W81XWH-17-T-0323_P00001.pdf

W81XWH-17-T-0323

0011000405

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Purpose of Amendment P00001:

Provide responses to industry questions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Aug-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81XWH-17-T-0323

X 9B. DATED (SEE ITEM 11)

01-Aug-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Aug-2017

CODE

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

W81XWH 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

QUESTIONS AND RESPONSES

QUESTIONS AND ANSWERS

Responses to questions received for solicitation number W81XWH-17-T-0323

1. Question: What was the travel schedule for FY17? Please provide a table of the installations supported and the corresponding month or dates that the installation was visited.

Answer: This is the planned support schedule for FY18. We grouped the sites by quarter. We will confirm with the IH Regional Consultants so we might trade between quarters. We scheduled light for 1st quarter to accommodate the start-up, DOEHRS IH training, Christmas and Tech Monitors using up annual leave. No site visits in 4th quarter.

a. 1st Quarter: SOUTHCOM-Miami Florida; FT Campbell, KY

b. 2nd QTR: FT Buchanan, Puerto Rico; Blue Grass Army Depot, KY; FT Lee, VA; FT Bliss, TX;.

Kaiserslautern, Germany

c. 3rd QTR: FT Carson, CO; Pueblo Chemical Activity, CO; Tooele Army Depot, UT; Korea-Camp

Humphreys; Camp Walker , Yongsan and Camp Red Cloud.

2. Question: In the PWS, paragraph 4.1 - Planned Installations, the table references that RHC – Pacific includes “4 Areas” for Korea. Should the offeror assume an average 200 baseline and/or re-baseline surveys, 400 ventilation component measurements and 100 sound level measurements for each of the 4 Areas/Camps of Korea? Or should offeror’s assume that all 4 of the Areas/Camps combined will be approximately 200 surveys, 400 ventilation and 100 sound level measurements?

Answer: Yes, assume each area of the four areas will have 200 baseline/rebaseline surveys, 400 ventilation components, and 100 sound level measurements.

3. Question: The document lists 200 baselines, 400 ventilation surveys, and 100 noise surveys as an average per visit. What happens if this cannot all be completed during the allotted visit? Either because it's too much for the size of the team and amount of time, or because activities aren't occurring, or the team can't get access to all the locations?

Answer: Pre-planning meetings with the Government and the Contractor assist with determining the size of the team required to complete the survey list in a specific time frame. Any deviation during the site visit will be addressed by the COR.

4. Question: The documents reference site visits of 5-15 workdays (CONUS) and 10-20 work days (OCONUS) with team of 4-6 people. Does the government expect that all work will be completed during a single site visit or are they envisioning multiple visits per location?

Answer: The Government expects that all work will be completed during a single site visit.

5. Question: Is the government envisioning multiple teams going to locations simultaneously or a single team that cycles through the locations?

Answer: Multiple teams is the best option as when not on-site, the team is completing DOEHRS-IH data entry.

Site visits may be planned simultaneously at multiple locations.

6. Question: Reference PWS paragraph 8.1 Contractor Personnel, Disciplines, and Specialties; PWS paragraph

4.1 Planned Installations. Given the number of installations to be visited within 12 months, will the Government expect the contractor to have multiple IH-Survey teams?

Answer: Multiple teams is the best option as when not on-site, the team is completing DOEHRS-IH data entry.

Site visits may be planned simultaneously at multiple locations.

7. Question: How many IH-Survey teams does the current contractor have?

Answer: Previous Contractors have had up to four teams.

8. Question: Reference PWS paragraph 9.2.1.5 DOEHRS-IH Training for Contract Personnel. What is the location of the 3-day classroom training?

Answer: Aberdeen Proving Ground, MD

9. Question: Reference CLIN0002, Sec M.A.2.4, A.2.5 CLIN 0002 provides an estimated NTE value for ODC/travel of $300,000, noting actual costs will be reimbursed, while the Solicitation requires completion of the Pricing Sheet with detailed travel cost breakdown. The Price evaluation factor describes the total evaluated price. Please clarify if the Lowest Price Technically Acceptable evaluation includes the pricing sheet’s travel cost in the total Price factor evaluation or the CLIN 0002 $300,000 NTE amount?

Answer: The LPTA evaluation will include the $300,000 NTE amount for each proposal. The Government requests itemization of travel to validate the NTE amount for budgeting purposes.

10. Question: Clarification is requested regarding the 'plug' number of $300K for ODC's (CLIN 0002) and the CLIN (0003) for 'supplies'. Section B states: An estimated value for travel and ODC's has been supplied for reference only. However, actual travel costs will be reimbursed in accordance with the Federal and Joint Travel Regulations. However, there is no CLIN number for travel; only ODC's of $300,000 (CLIN 002), and Supplies (CLIN 003), with no ceiling. Please clarify, does the $300,000 'plug' number for CLIN 0002 include travel?

