W81XWH-17-T-0323_Final.docx

W81XWH-17-T-0323

COMBINED SOLICITATION NOTICE

This is a Combined Synopsis/Solicitation for Commercial Items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number W81XWH-17-T-0323 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This solicitation is being conducted under FAR Part 13, Simplified Acquisition Procedures (SAP) and in conjunction with FAR Part 12, Acquisition of Commercial Items. The associated North American Industrial Classification System (NAICS) code for this procurement is 541620 - Environmental Consulting Services . The Small Business size standard is $15 million. Product and Service code (PSC) H999 - Miscellaneous Testing & Inspection Services. This procurement is a 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB).

The purpose of this contract is to provide U.S. Army Public Health Center (APHC) with conducting and executing Industrial Hygiene(IH) baseline surveys (baseline workplace assessments), ventilation evaluations and/or noise surveys.

The contractor shall be responsible for performing onsite IH workplace assessments at Army installations. The Army installations for which the contractor will provide services as referenced in the Statement of Work (SOW). The contractor will collect, evaluate and record this data into the Defense Occupational and Environmental Health Readiness System-Industrial Hygiene (DOEHRS-IH). A primary function of the Army Industrial Hygiene Program (IHP) is the data recording into the DOEHRS-IH website.

The DOEHRS–IH is a web-based, comprehensive management information system for assembling, comparing, evaluating, storing, and extracting occupational personnel exposure information. Data such as workplace environmental monitoring, engineering and administrative controls, PPE, observation of work practices, and employee health hazard education and training are collected in DOEHRS–IH. DOEHRS-IH is the foundation for the federally mandated DoD longitudinal exposure record.

The U.S. Army Medical Research Acquisition Activity (USAMRAA) intends to award a firm-fixed price purchase order. Award will be based on the lowest price technically acceptable quote. The Government reserves the right not to award a purchase order.

Please review the attachment in its entirety for the line item schedule, Performance Work Statement and applicable provisions and clauses.

Section B - Supplies or Services and Prices

The contractor shall provide a firm fixed for Contract Line Item 0001.

Additionally, the contractor shall provide Other Than Certified Cost and Pricing Data by filling out the Pricing Sheet Solicitation Attachment.

An estimated value for travel and ODC’s has been supplied for reference only. However, actual travel costs will be reimbursed in accordance with the Federal and Joint Travel Regulations.

IH BASELINE ASSESSMENTS

FFP

The contractor shall perform IAW with the PWS. Invoices may be submitted in arrears, after the completion of each site assessment, or monthly if multiple assessments occur in the same date range. Invoices shall be processed through WAWF. Upon COR inspection and acceptance, DFAS will process payment. Authorized for multiple invoicing payments.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011000405

NET AMT

$300,000.00 NTE

Other Direct Costs

COST

Contractor shall provide performance based support services in accordance with (IAW) the Performance Work Statement (PWS). Upon COR inspection and acceptance, DFAS will process payment in accordance with COR approved invoices.

PURCHASE REQUEST NUMBER: 0010937467

Job

Supplies

IAW with PWS and as approved by the COR. Authorized for multiple invoicing.

NET AMT

Contractor Manpower Reporting (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

NET AMT

Performance Work Statement (PWS) Industrial Hygiene Program (IHP) Assessments

1. BACKGROUND.

The mission of the Army Industrial Hygiene Program (IHP) is to provide support to the Warfighter, conserve resources, enhance readiness, and preserve health by anticipating, recognizing, evaluating, and controlling health hazards where military and civilian personnel work and serve. The IHP works cooperatively with other Army programs to:

· Ensure regulatory compliance with applicable Federal, state, and local laws and Department of the Army (DA) regulations pertaining to occupational health (OH).

· Accurately identify, characterize, and assess potential workplace health hazards.

· Recommend appropriate engineering and administrative controls and/or personal protective equipment (PPE) to prevent occupational related illnesses, injuries, or deaths to Soldiers and civilian workers.

· Recommend personnel for exposure-based medical surveillance.

· Integrate established IH principles, concepts, and functions in support of related programs, such as safety, occupational medicine, biosurety, chemical surety, vision conservation and readiness, respiratory protection, indoor air quality (IAQ), asbestos control, lead abatement, and environmental compliance.

