W81XWH15T0267.pdf

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF82

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W81XWH-15-T-0267

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Acquisition Support Specialist Base Year

FFP

Base Year: Contractor shall provide Acquisition Support Specialist support services in accordance with (IAW) the Performance Work Statement (PWS).

FOB: Destination

PURCHASE REQUEST NUMBER: 0010695133-0001

NET AMT

0002 1 Job ODC Travel

FFP

Other Direct Cost - Travel

0003 1 Each Contractor Manpower Reporting (CMR)-Base

FFP

Base Year: "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for USAISR via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through

September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mill.

0004 1 Job Transition In/Out Plan (Option Item)

FFP

Contractor shall provide Transition In/Out Plan in accordance with (IAW) the

Performance Work Statement (PWS).

1001 12 Months OPTION Acquisition Support Specialist Option1

FFP

Option Year 1: Contractor shall provide Acquisition Support Specialist support services in accordance with (IAW) the Performance Work Statement (PWS).

1002 1 Job OPTION ODC Travel

FFP

Other Direct Cost - Travel

1003 1 Each OPTION Contractor Manpower Reporting Option1

FFP

Option Year 1: "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for USAISR via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through

September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct

1004 1 Job OPTION Transition In/Out Plan (Option Item)

FFP

Contractor shall provide Transition In/Out Plan in accordance with (IAW) the

2001 12 Months OPTION Acquisition Support Specialist Option 2

FFP

Option Year 2: Contractor shall provide Acquisition Support Specialist support

2002 1 Job OPTION ODC Travel

FFP

2003 1 Each OPTION Contractor Manpower Reporting Option 2

FFP

Option Year 2: "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for USAISR via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through

September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct

2004 1 Job OPTION Transition In/Out Plan (Option Item)

FFP

Contractor shall provide Transition In/Out Plan in accordance with (IAW) the

3001 12 Months OPTION Acquisition Support Specialist Option 3

FFP

Option Year 3: Contractor shall provide Acquisition Support Specialist support

3002 1 Job OPTION ODC Travel

3003 1 Each OPTION Contractor Manpower Reporting Option 3

FFP

Option Year 3: "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for USAISR via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through

September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct

3004 1 Job OPTION Transition In/Out Plan (Option Item)

FFP

Contractor shall provide Transition In/Out Plan in accordance with (IAW) the

4001 12 Months OPTION Acquisition Support Specialist Option 4

FFP

Option Year 4: Contractor shall provide Acquisition Support Specialist support

4002 1 Job OPTION ODC Travel

4003 1 Each OPTION Contractor Manpower Reporting Option 4

FFP

Option Year 4: "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for USAISR via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through

September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct

4004 1 Job OPTION Transition In/Out Plan (Option Item)

FFP

Contractor shall provide Transition In/Out Plan in accordance with (IAW) the

CONTRACT ADMIN - USAMRAA POC'S

Contracting Officer (KO)

(Authorized official to bind the Government in Contracts)

U.S. Army Medical Research Acquisition Activity (USAMRAA)

ATTN: MCMR-AAA-SE

Contracting Officer

820 Chandler Street

Fort Detrick, MD 21702-5014

Email:

Contract Administrative Information Contact (AIC):

MAJ Shantay Phillips

Contract Specialist

US Army Medical Research Acquisition Activity (USAMRAA)

820 Chandler Street

Fort Detrick, MD 21702-5014

Phone: 301-619-9941

Email: shantay.r.phillips.mil@mail.mil

Contracting Officer Representative:

TBD

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Acquisition Support Services

Version 3

** REVISED AS OF 13 October 2015

Vision Statement: To be the nation's premier joint research organization planning and executing registry-based and translational research providing innovative solutions for burn, trauma, and combat casualty care from the point of injury through rehabilitation.

1. Introduction: USA Institute of Surgical Research (USAISR) is part of the U.S. Army Medical Research and

Materiel Command (USAMRMC). The USAISR is dedicated to both laboratory and clinical trauma research. Its mission is to provide requirements-driven combat casualty care medical solutions and products for injured soldiers from self-aid through definitive care across the full spectrum of military operations; provide state-of-the-art trauma, burn, and critical care to Department of Defense (DoD) beneficiaries around the world; and provide Burn Special

Medical Augmentation Response Teams (BSMART).

