W81XWH16T0134AMEND0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate vendor questions and answ ers and extend the deadline for proposals to May 20, 2016, 12:00pm Eastern.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-May-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81XWH-16-T-0134

X 9B. DATED (SEE ITEM 11)

06-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-May-2016

CODE

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

W81XWH 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81XWH-16-T-0134

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 09-May-2016 12:00 PM to 20-May-2016 12:00 PM.

The following have been added by full text:

ADDITIONAL Q&A

1. What is the make and model of the equipment that will be reused in each room?

ANSWER: None, no equipment shall be reused.

2. How many pcs will be connected to the A/V system in each room?

ANSWER: 2 desktops (army and Navy), 1 Laptop (May be connected to any of the more than one wall interfaces in the room)

3. How many wall plates are required in each room?

ANSWER: Varies, See new (revised) PWS/MEC

4. Which rooms require Defense Collaboration Services (DCS)?

ANSWER: All rooms. See new (revised) MEC, Section 1.i.

5. Please define “Universal Mounting Bracket” for the touch panels. Is this wall mounted or table mounted?

ANSWER: Vendor will determine what mounting bracket is needed to wall mount all touch panels, with the exception of the touch panel in Room 1W38A (Commander’s

Office) which will sit on her credenza (equipment rack).

6. Please describe what a “Removable Pod” is in regards to new equipment lecterns.

ANSWER: This is no longer required and we have removed this requirement from new

(revised) PWS/MEC.

7. Are any of the GFE PCs that are to be located in the equipment cabinets/lecterns rack mountable, or should the contractor provide shelves for each one?

ANSWER: Vendor will provide the shelves (they are regular low profile desktops)

8. In rooms with web based conferencing, will there be one dedicated PC for this function or multiple?

ANSWER: Two (1 Army and 1 Navy desktop). Also a laptop may be used using any of the wall interfaces in the room.

9. In rooms with web based conferencing, what is the program is being used for DCO? Adobe connect, Skype, etc.

ANSWER: We connect through the DCS website via Adobe Connect. It does require

Flash player and Java. For more info, check the Defense Collaboration Services (DCS) web site.

10. Will there be a USB camera for use with the web based conferencing or should the VTC camera be used in its place.

ANSWER: No, we want to use the VTC camera for all video conferencing (VTC or web), if possible. If not, a separate camera may be installed to meet the DCS & web-conferencing requirement in addition to the VTC camera. See new(revised) MEC, Section 1.i.

11. Are all the VTC network drops going to be IP, or is there a need for ISDN in any of the spaces? If ISDN is required, will the drops be PRI or BRI?

ANSWER: IP only

12. Is it acceptable to just provide a single display port connection with adaptors for video input instead of DVI, HDMI, VGA, and Display Port where needed?

ANSWER: NO, All should be in the computer interfaces Per new (revised) PWS

(Sections 5.4.4)

13. Can each room be installed one at a time or is this a total rehab of the facility? In either case does the contractor need to submit a schedule for period of performance per room or for the entire facility?

14. ANSWER: Yes, one at a time. We will work with the vendor to create a scheduleWill it be the responsibility of the contractor to provide blocking, power, or conduit to any wall mounted display within any of the rooms?

ANSWER: We will provide the high voltage power outlets. We will put them in the ceiling in most of the rooms. The electrical POC in our facilities management requires at least 60 days notice to install the outlets.

15. If there is any patching, painting, or other facility repairs due to de-installation, is this a requirement of the contractor to fix or will the Government building facility team address these issues?

ANSWER: The Government facilities management will perform the repairs. We expect this to be at a minimum. A prior consultation with the Government will be needed if such wall defects will be created.

16. Is there a secure place to store un-installed equipment, tools, and other miscellaneous items during the onsite install phase?

ANSWER: Yes

17. The SOW calls for Concept Drawings to be provided with the submission. Normally, drawings are not provided with a submission. Can these drawings be omitted?

ANSWER: A rough drawing will be acceptable to give us an idea of where the vendor plans to install the equipment in each room.

18. In the Q&A section, Page 36-36 of W8IXWH-16-T-0134, it is stated the AV contractor is responsible for installing power in coordination with the WRAIR Facilities Management group. Is the WRAIR Facilities Management Group aware of the requirement that the AV contractor provide power? Additionally, the cost for electrical work cannot be priced as an electrical contractor will require a site survey, as well. Request removing this requirement.

ANSWER: We removed this requirement in the new (revised) PWS. The Government will install the high voltage power outlets. Currently, I asked the our facilities management to install some outlets in the ceiling of 1W77, 1W78, 1W80, 2A03/05, 3A03/05, Bldg 509, Room 102. Note that it will need 60 days notice for our electrical contractor to install the outlets. See new (revised PWS, Section 4.6.

19. In the Q&A section, Page 36-36 of W8IXWH-16-T-0134, it is stated the AV contractor is responsible for installing power in coordination with the WRAIR Facilities Management group. Very few AV contractors have on-staff, licensed electricians. Meeting this requirement will require subcontracting an electrical contractor. This electrical contractor will require a detailed survey in order to provide pricing back to the AV contractor. Request the Government remove the requirement for the AV contractor to provide power, or extend the date of proposal submission and provide a date with sufficient time for potential electrical contractors to survey the space and develop a price.