A primary function of the IHP is use of the Defense Occupational and Environmental Health Readiness System-Industrial Hygiene (DOEHRS-IH). The DOEHRS–IH is a web-based, comprehensive management information system for assembling, comparing, evaluating, storing, and extracting occupational personnel exposure information. Data such as workplace environmental monitoring, engineering and administrative controls, PPE, observation of work practices, and employee health hazard education and training are collected in DOEHRS–IH. DOEHRS-IH is the foundation for the federally mandated DoD longitudinal exposure record.

The U.S. Army Medical Command (MEDCOM) through its subordinate activity, the U.S. Army Public Health Center (APHC), consolidates the data from all Army installation IHP Offices into the DOEHRS-IH data warehouse. APHC extracts and analyzes the data for many purposes including, risk assessment information, resource allocation, and the calculation of metrics.

2. SCOPE OF WORK.

The contractor shall assist and support the APHC and Army installations worldwide with conducting and executing IH baseline surveys (baseline workplace assessments), ventilation evaluations and noise surveys. The contractor shall be responsible for performing onsite IH workplace assessments at Army installations. The Army installations for which the contractor will provide services are referenced in Section 4. The contractor will collect, evaluate and record this data into DOEHRS-IH.

3. PERFORMANCE PERIOD.

The period of performance shall be for one (1) Base Year of 12- months from the contract effective date.

4. PLACE OF PERFORMANCE AND HOURS OF OPERATION.

4.1. Planned Installations (8 CONUS, 3 OCONUS):

RHC - Atlantic

SOUTHCOM, FL

Ft Buchanan, PR (OCONUS)

Blue Grass Army Depot, KY

Ft Campbell, KY

Ft Lee, VA Area of Responsibility – Includes Ft A.P. Hill and Rivanna Station, VA

Ft Bliss, TX

Pueblo Chemical Depot, CO

Tooele Army Depot, UT

4.2. Hours of Work.

The contractor is expected to accomplish the minimum workload at each location as defined in this PWS. This may require extended work hours (e.g., multiple shift operations) but this must be approved by the Contracting Officer’s Representative (COR) prior to such work commencing. No overtime is authorized without written COR approval.

4.3. Holidays.

Any of the listed below holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed below.

· New Year’s Day, 1 January

· Martin Luther King’s Birthday, 3rd Monday in January

· President’s Day, 3rd Monday in February

· Memorial Day, last Monday in May

· Independence Day, 4 July

· Labor Day, 1st Monday in September

· Columbus Day, 2nd Monday in October

· Veteran’s Day, 11 November

· Thanksgiving Day, 4th Thursday in November

· Christmas Day, 25 December

4.4. Installation Closers.

Contractor shall not report to work on the days the Government or installation is closed due to safety conditions, inclement weather conditions, national emergencies, energy conservation or by direction of the Installation Commander (or by Commander’s reporting official chain of command) for any other reason. During periods of closure, the contractor employees not designated as situationally essential by the Government shall not report for work. In the event the Government grants administrative leave to its Government employees at the Government site, on-site contractor personnel shall also be dismissed if the on-site location is being closed. However, the contractor shall continue to provide sufficient staff personnel to perform around-the-clock requirements of the Firm-Fixed Price critical efforts already in progress or scheduled and shall be guided by the instruction issued by the KO and/or the COR. In each instance when the on-site location is closed to contractor personnel as a result of inclement weather, potentially hazardous conditions, or other special circumstances; the contractor shall direct its staff and contractor employees as necessary to take actions such as reporting to an off-site(s) location or taking appropriate leave consistent with contractor’s management plan and policies.

6. ORGANIZATIONAL CONFLICTS OF INTEREST (OCI) (Deliverable 1)

6.1. The U.S. Army Medical Research and Materiel Command (USAMRMC) has categorized all service procurements into one of the following three categories as defined below, for the purpose of identifying, avoiding or mitigating OCI in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 9.5.

These categories are defined as follows:

Category 1: Command Wide Internal Support: Services, which, by their very nature, give the contractor, access to non-public procurement sensitive data about the contract requirements, other contractors’ proprietary information, or put the contractor in a position to influence the award decision on a contract in which they are participating. Services would be characterized as having access to Command Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts with subordinate directorates/Commands.