1.1. Mission: Optimizing Combat Casualty Care.

1.2. Scope of Work:

1.2.1. The contractor, as an independent contractor and not as an agent of the U.S. Government, commencing on the effective date of the contract and continuing until completion thereof, shall furnish personnel necessary to increase the efficiency and effectiveness of USAISR contracting requirements processing. USAISR will be better able to identify, plan, and describe its acquisition needs, better able to communicate those needs to the contracting office and to industry, and better able to document acquisition decisions with the required acquisition support.

1.2.2. Contracted personnel shall NOT be allowed to do the following activities under this CONTRACT:

1. 2.2.1. Determine what supplies or services are to be acquired by the Government;

1.2.2.2. Participate as a voting member on any source selection boards;

mailto:shantay.r.phillips.mil@mail.mil

1. 2.2.3. Approve any contractual documents, to include documents defining requirements, incentive plans, and evaluation criteria;

1. 2.2.4. Award contracts;

1. 2.2.5. Administer contracts (including ordering changes in contract performance or contract quantities, making final determinations about a contractor's performance, including approving award fee determinations or past performance evaluations and taking action based on those evaluations, and accepting or rejecting contractor products or services);

1. 2.2.6. Terminate contracts;

1. 2.2.7. Determine whether contract costs are reasonable, allocable, and allowable.

1.2.3.8. Evaluate proposals, participate in the source selection process, or administer contracts.

1.2.3. The ultimate objective of this requirement is to get higher quality and value of goods and services in a timely manner for the USAISR and the Soldiers it serves. The contractor will be an on-site acquisition expert serving as a liaison between USAISR and United States Army Medical Research Acquisition Activity (USAMRAA). The contractor has no contracting authority and may not obligate the government in any commercial transactions.

1.2.4. The contractor's advice and work product must be in strict accordance with applicable regulations and policy, including the Federal Acquisition Regulation (FAR) and its Defense and Army Supplements (DFARS, AFARS).

The contractor is expected to communicate fully and frequently with all assigned contract staff at USAMRAA and key stakeholders at the USAISR.

1.3. Target Audience:

The contractor will serve as a liaison between the USAISR and USAMRAA, supporting agency requirements.

1.4. Organizational Conflicts of Interest - OCI (See Attachment 1).

1.4.1. The USAMRMC has categorized all service procurements into one of the following three, mutually exclusive categories, regardless of the contract vehicle used to procure the services:

1.4.1.1 Category 1 - Program and/or Administrative Support. Services which, by their very nature, give the

Contractor access to non-public procurement sensitive data about the contract requirements, other contractors’ proprietary information, or put the contractor in a position to influence the award decision on a contract in which they are participating. Services would be characterized as having access to Command Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts within subordinate directorates/Commands.

1.4.1.2. Category 2 - Program and/or Administrative Support. Services which assist in planning and managing an organization’s activities and programs. These include, for example: requirements analysis, acquisition support, budget planning and management, business, process reengineering, program planning and execution support, and independent technical management support. Services would be characterized as having access to only Directorate or

Subordinate Command level procurement sensitive information or work that would have little influence on follow-on requirements or requirements of other directorates/Subordinate Commands.

1.4.1.3. Category 3 - Product Support. Services or end items required to meet the mission requirements of the organization’s activities and programs. These include, for example: concept exploration and development, system design, system development and integration, COTS Procurement and integration, internal development testing, deployment, installation, operations, and maintenance. Services can be characterized as having little or no access to procurement sensitive information other than the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

1.4.2. USAMRMC OCI Category 1 is applicable for this acquisition. Contractor may not be able to participate in OCI 2 or 3 unless a mitigation plan is pre-approved by the Contracting Officer (KO.