ANSWER: Please see answer in Question #18

20. Are electrical permits required? If so, will the Government obtain the necessary permit?

ANSWER: Please see answer in Question #18

21. Was the original installation of AV equipment done by a single company? If so, what was the name of the company?

22. ANSWER: AV Washington.Do you all anticipate amending the PWS to accommodate for the responses to some the questions that were received previously and the questions that are due on 4/27?

ANSWER: The deadline for quotes will be extended to 20 May 2016, 12:00pm Eastern.

23. Does the customer have all interface cards that may be required to provide feeds to rooms

1W34, 1W77, 1W78, and 1W80?

ANSWER: Currently these rooms are acting as overflow rooms to 1W71 (Auditorium).

Yes, in the A/V rack located in the auditorium. Not sure how many interfaces are available. Vendor may need to check the auditorium rack to verify if there are enough interfaces to meet requirement. Vendor shall provide additional fiber interfaces to meet the overflow requirement. See new (revised) MEC, Section 1.r.

24. The Q&A provided has conflicting guidance as to reusing the projectors in the rooms.

During the survey conducted 11/19/2015, the Government SME said the projectors would be reused. The Q&A overrides this and says to replace the projectors. However, the guidance to reuse the projectors was repeated in the walkthrough conducted 4/21/2016. The SME stated the projectors were new. What is the correct course of action – Reuse or replace the projectors?

ANSWER: New (revised) PWS/MEC, Section 1.q requires replacement of all existing projectors (1W34, 1W77, 1W78, 1W80, 2A03/05, 3A03/05).

25. For those rooms which currently have a Dish Network set-top box, is the set-top box being reused? Is the Dish Network box equipped with an HDMI output?

ANSWER: Yes. (Disk Network VIP211K HDTV set top box). See new (revised) MEC, Section 1.p.

26. For those rooms which currently have a VCR/DVD unit, is the unit being reused?

ANSWER: No. They will be replaced. All rooms will have a new blue-Ray/DVD/CD player/recorder installed. See requirement in the new (revised) MEC, Section 1.o

27. In all the rooms, acoustic treatment covers the walls. To mount a display to the wall, the acoustic treatment will need to be cut to allow a wall mount to be installed. Is this acceptable?

ANSWER: It may be allowed upon consultation with the Government (facilities management). Please feel free to provide alternative solutions in your proposal to best meet the needs of the requirement.

28. As an alternative to the question above, ceiling mounts were suggested during the walkthrough conducted 4/21/2016. In many cases, this approach may interfere with existing lighting and ventilation. Can it be assumed the WRAIR Facilities Management Group will be responsible for relocation and ceiling repair?

ANSWER: Please feel free to provide alternative solutions in your proposal to best meet the needs of the requirement.In lieu of ceiling mounts, are floor stands acceptable?

ANSWER: Per new (revised) MEC (Section 1.), Ceiling or wall mounts are needed to minimize use of the floor space.

29. The Additional MECs for Bldg 500, Room 201 indicate the existing 2-bay credenza should be reused. Later in the same paragraph reference is made to a podium. Is a podium being added or is the reference to a podium actually the existing credenza.

ANSWER: Contractors shall re-use the credenza (rack) in Bldg 500, Room 201. No lectern/podium is required in this room.

30. During the walkthrough conducted 4/21/2016, a lectern was requested for Room 2A06.

However, the additional MECs for that room specify a 21 RU mobile rack. Which solution is required?

ANSWER: Per new (revised) MEC (section 7.c) , a lectern is required on Room 2A06.

31. During the walkthrough conducted 4/21/2016, the Government SME suggested table mics and the display speakers would be acceptable for Bldg 509, Room 102. Is this correct?

ANSWER: Per new (revised) MEC Section 10.a, ceiling microphones and loud speakers are required in Bldg 509, Room 102. (Please avoid using button ceiling microphones)

32. For locations where high voltage power is required for the displays, does the contractor still need to provide power?

ANSWER: We removed this requirement in the new (revised) PWS/MEC . Per new

(revised) PWS Section 4.6, the Government will install the high voltage power outlets.

Currently, I asked our facilities management to install some outlets in the ceiling of

1W77, 1W78, 1W80, 2A03/05, 3A03/05. Note that it will take 60 days notice for our electrical contractor to install the outlets.

33. If power is required, the contractor will not know what type of circuit breakers are required, will the Government provide circuit breakers for the fuse box?

ANSWER: We changed this requirement in the new (revised) PWS/MEC. The

Government will install the high voltage power outlets. Currently, I asked the our facilities management to install some outlets in the ceiling of 1W77, 1W78, 1W80, 2A03/05, 3A03/05. Note that it will take 60 days notice for our electrical contractor to install the outlets.

34. What rooms require overflow capabilities?

ANSWER: Per new (revised) MEC, Rooms 1W34 (Section 2.j) , 1W77 (Section 4.m), 1W78 (Section 5.m), 1W80 (Section 6.m).

35. If a conference room has an existing projector, is that projector expected to be reused and integrated with the upgrades?

ANSWER: No, All existing projectors will be replaced.

36. In the Commanders office (1W38) will the equipment rack be reused

ANSWER: Yes per new (revised) MEC Section 3.e.

37. For old and legacy equipment is the contractor expected to provide maintenance coverage for those items?

ANSWER: No

38. To develop drawings, schematics, diagrams, and list of equipment with make, model and specifications is very expensive and is usually done after the contract has been awarded and completed. Is the contractor still expected to provide this information as a submission of the RFP?

