17-R-0033_Follow_up_questions.xlsx
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- US Military HIV Research Program (MHRP)
- Solicitation number
- W81XWH-17-R-0033
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Department of the Army Medical Command
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Follow up Q&A
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Sheet1
| Question # | Reference | Question | Government Response |
| 1 | Q10 | Is a summary section required for any volume? If so, in which volume should the summary section be included? | Yes, please see revised content Requirement instructions located in section L (Amendment 2 changes the response from Amendment 1 question 10). |
| 2 | Q12 | Answer to Q12 states, “Factor 5 should be included with Volume III Past Performance. Please see revised section L.” However, the Amendment does not include revised instructions related to including Factor 5 in Volume III. |
1. Should Factor 5 be a separate section or incorporated into Sections 1-3 of the Past Performance Volume?
2. If Factor 5 should be included as a separate section is it excluded from the page limits set for volume III?
| Section L is revised to clearly indicate that Volume III is to include all Past performance information and to include the small business participation plan, please see the page limits outlined in volume III. | ||
| 3 | Q15 | Answer to Q15 states, Factor 6 should be included with Volume III Past Performance. Please see revised section L. Would the Government please provide the following information. |
1. Can we include Factor 6 as an Appendix to Volume III with no page limit?
2. Is the response to Factor 6 excluded from the page limits set for volume III?
| 1. Yes, you can include factor 6 as an appendix. The page limits have been removed. 2.Yes, please see revised section L. | ||
| 4 | Q25 | The Government Q&A file was dated 12-27-2017 and provided an extension to 18 January 2018 (a 1-week extension). Also, the S2 cost schedule is inconsistent with PWS Attachment 10 and Section B changes which further impact cost proposal completion. |
Since the Q&A was not received from the Government until one week later (on 1-5-2018), will the Government provide an extension to 25 January 2018?
| The proposal due date is extended to 19 January 2018, at 1000 am EST. | |
| 5 | Q68 |
CLIN 0004 Surge
| Question 68 states for contractors not to propose shift differential; however, in PWS-P10 LOE for CLIN 0004 Surge there are two positions (7 FTEs) that state “potential shift differential.” Please confirm that based on the Q&A we are not to price shift differential. | As stated previously the Government is not asking the offeror to propose a shift differential. Attachment PWS--P10 is revised to remove "Potential Shift differential" language from CLIN 0004. | ||
| 6 | Q 88 | Amendment 0001included the WD schedule for Maryland. Will the Government also provide WD schedules for San Antonio TX, Fayetteville NC, and Tacoma WA? | Please see attached wage determinations. |
| 7 | Q 89 |
Small Business Participation Plan Answer to Q89 states, “The sub-contracting plan can be submitted post award.” However, Attachment S5 states “Other than U.S. Small Businesses must submit acceptable subcontracting plans to be eligible for award.”
Please clarify whether the Small Business Subcontracting Plan should be submitted with the Small Business Participation Plan and provide instructions regarding where it goes in the proposal?
| If you are a large business than you must submit a small business sub-contracting plan, which is separate from the small business participation plan. See revised section L & M. | ||
| 8 | Q100 | Amendment 0001 removed the Staffing Plan from the list of sections “not subject to page limit”. Is the Staffing Plan, “the written information that addresses the components (little a -d),” still excluded from page count? |
Amendment 0001 increased the page limit for Factor 4 to 25 pages. Would the Government please confirm the 25 pages are excluded from the 65 page limit for Volume II?
| The Staffing Plan (25 pages) shall not be counted towards the non-cost/price proposal page limit. Section L, Volume II is revised to include the Staffing Plan as not counting towards the 65 page limit. | |||
| 9 | RFP - A03 17-R-0033 Content Requirement: Volume II Non-Cost/Price Technical Page 16 of 31 | The content requirement instructions for Volume II includes “Resumes and letter of intent for Key Personnel among the sections not subject to page limits. Since Factor 3 Experience does not include instructions related the letters of intent, would the government please clarify whether letters of intent are required for key personnel currently employed by the offeror? | No, for those individuals proposed as key personnel who are not current employees of your company, a signed letter of intent must be included. See revised Factor 3 instructions. |
| 10 | PWS-P15 | Amendment 0001 did not include a Revised A01_Attachment_PWS-P15_Suggested_Personnel_in_Addition_to_Key_Personnel. Will the Government please provide a Revised PWS-P15? | Attachment PWS-P15 is included in Amendment 2. |
| 11 | A01 Attachment S1 PWS DLDM.DETA FINAL Post SRB revision (3)_20171228 Section 7.1.1, page 41 | In Section 7.1.1 The Government states, “Whereas it is anticipated that the majority of performance shall be at the US Government site, at WRAIR, in leased space, at the San Antonio Military Medical Center, and in the metropolitan DC and San Antonio areas, and at/around U.S. military installations in Tacoma, WA; Fayetteville, NC; other locations to be determined.” Due to impact to pricing, please provide the following: |
(a) The personnel and FTE count to be located full-time in San Antonio or will personnel only conduct TDY travel.