2. General Requirements:

2.0.1. Period of Performance: Base period of 12 months plus 4 option periods.

2.0.2. Place of Performance: Battlefield Heath and Trauma (BHT1), Building 3611 (USAISR), 3698 Chambers Pass, Fort Sam Houston, TX 78234-6315.

2.1. Non-Personal Services

This PWS identifies services that are strictly non-personal in nature, as defined by FAR Part 37 and to ensure there is not an appearance of such this contract will have an identified Contracting Officer’s Representative (COR). The

Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

2.2. Business Relations

2.2.1. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of contracted employees. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3. Contract Management and Administration

2.3.1. Contract Management.

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at stated on-site and the contractor's corporate offices. No offsite work is authorized.

(Telecommuting is prohibited as it adversely impacts the Government).

2.3.1.1. Contract Management Activities.

a. Government Management of the Contract. The KO will officially designate a COR to oversee this

Contract. The Government’s COR will have responsibility for:

(1) Ensuring that the Surveillance Plans are developed and executed by the COR.

(2) Providing advice and assistance in resolving any performance issues that may arise during the life of the order.

(3) Initiating and coordinating global contract changes such as changes in the paying office.

(4) Conducting other activities as specified in their appointment memorandum.

(5) Elevating to the KO any problems that cannot be addressed by the COR.

(6) COR does have the authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change and has no funding implications.

(7) The COR DOES NOT have the authority to change the terms and conditions of the contract.

b. Contractor Management of the Contract. The contractor shall designate a single program manager to oversee the contract. The Contractor’s designated program manager shall serve as the single point of contact for addressing contract issues, quality issues, and overall contractor performance. This may include coordination with the KO and the COR to resolve any issues that may arise, trends relating to the contract or proposed changes or modifications to the contract. Contract management activities may include:

(1) Non-Disclosure Statement (Attachment 02). The Contractor shall sign the Non-Disclosure Statement and ensure that all staff including all employees, subcontractors, and consultants assigned to or performing under the contract execute, sign, and adhere to the terms of the Non-Disclosure Statement. The Contractor and Employee shall execute a Non-Disclosure Agreement prior to reporting to the USAISR and a copy of that signed agreement will be provided to the USAISR at the time they in process.

2.3.1.2. Due to the risks associated with Contractor's performance of acquisition support services, the Government's

Inspector General or other interested parties may select this Contract to be reviewed for compliance with statutory, regulatory and policy requirements. Thus, proper documentation of work performed under this Contract, along with sufficient Contract Management and Oversight of the contract, is necessary in order to protect the Government's interests.

2.3.2. Contract Administration.

2.3.2.1. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement. The Contract Administration Team will consist of the following members:

2.3.2.2. The KO will have overall responsibility for administering the contract. The KO is the only person authorized to obligate the Government and make changes to the contract. The KO will manage contract administration and ensure COR responsibilities are being performed.

2.3.2.3. The COR will be appointed in writing and will be directly responsible to the KO. The COR serves as the

Government’s point of contact for contract-level coordination of administration and technical performance matters.

The COR will assist in resolving performance issues; initiate and coordinate contract-level changes; notify the KO of any disputes, performance issues, or contractual issues that cannot be resolved at the COR level; and conduct other activities as specified by appointment.

2.3.2.4. The COR has specific technical, functional and oversight responsibilities. The assigned COR will serve as the official point of contact for coordination for the contract; approve or disapprove contractor invoices; review and accept or reject all contractor technical deliverables; monitor funds obligated and disbursed; complete Contractor

Manpower Reporting (CMR), conduct surveillance by uploading a monthly report in VCE-tool, and conduct other activities as may be specified by the COR appointment letter.

2.3.2.5. The Contractor's Program Manager is the point of contact with the COR. This position is responsible for the overall management of the contract. Responsible for formulating and enforcing work standards, assigning contractor schedules, reviewing work quality, and communicating policies, purposes, and goals of the organization.

