W81XWH16T0134-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate site survey information and extend the deadline for questions to 27 April 2016, 12:00 pm Eastern.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Apr-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81XWH-16-T-0134

X 9B. DATED (SEE ITEM 11)

06-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Apr-2016

CODE

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

W81XWH 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81XWH-16-T-0134

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1

ADDITIONAL INSTRUCTIONS TO OFFERORS

1. TECHNICAL QUESTIONS AND PRE-PROPOSAL DISCUSSION

Questions concerning the solicitation are due no later than 27 April 2016 at 12:00 P.M. Eastern Time.

Questions shall be submitted to dawn.v.jennings.civ@mail.mil. An amendment to the solicitation will be posted in order to address the questions received; however, no questions will be addressed after the cutoff date and time listed above. Please note that only one (1) set of questions will be accepted by the Government.

2. INSTRUCTIONS FOR THE PREPARATION AND SUBMISSION OF PROPOSALS

Failure to submit all documents concurrently and in accordance with these instructions may render a proposal unacceptable. The proposal shall be submitted electronically via email to dawn.v.jennings.civ@mail.mil no later than 9 May 2016 at 12:00 PM Eastern Time.

3. PROPOSAL EVALUATION

To aid in evaluation, proposals shall be practical, specific complete, and logically assembled. The proposal shall be in a clear, concise format satisfying all requirements of this solicitation. It shall be in sufficient detail to demonstrate a complete understanding of the work to be accomplished.

4. THE PROPOSAL

The overall proposal shall consist of three (3) separate volumes, individually titled. Each volume shall be appropriately titled, as follows:

Volume Number Volume Title Volume I Technical Proposal Volume II Past Performance Proposal Volume III Price Proposal

Volume I shall be broken up into two (2) sections: Technical and Quality Control Plan. The entirety of Volume I, should not exceed thirty (30) pages, including appendices, matrices, and tables. Fold-outs (either 8 ½” by 14” or 11” x 17”) shall count as two (2) pages each. Proposals shall be typed in 12-point, Times New Roman font using 1” margins on the top, bottom and sides. Graphics, tables and matrices are exempt from the 12-point font requirement. The Table of Contents, tabs and index sheets will not be counted towards the page limits listed above. Any pages exceeding the page limitation or any pages containing materials not legible to the evaluators will be disregarded and will not be evaluated.

mailto:dawn.v.jennings.civ@mail.mil

There are no page limitations for Volumes II and III of the proposal. However, an electronic copy of the Offeror’s Commercial Published Price List, including any additional discounts off of their current pricing, shall be submitted as part of Volume III.

4.1. Contents of the Technical Proposal (Volume I)

All sections of the Offeror’s Technical Proposal shall make direct reference to thePWS section paragraph numbers, if applicable. The Proposal shall be presented in a clear and logical order. Statements such as “will comply”, “meets the intent of”, or “we intend to meet the requirements” and the like, will not suffice for evaluation purposes.

Section 1 – Technical Acceptability In Section 1, the Offer shall clearly demonstrate that it has a clear understanding of the requirements outlined in the PWS.

Section 2 – Quality Control Plan (QCP) Section 2 shall include a copy of the Offeror’s commercial QCP which will serve as the functional QCP explaining in detail the manner in which the Offeror will maintain quality control for these products. This QCP should include processes to ensure timely and successful performance of this acquisition. If the offeror does not have a commercial QCP then a QCP shall be developed and submitted for this specific requirement and included in this volume.

4.2. Contents of the Past Performance Proposal (Volume II)

Past Performance Component. In accordance with file submission requirements given in this section, the offeror shall submit the following:

The offeror shall describe its past performance on up to five (5) similar contracts it has held within the last three (3) years that are for the same or similar equipment to that which is detailed in this solicitation or affirmatively state the offeror possesses no relevant past performance directly related to or similar past performance. Offerors who present similar contracts shall provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the solicitation. Offerors shall demonstrate (1) the functional performance of the proposed or similar VTC systems that the offeror has delivered to previous customers, and (2) the quality and timeliness of the technical assistance, hardware and software updates/upgrades that the vendor has supplied to its customers following the initial fielding of those systems.

The Government reserves the right to contact any references.

The offeror shall provide the following information regarding its past performance:

Contract number(s), award date and dates of performance.

Name, phone number, and e-mail address of a point of contact at the federal, state, local government or commercial entity for which the contract was performed. Contractor shall verify the validity of the contact information provided.

Dollar value of the contract.

Description of the equipment provided under the contract.

The number, type and severity of any quality or delivery problems in performing the contract, the corrective action taken and the effectiveness of the corrective action (if applicable).

Any other relevant information.

Answer “Has the POC agreed to be to be contacted as a reference?”

The government reserves the right to consider other past performance information at its disposal, in addition to any information obtained from the references provided above. The government is likely to randomly select references provided for contact and does not commit to contact every reference.