ANSWER: Yes. A rough schematics may be acceptable initially to show concept/design.

39. Do all the audiovisual racks need to be replaced or can some of them be reused to reduce cost?

ANSWER: Only the ones in Bldg 503 Rm 1W38A (Commander’s Office) and Bldg 500, Rm 201 will be reused.. See new (revised) MEC Section 3.e (for 1W38A) and Section 9.d (for Bldg 500, Room 201).

40. Can you confirm the make and model of your existing lifts? (we want to make sure the projector/s that meet your specs will Actually fit)

ANSWER: Draper Electromount video projector mount. Model S. (downward travel: 12”; ceiling opening: 28 ½”x 31’).

41. Bldg 503 Rm 1W38A Upgrade & Install, Quantity 1

What is the length and width of the room?

Answer: These are approximate and should be verified by the contractor after award.

o Length: 17 feet, 7 inches o Width: 22 feet, 6 inches

What is the ceiling height? 9 feet

Are the loudspeakers intended to be ceiling loudspeakers or wall mounted speakers? We will use the speakers on the monitor. Neither on the ceiling or the wall. See new (revised)MEC (Section 3.c).

Are the microphones intended to be ceiling mounted microphones? No.

Are two cameras required for the VTC system? One VTC camera for this room per new (revised) MEC Section 1.h.

Will the touch screen be wall mounted? Yes

How many rack spaces is the GFE mobile rack? Single rack with 16u

Will the Dish TV cable box be GFE? Yes (issued by service provider) o What type of signal output? HDMI o What is the model of the Dish TV Tuner? Dish Network VIP211K (HDTV)

How many participants are seated at the conference table? 6 (Six)

How many participants are seated around the room and not directly around the conference table?

8-10 (eight to ten)

Are two or three connections for a PC workstation or laptop required for this room? What are the desired locations? Two connections. One (1) for the Army desktop computer and one (1) for a laptop connection. A 12-foot cable shall be connected to the laptop interface to reach the table.

42. Bldg 503 Rm 3A03/05 Upgrade & Install, Quantity 1

Answer: These are approximate and should be verified by the contractor after award.

o Length: 26 feet, 5 inches o Width: 19 feet, 6 inches

What is the ceiling height? 9 feet

Are ceiling microphones required? Yes (Avoid button ceiling microphones in all rooms)

Are the loudspeakers intended to be ceiling loudspeakers or wall mounted speakers? Ceiling Loud Speakers

What is the desired color of the lectern? Must match existing furniture color per new (revised) MEC Section 1.m.What is the size (in the diagonal) of the existing projections screen?

Size of screen when down o Width: 10 feet o Height: 6 feet, 5 inches

What is the aspect ratio of the existing projection screen? Here is the size of the actual projection:

o Width: 5 feet, 6 inches o Height: 4 feet

Does the Government desire two, three or four connections for a PC workstation or laptop required for this room? Two (2) Desktop connections (Army and Navy), Two (2) laptop connections (front and back of left wall), and one (1) laptop interface in lectern are required per new (revised) MEC Sections 8.e & 8.f.

43. Bldg 503 Rm 2A03/05 Upgrade & Install, Quantity 1

What is the length and width of the room?

Answer: These are approximate and should be verified by the contractor after award.

o Length: 26 feet, 5 inches o Width: 19 feet, 6 inches

What is the ceiling height? 9 feet

Are ceiling microphones required? Yes (Avoid button ceiling microphones in all rooms)

Are the loudspeakers intended to be ceiling loudspeakers or wall mounted speakers? Ceiling Loud Speakers

What is the desired color of the lectern? Must match existing furniture color per new (revised) MEC Section 1.m.

What is the size (in the diagonal) of the existing projections screen?

Answer: These are approximate and should be verified by the contractor after award.

Size of screen when down o Width: 10 feet o Height: 6 feet, 5 inches

What is the aspect ratio of the existing projection screen?

Answer: These are approximate and should be verified by the contractor after award.

Here is the size of the actual projection:

o Width: 5 feet, 6 inches o Height: 4 feet

Does the Government desire two, three or four connections for a PC workstation or laptop required for this room? Two (2) Desktop connections (Army and Navy), Two (2) laptop connections (front and back of left wall), and one (1) laptop interface in lectern per new (revised) MEC Sections 8.e & 8.f.

44. Bldg 500 Rm 201 Upgrade & Install, Quantity 1

Answer: These are approximate and should be verified by the contractor after award.

o Length: 19 feet,3 inches o Width: 14 feet, 10 inches

What is the ceiling height? 8 feet, 7 inches

How many PC Inputs are in this room? Currently, three (3) o What are the PC input locations? Need two (2) desktop computer connection (For Army & Navy) at the credenza, a laptop connection at the front (from back of credenza (rack), and a laptop interface on the table.

Will the 7” touch panel be wall mounted? Yes

Room 201 specification implies more than one 60” display. How many are required? Two (2) 80 inch monitors. See new (revised) MEC Section 9.b.

How many rack spaces are available in the 2-bay credenza? The existing 2-bay credenza will be kept. This has thirteen(13) 1u per rack (2 racks inside the credenza) per new (revised) Section 9.d.