Answer: See Answer 9 above.

11. Question: In the contract deliverables table (page 17 of 44), it shows monthly status reports due the 5th business day of each month; in the PWS, 9.2.1.2, it states the report is due by the 20th of each month. Please clarify.

Answer: This is an error. The 9.2.1.2 should say “by the 5th of each month” (not the 20th). The deliverables table is accurate.

12. Question: It looks as if sampling (i.e. personal air sampling for exposure assessment) is not considered part of the IH assessment. It appears that the IH assessment is identification of hazards and controls with follow-up assessments entered into DOEHRS for later tracking and completion. Is it correct that personal sampling is not included?

Answer: Correct, personal sampling is not included.

13. Question: Is there any written reporting required (for the IH assessments and measurements) in addition to what is being entered into DOEHRS? Or is the DOEHRS entry considered the reporting?

Answer: The Contractor will complete a daily summary of surveys and ventilation measurements while on-site in formats provided by the government. PWS paragraph 8.3.3.5 states “the contractor will provide a diagram documenting the location of ventilation systems, component and ventilation calculation”.

14. Question: Does the Army have a data collection form/template that they prefer be used in the field to facilitate collecting the data and entry into DOEHRS?

Answer: No, the Army does not have a preferred data collection form/template.

15. Question: Will the COR facilitate the CAC process?

Answer: Yes, the COR will be the Trusted Agent (TA) for contract employees and facilitate the process of issuing CAC cards.

16. Question: Will government vehicles be provided at the overseas locations?

Answer: Government vehicles will not be provided while at overseas locations.

17. Question: Will government lodging be provided at the overseas locations?

Answer: If overseas government lodging is available, the Contractor may elect to stay there.

18. Question: Should assumptions/conditions of the price be included as an appendix to the price quote portion or technical approach portion?

Answer: Resultant award will be Firm Fixed Price with best pricing placed in the price quote; no appendix

19. Question: Reference PWS section 10.6 Given Personnel Clearances to the SECRET level are required as soon as 14 days from NTP and the Defense Security Service process to grant an enabling Facility Clearance comprises a substantial fraction of the period of performance, must the proposing SDVOSB entity and any proposed subcontractors demonstrate an active Facility Clearance to at least the SECRET level with submission of the proposal since the DD254 would be issued to the prime SDVOSB contractor by APHC?

Answer: Yes, the FCL must be at a SECRET level upon submission of the proposal.

20. Question: There was a requirement for SECRET clearance in the documents. Are all field team members required to have SECRET? Aurora does not have a Security Department (I imagine most companies that meet the contract size standard do not). Will the Army sponsor Aurora employees to get the clearances?

Answer: All documents are not SECRET. Only some of the locations have secret areas that require the clearance so at least one of the teams must have a SECRET clearance. No, the government does not pay for the contractor to obtain a SECRET clearance.

21. Question: Reference PWS paragraph 10.5 Access and General Protection/Security Policy and Procedures. Will there ever be a facility access requirement for a Top Secret clearance?

Answer: No

22. Question: Is the DOEHRS-IH website an unclassified website and will it require a CAC card for access?

Answer: Yes, it is unclassified and Yes, it requires a CAC card.

23. Question: Reference PWS paragraph 7.4 Post Award Conference/Periodic Progress Meetings and PWS paragraph 9.1 Kick-off Meeting/Periodic Progress Meetings. Paragraph 7.4 states “These meetings shall be at no additional cost to the Government.”

Answer: Correct.

24. Question: Are the hours in attendance and preparing the minutes of the meetings within the scope of the contract?

Answer: This is a Firm Fixed Price Contract. It is not billed/paid hourly.

25. Question: Can you tell me the size of the scope. Is this an existing contract being bid and what was the spend previous contract or spend allocation allotted.

Answer: This is a follow-on contract. However, the scope of the requirements is defined in the PWS.

26. Question: Please tell us who the incumbent contractor is, the contract number, and the period of performance.

Answer: Mabbett, W81XWH-16-C-0228, 9/30/16 – 9/29/17

27. Question: OCI: In the PWS, it referenced in paragraph 6.2, that Category 3, Product Support will be used in this solicitation. In the Attachment 1, OCI, it indicates Category 2, Program Management Support is applicable.

Please clarify.

Answer: Revised Attachment 1, OCI is attached.

28. Question: 8.3. “The contractor shall document tasks in DOEHRS-IH master schedule for surveys performed.

Schedule of events will be provided.” Does this indicate that government personnel will coordinate all shop visits prior to contractor arrival on site, and will ensure appropriate escorts and/or shop supervisor availability during set periods? If so, does this also indicate government personnel are setting distinct time periods for work to be performed in a given area?