4.3. Contents of the Price Proposal (Volume III)

The Offeror shall provide a Price Proposal to include the following items:

Commercial Published Price List Electronic copy of the Offeror’s Commercial Published Price (including any additional discounts off of its current pricing);

Price Proposal The Offeror shall submit their proposed price as a Firm Fixed Price proposal. The Offeror’s price proposal shall include proposal price assumptions, if any. The Government anticipates the Offeror provide their preferred customer pricing (to include any discounts) and pricing commensurate with prices paid for other Government contracts.

If your proposal includes subcontractor support, rate information from the subcontractor will also be required.

Price proposals shall include the following:

All other costs and the reductions or rebates offered.

Offerors’ proposals shall remain open for a minimum of 90 days from the date of submission.

5. COST/PRICE COMPETITION

The Pricing Proposal shall be evaluated on completeness, fairness and reasonableness. The offeror shall submit unit and total maximum dollar values for all CLINs.

The Offeror is not required to provide other than certified cost or pricing data IAW FAR 15.403- 1(c)(3)(i). However, if after receipt of the proposals, the Contracting Officer determines that data other than certified cost or pricing data is required, the Offeror shall provide this information upon request.

PWS

PERFORMANCE WORK STATEMENT (PWS):

1.0 Background: The Walter Reed Army Institute of Research (WRAIR) and Naval Medical Research Center (NMRC) located at the U.S. Army Forrest Glenn Annex in Silver Spring, MD is seeking an independent contractor to upgrade and replace/install new Audio Visual Equipment capable of accepting resolutions up to 2560x1440 (QHD) in the following rooms; Main building 503 rooms 1W38A, 3A03/05, 2A03/05, 1W80, 2A06, 1W77, 1W78, and 1W34; building 500 room 201; and building 509 room 102.

2.0 Introduction: The contractor shall have the training and experience to design, install and operate all AV equipment being installed and in compliance with the manufacturers’ specifications and/or Maryland and Montgomery County building codes. The contractor shall develop drawings, schematics, diagrams, and list of equipment with make, model and specifications. Contractor shall remove old (existing) equipment and wiring, install new rack(s), AV equipment, and wiring, following developed drawings.

3.0 Scope

3.1 The Contractor shall provide a turnkey installation of new audio visual technology and equipment capable of accepting up to 2560x1440 (QHD) resolution and scale/convert to display 1920x1080 (HD) in all rooms indicated in 1.0 above WRAIR, Forrest Glen Annex, Silver Spring, MD 20910. This shall include a design plan and equipment listing. The design shall include any changes/recommendations required to interface with the existing government provided equipment. All components installed must be fully operational prior to government testing/acceptance. A site visit will be available for prospective vendors to assess the level of work required prior to submitting proposals.

3.2 Site Visit - A site visit shall take place from 3:30 P.M. to 4:30 P.M. Eastern, on 21 April 2016. In order to participate in the site visit, all interested parties shall submit the name and email address of the representative that will be attending, to dawn.v.jennings.civ@mail.mil, not later than 4:00 P.M. Eastern, on 18 April 2016. (NOTE: No more than 2 representatives from each company.) Failure to provide the required information shall result in the interested party not being allowed to gain access to WRAIR or to participate in the site visit.

4.0 Responsibilities

4.1 To successfully complete this project, close teamwork between the

Government (WRAIR) and the contractor’s team is essential. Government agrees to a timely assignment of personnel to positions designated as governmental in this PWS and to acceptance of activities and responsibilities associated with them.

4.2 The Government shall designate a Contracting Officer’s Representative (COR) for this task. The COR will have full authority to act on behalf of WRAIR, with respect to:

4.2.1 Management of and schedule for the project

4.2.2 Accepting project deliverables

4.2.3 Arranging interviews, facility, system and base access, and escorts as required.

4.2.4 Working with WRAIR to ensure there is an efficient exchange of information and that decisions are made in a timely manner.

4.2.5 Provide signature of approval and acceptance.

4.2.6 Other activities as specified in this PWS.

4.2.7 The Project Manager cannot authorize any additional obligation of funds.

4.3 The contractor shall designate an onsite Project Manager and alternate in writing and include work history with the bidding documents. The contractor’s project manager is responsible for:

4.3.1 Directing all project activities

4.3.2 Scheduling and project controls

4.3.3 Other activities as specified in this PWS

4.4 The contractor shall be responsible for removing all contractor generated trash and debris from the installation. Trash and debris is defined as boxes, packing, etc. from all new equipment purchased and installed under this PWS. At the completion of work and before acceptance and final payment, the contractor shall remove all related rubbish and equipment including cartons, packing materials, tools, etc.

All Government property shall remain as it was prior to installation. If damage occurs, the contractor is responsible for restoring or replacing any property (both public or private) that has been damaged or removed in the performance of this contract.

4.5 The contractor shall be responsible for the care of the premises. The contractor shall not damage Government property or facilities during the performance of this contract. The contractor shall furnish padding and other protective materials as necessary to preclude damage to hallways, doors, door frames, elevators and building fixtures. The Government may reject any moving equipment at its sole discretion.