Category 2: Program Management Support: Services which assist USAMRMC in planning and managing an organization’s activities and programs. These include, for example: requirements analysis, acquisition support, budget planning and management, business process reengineering, program planning and execution support, and independent technical management support. Services would be characterized as having access to only Directorate or Subordinate Command level procurement sensitive information or work that would have little influence on follow-on requirements or requirements of other directorates/Subordinate Commands.

Category 3: Product Support: Services or end items required to meet the mission requirements of the organization’s activities and programs. These include, for example: concept exploration and development, system design, system development and integration, COTS procurement and integration, internal development testing, deployment, installation, operations, and maintenance. Services can be characterized as having little or no access to procurement sensitive information other than the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

6.2. OCI Certification. USAMRMC OCI Category 3 is applicable for this acquisition. The contractor shall perform a thorough comparative analysis of the potential new work against all current and previous works performed in support of the APHC organization and ascertain whether they have a possible conflict of interest. If there is a conflict of interest or the appearance of a conflict of interest, the contractor shall provide a comprehensive OCI Mitigation Plan.

7.0. GENERAL REQUIREMENTS

All contractor provided work products and services are to be furnished and completed within the specific timeframe designated in the PWS. Any changes to the delivery date must be discussed with COR and documented before moving forward.

7.1. Non-Personal Services.

This PWS identifies services that are strictly non-personal in nature, as defined by FAR Part 37 and to ensure there is not an appearance of such this contract will have an identified COR. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (KO) immediately.

7.2. Contract Management and Administration.

7.2.1. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement of this PWS. The contractor shall respond to Government requests for contractual actions in a timely fashion in accordance with the deliverable schedule. The Contract Administration Team will consist of the following members:

7.2.2. The KO will have overall responsibility for administering the contract. The KO is the only person authorized to obligate the Government and make changes to the contract. The KO will manage contract administration and ensure COR responsibilities are being performed.

7.2.3. The COR will be appointed in writing and will be directly responsible to the KO. The COR serves as the Government’s point of contact for contract-level coordination of administration and technical performance matters. The COR will assist in resolving performance issues; initiate and coordinate contract-level changes; notify the KO of any disputes, performance issues, or contractual issues that cannot be resolved at the COR level; and conduct other activities as specified by appointment.

7.2.4. The COR has specific technical, functional and oversight responsibilities. The assigned COR will serve as the official point of contract for coordination for the contract; approve or disapprove contractor invoices; review and accept or reject all contractor technical deliverables; monitor funds obligated and disbursed; complete Contractor Manpower Reporting (CMR); conduct surveillance by uploading a monthly report in the Contracting Officer Representative Tracking (CORT) tool; and conduct other activities as may be specified by the COR appointment letter.

7.2.5. The Government Technical Monitor (TM) is responsibility for the oversight of the technical aspects of the contract. The TM will assist the COR in monitoring the Contractor’s performance and perform the duties of liaison between the Government Industrial Hygiene Program Offices and the Contractor Staff. The TM will consult the COR on all matters related to the execution of the contract terms but function as the day to day technical POC for the Contractor in relation to the execution of this PWS.

NOTE: THE COR DOES NOT HAVE THE AUTHORITY TO CHANGE THE TERMS AND

CONDITIONS OF THE CONTRACT.

7.2.6. The contractor shall use key performance parameters to monitor work performance, measure results, ensure delivery of contracted product deliverables and solutions, support management and decision-making and facilitate communications. The contractor shall identify risks, resolve problems and verify effectiveness of corrective actions. The contractor shall institute and maintain a process that ensures problems and action items discussed with the Government are tracked through resolution and shall provide timely status reporting. Results of contractor actions taken to improve performance shall be tracked and lessons learned incorporated into applicable processes. The contractor shall establish and maintain a documented set of disciplined, mature, and continuously improving processes for administering all contract efforts with an emphasis on cost-efficiency, schedule, performance, responsiveness, and consistently high-quality delivery. The contractor shall provide transition plans as required.

7.2.7. All physical records, files, documents, and work papers, provided and/or generated by the Government and/or generated for the Government in performance of this PWS, maintained by the contractor which are to be transferred or released to the Government or successor contractor, shall become and remain Government property and shall be maintained and disposed of IAW 44 USC 36 CFR and DoD directive 5015.2; Army AR 25-1 Records Management; Records Disposition - Procedures and Responsibilities; and the Federal Acquisition Regulation (FAR), and/or the Defense Federal Acquisition Regulation Supplement (DFAR), and/or the Army Federal Acquisition Regulation Supplement (AFAR), as applicable. Nothing in this section alters the rights of the Government or the contractor with respect to patents, data rights, copyrights, or any other intellectual property or proprietary information as set forth in any other part of this PWS.