Answer: In the planning phase, the Government will provide a list of POCs so the Contractor can schedule surveys. This process can continue while on site. Escorts will be provided when necessary. At some locations, access to some areas may be restricted to certain times.

29. Question: 8.3.2. “Similar to basic characterization, however Baseline Survey has already been completed in DOEHRS-IH. Another survey is needed because the original data is neither sufficient nor accurate enough to make decisions and schedule air sampling or other activities.” It is assumed that air sampling is not a requirement of this contract. Is this assumption correct? Assuming air sampling is not required, is the contractor required to identify/recommend areas of concern that may require sampling?

Answer: Correct air sampling is not required. The Contract should identify issues of concern and include this information in the daily summary and in the Observation and Notes section of DOEHRS-IH.

30. Question: 9.2.1.3. “The contractor will be provided all necessary computer equipment with a Common Access Card (CAC) reader for data entry” Section 11 states that there will be no GFE under this contract. Please clarify this statement, will government computers and CAC readers be supplied for specific shops?

Answer: PWS has been revised.

31. Question: 9.2.1.4. “Each installation will average 200 baseline and/or re-baseline surveys…” What is the estimated breakdown between Code 1, 2, and 3 shops? (For example, 10% of shops are seen annually, 20% seen every two years, and the remainder seen every three years). Additionally, what percentage of shops are expected to require a new basic characterization?

Answer: We cannot estimate the breakdown between shop priorities or the percentage of shops that require a new basic characterization. The local Industrial Hygiene Program Manager creates the survey list based on their requirements.

32. Question: 10.11. “The contractor is responsible for obtaining and using required PPE identified for each workplace to include respiratory protection” In preparation for site visit activities, will facility personnel be able to provide a list of shops to be visited so that anticipated PPE requirements can be identified prior to site visits?

Answer: Yes, that information will be provided in the pre-survey meetings and coordination efforts.

33. Question: Table 1: Contract Deliverables – Deliverable #5, We are unable to locate a reference to this report in other sections of the PWS. Can a brief description of this report be provided indicating the difference between this report and the trip report?

Answer: The contents are defined in Section 9.2.1.2

34. Question: There is no mention of a resume requirement in the solicitation. Do we need to provide the resumes for our candidates in the proposal?

Answer: In PWS paragraph 8.1 states that “any personnel hired by the Contractor to support this PWS must meet the technical requirements”. The best way to determine this is for the Government to review resumes. If there is another mechanism to accomplish this in the submittal, this would be acceptable.

35. Question: One possibility to complete the work may to utilize two teams of 4-6 people and divide by region to potentially save travel costs. Is there a limitation to the number of people to go through training and security clearance procedures?

Answer: There is no limitation on number of people to go through training and security. However, DOEHRS- IH training will only be offered to Contract personnel twice, 1st and 2nd quarter FY18.

36. Question: Paragraph 8.3 in the PWS states that, “The contractor shall document tasks in DOEHRS-IH master schedule for surveys performed.” Paragraph 9.3d, Step 4 of PWS states that the contractor will, “create Master Schedule Tasks”. Master Schedule entry for baseline/periodic surveys differs from entries for IH assessments, noise and ventilation systems. First, master schedule entries cannot be created for a noise source survey.

Second, ventilation assessments require loading the location, building the components, creating a Master Schedule entry for the survey, conducting the ventilation survey, assigning the survey against the master schedule entry and then, documenting the specific survey information in DOEHRS. Can you clarify your expectations of Master Schedule entries as it relates to the deliverables?

Answer: The procedure to create Master Schedule Tasks will be discussed in the DOEHRS-IH training course.

The following have been modified:

PWS

Performance Work Statement (PWS) Industrial Hygiene Program (IHP) Assessments

1. BACKGROUND.

The mission of the Army Industrial Hygiene Program (IHP) is to provide support to the Warfighter, conserve resources, enhance readiness, and preserve health by anticipating, recognizing, evaluating, and controlling health hazards where military and civilian personnel work and serve. The IHP works cooperatively with other Army programs to:

• Ensure regulatory compliance with applicable Federal, state, and local laws and Department of the Army (DA) regulations pertaining to occupational health (OH).

• Accurately identify, characterize, and assess potential workplace health hazards.

• Recommend appropriate engineering and administrative controls and/or personal protective equipment

(PPE) to prevent occupational related illnesses, injuries, or deaths to Soldiers and civilian workers.

• Recommend personnel for exposure-based medical surveillance.

• Integrate established IH principles, concepts, and functions in support of related programs, such as safety, occupational medicine, biosurety, chemical surety, vision conservation and readiness, respiratory protection, indoor air quality (IAQ), asbestos control, lead abatement, and environmental compliance.