2.3.3. Personnel Administration

2.3.3.1. Location and Core Hours of Work.

All work contained in this PWS will be performed at the Battlefield Heath and Trauma (BHT1), Building 3611

(USAISR), 3698 Chambers Pass, Fort Sam Houston, TX 78234-6315 during core hours Monday-Friday, excluding federal holidays. Core hours are those designated times and days during the pay period when non-shift employees must be present for work, other than a lunch period or approved leave. USAISR core hours are between 0800 and

1500. All personnel must be on duty during this period of time. Contractor employees shall work Monday – Friday, 8 hours a day, not to exceed 40 hours a week.

2.3.3.2. Duty hours.

Work will normally be performed during normal duty hours, Monday-Friday, excluding federal holidays, with a lunch break ranging from 30 to 60 minutes between the hours of 1100 and 1300. When possible, all meetings and other official activities will be scheduled during the core hours, unless it is known that all individuals involved are able to attend before or after the core hours or attend a meeting remotely (i.e. teleconference). Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed below.

Holidays

New year’s Day, January 1st

Martin Luther King’s Birthday, 3rd Monday in January

President’s Day, 3rd Monday in February

Memorial Day, Last Monday in May

Independence Day, July 4th

Labor Day, 1st Monday in September

Columbus Day, 2nd Monday in October

Veteran’s Day, November 11th

Thanksgiving Day, 4th Thursday in November

Christmas Day, December 25th

NOTE 1: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

NOTE 2: Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above.

2.3.3.3. Telecommuting:

Telecommuting is NOT authorized on this contract due to the sensitive nature of Government Furnished Information

(GFI). USAISR is contracting a position where the employee would deal with highly sensitive, but not classified data. Any data breach or leaking of procurement sensitive information could adversely impact the U.S.

Government‘s research and overall mission.

2.3.3.4. Contractor shall not report to work on the days the Government or installation is closed due to safety conditions, inclement weather conditions, national emergencies, energy conservation or by direction of the

Installation Commander (or by USAISR Director’s reporting official chain of command) for any other reason.

During periods of closure, the Contractor employees not designated as essential IAW the PWS shall not report for work. In the event the Government grants administrative leave to its Government employees at the Government site, on-site Contractor personnel shall also be dismissed if the on-site location is being closed. However, the

Contractor shall continue to provide sufficient staff personnel to perform requirements of the Firm-Fixed Price critical efforts already in progress or scheduled and shall be guided by the instruction issued by the KO and/or the

COR. In each instance when the on-site location is closed to Contractor personnel as a result of inclement weather, potentially hazardous conditions, or other special circumstances; the Contractor shall direct its staff as necessary to take actions such as reporting to an off-site(s) location or taking appropriate leave consistent with Contractor’s management plan and policies.

2.3.3.5. In-Processing.

Contract personnel will report to Building 3611, Room 182-13 for in- processing on their first day of work. They shall submit the proper security paperwork at least 2 weeks before planning to report to work. The employee shall not report to ISR to begin work until ISR has notified the contractor that the required security clearance has been completed. If derogatory information is reported in the Background or Security Checks, the Contractor's employee must be removed from the project immediately and replaced with another employee with equal or higher level of training and expertise.

2.3.3.6. Personnel Conduct.

The COR, with the approval of the Contracting Officer, may require the contractor to remove from the job site any employee working under this contract for reasons of misconduct or security, or found or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contract employees will be subject to dismissal from the premises upon determination by the COR and the Contracting Officer that such action is in the best interests of the

Government.

2.3.3.7. Replacement of Personnel.

When personnel leave, the contractor shall at the minimum start the security clearance procedures within 15 days of the employee leaving. Replacement personnel shall have equal or better qualifications as the individual being replaced.