7.2.8. The contractor shall follow applicable information protection, Health Insurance Portability and Accountability Act of 1996 (HIPAA) and privacy act data requirements to include similar host nation agreements and requirements. The HIPAA Privacy Rule establishes national standards to protect individuals’ medical records and other personal health information and applies to health plans, health care clearinghouses, and those health care providers that conduct certain health care transactions electronically. The Rule requires appropriate safeguards to protect the privacy of personal health information, and sets limits and conditions on the uses and disclosures that may be made of such information without patient authorization. The Rule also gives the patient rights over their health information, including rights to examine and obtain a copy of their health records, and to request corrections.

The Privacy Rule is located at 45 CFR Part 160 and Subparts A and E of Part 164.

7.2.9. Non-Disclosure Statement. (Deliverable 2).

The contractor shall sign the Non-Disclosure Statement and ensure that all staff including all employees, subcontractors, and consultants assigned to or performing under the contract, execute, sign, and adhere to the terms of the Non-Disclosure Statement.

7.3. Contractor Travel.

All travel will be at the request of the Government and allowable costs will be identified in the travel and other direct costs in accordance with FAR 31.205-46. All requests for travel must be approved by the COR 30 days prior to the event (if available). Invoices for travel and supporting documents must be entered into Wide Area Work Flow (WAWF) in conjunction with the monthly invoicing following the travel event.

7.4. Post Award Conference/Periodic Progress Meetings.

The contractor shall attend any post award forums convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulations (FAR) 42.5. The COR and TM will also meet monthly or at another frequency as negotiated by the COR and contractor to discuss contract deliverable status, installation evaluation progress, travel summaries, and other project specific details. This monthly review can occur telephonically or in person as agreed upon by the COR and contractor. The KO or the COR may also meet periodically with the contractor to review performance. At these meetings, the KO will apprise the contractor of how the Government views their performance, and the contractor can pass on to the Government any particular problems and proposed corrective action requiring resolution. These meetings shall be at no additional cost to the Government.

7.5. Business Relations.

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. The contractor shall maintain cooperative and business like relations with other installation support contractors and Government personnel. The Government COR will monitor all aspects of the requirement and the contractor shall work to resolve any and all issues which may arise.

7.6. Fiscal Accountability.

The Government will use sources of funds appropriate for the project/program to which services are being provided.

The contractor will be responsible for tracking costs. The contractor will allocate, track, invoice, and account for the assessments performed in terms of assessment type, labor categories utilized, travel and other expenses by Contract Line Item Number (CLIN).

8.0. PERFORMANCE REQUIREMENTS.

8.1 Contractor Personnel, Disciplines, and Specialties.

The contractor shall provide the necessary resources and infrastructure to manage, perform and administer the contract. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. Any personnel hired by the contractor to support this PWS must meet the technical requirements identified in sections 8.2.1 through 8.2.4. All Contractor teams supporting each location/installation identified in this PWS must have at a minimum (1) Certified Industrial Hygienist and (1) Level-2 Industrial Hygienist on location for each assessment.

8.2. Key Personnel.

Program Manager (PM). The overall PM for the program shall have full authority to act for the contractor on all contractual matters relating to daily operations of this contract. The PM shall have a science or engineering degree and have a minimum of 10 years of experience in the following focus areas: Industrial Hygiene, Safety, and Occupational Health. At a minimum, PM shall have 5 years of experience in the performance and execution of industrial hygiene assessments. If the PM were to leave during the Period of Performance (PoP), the KO and COR must review the qualifications of the proposed replacement to confirm the candidate meets the contractual minimum qualifications as defined in the PWS.