A primary function of the IHP is use of the Defense Occupational and Environmental Health Readiness System- Industrial Hygiene (DOEHRS-IH). The DOEHRS–IH is a web-based, comprehensive management information system for assembling, comparing, evaluating, storing, and extracting occupational personnel exposure information.

Data such as workplace environmental monitoring, engineering and administrative controls, PPE, observation of work practices, and employee health hazard education and training are collected in DOEHRS–IH. DOEHRS-IH is the foundation for the federally mandated DoD longitudinal exposure record.

The U.S. Army Medical Command (MEDCOM) through its subordinate activity, the U.S. Army Public Health Center (APHC), consolidates the data from all Army installation IHP Offices into the DOEHRS-IH data warehouse.

APHC extracts and analyzes the data for many purposes including, risk assessment information, resource allocation, and the calculation of metrics.

2. SCOPE OF WORK.

The contractor shall assist and support the APHC and Army installations worldwide with conducting and executing IH baseline surveys (baseline workplace assessments), ventilation evaluations and noise surveys. The contractor shall be responsible for performing onsite IH workplace assessments at Army installations. The Army installations for which the contractor will provide services are referenced in Section 4. The contractor will collect, evaluate and record this data into DOEHRS-IH.

3. PERFORMANCE PERIOD.

The period of performance shall be for one (1) Base Year of 12- months from the contract effective date.

4. PLACE OF PERFORMANCE AND HOURS OF OPERATION.

4.1. Planned Installations (8 CONUS, 3 OCONUS):

REGIONAL HEALTH COMMANDS (RHC) INSTALLATION NAME & LOCATION

RHC - Atlantic

SOUTHCOM, FL

Ft Buchanan, PR (OCONUS)

Blue Grass Army Depot, KY

Ft Campbell, KY

Ft Lee, VA Area of Responsibility – Includes Ft A.P. Hill and Rivanna Station, VA

RHC – Central

Ft Carson, CO

Ft Bliss, TX

Pueblo Chemical Depot, CO

4.2. Hours of Work.

The contractor is expected to accomplish the minimum workload at each location as defined in this PWS. This may require extended work hours (e.g., multiple shift operations) but this must be approved by the Contracting Officer’s Representative (COR) prior to such work commencing. No overtime is authorized without written COR approval.

4.3. Holidays.

Any of the listed below holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed below.

• New Year’s Day, 1 January

• Martin Luther King’s Birthday, 3rd Monday in January

• President’s Day, 3rd Monday in February

• Memorial Day, last Monday in May

• Independence Day, 4 July

• Labor Day, 1st Monday in September

• Columbus Day, 2nd Monday in October

• Veteran’s Day, 11 November

• Thanksgiving Day, 4th Thursday in November

• Christmas Day, 25 December

4.4. Installation Closers.

Contractor shall not report to work on the days the Government or installation is closed due to safety conditions, inclement weather conditions, national emergencies, energy conservation or by direction of the Installation Commander (or by Commander’s reporting official chain of command) for any other reason. During periods of closure, the contractor employees not designated as situationally essential by the Government shall not report for work. In the event the Government grants administrative leave to its Government employees at the Government site, on-site contractor personnel shall also be dismissed if the on-site location is being closed. However, the contractor shall continue to provide sufficient staff personnel to perform around-the-clock requirements of the Firm- Fixed Price critical efforts already in progress or scheduled and shall be guided by the instruction issued by the KO and/or the COR. In each instance when the on-site location is closed to contractor personnel as a result of inclement weather, potentially hazardous conditions, or other special circumstances; the contractor shall direct its staff and contractor employees as necessary to take actions such as reporting to an off-site(s) location or taking appropriate leave consistent with contractor’s management plan and policies.

5. TYPE OF CONTRACT

The Government will award a Firm-Fixed Price contract.

6. ORGANIZATIONAL CONFLICTS OF INTEREST (OCI) (Deliverable 1)

Tooele Army Depot, UT

RHC – Europe Kaiserslautern, Germany (OCONUS)

RHC – Pacific Korea – 4 Areas: 1 - Camp Casey/Red Cloud; 2 - Yongsan, 3 - Camp Humphreys; 4 - Camp Walker, Camp Carroll, Busan, and Camp Henry (USAG Daegu) (OCONUS)

6.1. The U.S. Army Medical Research and Materiel Command (USAMRMC) has categorized all service procurements into one of the following three categories as defined below, for the purpose of identifying, avoiding or mitigating OCI in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 9.5.

These categories are defined as follows:

Category 1: Command Wide Internal Support: Services, which, by their very nature, give the contractor, access to non-public procurement sensitive data about the contract requirements, other contractors’ proprietary information, or put the contractor in a position to influence the award decision on a contract in which they are participating.