Does the Government desire two or four connections for a PC workstation or laptop required for this room? Two Desktop connections (Army and Navy) and Two laptop connections (one from credenza and one on the table) as requried per new (revised) MEC Sections 9.e & 9.f.

45. Bldg 503 Rm 1W80 Upgrade & Install, Quantity 1

Answer: These are approximate and should be verified by the contractor after award.

o Length: 27 feet,3 inches o Width: 23 feet, 6 inches

What is the ceiling height? 9 feet

Is the ceiling structure able to support the additional weight of an 80” display and mount? Ceiling is a drop ceiling. Do not expect the monitor to be suspended on it. I could be mounted on the concrete ceiling or the wall above the drop ceiling.

What is the desired color of the lectern Must match existing furniture color per new (revised) MEC Section 1.m.

How many PC Inputs are in this room? Currently, Two (2) on the front left of room by the technician desk o What are the PC input locations? Need Two Desktop connections (Army and Navy), 2 laptop connections on the left wall (front and Back and one laptop interface in lectern.

What is the connectivity to/from room 1W71, fiber? Copper with audio connections. No fiber, you may need to install new fiber.

What is the brand and model number of the existing GFE projector? NEC P451W o Please verify that this projector should be replaced as stated on page 25 that all projectors are to be replaced? All existing Projectors will be replaced (See new PWS/MEC)

What is the size (in the diagonal) of the existing projections screen?

Answer: These are approximate and should be verified by the contractor after award.

Size of screen when down o Width: 13 feet o Height: 6 feet, 6 inches

What is the aspect ratio of the existing projection screen?

Answer: These are approximate and should be verified by the contractor after award. Here is the size of the actual projection:

o Width: 9 feet o Height: 5 feet, 6 inches

What is the distance from the existing projector to the projection screen? 12 feet

What other sources are used in 1W80? Aside from the computers, Blue-Ray/DVD, and Overflow from 1W71 (Auditorium) o Blu-Ray/DVD - Yes o TV Tuner - No o Other – Overflow from Room 1W71 (Auditorium)

Are two VTC cameras required for 1W80? YES. One in front (Face to face) and one at the back (Instructional). See new (revised) MEC Section 1.h and Section 6.e

46. Bldg 509 Rm 102 Upgrade & Install, Quantity 1

Answer: These are approximate and should be verified by the contractor after award.

o Length: 18 feet, 6 inches o Width: 12 feet, 10 inches

What is the ceiling height? 9 feet

What is the lectern color? Must match existing furniture color per new (revised) MEC Section 1.m.How many PC Inputs are in this room? Currently, One o What are the PC input locations? Front Left wall

Is a Blu-Ray or DVD player required? Blue-Ray/DVD/CD player/recorder, See PWS/MEC

Where will the VTC camera be located in this room? Yes

Will the 7” touch panel be wall mounted? Yes

Does the Government desire two, three or four connections for a PC workstation or laptop required for this room? We require two (2) Desktop connections (Army and Navy) and one left wall laptop interface, and one laptop interface in lectern per MEC Section 10.g

47. Bldg 503 Rm 2A06 Upgrade & Install, Quantity 1

Answer: These are approximate and should be verified by the contractor after award.

o Length: 18 feet o Width: 13 feet

What is the ceiling height? 9 feet

What is the connectivity to/from room 1W71, fiber? None. This is not an overflow room

Will two VTC cameras be required? No, One per MEC Section 1.h & Section 7.d

Does the Government desire two, three or four connections for a PC workstation or laptop required for this room? We require Two (2) Desktop connections (Army and Navy), one right wall laptop interface with 12 foot cable, and one in lectern

48. Bldg 503 Rm 1W77 Upgrade & Install, Quantity 1

Answer: These are approximate and should be verified by the contractor after award.

o Length: 27 feet, 2 inches o Width: 23 feet, 10 inches

What is the ceiling height? 9 feet

What type of display is required? Projection, or LED Display? Both

What is the lectern color? Must match existing furniture color per new (revised) MEC Section 1.m.

What is the connectivity to/from room 1W71, fiber? The current connectivity is copper with audio connections. The contractor shall install new fiber.

How many computer interfaces will be required in this room? Need Two (2) Desktop connections (Army and Navy) and three (3) laptop connections

Where will the wall type computer interfaces be located? Laptop connections will be on front row tables (one on each end table) and one laptop interface in lectern

What is the size of the existing projection screen? 14 feet, 6 inches

What is the distance from the existing projector to the projection screen? 14 feet, 8 inches

What other sources are used in 1W77? Aside from the computers, Blue-Ray/DVD/CD player/recorder, and Overflow from 1W71 (Auditorium) o Blu-Ray/DVD - Yes o TV Tuner - No o Other – Overflow from Room 1W71 (Auditorium)

Are two VTC cameras required for 1W77? YES. One in front (Face to face) and one at the back (Instructional). See new (revised) MEC. Section 1.h and Section 4.e.

49. Bldg 503 Rm 1W78 Upgrade & Install, Quantity 1

Answer: These are approximate and should be verified by the contractor after award.

o Length: 23 feet, 5 inches o Width: 23 feet, 10 inches

What is the ceiling height? 9 feet

What type of display is required? Projection, or LED Display? Both. Projection and two (2) 80-inch monitors.

What is the lectern color? Must match existing furniture color per new (revised) MEC Section 1.m.

What is the connectivity to/from room 1W71, fiber? Copper with audio connections. No fiber, you may need to install new fiber.