8.2.2. Level-1 American Board of Industrial Hygiene Association (ABIH) Certified Industrial Hygienist(s) (CIHs). The contractor CIH(s) shall have a minimum of 5 years of professional level, broad-scope IH experience. Broad-scope IH experience is defined as: performing evaluations of work environments & industrial processes (e.g. thermal stressors, noise, toxicology, biohazards, ergonomic) involving potentially hazardous environment conditions, analysis of findings to provide recommendations of corrective measures (e.g. non-engineering controls & engineering controls), and industrial hygiene assessments (e.g. ergonomic & ventilation) using industrial hygiene equipment and sampling techniques for standard chemical and physical hazards. The contractor CIH(s) shall at least have a bachelor’s degree from an accredited college or university with a concentration in biology, chemistry, or engineering or with at least 60 semester hours in any combination of the following fields: science, math, engineering, or science-based technology.

8.2.3. Level-2 Industrial Hygienist (IH). The contractor IH(s) shall have a minimum of 3 years of broad-scope IH experience. The contractor IH(s) shall at least have a bachelor’s degree from accredited college or university with a concentration in biology, chemistry, or engineering or with at least 60 semester hours in any combination of the following fields: science, math, engineering, or science-based technology. A Master of Science degree in industrial hygiene from an Accreditation Board for Engineering and Technology accredited university is acceptable as a substitute for experience.

8.2.4. Level-3 Industrial Hygiene Technician(s). The contractor Industrial Hygiene Technician(s) shall have a minimum of 1 year of broad-scope IH experience or safety and occupational health. The IH Technician must have a minimum of a High School diploma/GED.

8.3. Survey and Assessment Types.

Master Schedule. The contractor shall document tasks in DOEHRS-IH master schedule for surveys performed. Schedule of events will be provided.

8.3.1 Basic Characterization

A basic characterization is an initial site visit to a work environment (shop). This includes shops not documented in DOEHRS-IH and existing shops in DOEHRS-IH without a completed baseline survey. The Contractor records the shop demographics, identifies the processes and any related hazards and hazard controls. For example, the evaluator visits Building 100-Motorpool. In building 100 are four distinct processes: welding, vehicle maintenance, battery storage and brake repair. Each process is recorded with the associated hazards (e.g. noise, asbestos, carbon monoxide) and the personnel that perform the process.

8.3.1.1. Shop Demographics. Document shop organization, personnel, and Unit Identification Code (UIC).

8.3.1.2. Process. Document processes; processes are defined as a set of tasks with a corresponding set of potential hazards and associated controls.

8.3.1.3. Hazard. Document stressors present in the workplace with sufficient duration and frequency to cause injury, illness, or death to personnel. This includes chemical, biological, physical, and ergonomic hazards.

8.3.1.4. Control. Document action or method used to eliminate or mitigate hazards to reduce risk of injury, illness, or death. Documented controls include engineering, administrative, and personal protective equipment.

8.3.2. Re-Baseline Survey.

Similar to basic characterization, however Baseline Survey has already been completed in DOEHRS-IH. Another survey is needed because the original data is neither sufficient nor accurate enough to make decisions and schedule air sampling or other activities.

8.3.3. Ventilation System Assessment.

8.3.3.1. All ventilation system assessments will be conducted in accordance with procedures provided in the most current editions of the American Conference of Governmental Industrial Hygienists (ACGIH) Industrial Ventilation Manual; United Facilities Criteria (UFC); American National Standards Institute (ANSI)/American Society for Heating, Refrigeration and Air-Conditioning Engineers (ASHRAE) (e.g. ASHRAE 110-1995 Method of Testing Performance of Laboratory Fume Hoods; and US Army Technical Guide 144-Guidelines for Controlling Health Hazards in Painting Operations).

8.3.3.2. All instruments will be calibrated per National Institute of Standards and Technology (NIST) standards and manufacturer’s guidelines and field calibrated before and after use if required.

8.3.3.3. A ventilation assessment includes measuring face velocities, capture velocities, room pressurization and air changes per hour (ACH). A ventilation measurement is counted per component. For example:

· A lab hood is one component even though several measurements are needed to determine average face velocity;

· A five-drop motor-pool vehicle exhaust system is five components, each with a separate measurement;

· Each room in a hospital operating suite counts as a separate ACH measurement.

8.3.3.4. In addition to measuring ventilation system components, the evaluator identifies and records the air handler/fan, but does not take any measurements of fan performance.

8.3.3.5. The contractor will provide a diagram documenting the location of the ventilation system, components and ventilation calculations.