2.3.4. Other Direct Costs (ODCs) –Travel: Contract Employee May Be Expected To Travel.

2.3.4.1. Estimated Travel (TDY):

2.3.4.1.1. The COR is the designated travel order approval authority in writing issued by the KO. Travel approval authority is delegated to the COR by the Contracting Officer in the COR appointment letter. If travel approval authority is not delegated to the COR, the Contracting Officer retains travel approval authority. Travel to other

Government facilities or other Contractor facilities may be required. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the COR and is on a strictly cost reimbursable basis. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46

Travel Costs (subject to local policy and procedures; may reference FAR). Estimated travel is indicated below:

From: To: Round Trip

(Y/N)

# of Trips # of People # of Day

San Antonio, TX Fort Detrick, MD Y 1 1 3

San Antonio, TX Fort Detrick, MD Y 1 1 3

2.3.4.2. Travel Outside of the U.S. - Travel outside of the U.S. is not authorized under this contract.

2.3.4.3. Travel Reimbursement:

Travel under this CONTRACT will be reimbursed after the KO has determined fair and reasonable cost reimbursement IAW the Joint Travel Regulations (JTR) and FAR Part 31.205-46. The Contractor shall submit an estimate for travel to COR no later than 30 calendar days prior to the first day of travel; in order for the Contractor to obtain economical travel arrangement and cost. All exceptions are subject to the Contracting Officers Approval.

2.3.4.4. Travel Request Procedures and Approval Process:

No later than 15 calendar days prior to scheduled travel date, the COR will prepare the estimate in an official memorandum format. The estimate shall include airline ticket costs, car rental, per diem, registration fees and any other allowable costs associated with the travel request. The COR will provide Contractor a signed approval of

Government Contractor Official Travel Letter of Identification BEFORE Contractor is authorized to travel CONUS and OCONUS.

2.3.4.5. Travel Claim Procedures and Approval Process:

The COR will verify the travel receipts are valid and match the travel requirements identified in the CONTRACT

PWS. The Contractor shall provide a trip report to include costs associated with the travel to the COR within ten

(10) calendar days after the completion of travel trip. All travel costs will be billed within 30 days after travel is complete unless an approval for later billing is approved by COR or KO. All travel cost reimbursement requests must detail all authorized expenses associated with the travel and all receipts including ticket stubs (booked airline, hotel receipts, etc.) will be provided to substantiate claims for costs of all expense items in excess of $75.00.

3. Performance Requirements:

3.1. The Contractor shall provide a work force possessing the skills, knowledge and training to satisfactorily perform the services required under this contract. Skills and knowledge must comply with acquisition level I certification requirements (in accordance with DoDD 5000.1, DoD 5000.58-R and/or other DA and DoD policy).

3.1.1. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under or over employment of resources.

3.1.2. The Contractor shall submit invoicing through Wide Area Work Flow (WAWF).

3.2. The COR will review monthly performance, progress reports and will attend regular task performance review meetings with the Contractor to survey quality of products and services according to the Quality Assurance

Surveillance Plan (QASP) - (See Attachment 3, QASP).

3.3. Objective 1: Increase the efficiency and effectiveness of USAISR contracting requirements processing.

3.3.1. Task 1: Assist in identifying contracting requirements and conduct formal and informal training in the acquisition process as necessary.

3.3.1.1. Sub Task 1: Assist, advise, collaborate and ensure that performance criteria and requirements are developed into Performance Work Statements (PWS) or Statements of Work (SOWs) and/or Task/Delivery Orders with defendable justifications for contractors to perform using the DoD format for required documentation.

3.3.1.2. Sub Task 2: Coordinates acquisition activities and works with the USAISR Program Managers and

Technical Experts. Communicate with the Contracting Staff as the liaison between USAISR and USAMRAA in order to produce a complete requirements package each requirement.

3.3.1.3. Sub Task 3: Assist in training USAISR staff on the process and documentation needed for submission of requirements packages to USAMRAA.

Acceptable Quality Level (AQL): 95% Compliance - No customer complaints of contracting requirements turned · in but not conveyed.

Monitoring Method: Direct observation by COR; customer feedback.

3.3.2. Task 2: Assist in the preparation of acquisition support documents under the guidance of responsible contracting office.

3.3.2.1. Sub Task 1: Correctly complete standard templates and format Government memorandums in accordance with DoD guidelines and Army Regulation 25-50.

Acceptable Quality Level (AQL): 95% Compliance - No customer complaints pertaining to inappropriate source strategies obtained.