(b) The personnel and FTE count to be located full-time in Tacoma, WA or will personnel only conduct TDY travel.
(c) The personnel and FTE count to be located full-time in Fayetteville, NC or will personnel only conduct TDY travel.
(d) Any other locations where personnel are located full-time besides the WRAIR facility by type and FTE count.
| The wage determinations are added and PWS-P10 is revised to identify these FTE's. | |||
| 12 | A01 Attachment PWS-P10 Level of Effort CLIN Structure DLDM_DETA 20171227 CLIN 0004 Surge | The Government states that the following position is filled by a Military Member - Associate Laboratory Director. For pricing purposes, please provide an estimated date in which this position will transition to a contractor position. | Attachment PWS-P10 is revised to remove "currently filled by a military member" language. |
| 13 | A01 Attachment PWS-P10 Level of Effort CLIN Structure DLDM_DETA 20171227 | The labor category listed under CLIN 0010 Admin DETA Labor category lists an executive assistant. PWS-P4, Org chart for DETA, lists an administrative assistant. Please confirm whether the labor category for DETA administrative support is administrative assistant or executive assistant. | Attachment PWS-P10 identifies the Executive Assistant as .5 FTE. |
| 14 | A01 Attachment PWS-P10 Level of Effort CLIN Structure DLDM_DETA 20171227 CLIN0001 | CLIN 0001 has Specimen Processor II and Specimen Processor I. However there is only one labor category: Clinical Specimen Processor I/II in A01_Attachment_PWS-P15. Will the Government please clarify and provide job description, education, and years of experience? | Attachment PWS-P15 identifies the duties of the Clinical Specimen Processor I/II. On previous questions levels indicate experience within the designated discipline, i.e. Level I being entry level; level II is mid-level; and Level III is senior level. This is a performance based requirement where the offeror provides their solution in the proposal. |
| 15 | A01 Attachment PWS-P10 LOE, A07 Attachment S2 Cost Schedule, and RFP Section B CLIN structures and PWS references | There are discrepancies between PWS-P10 LOE CLIN Structure and associated PWS tasks and A07 Attachment S2 Cost Schedule CLIN Structure and PWS tasks. Would the Government please review and provide the correct attachments? This will impact pricing. Below are a couple examples of differences. |
(a) CLIN 0001
- PWS-P10 shows 4.1 and 4.3
- A07 Attachment S2 shows PWS 4.1; 4.2; 4.4
(b) CLIN 0013
- PWS-P10 shows PWS 4.17.3
- A07 Attachment S2 shows Other Direct Costs (ODC) Travel, Blackberry, OHP, Office Supplies, FEDEX, CRP, Whole Blood, …
(c) CLIN 0015
- PWS-P10 shows – NOTHING (NA) A07 Attachment S2 shows PWS 4.17.4
| Please see revised PWS-10, S-2, and Solicitation document. | |||
| 16 | Amendment 0001 RFP Section L, Factor 7, Optional CLINs (page 22 and 23) | CLIN 0020 has an annually estimated plug-in dollars for short suspense. However CLIN x020 were deleted in Section B. Will the Government please clarify if the Offerors need to include the estimated plug-in dollars in the cost/price proposal? | The Government has added the plug in dollar amounts into the correct CLIN's, please see revised S2 sheet and the revised Section L, Optional CLINS instructions. |
| 17 | A07 Attachment S2 Cost Schedule CLIN0017 | The “Incoming Transition Plan 6.6.2.1” is shown to be priced in both CLIN 0001 and CLIN 0017, please specify the correct CLIN for pricing the incoming transition? | The Transition In CLIN is to be priced for transition In services as per PWS para 6.6.2.1. This is separate from CLIN 0001 pricing. |
| 18 | RFP - A03 17-R-0033 Schedule B | Due to the number of Government changes of the CLIN Structure as a result of the Q&A, would the Government please provide a (1) Conformed Solicitation with Amendment 1 Changes or (2) an updated Schedule B? | Due to system constraints, the CLIN's marked as deleted can not be removed until after award. A conformed solicitation cannot be provided. |
| 19 | PWS 4.10.1 | The PWS states that the contractor shall prepare, maintain and adhere to a Quality Management approach as evidenced by a QMP. |
Does a quality management plan currently exist at the level that is defined in the PWS?
