shall include a completed pricing sheet in the attached format (Exhibit A). The Offeror shall ensure mathematical computations are correct. Errors in addition or multiplication may be considered a reason to remove your proposal from the competition.

viii. NON-COST/PRICE PROPOSAL (VOLUME II): The Offeror’s non-cost/price proposal shall clearly reflect the offeror’s approach to execute and comply with the performance requirements identified in the PWS, regardless of the Government’s estimated effort. Your non-cost/price proposal, including any supporting documentation, is to be clear and concise.

Volume II shall contain the following:

Factor 1 Technical Approach: The offeror shall provide a written narrative that effectively demonstrates how they intend to meet the Government requirements outlined in the performance work statement (PWS) with specific emphasis on:

1. A clear understanding of all the tasks required to be performed.

2. The methodology and flexibility used in performing the requirement:

i. Animal (rat, mice, ferret, non-human primate) brain tissue preparation for histological or immunohistochemically processing

ii. Hematoxylin & Eosin (H&E) staining of brain tissues for evaluation of brain injury induced gross histopathology

iii. Colorimetric Immunohistochemical staining of brain tissues for evaluation of cellular and molecular changes in the brain after brain injuries.

iv. Perform histochemical stains using silver or other specified stains stated in PWS

v. Deliver of products in a timely fashion per tasks’ requirement

vi. Provide monthly and final reports

3. The overall approach and if it is likely to yield the required results within the required time frame.

Factor 2 Experience: The Offeror shall submit written information which effectively demonstrates the Offeror’s relevant experience (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) identical to, similar to or related to performing services contained within the PWS. The Offeror’s proposal shall demonstrate the amount of relevant corporate experience the Offeror possesses. Offeror’s relevant experience shall support and substantiate that the organization (to include support contractors, consultants, key personnel, and business partners) has current capabilities for assuring performance of this requirement. Experience shall show: (a) Appropriate mix and balance of education and training of team members and (b) Quality and effectiveness insofar as the allocation of personnel and resources.

Factor 3 Quality Control: The Offeror shall submit a Quality Management Plan (QMP). The Offeror shall address how it manages quality control and quality assurance within its plan. This plan must include how it plans to ensure a high level of quality for all Tasks performed in support of the performance work statement (PWS). The QMP must also explain how the Offeror shall respond to issues such as fixation delay, fixative type, fixative concentration, pH and buffer, time in fixative, reagents and conditions of dehydration, clearing reagent and temperature, paraffin-embedding temperature and duration, and condition of slide drying and storage which are capable of impacting the final product. The Offeror may elect to use a Quality Control Worksheet to aide in identifying early problems and when to take corrective action before releasing the slide(s) to the Government.

Factor 4 Past Performance: The Offeror shall submit no more than 3 references of relevant contracts within the past

3 years for its own performance. The Offeror shall also submit no more than 1 reference for each Subcontractor proposed. The contracts may be past or current as long as the performance did not end more than 3 years prior to the due date for the submission of the task order proposal, and the contracts may have been with Federal, State and/or

City agencies and commercial customers.

1. Contract Number, Contract Type (Fixed Price, Cost Reimbursement, etc.), Awarded price, Award Date, Completion Date

2. Government contracting activity, current address, Contracting Officer's name, e-mail address and telephone/fax numbers.

3. Government technical representative/COR, current e-mail address, telephone/fax numbers.

4. Narrative of work being performed

Factor 5: Small Business Participation Plan (SBPP) and Subcontracting Plan: All Offerors (both large and small businesses) shall fill in the attachment for the level of small business commitment that they are demonstrating for the proposed acquisition, and their level of commitment to utilizing small businesses in performance of prior contracts.