8.3.4. Noise Hazard Assessments.

8.3.4.1. A noise assessment is performed when the evaluator uses professional judgment to identify a source of elevated noise levels and uses a sound level meter (SLM) to measure sound pressure level in A-weighted decibels (dBA) and C-weighted decibels (dBC when applicable) of the noise source.

8.3.4.2. All SLMs will meet ANSI Standard S1.4-1971 (R1976) or S1.4-1983, "Specifications for Sound Level Meters." A type 2 SLM with fast response is sufficient for general-purpose noise surveys. The SLM will be calibrated per NIST standards and manufacturer’s guidelines, and field calibrated before and after use.

8.3.4.3. A noise assessment is counted per noise source. For example: A machine shop has four grinders, two lathes, one abrasive blasting cabinet, and one punch press. Even with multiple SLM measurements per noise source, the evaluator counts eight noise hazard assessments.

9.0. PERFORMANCE OBJECTIVES AND ELEMENTS.

9.1. Kick-off Meeting/Periodic Progress Meetings.

The contractor shall participate and attend the following meetings in regards to the contract:

9.1.2. Upon contract award, the contractor shall participate in person (preferably) or via teleconference a kick-off meeting which will consist of an orientation and brief for the Contractor’s Program Manager to ensure that the contractor is familiar with the working environment and services to be performed in connection with the PWS.

9.1.3. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance, address any outstanding issues, resolve any discrepancies, etc. This would only take place when performance dictates the need for a meeting. The Government does not anticipate requiring more than a bi-annual meeting of this type. The contractor shall be responsible for preparing draft meeting minutes and distributing Government.

9.2. Program Management (PM).

Program Management is integral to the execution of all contract components. It is identified as a separate component to consolidate all of the PM elements and requirements into one centralized area.

9.2.1. Program Management Plan (PMP).

9.2.1.1. The contractor shall prepare and submit a Program Management Plan (PMP) for the assigned contract that describes the management and technical approach for controlling the services to be provided at the worksite. The PMP shall address the project's resources and project subtasks based upon a Work Breakdown Structure (WBS). The WBS shall serve as the basis for program and technical planning, scheduling, cost estimating, corresponding levels of effort and resource allocation, performance management, configuration management, and status reporting. The contractor shall:

· Ensure that the PMP includes a detailed Gantt chart defining each subtask, overall program layout, schedule, project milestones, projected start and completion dates, and deliverables.

· Include projected expenditure curves or spend plans for each subtask to help program managers determine if they are overspent or underspent at any time during the PoP.

· Address PM efforts within this plan, by including how subcontractors shall interface with this project, and how the contractor shall manage the subcontractors.

· Include an organizational chart identifying the names of personnel and their expertise, plus subcontractors and their involvement in the task.

· Submit the draft PMP per Table 1: Contract Deliverables, to the Government in electronic format using Microsoft Office (or a compatible system).

· Submit the final PMP after addressing Government comments per Table 1: Contract Deliverables.

· Revise the PMP if the PWS is changed through contract modifications, as required to correspond with necessary changes in the program execution, in coordination with the Government.

9.2.1.2. Progress, Status, and Management Report. The contractor shall prepare and submit to the Government a report, by the 20th of each month, which describes the contract project's progress against the proposed schedule and resources as addressed in the PMP. The contractor shall ensure that the final monthly report contains an executive summary, including the total estimated schedule to complete all required deliverables identified in the PWS. The contractor shall submit the report to the Government in electronic format using Microsoft Office (or a compatible system) and shall ensure that the report specifically contains the following information:

· Schedule, technical, travel and invoice submission status;

· Status of all subtasks and work breakdown structure (WBS) elements;

· Highlights of the contractor’s accomplishments for this period;

· Highlights of work planned by the contractor for the next reporting period;

· Discussions of any problems or obstacles encountered and the actions taken to remedy the situation;

· Actual vs. planned travel expenditures for the period; and

· Any other recommendations.

9.2.1.3. Execution of Industrial Hygiene Surveys.

The contractor shall conduct IH surveys to include:

· New basic characterization of work places (baselines),

· Re-evaluation of existing basic characterization (re-baselines),

· Ventilation system evaluations,

· And/or noise assessments.

The contractor shall provide all necessary equipment to perform ventilation system evaluations and noise assessments. All data will be entered to DOEHRS-IH. The contractor will be provided all necessary computer equipment with a Common Access Card (CAC) reader for data entry. Appendix A lists detailed requirements for each type of survey.