| Yes. | |||
| 20 | A01 Attachment PWS-P10 Level of Effort CLIN Structure DLDM_DETA 20171227 | There are several positions on the organization chart annotated as vacant. Can the Government confirm the vacancies are correct? | Attachment PWS-P10 provides the Government's estimated Level of Effort. The vacancies noted on the Organization charts are irrelevant and are removed. |
| 21 | Attachment PWS-P10 CLIN0001 | Total sum of FTE is 19. However when added up the level of effort, the number of FTEs came up as 18. Will the Government please provide the labor category for the missing FTE? | Attachment PWS-10 is revised to show 18 FTEs on CLIN 0001. |
| 22 | Attachment PWS-P10 CLIN0005 | LIMS Administrator is not annotated as a key personnel. However this labor category was classified as a key personnel in Attachment PWS-P15. Will the Government please clarify? | LIS Administrator on CLIN 0002 is a key personnel position. The LIS Administrator position on CLIN 0005 is not a key personnel position. |
| 23 | RFP Section B, Pgs. 5, 6, and 7 | The RFP indicates the plug number of $350,000 provided for the optional CLINs is not inclusive of fee. Would the government clarify if G&A is not inclusive as well? | The plug numbers provided are ceiling amounts not to be exceeded. |
| 24 | RFP, Section L, Content Requirement, Pg. 88, | Is a Narrative Discussion required for all three volumes? | See answer to question 1 above. |
| 25 | 13. (Question 13 on Q/A response spread | Does the Government want the list of POCs prior to proposal submission? | yes. |
| 26 | Question 14 Q/A response spread | RFP, pg. 19, Factor 1- Technical/Scientific Approach still does not correspond to PWS (2.7, pg. 5). How is the Offeror to address "translational research/public health studies for generation of evidence based Knowledge Products?” Will the Government accept a response to PWS 2.7, "translational research/public health studies for generation of evidence based Knowledge Products?” (see table below) |
PWS RFP
2.7 Conduct public/global health, diagnostic, applied, clinical, prevention, intervention, and health systems research / studies for generation of evidence based Knowledge Products that inform optimal screening, prevention, and service delivery policy and practice for Service and DoD stakeholders for prevalent and emerging infectious pathogens of Military or U.S. National interests) MISSING
| See revised Factor 1 which adds the following: Conduct public/global health, diagnostic, applied, clinical, prevention, intervention, and health systems research / studies for generation of evidence based Knowledge Products that inform optimal screening, prevention, and service delivery policy and practice for Service and DoD stakeholders for prevalent and emerging infectious pathogens of Military or U.S. National interests). | |||
| 27 | Question 15 Q/A response spread | Would the government confirm that the Small Business Participation Plan is to be included in Volume III: Past Performance and not Volume I: Business Proposal? | yes the Small Business Participation Plan is to be included in Volume III: |
| 28 | RFP, Section L, Factor 7: Cost/Price Factor, Other Direct Costs (ODCs), Pg. 94 | Would the government clarify if this new objective 2.11 is included in the ODC CLIN? If no, would the government provide the estimated costs associated with this task and advise which CLIN it should be listed under? | yes. |
| 29 | RFF, Section L, Factor 7: Cost/Price Factor, Pg. 94 | Does the Government mean that the subcontractor(s) must either have a DCAA approved accounting system or submit the DCAA Pre-award Survey of Prospective Contractor Accounting System Checklist and SF 1408, or is in fact a DCAA approved accounting system an absolute requirement? | Yes, please reference Clause 52.244-2(c)(1). |
| 30 | RFP, Section L, Volume III, Factor 7: Cost/Price Factor, Other Direct Costs (ODCs), Pg. 94 | If the prime contractor proposes the subcontractors at non-cost relation (T&M or FFP), would the subcontractors be required to submit their direct labor rates /build ups of proposed rates as well? | No, sub-contractors are only required to submit their fully loaded rates. |
| 31 | PWS, 5.20 Level of Effort (LOE) Table by CLIN Structure: attachment PWS-P10, Pg. 34 / PWS, Exhibit/Attachment Table of Contents for PWS, Attachment PWS-P10: Level of Effort Table (LOE) by CLIN Structure, Pg. 50 | Comparing the LOE table with the Cost schedule attached in attachment S2, the PWS tasks associated with the specific CLINs are not consistent. Would the government advise which document the contractor could use for pricing? | Yes, PWS-10, S2, and the CLIN's have been revised. |
| 32 | Attachment PWS-P15 Suggested Personnel in Addition to Key Personnel | As Attachment PWS-P15 should have revisions, would the Government please provide an updated version? | yes, please see revised documents. |
| 33 | Attachment 4 | This was indicated as attached to Amendment email but document is missing. Would the Government please provide? | Attachment 4 was the past performance questionnaire, provided in the original posting and it was not changed. |
| 34 | Question #75 / OCI required in Vol. I? (pg. 16 of A03 17-R-0033) | Can the Government confirm that the OCI Mitigation Plan should be included in Volume I: Business Proposal as opposed to Volume II: Non-Cost/Price Technical. | Yes, please see(j) in volume I |
| 35 | Question #104 | In the attachment S2 Cost Schedule-CLIN Structure, incoming transition plan is listed in CLIN 1001, 2001, 3001 & 4001. Would the government clarify if incoming transition plan is needed for the option years? | Please see revised S2. |
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