4.5.1 A Contracting Officer’s Representative (COR) shall be assigned at time of Contract Award.

5.0 Tasks

5.1 The contractor shall be responsible for removing all old AV equipment and cabling.

5.2 Install new audio visual equipment, which shall consist of: electronic control system, matrix switcher(s), computer interfaces, speakers, and commercial grade flat panel monitor (largest possible that will fit in existing opening).

5.3 The Contractor shall replace VTC codec with DISA approved codec with HD capabilities.

The system shall be capable of display/send content such as PowerPoint and have teleconference capabilities as part of VTC or teleconference only.

5.4 System Design VTC Recording Capabilities:

5.4.1 All rooms shall have the capability to receive room audio and video, and program audio and video, to/from 1W71.

5.4.2 The existing computer interfaces shall be replaced with interfaces capable of accepting Video Graphics Array (VGA), Digital Visual Interface (DVI), Display Port, and High Definition Multimedia Interface (HDMI) as well as audio.

5.4.3 The new interfaces to be added at table shall accept VGA, DVI, Display Port, HDMI, and audio.

5.4.4 Existing equipment racks shall be replaced, only as needed (utilizing current racks to the highest extent possible), with racks that provide access from front and rear of rack.

5.4.5 The contractor shall label all wiring and equipment in accordance with existing WRAIR labeling system standard (originating equipment, port, slot, etc., type, (of signal), control/power/video/audio (Balance/Unbalance), destination equipment, port, slot, etc.) which shall be annotated on the drawings.

5.5 The contractor shall install, test and operate each piece of equipment while the designated representative is present and/or on-site to validate this requirement

5.6 The Contractor shall provide a one year maintenance agreement/warranty to service the installed equipment and to provide next business day on-site tech support when required, 24x7 toll free phone support, and standard manufacturer’s warranty for replacement parts, software/firmware upgrades.

Provide terms for optional 1 year agreements for up to four additional years.

5.7 The Contractor shall provide extended equipment warranty for four additional years after original manufacturer warranty expiration for all equipment installed.

6.0 Project Controls

The project schedule shall identify and describe the tasks and activities required to produce the deliverables specified herein. The contractor shall provide an initial implementation plan for the project.

The contractor shall provide necessary detail to the schedule to further identify task requirements in support for the PWS. The project schedule shall be reviewed and updated. Any changes shall be documented in a status report as long as they are not substantial changes (i.e, daily schedule changes, order of task implementation). Any changes to the deliverables, requirements, or changes that require funding shall be routed through the Contracting Officer (KO) and a modification to the contract issued.

7.0 Training

The contractor shall familiarize six (6) WRAIR personnel in the operational procedures, capabilities and preventive maintenance checks and services on the newly installed AV equipment for all rooms.

8.0 Safety: The contractor shall comply with Occupational Safety and Health Act (OSHA) and all pertinent provisions of the publication 29-CFR 1910 and EM 385-1-1.

8.1 The contractor shall train his/her personnel to recognize and report unsafe conditions in the performance of their duties to their supervisor.

8.2 WRAIR policy states that all persons on the Forest Glen Annex shall attend a safety brief by the WRAIR Safety Office before any work can be performed. Brief is approximately 40 minutes.

9.0 Deliverables: The contractor shall deliver the listed documents to the designated COR for approval during the performance of this project.

9.1 The contractor shall establish and maintain a Quality Control Program to ensure the requirements of the contract are provided as specified. A written copy of the quality control program will be provided, to be evaluated as part of the contractor’s proposal.

9.2 Provide a concept drawing and documents that outlines all of the work the contractor will perform and the equipment which is to be installed.

9.3 Produce and provide initial drawings, schematics, control codes, manufacturers’ manuals for review prior to the start of the above project which specifies and outlines all of the work the contractor will perform and the equipment which is to be installed. This information will become the sole property of the U.S. Government.

9.4 The contactor shall provide a detailed Preferred Maintenance Compliance Schedule (PMCS) of all installed equipment.

The following table provides a listing of the actual deliverables the contractor shall be required to provide:

Final Drawings and Schematics

1 week before start of project COR

On-Site work COR Provide the POC a copy of As-Built/Master drawings of the final completed layout, wiring, source/control codes, and WRAIR labeling standard of the completed project (Printer & Electronic copy)

1week after completion of Project

COR

Equipment familiarization for up to six (6) People

Immediately after completion of work

COR

Provide Preferred 2 weeks after installation COR

Maintenance Compliance Schedule (PMCS) of all installed equipment.

10. Acceptance

10.1 Satisfactory completion of all items in the Implementation Plan and acceptance by the Government Project Manager will designate satisfactory completion of the project

10.2 The contractor will demonstrate to the government project manager that all components and features are fully functional and operational before the system is accepted.

10.3 The government will accept the room upon full completion.

10.4 All design drawings and source code shall become property of WRAIR at completion of the project.

10.5 The installation shall be a turn-key installation.

11. AT/OPSEC

Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204‐9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

The contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (Army Directive 2014‐05/AR 190‐13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status‐of‐forces agreements and other theater regulations.

12. CONTRACTOR MANPOWER REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at help desk at:

http://vvww.ecmra.mil http://www.ecmra.mil/ http://vvww.ecmra.mil/

(End of Summary of Changes)