9.2.1.4. Scope of Work

The contractor shall perform assessments at the Army installations listed in PWS section 4.1. Each installation will average 200 baseline and/or re-baseline surveys, 400 ventilation component measurements and 100 sound level measurements. Site visits average 10 business days of onsite work (not including travel time) but can range from 5 business days to 15 business days depending on the location of the installation (OCONUS locations may be longer to be cost effective for travel and can range from 10 business days to 20 business days). The team averages 4-6 contractor personnel per trip.

9.2.1.5. DOEHRS-IH Training for Contract Personnel (Deliverable 3).

To provide the services described, Contractor personnel must successfully complete the DOEHRS-IH course. The Government will provide DOEHRS-IH training to Contract personnel after a CAC card has been issued to the personnel. The course includes 8 hours distance learning to be completed before the 3 day classroom training. Those contract employees with documented recent course completion and DOEHRS-IH data entry experience may be allowed to waive the 8 hours distance learning portion of the course, as approved by the Government. DOEHRS-IH classroom training will be offered at once in the 1st quarter of FY18 (Oct-Dec) and once in 2nd quarter FY18 (Jan-March).

NOTE: The DOEHRS-IH course provided to Contract personnel is an abbreviated version of the full Army DOEHRS-IH course and is only valid for the specified APHC IH Services Contract support.

9.2.1.7. Common Access Card.

Within 30 days of contract award, the contractor will complete the process for personnel to obtain a CAC. The process includes:

· Complete DD Form 1172-2, Application for Identification Card.

· Register for an Army Knowledge On-Line (AKO) account (sponsored by the COR).

· Complete Information Assurance/DoD Cyber Awareness Challenge available on-line (https://ia.signal.army.mil/dodiaa/default.asp).

9.3. Survey Protocol and Timeline

For each survey or assessment, the contractor shall follow the steps detailed below:

a. Step 1: Pre-Survey. The contractor participates in planning meetings via teleconference with the local Industrial Hygiene Program Manager (IHPM) and the Government Technical Monitor. The purpose of these meetings is to establish lines of communication and address any issues and/or unique circumstances before on-site support. To prepare for the on-site surveys, the contractor reviews all site-specific data provided by the Government including access to the DOEHRS-IH data for the installation being surveyed. The contractor schedules surveys with the points of contract provided by the IHPM.

b. Step 2: On-Site. Before survey work begins, the contractor participates in a kick-off meeting with the local IHPM and the Government Technical Representative.

c. Step 3: Survey Work. The contractor conducts walk through baseline and/or re-baseline surveys, ventilation assessments and noise assessments of the locations selected by the local IHPM. At the end of survey work, the contractor conducts an exit brief for the IHPM and the Government Technical Representative.

d. Step 4: Survey completion and DOEHRS-IH Data Entry. Within thirty (30) days of the last on-site survey, the contractor enters all data collected to DOEHRS-IH and creates Master Schedule tasks. The contractor provides the Government Technical Representative with a list of work completed and entered to DOEHRS-IH.

e. Step 5: The Government has thirty (30) days following the DOEHRS-IH data entry deadline to perform data quality assurance in DOEHRS-IH. The contractor addresses any corrective actions identified during the data quality assurance process within ten (10) working days.

f. Step 6: The contractor team lead provides feedback in a post-survey questionnaire specific to the onsite activities at each location.

10: SPECIAL REQUIREMENTS.

10.1. Identification of Contractor Employees.

All contractor/subcontractor personnel shall be required to wear approved or provided picture identification badges so as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone or via electronic mail, contractor and subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Direct any Government personnel to COR for questions. Contractors/subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation. Where practicable, contractor/subcontractors occupying co-located space with their Government program customer should identify their work space area with their name and company affiliation.

10.2. Security and Safety.

The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each assessment or survey, Government facilities, equipment, and materials shall be secured.

10.2.1. Contract Employees.

Within 14 days of award, the contractor will provide the COR a listing of employees and associated contact information to include full name, phone number, and email address.