Services would be characterized as having access to Command Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts with subordinate directorates/Commands.

Category 2: Program Management Support: Services which assist USAMRMC in planning and managing an organization’s activities and programs. These include, for example: requirements analysis, acquisition support, budget planning and management, business process reengineering, program planning and execution support, and independent technical management support. Services would be characterized as having access to only Directorate or Subordinate Command level procurement sensitive information or work that would have little influence on follow-on requirements or requirements of other directorates/Subordinate Commands.

Category 3: Product Support: Services or end items required to meet the mission requirements of the organization’s activities and programs. These include, for example: concept exploration and development, system design, system development and integration, COTS procurement and integration, internal development testing, deployment, installation, operations, and maintenance. Services can be characterized as having little or no access to procurement sensitive information other than the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

6.2. OCI Certification. USAMRMC OCI Category 3 is applicable for this acquisition. The contractor shall perform a thorough comparative analysis of the potential new work against all current and previous works performed in support of the APHC organization and ascertain whether they have a possible conflict of interest. If there is a conflict of interest or the appearance of a conflict of interest, the contractor shall provide a comprehensive OCI Mitigation Plan.

7.0. GENERAL REQUIREMENTS

All contractor provided work products and services are to be furnished and completed within the specific timeframe designated in the PWS. Any changes to the delivery date must be discussed with COR and documented before moving forward.

7.1. Non-Personal Services.

This PWS identifies services that are strictly non-personal in nature, as defined by FAR Part 37 and to ensure there is not an appearance of such this contract will have an identified COR. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees.

It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (KO) immediately.

7.2. Contract Management and Administration.

7.2.1. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement of this PWS. The contractor shall respond to Government requests for contractual actions in a timely fashion in accordance with the deliverable schedule. The Contract Administration Team will consist of the following members:

7.2.2. The KO will have overall responsibility for administering the contract. The KO is the only person authorized to obligate the Government and make changes to the contract. The KO will manage contract administration and ensure COR responsibilities are being performed.

7.2.3. The COR will be appointed in writing and will be directly responsible to the KO. The COR serves as the Government’s point of contact for contract-level coordination of administration and technical performance matters.

The COR will assist in resolving performance issues; initiate and coordinate contract-level changes; notify the KO of any disputes, performance issues, or contractual issues that cannot be resolved at the COR level; and conduct other activities as specified by appointment.

7.2.4. The COR has specific technical, functional and oversight responsibilities. The assigned COR will serve as the official point of contract for coordination for the contract; approve or disapprove contractor invoices; review and accept or reject all contractor technical deliverables; monitor funds obligated and disbursed; complete Contractor Manpower Reporting (CMR); conduct surveillance by uploading a monthly report in the Contracting Officer Representative Tracking (CORT) tool; and conduct other activities as may be specified by the COR appointment letter.

7.2.5. The Government Technical Monitor (TM) is responsibility for the oversight of the technical aspects of the contract. The TM will assist the COR in monitoring the Contractor’s performance and perform the duties of liaison between the Government Industrial Hygiene Program Offices and the Contractor Staff. The TM will consult the COR on all matters related to the execution of the contract terms but function as the day to day technical POC for the Contractor in relation to the execution of this PWS.

NOTE: THE COR DOES NOT HAVE THE AUTHORITY TO CHANGE THE TERMS AND

CONDITIONS OF THE CONTRACT.

7.2.6. The contractor shall use key performance parameters to monitor work performance, measure results, ensure delivery of contracted product deliverables and solutions, support management and decision-making and facilitate communications. The contractor shall identify risks, resolve problems and verify effectiveness of corrective actions.

The contractor shall institute and maintain a process that ensures problems and action items discussed with the Government are tracked through resolution and shall provide timely status reporting. Results of contractor actions taken to improve performance shall be tracked and lessons learned incorporated into applicable processes. The contractor shall establish and maintain a documented set of disciplined, mature, and continuously improving processes for administering all contract efforts with an emphasis on cost-efficiency, schedule, performance, responsiveness, and consistently high-quality delivery. The contractor shall provide transition plans as required.

7.2.7. All physical records, files, documents, and work papers, provided and/or generated by the Government and/or generated for the Government in performance of this PWS, maintained by the contractor which are to be transferred or released to the Government or successor contractor, shall become and remain Government property and shall be maintained and disposed of IAW 44 USC 36 CFR and DoD directive 5015.2; Army AR 25-1 Records Management;

Records Disposition - Procedures and Responsibilities; and the Federal Acquisition Regulation (FAR), and/or the Defense Federal Acquisition Regulation Supplement (DFAR), and/or the Army Federal Acquisition Regulation Supplement (AFAR), as applicable. Nothing in this section alters the rights of the Government or the contractor with respect to patents, data rights, copyrights, or any other intellectual property or proprietary information as set forth in any other part of this PWS.