Subcontracting Plan: If applicable (for large business concern Offerors under the assigned NAICS code herein), the

Offeror shall submit a subcontracting plan in accordance with FAR Clause 52.219-9 and DFARS Clause 252.219-

7003 (for reference see FAR 19.704 and DFARS 219-704). The negotiation of a subcontracting plan shall not be considered discussions or a reopening of the solicitation. The subcontracting plan requirement is not applicable to small business concerns qualified as such under the NAICS code assigned to this solicitation. Master subcontracting plans can be included as an appendix to the subcontracting plan and will not count towards the page count. Offerors shall include the name of any proposed subcontractors and any applicable references.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

BASIS FOR AWARD

“BEST VALUE TRADEOFF” EVALUATION FACTORS FOR AWARD

a. Basis for Award: A single Indefinite Delivery Indefinite Quantity (IDIQ) Award will be made on a competitive best value basis, using “best value tradeoff source selection process” among cost and non-cost factors.

A best value tradeoff process will be used, thus, the Government may elect to award to other than the lowest priced offeror, or other than the offeror with the highest rated non-cost proposal. Past Performance will be evaluated independently from the other non-cost evaluation factors using different standards. The non-cost evaluation factors

(numbered in descending order of importance) are as follows:

Factor 1: Technical Approach

Factor 2: Experience

Factor 3: Quality Control

Factor 4: Past Performance

Factor 5: Small Business Participation Plan and Subcontracting Plan

Factor 6: Price

Government evaluators will not assume that the offeror possesses any capability or knowledge unless it is specified in the proposal.

After each of the above non-cost factors is rated individually, an overall rating will be assigned collectively to these factors. If any of the above non-cost evaluation factors receives an individual rating of “Unacceptable”, the collective overall rating will also be “Unacceptable”. Only proposals receiving an overall rating of “Acceptable” or higher will be considered for award.

The non-cost factors are more important than cost.

a. Non-Cost Evaluation Criteria: The following criteria will be used to evaluate the non-cost aspects of the proposal.

1) Factor 1 - Technical Approach: The technical approach shall be evaluated to the degree to which the Offeror’s technical approach provides a written narrative that effectively demonstrates:

a. A clear understanding of all the tasks required to be performed.

b. The methodology and flexibility they will use in performing the following tasks:

i. Animal (rat, mice, ferret, non-human primate) brain tissue preparation for histological or immunohistochemically processing

ii. Hematoxylin & Eosin (H&E) staining of brain tissues for evaluation of brain injury induced gross histopathology

iii. Colorimetric Immunohistochemical staining of brain tissues for evaluation of cellular and molecular changes in the brain after brain injuries.

iv. Perform histochemical stains using silver or other specified stains stated in PWS

v. Deliver of products in a timely fashion per tasks’ requirement

vi. Provide monthly and final reports

c. The overall approach and if it is likely to yield the required results within the required time frame.

2) Factor 2 -Experience: Experience shall be evaluated based on the degree to which the

Offeror demonstrates:

a. The Offeror’s relevant experience (for this purpose, experience refers to what an

Offeror has done, not how well it was accomplished) identical to, similar to or related to performing services contained within the PWS

b. The relevant corporate experience the Offeror possesses. The Offeror’s relevant experience shall support and substantiate that the organization (to include support contractors, consultants, key personnel, and business partners) has current capabilities for assuring performance of this requirement. Experience shall show: (a) Appropriate mix and balance of education and training of team members and (b) Quality and effectiveness insofar as the allocation of personnel and resources.

3) Factor 3 -Quality Control: Quality Control shall be evaluated based on the degree to which the Offeror’s Quality Management Plan (QMP) addresses how it manages quality control and quality assurance to include; demonstrating a high level of quality for all Tasks performed in support of the PWS and its response to issues issues such as fixation delay, fixative type, fixative concentration, pH and buffer, time in fixative, reagents and conditions of dehydration, clearing reagent and temperature, paraffin-embedding temperature and duration, and condition of slide drying and storage which are capable of impacting the final product. The Offeror may elect to use a Quality Control Worksheet that aides in identifying early problems and when to take corrective action before releasing the slide(s) to the Government.