10.3. Antiterrorism Level I Training.

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete Antiterrorism (AT) Level I Awareness training within 30 calendar days after contract award. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR and TM within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

10.4. AT Awareness Training for US Based Contractor Personnel Traveling Overseas.

The contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by the DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

10.5. Access and General Protection/Security Policy and Procedures.

The contractor may encounter restricted or controlled areas with special security procedures. Contract performance required within these areas will require contractor compliance with various levels of security and established personnel security entry control procedures. Ensure all contractor employees requiring access to these facilities obtain required badges/clearances before performing work in these facilities. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by the DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

10.6. Security Clearance.

The contractor will ensure personnel complete U.S. Office of Personnel Management Standard Form 86- Questionnaire for National Security Positions and are able to obtain a Secret security clearance. A Secret security clearance will be needed to access certain assigned locations; the contractor will ensure Secret-cleared personnel are available for surveys in those locations.

10.7. iWATCH Training.

The Government will provide the contractor with an iWATCH training presentation. The contractor and all associated subcontractors shall brief all employees on the iWATCH program which is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TM. This training shall be completed within 30 calendar days of contract award, and within 15 calendar days of new employees commencing performance. The contractor will report completion status to the COR and TM no later than 45 calendar days after contract award and 15 calendars days after new employees have been briefed. The contractor will complete additional iWATCH training requirements for each location visited as needed.

10.8. Contractor Employees Who Require Access To Government Information Systems.

All contractor employees with access to a Government info system must be registered in the Army Training Certification Tracking System (ATCTS) at the commencement of services, and must successfully complete the Information Assurance/DoD Cyber Awareness Challenge on-line training prior to access to the information systems and then annually thereafter. https://ia.signal.army.mil/dodiaa/default.asp

10.9. Requirement For Operations Security Training.

Per AR 530-1, new contractor employees must complete Level I Operations Security (OPSEC) training within 30 calendar days of their reporting for duty. All contractor employees must complete annual on-line OPSEC Security Awareness training. http://cdsetrain.dtic.mil/opsec/index.htm

10.10. Performance or Delivery in a Foreign Country.

Contractor shall comply with DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense contractors outside the U.S. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key Antiterrorism requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

10.11. Hazards Information.

The contractor shall not be required to handle chemical surety materials or explosives. However, the contractor may encounter workplaces with PPE requirements. The contractor is responsible for obtaining and using required PPE identified for each workplace to include respiratory protection. While performing worksite assessments the contractor or its subcontractor(s) shall be responsible for obtaining all necessary Safety Data Sheets (SDSs). The contractor shall conduct all operations in accordance with applicable federal, state, and local regulations as well as the contractor prepared and Government approved safety plan or the approved safety standard operation procedures (SOPs) as established for the operation of the facility.

10.12. Contractor Vehicles. The contractor will comply with facility access requirements for vehicles. All contractor vehicles operating on Government worksite, including those used in performance of the contract and the privately owned vehicles’ (POV) of contractor employees, shall be properly licensed by the state where registered and be registered as required by installation policy.

10.13. Quality Assurance Surveillance Plan (QASP).

The Government shall evaluate the contractor’s performance under this PWS in accordance with the QASP.

10.14. Contract Manpower Reporting.

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor (labor hours) manpower (including subcontractor manpower) required for performance of this contract. The contractor shall verify information input by the Government and completely fill in all other required fields in the reporting system using the following web address: http://www.ecmra.mil and then click on "Department of the Army CMRA". The required information includes but is not limited to: (1) Contracting Organization, KO, COR, Contracting Officer’s Technical Representative (COTR); (2) Contract number, including task and delivery order number; (3) Fiscal year covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Direct labor hours (including subcontractors); (6) Direct labor dollars paid this reporting period (including subcontractors); (7) Total invoiced amount (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different); (9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information; and 20 locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year.

11: GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

11.0. General Information.

There is no Government Furnished Equipment (GFE) or Property (GFP) associated with this contract. The contractor must provide everything required to perform the tasks identified in this PWS.

11.1. Government Property Administration.

The Government may provide additional property which may be required in the performance of this effort. This property shall be controlled through an adequate property inventory and control system and maintained in usable condition. Property provided by the Government shall be controlled and disposed of per FAR Part 45, Government Property. The Government, before any commitment by the contractor to purchase or lease equipment, must approve all equipment purchased or leased. The purchased or leased equipment or materials must be managed in accordance with FAR 52.245-1, Alternate II.

11.2. Property Control.

Includes three…