Monitoring Method: Direct observation by COR; customer feedback

3.3.3. Task 3: Assist in preparation and processing of pre-award documents to include but not limited to Requests for Service Contract Approval (RSCA), Independent Government Estimates (IGE), market research, Minimum

Essential Characteristics, Sole Source documents, Computer Hardware Enterprise Software and Solutions (CHESS) waivers, Goal 1 waivers, PWS/QASP, evaluation criteria, Justification and Approvals (J&A’s), Limited Source

Justification (LSJ’s) and/or other forms of documentation that may need to be submitted to USAMRAA..

Acceptable Quality Level (AQL): 95% Compliance - No customer complaints of assistance needed but not received;

no complaints of lengthy service wait times, or lack of understanding for use of the documents.

3.3.4. Task 4: Assists with the preparation of post-award contract management procedures to include the Contractor

Performance Assessment Reporting System (CPARS), COR nomination database, changes in requirements

(modifications within scope versus out of scope), and exercising option periods.

Acceptable Quality Level (AQL): 95% Compliance - No customer complaints of assistance needed but not received;

no complaints of lengthy service wait times.

3.3.5. Task 5: Coordinates with, provides data to and interacts with Budget Analyst and/or Program Analyst as required.

3.3.5.1 Sub Task 1: Assists with cost reporting programs for tracking and controlling contractor expenditure rate.

3.3.5.2. Sub Task 2: Researches and provides input to the IGE.

3.3.5.3. Sub Task 3: Coordinate and work with both, acquisition activity and budget analyst to capture funding issues and resolve errors related to purchase request (PR) modifications.

3.3.5.4. Sub Task 4: Utilize DoD approved financial systems and software.

Acceptable Quality Level (AQL): 95% Compliance - No customer complaints of assistance needed but not received;

3.3.6. Task 6: Reviews solicitation documents with USAMRAA/Contract Specialist for requirements validation and clarity, participate in pre-proposal conferences as necessary, obtains information from technical officials and clarifies solicitation requirements prior to collaborating/writing and submitting the SOW/PWS to USAMRAA.

Acceptable Quality Level (AQL): 95% Compliance - No customer complaints of assistance needed but not received;

3.3.7. Task 8: Maintain visibility an active record or log of all active and pending contracts, grants and cooperative agreements and other requirements.

3.3.7.1. Sub Task 1: Understand the process and maintain responsibility for contract administration duties and adhere to timelines set forth for processing options years, administrative modifications, and fiscal year end deadlines for all active actions.

3.3.7.2. Sub Task 2: Report status on all open or pending actions, ensuring timely requests to USAMRAA while preventing gaps in contracted support. (This report is to be tracked internal to your organization and scrubbed against USAMRAA’s report’s for accuracy).

Acceptable Quality Level (AQL): 95% Compliance - No customer complaints of assistance needed but not received;

3.3.9. Task 9: Work with and assist in training other activity COR’s to measure and ensure contractor performance and compliance.

3.3.9.1 Sub Task 1: Maintain the DoD standard for COR training and required documentation

3.3.9.2 SubTask2: Assist COR with timely registration for COR duties in the DoD Contracting Officer

Representative Tracking (CORT) Tool for all new and existing contracts.

Acceptable Quality Level (AQL): 95% Compliance - No customer or COR complaints of assistance needed but not received; no complaints of lengthy service wait times.

Monitoring Method: Direct observation by COR; customer and feedback

3.4. Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army

Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

3.4.1 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the

FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

4. Security Requirements (Anti-Terrorism/Operations Security).

4.1 Security and Safety: This section describes the special requirements and the subsections provide details of various considerations for this requirement.

4.2. Unclassified Contract Security Requirements. The Contractor shall ensure all personnel performing under this contract have a favorable National Agency Check with Written Inquires (NACI), which must be coordinated with the Fort Sam Houston, TX Security Office via the COR for submission prior to performance start date. The security requirements must be maintained for the life of the contract, and citizenship will be verified by presenting an original birth certificate or a US Passport or the original Naturalization Certificate to the Security Office at the time of in processing for all contract personnel assigned to the contract. In order to maintain the security requirements any derogatory information, to include law enforcement issues, mental health issues, or alcohol/drug related issues must be reported to the COR and Fort Sam Houston, TX Security Office.