How many computer interfaces will be required in this room? Two Desktop connections (Army and Navy) and four laptop connections

Where will the wall type computer interfaces be located? Front wall (on either side) and back wall (where current interface is) and one laptop interface in lectern

What is the size of the existing projection screen?

Answer: These are approximate and should be verified by the contractor after award.

Size of screen when down o Width: 14 feet, 6 inches o Height: 9 feet, 9 inches

What is the distance from the existing projector to the projection screen?

o Distance: 21 Feet

Is one gooseneck microphone required on the lectern? Yes

What other sources are used in 1W78? Aside from the computers, Blue-Ray/DVD, and Overflow from 1W71 (Auditorium) o Blu-Ray/DVD - Yes o TV Tuner - No o Other – Overflow from Room 1W71 (Auditorium)

Are two VTC cameras required for 1W78? YES. One in front (Face to face) and one at the back (Instructional). See new (revised) MEC Section 1.h and Section 5.e.

50. Bldg 503 Rm 1W34 Upgrade & Install, Quantity 1

Answer: These are approximate and should be verified by the contractor after award.

o Length: 21 feet, 11 inches o Width: 16 feet, 3 inches

What is the ceiling height? 9 feet

What is the connectivity to/from room 1W71, fiber? Copper with audio connections. No fiber, you may need to install new fiber.

How many computer interfaces will be required in this room? Two Desktop connections (Army and Navy), one laptop interface on right wall, and one laptop interface in lectern.

Where will the wall type computer interfaces be located? Left front wall

Is a Blu-Ray or DVD player required? Yes. See new (revised) PWS/MEC.

What is the size of the existing projection screen? None. 80 inch TV Monitor

What is the distance from the existing projector to the projection screen? 11 feet 6 inches

Is one gooseneck microphone required on the lectern? Yes

For the 16 RU rack; what color finish is desired? We are keeping existing rack (credenza)

51. Room 1W71 (Auditorium)

1W71 is not part of this RFQ. Yes

Will any programming be required for Room 1W71, to send and receive signals from 1W34, 1W77, 1W78, & 1W80? Possibly to enable the use of Rooms 1W34, 1W77, 1W78, &

1W80 as auditorium overflow rooms.

If so, is the un-compiled control code available? Yes

Is fiber already in place between rooms 1W34, 1W77, 1W78, & 1W80 and room 1W7? No

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1

ADDITIONAL INSTRUCTIONS TO OFFERORS

1. TECHNICAL QUESTIONS AND PRE-PROPOSAL DISCUSSION

Questions concerning the solicitation are due no later than 27 April 2016 at 12:00 P.M. Eastern Time.

Questions shall be submitted to dawn.v.jennings.civ@mail.mil. An amendment to the solicitation will be mailto:dawn.v.jennings.civ@mail.mil posted in order to address the questions received; however, no questions will be addressed after the cutoff date and time listed above. Please note that only one (1) set of questions will be accepted by the

Government.

2. INSTRUCTIONS FOR THE PREPARATION AND SUBMISSION OF PROPOSALS

Failure to submit all documents concurrently and in accordance with these instructions may render a proposal unacceptable. The proposal shall be submitted electronically via email to dawn.v.jennings.civ@mail.mil no later than 20 May 2016 at 12:00 PM Eastern Time.

3. PROPOSAL EVALUATION

To aid in evaluation, proposals shall be practical, specific complete, and logically assembled. The proposal shall be in a clear, concise format satisfying all requirements of this solicitation. It shall be in sufficient detail to demonstrate a complete understanding of the work to be accomplished.

4. THE PROPOSAL

The overall proposal shall consist of three (3) separate volumes, individually titled. Each volume shall be appropriately titled, as follows:

Volume Number Volume Title

Volume I Technical Proposal

Volume II Past Performance Proposal

Volume III Price Proposal

Volume I shall be broken up into two (2) sections: Technical and Quality Control Plan. The entirety of

Volume I, should not exceed thirty (30) pages, including appendices, matrices, and tables. Fold-outs

(either 8 ½” by 14” or 11” x 17”) shall count as two (2) pages each. Proposals shall be typed in 12-point, Times New Roman font using 1” margins on the top, bottom and sides. Graphics, tables and matrices are exempt from the 12-point font requirement. The Table of Contents, tabs and index sheets will not be counted towards the page limits listed above. Any pages exceeding the page limitation or any pages containing materials not legible to the evaluators will be disregarded and will not be evaluated.

There are no page limitations for Volumes II and III of the proposal. However, an electronic copy of the

Offeror’s Commercial Published Price List, including any additional discounts off of their current pricing, shall be submitted as part of Volume III.

4.1. Contents of the Technical Proposal (Volume I)

All sections of the Offeror’s Technical Proposal shall make direct reference to thePWS section paragraph numbers, if applicable. The Proposal shall be presented in a clear and logical order. Statements such as

“will comply”, “meets the intent of”, or “we intend to meet the requirements” and the like, will not suffice for evaluation purposes.

Section 1 – Technical Acceptability

In Section 1, the Offer shall clearly demonstrate that it has a clear understanding of the requirements outlined in the PWS.