4) Factor 4- Past Performance: The Government shall conduct a Past Performance evaluation of the Offeror’s Past Performance as well as that of its subcontractors. Past Performance consists of two aspects for evaluation, past performance relevancy and performance confidence; thus, the Offeror shall be assigned two ratings for past performance. First, the Government shall evaluate the Offeror’s past performance references to determine how relevant a recent effort accomplished by the Offeror is to the requirement to be acquired through this source selection

(Exhibit D). Common aspects of relevance include similarity of service/support, complexity, magnitude of effort, dollar value, and contract type. Second, the Government shall evaluate the

Offeror’s past performance references to determine the quality of work performed and assess the level of expectation that the Offeror can successfully perform the required effort.

5) Factor 5 -Small Business Participation Plan and Subcontracting Plan:

(a) Small Business Participation Plan: All Offerors (both large and small businesses) shall be evaluated on the level of small business commitment that they are demonstrating for the proposed acquisition, and their level of commitment to utilizing small businesses in performance of prior contracts. The small business participation plan factor shall be evaluated on an “Acceptable (Pass)” or “Unacceptable (Fail)” basis. The small business plan shall be evaluated on the following:

(1) The extent to which such firms are specifically identified in proposals;

(2) The extent of commitment to use such firms (for example, enforceable commitments are to be weighted more heavily than non-enforceable ones);

(3) The complexity and variety of the work small firms are to perform. An acceptable rating shall consist of 16% or more small business participation.

(b) Subcontracting Plan: If applicable (for large business concern Offerors under the assigned NAICS code herein), the Offeror shall submit a subcontracting plan in accordance with

FAR Clause 52.219-9 and DFARS Clause 252.219-7003 (for reference see FAR 19.704 and

DFARS 219-704).

b. Factor 6 - Price: Price shall be evaluated separately from past performance and other non-cost factors.

A price analysis shall be conducted to determine price to be fair and reasonable and include the following:

1) The evaluated price shall be the total of each histological service for the base year and all options as listed on Exhibit A – Price Sheet.

2) Price shall not receive an adjectival rating. However, as the collective non-cost/price factors begin to reach equality in the evaluation, price becomes a more important factor in the tradeoff analysis.

3) Unsubstantiated prices that are considered unreasonable, not fully supported, or both, may cause the overall Technical Approach evaluation to be adjusted in one or more of the non-cost evaluation factors.

4) Any proposals determined to be unreasonable or unrealistic in terms of non-price/non-cost factors commitment or unreasonably low in price(s) shall be deemed reflective of an inherent lack of technical competence or indicative of failure to comprehend the complexity and risk of contract requirements, and may be grounds for rejection of the proposal.

5) Escalation factors, if any, shall be evaluated for fair and reasonableness.

6) The non-cost/price factors are more important than cost/price. As the collective non-cost/price factors begin to reach equality in the evaluation, cost/price becomes a more important factor in the tradeoff analysis.

7) In accordance with FAR clause 52.217-8, the Government shall separately evaluate the additional 6 months of potential performance. This evaluation constitutes a mathematical assessment of up to 6 months of additional cost to conclude that rates have been determined to be fair and reasonable.

c. Rating Standards for the Non Cost Proposal:

Rating Standards for the Non Cost Proposal (Excluding Past Performance)

Rating Description

Outstanding

Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good

Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal

Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is not awardable.

e. Best Value Tradeoff Evaluation Standard Definitions

Clarifications Limited exchanges between the Government and Offerors that may occur when award without discussions is contemplated.

Communications Exchanges, between the Government and Offerors, after receipt of proposals, leading to establishment of the competitive range.

Competitive Range The Offerors rated most highly after proposal evaluations. Discussion will be held only with

Offerors in the competitive range. See FAR 15.306(c).

Deficiency A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Discussions Negotiations conducted in a competitive acquisition.