7.2.8. The contractor shall follow applicable information protection, Health Insurance Portability and Accountability Act of 1996 (HIPAA) and privacy act data requirements to include similar host nation agreements and requirements.

The HIPAA Privacy Rule establishes national standards to protect individuals’ medical records and other personal health information and applies to health plans, health care clearinghouses, and those health care providers that conduct certain health care transactions electronically. The Rule requires appropriate safeguards to protect the privacy of personal health information, and sets limits and conditions on the uses and disclosures that may be made of such information without patient authorization. The Rule also gives the patient rights over their health information, including rights to examine and obtain a copy of their health records, and to request corrections.

The Privacy Rule is located at 45 CFR Part 160 and Subparts A and E of Part 164.

7.2.9. Non-Disclosure Statement. (Deliverable 2).

The contractor shall sign the Non-Disclosure Statement and ensure that all staff including all employees, subcontractors, and consultants assigned to or performing under the contract, execute, sign, and adhere to the terms of the Non-Disclosure Statement.

7.3. Contractor Travel.

All travel will be at the request of the Government and allowable costs will be identified in the travel and other direct costs in accordance with FAR 31.205-46. All requests for travel must be approved by the COR 30 days prior to the event (if available). Invoices for travel and supporting documents must be entered into Wide Area Work Flow (WAWF) in conjunction with the monthly invoicing following the travel event.

7.4. Post Award Conference/Periodic Progress Meetings.

The contractor shall attend any post award forums convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulations (FAR) 42.5. The COR and TM will also meet monthly or at another frequency as negotiated by the COR and contractor to discuss contract deliverable status, installation evaluation progress, travel summaries, and other project specific details. This monthly review can occur telephonically or in person as agreed upon by the COR and contractor. The KO or the COR may also meet periodically with the contractor to review performance. At these meetings, the KO will apprise the contractor of how the Government views their performance, and the contractor can pass on to the Government any particular problems and proposed corrective action requiring resolution. These meetings shall be at no additional cost to the Government.

7.5. Business Relations.

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. The contractor shall maintain cooperative and business like relations with other installation support contractors and Government personnel. The Government COR will monitor all aspects of the requirement and the contractor shall work to resolve any and all issues which may arise.

7.6. Fiscal Accountability.

The Government will use sources of funds appropriate for the project/program to which services are being provided.

The contractor will be responsible for tracking costs. The contractor will allocate, track, invoice, and account for the assessments performed in terms of assessment type, labor categories utilized, travel and other expenses by

Contract Line Item Number (CLIN).

8.0. PERFORMANCE REQUIREMENTS.

8.1 Contractor Personnel, Disciplines, and Specialties.

The contractor shall provide the necessary resources and infrastructure to manage, perform and administer the contract. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. Any personnel hired by the contractor to support this PWS must meet the technical requirements identified in sections 8.2.1 through 8.2.4. All Contractor teams supporting each location/installation identified in this PWS must have at a minimum (1) Certified Industrial Hygienist and (1) Level-2 Industrial Hygienist on location for each assessment.

8.2. Key Personnel.

Program Manager (PM). The overall PM for the program shall have full authority to act for the contractor on all contractual matters relating to daily operations of this contract. The PM shall have a science or engineering degree and have a minimum of 10 years of experience in the following focus areas: Industrial Hygiene, Safety, and Occupational Health. At a minimum, PM shall have 5 years of experience in the performance and execution of industrial hygiene assessments. If the PM were to leave during the Period of Performance (PoP), the KO and COR must review the qualifications of the proposed replacement to confirm the candidate meets the contractual minimum qualifications as defined in the PWS.

8.2.2. Level-1 American Board of Industrial Hygiene Association (ABIH) Certified Industrial Hygienist(s) (CIHs).

The contractor CIH(s) shall have a minimum of 5 years of professional level, broad-scope IH experience. Broad-scope IH experience is defined as: performing evaluations of work environments & industrial processes (e.g. thermal stressors, noise, toxicology, biohazards, ergonomic) involving potentially hazardous environment conditions, analysis of findings to provide recommendations of corrective measures (e.g. non-engineering controls & engineering controls), and industrial hygiene assessments (e.g. ergonomic & ventilation) using industrial hygiene equipment and sampling techniques for standard chemical and physical hazards. The contractor CIH(s) shall at least have a bachelor’s degree from an accredited college or university with a concentration in biology, chemistry, or engineering or with at least 60 semester hours in any combination of the following fields: science, math, engineering, or science-based technology.