4.3. Anti-Terrorism/Operations Security

4.3.1. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. Per AR 530-1, Operations Security, all contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas will complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting

Officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

4.4. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees will provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency

Services or Security Office. Contractor workforce must comply with all personal identity verification requirements

(FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force

Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.5. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled

NACI at the Office of Personnel Management.

4.6. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors will brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT

30 calendar days after contract award.

4.7. Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DoD Information Assurance Awareness prior to access to the IS and then annually thereafter.

4.8. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

4.9. For information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and

Army training requirements in DoD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to

IA/IT functions.

4.10. Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat

Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a Cl agent or other trainer as specified in 2-4b.

4.11. Government Furnished Equipment/Property:

4.11.1 The Government will provide workspace, working supplies, furniture, desktop computers, printers and access to business telephones (for business purposes only) and other equipment as needed to perform the tasks specified in this PWS.

4.11.2 The government will provide any Government regulations and technical manuals needed.

4.11.3. The contractor shall protect all data in the strictest confidence; prevent the unauthorized duplication, use and disclosure of information that is subject to the Privacy Act of 1974, HIPPA IAW applicable statutory, regulations, local policies and procedures.

4.11.4. All data received, processed, evaluated, loaded, and created as a result of this contract and shall remain the sole property of the Government and shall be returned to the Government at the conclusion of the contract unless the

KO grants specific exception.

4.11.5. The contractor is prohibited from appropriation, disclosure, or unauthorized use of proprietary information that is acquired in the execution of this contract.

4.11.6. All products including files, software, and other information, which are created, produced or developed during the period of performance is the property of the Government and shall be returned unless the Government grants the contractor permission to retain the materials and products for continued development or publication.

4.12. Transition In/Out Plan: The Contractor shall ensure, when required, a transition approach of the management controls for both transition-in and transition-out periods. The Contractor shall conduct planning and implementation of a successful transition in accordance with the approved Transition Plan provided in the Contractor’s proposal.

4.12.1. The Contractor shall follow the transition plan submitted as part of the contract proposal when required and keep the Government fully informed of the status throughout the transition period.

4.12.2. Throughout the transition-in and transition-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The Contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the transition-in/transition-out periods.

4.13. Compliances

- Army Federal Acquisition Regulation Supplement (AFARS)

- Department of Defense FAR Supplement (DFARS)

- Department of Defense Financial Management Regulation (DoD 7000.14-R)

- Deputy Secretary of Defense Memorandum, Control of Planning, Programming, Budgeting and Execution

(PPBE) Documents and Information

- DoD Directive 5205.02, DoD Operations Security (OPSEC) Program

- DoD 8570.01-M Information Assurance Workforce Improvement Program

- DoD Directive 70.45.14, Planning, Programming & Budgeting System

- DoD Unique Identification (UID) Program (DoD Directive 8320.03 and DoD Instruction 8320.04

- DoD Directive 85701.1 Information Assurance Training, Certification and Workforce Management

- DoDI 2000.16 DoD Antiterrorism Standards

- DoDI 8510.01 DoD Information Assurance Certification and Accreditation Process (DIACAP)

- Federal Acquisition Regulation (FAR)

- Health Insurance Portability and Accountability Act (HIPAA)

- Joint Federal Travel Regulations, http://www.defensetravel.dod.mil/site/travelreg.cfm http://www.defensetravel.dod.mil/site/travelreg.cfm

- Occupational Safety and Health Act

- Office of Federal Procurement Policy Letter 92-1

- OMB Circular A-130 Management of Federal Information Resources

- Privacy Act of 1974

- Service Contract Act (SCA)

5. Special Requirements

5.1. Only US Citizen employees shall be allowed access to DoD computer Systems. Two forms of identification

(ID) are required as is a Government issued Social Security Card.