Section 2 – Quality Control Plan (QCP)

Section 2 shall include a copy of the Offeror’s commercial QCP which will serve as the functional QCP explaining in detail the manner in which the Offeror will maintain quality control for these products. This mailto:dawn.v.jennings.civ@mail.mil

QCP should include processes to ensure timely and successful performance of this acquisition. If the offeror does not have a commercial QCP then a QCP shall be developed and submitted for this specific requirement and included in this volume.

4.2. Contents of the Past Performance Proposal (Volume II)

Past Performance Component. In accordance with file submission requirements given in this section, the offeror shall submit the following:

The offeror shall describe its past performance on up to five (5) similar contracts it has held within the last three (3) years that are for the same or similar equipment to that which is detailed in this solicitation or affirmatively state the offeror possesses no relevant past performance directly related to or similar past performance. Offerors who present similar contracts shall provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the solicitation. Offerors shall demonstrate (1) the functional performance of the proposed or similar VTC systems that the offeror has delivered to previous customers, and (2) the quality and timeliness of the technical assistance, hardware and software updates/upgrades that the vendor has supplied to its customers following the initial fielding of those systems.

The Government reserves the right to contact any references.

The offeror shall provide the following information regarding its past performance:

Contract number(s), award date and dates of performance.

Name, phone number, and e-mail address of a point of contact at the federal, state, local government or commercial entity for which the contract was performed. Contractor shall verify the validity of the contact information provided.

Dollar value of the contract.

Description of the equipment provided under the contract.

The number, type and severity of any quality or delivery problems in performing the contract, the corrective action taken and the effectiveness of the corrective action (if applicable).

Any other relevant information.

Answer “Has the POC agreed to be to be contacted as a reference?”

The government reserves the right to consider other past performance information at its disposal, in addition to any information obtained from the references provided above. The government is likely to randomly select references provided for contact and does not commit to contact every reference.

4.3. Contents of the Price Proposal (Volume III)

The Offeror shall provide a Price Proposal to include the following items:

Commercial Published Price List

Electronic copy of the Offeror’s Commercial Published Price (including any additional discounts off of its current pricing);

Price Proposal

The Offeror shall submit their proposed price as a Firm Fixed Price proposal. The Offeror’s price proposal shall include proposal price assumptions, if any. The Government anticipates the Offeror provide their preferred customer pricing (to include any discounts) and pricing commensurate with prices paid for other Government contracts.

If your proposal includes subcontractor support, rate information from the subcontractor will also be required.

Price proposals shall include the following:

All other costs and the reductions or rebates offered.

Offerors’ proposals shall remain open for a minimum of 90 days from the date of submission.

5. COST/PRICE COMPETITION

The Pricing Proposal shall be evaluated on completeness, fairness and reasonableness. The offeror shall submit unit and total maximum dollar values for all CLINs.

The Offeror is not required to provide other than certified cost or pricing data IAW FAR 15.403-

1(c)(3)(i). However, if after receipt of the proposals, the Contracting Officer determines that data other than certified cost or pricing data is required, the Offeror shall provide this information upon request.

MEC

MINIMUM ESSENTIAL CHARACTERISTICS

WRAIR 10 Rooms A/V and VTC Equipment Upgrade

1. MECs for all to Rooms (1W34, 1W38A, 1W77, 1W78, 1W80, 2A03/05, 2A06, 3A03/05, Bldg 500 Rm 201, and Bldg 509 Rm 102)

Contractor shall:

a. Provide a concept drawing and documents that outline all of the work the Contractor will perform and the equipment which is to be installed with the submitted proposal for review by the Chief, IMD (POC).

b. Produce and provide initial drawings and schematics that specify and outline all of the work the Contractor will perform and the equipment to be installed, to the Chief, IMD for review prior to the start of the above project. This information shall become the sole property of the U.S. Government.

c. Provide the POC a copy of as-built/master drawings of the final completed layout, wiring, control source codes, and labeling standard upon completion of the project.

d. Remove old AV equipment and cabling, install/replace wire and equipment following design drawings. All removed equipment will be turned-in to the COR or his representative for further action.

e. Install DISA approved quickset VTC system with HD capabilities. It shall have the latest manufacturer firmware. It shall also be able to display/send content such as PowerPoint and other graphics. One VTC remote control will be provided for each room with a VTC system.

f. Install POTS teleconference capabilities that can work concurrently with a VTC session or independently as audio-teleconference only.

g. All cameras installed should have a minimum 12x zoom capability lens. A camera mount will be installed as required.

h. All rooms will have one (1) VTC camera, except rooms 1W77, 1W78, & 1W80 which will have two (2) each.

i. In all the rooms, the camera, microphone, and speakers shall be used for VTCs, Teleconferencing, Defense Collaboration Service (DCS), and any web-conferencing application. If the VTC camera cannot be used for DCS and web-conferencing, a separate camera shall be installed to meet the requirement.

j. The microphones and speakers shall also be used for audio teleconferencing.

k. The speakers shall also be used for computer presentations, videos, music, internet streaming videos (e.g. YouTube), etc.

l. Rooms with a projector and monitor(s), user shall be able to choose the video destination of the VTC, Computer presentation, or web-conferences.

m. New lectern must match existing room furniture color.

n. Monitors will either be ceiling or wall mounted.

o. All will have a new a Blue-Ray/DVD/CD player/recorder with hard drive storage. Must be able to record using the rear camera and sound system. Must be able to transfer hard drive recordings to Blue-Ray/DVD/CD.

p. For room 1W38A, the dish network set top box will be re-used.