8.2.3. Level-2 Industrial Hygienist (IH). The contractor IH(s) shall have a minimum of 3 years of broad-scope IH experience. The contractor IH(s) shall at least have a bachelor’s degree from accredited college or university with a concentration in biology, chemistry, or engineering or with at least 60 semester hours in any combination of the following fields: science, math, engineering, or science-based technology. A Master of Science degree in industrial hygiene from an Accreditation Board for Engineering and Technology accredited university is acceptable as a substitute for experience.

8.2.4. Level-3 Industrial Hygiene Technician(s). The contractor Industrial Hygiene Technician(s) shall have a minimum of 1 year of broad-scope IH experience or safety and occupational health. The IH Technician must have a minimum of a High School diploma/GED.

8.3. Survey and Assessment Types.

Master Schedule. The contractor shall document tasks in DOEHRS-IH master schedule for surveys performed.

Schedule of events will be provided.

8.3.1 Basic Characterization

A basic characterization is an initial site visit to a work environment (shop). This includes shops not documented in DOEHRS-IH and existing shops in DOEHRS-IH without a completed baseline survey. The Contractor records the shop demographics, identifies the processes and any related hazards and hazard controls. For example, the evaluator visits Building 100-Motorpool. In building 100 are four distinct processes: welding, vehicle maintenance, battery storage and brake repair. Each process is recorded with the associated hazards (e.g. noise, asbestos, carbon monoxide) and the personnel that perform the process.

8.3.1.1. Shop Demographics. Document shop organization, personnel, and Unit Identification Code (UIC).

8.3.1.2. Process. Document processes; processes are defined as a set of tasks with a corresponding set of potential hazards and associated controls.

8.3.1.3. Hazard. Document stressors present in the workplace with sufficient duration and frequency to cause injury, illness, or death to personnel. This includes chemical, biological, physical, and ergonomic hazards.

8.3.1.4. Control. Document action or method used to eliminate or mitigate hazards to reduce risk of injury, illness, or death. Documented controls include engineering, administrative, and personal protective equipment.

8.3.2. Re-Baseline Survey.

Similar to basic characterization, however Baseline Survey has already been completed in DOEHRS-IH. Another survey is needed because the original data is neither sufficient nor accurate enough to make decisions and schedule air sampling or other activities.

8.3.3. Ventilation System Assessment.

8.3.3.1. All ventilation system assessments will be conducted in accordance with procedures provided in the most current editions of the American Conference of Governmental Industrial Hygienists (ACGIH) Industrial Ventilation Manual; United Facilities Criteria (UFC); American National Standards Institute (ANSI)/American Society for Heating, Refrigeration and Air-Conditioning Engineers (ASHRAE) (e.g. ASHRAE 110-1995 Method of Testing Performance of Laboratory Fume Hoods; and US Army Technical Guide 144-Guidelines for Controlling Health Hazards in Painting Operations).

8.3.3.2. All instruments will be calibrated per National Institute of Standards and Technology (NIST) standards and manufacturer’s guidelines and field calibrated before and after use if required.

8.3.3.3. A ventilation assessment includes measuring face velocities, capture velocities, room pressurization and air changes per hour (ACH). A ventilation measurement is counted per component. For example:

• A lab hood is one component even though several measurements are needed to determine average face velocity;

• A five-drop motor-pool vehicle exhaust system is five components, each with a separate measurement;

• Each room in a hospital operating suite counts as a separate ACH measurement.

8.3.3.4. In addition to measuring ventilation system components, the evaluator identifies and records the air handler/fan, but does not take any measurements of fan performance.

8.3.3.5. The contractor will provide a diagram documenting the location of the ventilation system, components and ventilation calculations.

8.3.4. Noise Hazard Assessments.

8.3.4.1. A noise assessment is performed when the evaluator uses professional judgment to identify a source of elevated noise levels and uses a sound level meter (SLM) to measure sound pressure level in A-weighted decibels (dBA) and C-weighted decibels (dBC when applicable) of the noise source.

8.3.4.2. All SLMs will meet ANSI Standard S1.4-1971 (R1976) or S1.4-1983, "Specifications for Sound Level Meters." A type 2 SLM with fast response is sufficient for general-purpose noise surveys. The SLM will be calibrated per NIST standards and manufacturer’s guidelines, and field calibrated before and after use.

8.3.4.3. A noise assessment is counted per noise source. For example: A machine shop has four grinders, two lathes, one abrasive blasting cabinet, and one punch press. Even with multiple SLM measurements per noise source, the evaluator counts eight noise hazard assessments.

9.0. PERFORMANCE OBJECTIVES AND ELEMENTS.

9.1. Kick-off Meeting/Periodic Progress Meetings.

The contractor shall participate and attend the following meetings in regards to the contract:

9.1.2. Upon contract award, the contractor shall participate in person (preferably) or via teleconference a kick-off meeting which will consist of an orientation and brief for the Contractor’s Program Manager to ensure that the contractor is familiar with the working environment and services to be performed in connection with the PWS.