5.2.1. Category 1: U.S. Citizen

The contractor must ensure all personnel selected for employment fill out a SF 86. It is the contractor’s responsibility to coordinate and submit the completed SF 86 to the USAISR Security office via email. Once the SF

86 has been properly vetted, the USAISR Security office will notify the contractor of the results pertaining to the SF

86. Prior to this notification, the employee is not authorized to report for in-processing. For those individuals who claim U.S. citizenship, proof of citizenship will be required prior to the in-processing date. Proof of citizenship can be either a U.S. birth certificate, U.S. Passport, or a Naturalization certificate.

5.3. Contractor shall comply with all Defense, Army, Institute and other governmental regulatory requirements with special emphasis on Safety and Security.

5.4. Authorized use policy agreement: During in-processing the Acceptable Use Policy (AUP) Agreement, outlining the terms and conditions in utilization of government computer and communications systems, shall be signed by all staff performing on this contract.

5.5. Contractor identification: Contractor personnel must clearly identify themselves as a contractor employee. The name of their company must be part of their email address, all correspondence and all identification badges, desk plates, etc. Additionally, contractor personnel are required to identify themselves as contractor personnel when attending meetings, answering Government telephones, or working in situations where their status as contractor employees may not be obvious. While on/in the Government site, contractor personnel shall wear the Government issued facility badge. The badge will be properly displayed on front of the upper torso and visible at all times.

5.6. Health requirements. The Government’s Occupational Health Nurse will determine, depending on position/work environment of the individual the health requirements. Contractor shall comply with safety procedures and infection control/occupational health procedures pertaining to the entire ISR facility, but in particular to the laboratory, vivarium and animal surgery area. This may include documentation of the following: TB Test;

Hepatitis B vaccine, titer, or wavier, Toxoplasmosis titer (females); Rabies (pre-bite) vaccine, titer, or wavier, Brucellosis titer; Q-Fever titer, Tetanus booster within the last 5; HIV titer, as required. Other special exam such as pulmonary function, respirator fit, audiogram and/or laser vision testing may also be required.

5.7. Government-directed training. Contractors are expected to have the skills to perform their contractual duties. If they must train to maintain the required skills, it is not to be done on Government time. Change in technical requirements and Command determination for total team training are conditions that permit contractor training at

Government time or expense.

5.8. The contractor employee is responsible for maintaining the work place and the equipment assigned to them by the Institute for the completion of assigned tasks in a safe, secure, and orderly manner.

5.9. On their last day of work, they will complete the out-processing form IAW USAISR Policy Memorandum 01-

003, "Clearing USAISR and Turning In Equipment". All government furnished property will be inventoried prior to departure.

6.0 Deliverables

6.1 The Contractor shall provide deliverables as described in Table 1 below:

E: Electronic H: Hard Copy TBD: To be determined

Del # PWS Ref Title Distribution E H Initial Subsequent

1 1.5 OCI Certification

COR

1 0 IAW CONTRACT

2 1.5.2 OCI Mitigation Plan COR 1 0 See PWS Section 1.3.6.1.

3 2.3.1.1.b Non-Disclosure

Statement

COR 1 1

Initial submission with proposal from employee; Subsequent submission prior to start date (Hard copy)

4 4.12 Transition In/Out Plan, if applicable COR 1 0 Signed by Contractor

5 4.0

AT/OPSEC Training

Requirements and

Certificates

COR 1 1

Annual training IAW DoD policies and regulatory guidance

ADMINISTRATIVE INSTRUCTIONS

United States Army Medical Research Acquisition Activity (USAMRAA) Administrative Instructions

Contractor Manpower Reporting (CMR) (June 2015) (USAMRAA)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAISR (W45MW3) via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address:

https://cmra.army.mil/Login.aspx . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the applicable help desk at:

https://cmra.army.mil/Login.aspx.

The Unit Identification Code (UIC) and the Department of Defense (DoD) Activity Address Code (DoDAAC) for

USAISR is as follows:

UIC:

DoDAAC:

CONTRACTOR IDENTIFICATION (June 2015) (USAMRAA)

When contractor personnel perform the services required in this contract on a Government installation they are required to possess and wear an identification badge that displays his or her name and the name of the Company.

The contractor shall ensure that contractor personnel…