q. All existing projectors (Rooms 1W34, 1W77, 1W78, 1W80, 2A03/05, & 3a03/05) will be replaced.

r. Vendor shall provide the necessary fiber-optic babbling and interfaces to meet the auditorium overflow requirements for Rooms 1W34, 1W77, 1W78, & 1W80.

s. Label all wiring and equipment in accordance with existing WRAIR labeling system standard (originating equipment, port, slot, etc., type, (of signal), control/power/video/audio (Balance/Unbalance), destination equipment, port, slot, etc.)

which shall be annotated on the drawings.

t. Provide a detailed Preferred Maintenance Compliance Schedule (PMCS) of all installed equipment.

u. Install, test and operate each piece of equipment while the designated representative is present and/or on-site to validate this requirement.

v. Provide a 1-year base maintenance agreement to service the installed equipment and to provide next business day on-site tech support, 24x7 toll free phone support, and standard manufacturer's warranty for replacement parts, software/firmware upgrades. Provide terms for four (4) additional optional 1-year agreements.

w. Provide extended equipment warranty for four (4) additional years after original 1-year manufacturer warranty expiration for all equipment installed.

x. Provide a Quality Control Plan and Implementation Plan.

2. Additional MECs specific to Room 1W34

a. Install new audio visual equipment capable of accepting up to 2560x1440 (QHD) resolution and scale/convert to display 1920x1080 (HD), which shall consist of:

electronic control system, matrix switcher(s), computer interfaces, ceiling mounted microphones and speakers. Video equipment shall be backward compatible with lower resolutions.

b. All room will have a VTC System installed.

c. Replace the existing projector with a 1920x1200 resolution 3 LCD, 6200 ansi lumens, 600:1 contrast and a short throw lens with a throw ratio of 0.79-1.04:1.

d. Provide one (1) new laptop computer interfaces (from the right wall) capable of accepting

VGA, Display Port, and HDMI, audio for the center tables (left and right sides). Provide a 12-foot cable for each interface to reach the center tables.

e. Replace existing equipment racks with a lectern with pullout keyboard tray, pocket door, fan, 14U rack frame, locking front/rear doors, gooseneck microphone, thermowrap finish, and casters for mobility, and a laptop computer interface capable of accepting VGA, DVI, Display Port, and HDMI, as well as audio.

f. Room 1W34 will have two (2) dedicated desktop computers (Army & Navy) that require connection to the A/V system. The Government will furnish the computers (Army and

Navy) & Mouse/Keyboard. All computer connections to the A/V systems (to include the

KVM/Audio switch, etc.) shall be provided by the Contractor.

g. Keyboard and mouse USB cables from the computer KVM shall be extended using a 15 foot USB extension cable so that the keyboard and mouse can be used from the center table.

h. Install a new 80" 1080P LED Backlit LCD TV/monitor for viewing VTC's and all other

A/V content. Monitors will be installed using a ceiling mount in front of the white boards

(if existent).

i. Install touch screen controller with at least a 7-inch, 800 x 480 WVGA LED Touch

Screen. Vendor shall provide and install Universal Mounting Bracket for the Touch

Screen. Insure that the touch screen A/V controller in the room has the capability of controlling room audio and microphone levels, selecting a local audio/video source in the room (PC computer. Laptop, VTC, Teleconference) and destination (video monitor or projector).

j. Provide the capability for Room 1W34 to receive room audio and video, and program audio and video from Room 1W71 (overflow room). Vendor shall provide the necessary cabling, equipment, system configuration to meet requirements.

3. Additional MECs specific to Room 1W38A

a. Install new audio visual equipment, which shall consist of: electronic control system, matrix switcher(s), computer interfaces, and microphone.

b. Replace existing large screen monitor with a 60-inch LED display with speakers.

c. All audio will go to TV speakers.

d. Replace the existing laptop computer interface with an interface capable of accepting

Video Graphics Array (VGA), Digital Visual Interface (DVI), Display Port, and High

Definition Multimedia Interface (HDMI), as well as audio. Provide at least a 12 foot cable extension.

e. Utilize the existing GFE mobile rack to store all equipment. The rack shall house all rack mountable equipment. The Government shall provide one (1) GFE PC (Laptop with docking station) and connected to an unclassified Army network.

f. Room 1W38A will have one (1) dedicated desktop computers (Army) that requires connection to the A/V system. The Government will furnish the computers (Army and

Navy) & Mouse/Keyboard. All computer connections to the A/V systems (to include the

KVM/Audio switch, etc.) shall be provided by the Contractor.

g. Insure that the touch screen A/V controller in the room has the capability of controlling room audio levels, selecting a local source in the room (Army PC, or Laptop), as well as, controlling VTC and audio conferencing dialing functions and Dish TV cable box.

h. Keyboard and mouse USB cables from the Government furnished Army computer shall be extended using 10 foot USB extension cables so that the keyboard and mouse can be used from the center table.

i. Install touch screen controller with at least a 7-inch, 800 x 480 WVGA LED Touch

Screen. Vendor shall provide and install Universal Mounting Bracket for the Touch

Screen. Insure that the touch screen A/V controller in the room has the capability of controlling room audio and microphone levels, selecting a local audio/video source in the room (PC computer. Laptop, VTC, Teleconference) and destination (video monitor or projector)