9.1.3. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance, address any outstanding issues, resolve any discrepancies, etc.

This would only take place when performance dictates the need for a meeting. The Government does not anticipate requiring more than a bi-annual meeting of this type. The contractor shall be responsible for preparing draft meeting minutes and distributing Government.

9.2. Program Management (PM).

Program Management is integral to the execution of all contract components. It is identified as a separate component to consolidate all of the PM elements and requirements into one centralized area.

9.2.1. Program Management Plan (PMP).

9.2.1.1. The contractor shall prepare and submit a Program Management Plan (PMP) for the assigned contract that describes the management and technical approach for controlling the services to be provided at the worksite. The PMP shall address the project's resources and project subtasks based upon a Work Breakdown Structure (WBS).

The WBS shall serve as the basis for program and technical planning, scheduling, cost estimating, corresponding levels of effort and resource allocation, performance management, configuration management, and status reporting. The contractor shall:

• Ensure that the PMP includes a detailed Gantt chart defining each subtask, overall program layout, schedule, project milestones, projected start and completion dates, and deliverables.

• Include projected expenditure curves or spend plans for each subtask to help program managers determine if they are overspent or underspent at any time during the PoP.

• Address PM efforts within this plan, by including how subcontractors shall interface with this project, and how the contractor shall manage the subcontractors.

• Include an organizational chart identifying the names of personnel and their expertise, plus subcontractors and their involvement in the task.

• Submit the draft PMP per Table 1: Contract Deliverables, to the Government in electronic format using Microsoft Office (or a compatible system).

• Submit the final PMP after addressing Government comments per Table 1: Contract Deliverables.

• Revise the PMP if the PWS is changed through contract modifications, as required to correspond with necessary changes in the program execution, in coordination with the Government.

9.2.1.2. Progress, Status, and Management Report. The contractor shall prepare and submit to the Government a report, by the 20th of each month, which describes the contract project's progress against the proposed schedule and resources as addressed in the PMP. The contractor shall ensure that the final monthly report contains an executive summary, including the total estimated schedule to complete all required deliverables identified in the PWS. The contractor shall submit the report to the Government in electronic format using Microsoft Office (or a compatible system) and shall ensure that the report specifically contains the following information:

• Schedule, technical, travel and invoice submission status;

• Status of all subtasks and work breakdown structure (WBS) elements;

• Highlights of the contractor’s accomplishments for this period;

• Highlights of work planned by the contractor for the next reporting period;

• Discussions of any problems or obstacles encountered and the actions taken to remedy the situation;

• Actual vs. planned travel expenditures for the period; and

• Any other recommendations.

9.2.1.3. Execution of Industrial Hygiene Surveys.

The contractor shall conduct IH surveys to include:

• New basic characterization of work places (baselines),

• Re-evaluation of existing basic characterization (re-baselines),

• Ventilation system evaluations,

• And/or noise assessments.

The contractor shall provide all necessary equipment to perform ventilation system evaluations and noise assessments. All data will be entered to DOEHRS-IH. The contractor will provide all necessary computer equipment with a Common Access Card (CAC) reader for data entry. The contractor will ensure the internet provider used to access the web-based DOEHRS-IH application can provide sustained connectivity. Appendix A lists detailed requirements for each type of survey.

9.2.1.4. Scope of Work

The contractor shall perform assessments at the Army installations listed in PWS section 4.1. Each installation will average 200 baseline and/or re-baseline surveys, 400 ventilation component measurements and 100 sound level measurements. Site visits average 10 business days of onsite work (not including travel time) but can range from 5 business days to 15 business days depending on the location of the installation (OCONUS locations may be longer to be cost effective for travel and can range from 10 business days to 20 business days). The team averages 4-6 contractor personnel per trip.

9.2.1.5. DOEHRS-IH Training for Contract Personnel (Deliverable 3).

To provide the services described, contract personnel must successfully complete the DOEHRS-IH course Which requires a CAC. The Government will provide DOEHRS-IH training to contract personnel. The course includes 8 hours distance learning to be completed before the 3 day classroom training. Those contract employees with documented recent course completion and DOEHRS-IH data entry experience may be allowed to waive the 8 hours distance learning portion of the course, as approved by the Government. DOEHRS-IH classroom training will be offered at a set schedule after contract award once in 1st quarter FY18 and once in 2nd quarter FY18:. NOTE: The DOEHRS-IH course provided to Contract personnel is an abbreviated version of the full Army DOEHRS-IH course and is only valid for the specified APHC IH Services Contract support.

9.2.1.7. Common Access Card.

Within 30 days of contract award, the contractor will complete the…