4. Additional MECs specific to Room 1W77 electronic control system, matrix switcher(s), computer interfaces, ceiling mounted microphones and speakers. Video equipment shall be backward compatible with lower resolutions.

b. Replace the existing projector with a 1920x1200 resolution 3 LCD, 6200 ansi lumens, 600:1 contrast and a short throw lens with a throw ratio of 0.79-1.04:1 lens.

c. Install a new 80" 1080P LED Backlit LCD TV/monitor for viewing VTC's and all other

A/V content. Monitors will be installed using a ceiling or wall mount in front of the white boards (if existent).

d. Existing projection screens shall be removed and replaced with a new HD Tensioned

Ceiling Recessed Screen. This will be mounted in front of the ceiling or wall mounted

80-inch Video monitor.

e. VTC system will have two (2) cameras. One will be in front for face to face VTC/web-conferencing. The other will be at the back for instructional VTCs/web-conferencing showing the lecturer at the front or to simply record a lecture.

f. Install a wireless microphone capability for the instructor/speaker.

g. Install a Blue-Ray/DVD/CD player/recorder with hard drive storage. Must be able to record using the rear camera and sound system. Must be able to transfer hard drive recordings to Blue-Ray/DVD/CD.

h. Provide two (2) new laptop computer interfaces (from the left and right wall) capable of accepting VGA, Display Port, and HDMI, audio for the center tables (left and right sides). Provide a 12-foot cable for each interface to reach the center tables.

i. Replace existing equipment racks with a lectern with pullout keyboard tray, pocket door, fan, 14U rack frame, locking front/rear doors, gooseneck microphone, thermowrap finish, and casters for mobility, and a laptop computer interface capable of accepting VGA, DVI, Display Port, and HDMI, as well as audio.

j. Room 1W77 will have two (2) dedicated desktop computers (Army & Navy) that require connection to the A/V system. The Government will furnish the computers (Army and

Navy) & Mouse/Keyboard. All computer connections to the A/V systems (to include the

KVM/Audio switch, etc.) shall be provided by the Contractor.

k. Keyboard and mouse USB cables from the computer KVM shall be extended using a 15 foot USB extension cable so that the keyboard and mouse can be used from the center table.

l. Install a wall mounted touch screen controller with at least a 7-inch, 800 x 480 WVGA

LED Touch Screen. Vendor shall provide and install Universal Mounting Bracket for the

Touch Screen. Insure that the touch screen A/V controller in the room has the capability of controlling room audio and microphone levels, selecting a local audio/video source in the room (PC computer. Laptop, VTC, Teleconference) and destination (video monitor or projector).

m. Provide the capability for Room 1W77 to receive room audio and video, and program audio and video from Room 1W71 (overflow room). Vendor shall provide the necessary cabling, equipment, system configuration to meet requirements.

5. Additional MECs specific to Room 1W78 resolution and scale/convert to display 1920x1080 (HD), which shall consist of:

electronic control system, matrix switcher(s), computer interfaces, ceiling mounted microphones and speakers. Video equipment shall be backward compatible with lower resolutions.

b. Replace the existing projector with a 1920x1200 resolution 3 LCD, 6200 ansi lumens, 600:1 contrast and a short throw lens with a throw ratio of 0.79-1.04:1 lens.

c. Install two (2) new 80" 1080P LED Backlit LCD TV/monitor for viewing VTC's and all other A/V content. Monitors will be installed using a ceiling or wall mount. Each monitor should be able to show content from any of the sources independently.

d. Existing projection screens shall be removed and replaced with a new HD Tensioned

Ceiling Recessed Screen. This will be mounted in front of the ceiling or wall mounted 80-inch Video monitors.

e. VTC system will have 2 cameras. One will be in front for face to face VTC/web-conferencing. The other will be at the back for instructional VTCs/web-conferencing showing the lecturer at the front or to simply record a lecture.

f. Install a wireless microphone capability for the instructor/speaker.

g. Install a Blue-Ray/DVD/CD player/recorder with hard drive storage. Must be able to record using the rear camera and sound system. Must be able to transfer hard drive recordings to Blue-Ray/DVD/CD.

h. Provide two (2) new laptop computer interfaces (from the left and right wall) capable of accepting VGA, Display Port, and HDMI, audio for the center tables (left and right sides). Provide a 12-foot cable for each interface to reach the center tables.

i. Replace existing equipment racks with a lectern with pullout keyboard tray, pocket door, fan, 14U rack frame, locking front/rear doors, removable pod, gooseneck microphone, thermowrap finish, and casters for mobility, and a laptop computer interface capable of accepting VGA, DVI, Display Port, and HDMI, as well as audio.

j. Room 1W78 will have two (2) dedicated desktop computers (Army & Navy) that required connection to the A/V system. The Government will furnish the computers

(Army and Navy) & Mouse/Keyboard. All computer connections to the A/V systems

(to include the KVM/Audio switch, etc.) shall be provided by the Contractor.

k. Keyboard and mouse USB cables from the computer KVM shall be extended using a

15 foot USB extension cable so that the keyboard and mouse can be used from the center table.

l. Install touch screen controller with at least a 7-inch, 800 x 480 WVGA LED Touch

Screen. Vendor shall provide and install Universal Mounting Bracket for the Touch

Screen. Insure that the touch screen A/V controller in the room has the capability of controlling room audio and microphone levels, selecting a local audio/video source in the room (PC computer.