Amendment_0001.docx

W81XWH-15-T-0267

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTION AND ANSWERS

Solicitation W81XWH-15-T-0267 Questions and Answers and Clarifications to PWS.

*Questions are answered in red.

Clarifications

1. See Attachment 1 OCI. The attachment stated Category 2 which is incorrect. This requirement is a Category 1. The PWS section 1.4.2. is correct. In addition you are reminded that:

If the Offeror/Contractor believes that a real or apparent OCI may exist as a result of an award, the Contractor shall also submit an OCI Avoidance or Mitigation Plan with its proposal.

a. Participating in this requirement may limit the Contractor from participating in USAISR future acquisitions in the OCI category 2 and 3 (i.e., Research Activity Support Services, Laboratory Support, Laboratory Tech services, etc.). The Government reserves the right to approve/disapprove an OCI Mitigation Plan submitted by the prospective Offeror in accordance with FAR Part 9.

b. Inclusion of the comparative analysis and OCI Avoidance or Mitigation Plan will not be counted against any offer page limitations otherwise stated in the solicitation.

c. The Contracting Officer (and when applicable the appropriate program office, acquisition manager, and legal counsel) will review the comparative analysis and, if provided, the Avoidance or Mitigation Plan, IAW the requirements of FAR Subpart 9.5 (Organizational Conflict of Interest) to determine whether award to that Offeror would be consistent with those requirements.

If it is unilaterally determined by the Contracting Officer that no OCI would arise or that the OCI Avoidance or Mitigation Plan adequately protects the interests of the government in the event of award to that Offeror, the Offeror will be determined, for purposes of this clause, to be eligible for award.

2. A Past Performance Survey will be added as Attachment 6.

Questions and Answers

1. Is there currently an incumbent for this effort?

1. Yes. The incumbent is:

Federal Contracting Consultants 13142 Woller Valley San Antonio, TX 78249

The Total Award amount for a Base year and 4 option periods:

$552,000.00

Contract Number: W81XWH-10-P-0353

1. If Question 1 answer is yes, who is the incumbent?

A. Please see question 1.

1. What is the current contract number, period of performance, and the value of the contract (per year of performance)?

A. Please see question 1.

1. Is the solicited level of effort consistent with the current contract level of effort, if there is a current contract in place?

A. Yes.

1. Is the Offeror’s proposed program manager required to be on-site with the contracted workforce?

A. Contract personnel are required to be located on-site at government location.

1. Per paragraph N.2.1. OFFEROR: Offeror, as used in this solicitation, is a single Offeror or a team of Offerors not to include subcontractors. There will only be one prime contractor awarded this CONTRACT. No Subcontracting opportunities exist for this CONTRACT. Question: Does this mean the offeror is prohibited from subcontracting any portion of this work? Is there any limitation on the composition of a team of offerors proposing on this effort, so long as the entire effort is managed by the WOSB?

1. 6a) This means that the officially there is no mandate for subcontracting program. 6b) No you are not prohibited. 6c) There is no limitation on the teaming arrangement as long as it meets the Size Standard for the NAICS code and set- aside.

1. The PWS does not provide any indication of the level of effort envisioned or required for this contract (i.e., one FTE or many). In order to determine the best approach and labor mix required, please provide the following information regarding the scope and breadth of support required:

6. How many federal FTEs are currently providing acquisition support for the office?

A. 1 FTE.

6. How many contractor FTEs are currently providing acquisition support for the office, if any?

A. See answers above.

6. What is the contracting activity’s FPDS code for “Contracting Office” (entered when completing the Contract Action Reports)?

A. The government does not understand your question as it relates to the solicitation.

6. Can you confirm that the required level of expertise (per para 3.1 of the PWS) is DAWIA Level 1 Certification (Contracting)? Is FAC-C Level 1 or higher certification acceptable as well?

A. The government request knowledge and familiarity with Defense acquisitions vs. commercial acquisitions. In addition, as we are a DOD agency a DAWIA certification is preferred.

1. Reference Exhibit 1 – Pricing Sheet…we were unopen to “open” this document utilizing Excel or Adobe. Error message was that the file had been damaged. Will you please provide an appropriate file?

1. Please try again the attachment should open.

1. Reference 6.0 – Deliverables…PWS paragraphs 1.3.6.1, 1.5 and 1.5.2 are stated therein; however, we found no items in the PWS aligned with these sections. Please clarify.

1. This is incorrect. It should state Section 1.4

1. PWS states A.4.3. Transition In/Out Plan (Option Item)…will a written Transition Plan be required or is only pricing entailed?

A. A Transition In/Out Plan may be required; therefore, the Contractor is to be prepared to submit one upon request.

1. N.5 VOLUME IV - OCI MITIGATION PLAN – states this is required if offeror determines criteria in FAR 52.212-1 Addendum, Section N.3.5.4 applies. While we are familiar with FAR 52.212-1, we were unable to locate the specific reference to Section N.3.5.4. Will you please provide an explanation of this Section so we may determine its applicability?

1. This is in error. There is no reference N.3.5.4.

1. Is there is an employee currently performing these duties?

1. See question 1 and 6d.

1. If so and in order to determine the appropriate vacation allowance, what is the employee’s duration in this position (start work date)?

1. There has been 1 FTE for the duration of the contract.

1. What is the name of current contractor company, contract # and contract amount?

1. See question 1.

1. In reference to the SCA Wage Determination, Occupation Codes, there is no classification for “Administrative Assistant II”. Salary information is provided as a GS 11–13; is this position a GS Salary grade and not subject to the SCA Wage Determination?

1. Yes this position is a GS Salary grade; however, you may propose any labor category combination that may be subject to SCA Wage Determination that can fulfill the requirement.

1. Is this a re-compete?

1. Yes, See question 1.

1. If this is a re-compete can you please provide the incumbent name and address?

1. See question 1.

1. Per the CLIN Structure this is an FFP? Is there an estimated workload to assist with the development of a monthly price?

1. FTE is 1 for estimate 1920 hrs. annually; however, the Contractor may propose any combination.

1. Additionally I have attempted to open your Exhibit 1 but as it is an xml will not open. Can you upload it as an excel document?

A Please try again. The document is in Excel.

1. The Summary Price Sheet does not match the items on the Standard Form 1449 Schedule of Supplies/Services. On the schedule each option period is asking for a Transition In/Out Plan cost. Which is correct?

A. There is a correction to the Price Sheet and the SF1449 Schedule of Supplies/Service. CLIN 0004 is removed.

1. Paragraph 1.4.2 states USAMRMC OCI Category 1 is applicable for this acquisition, but Attachment 1 states “The work called for under this contract has been determined by USAMRAA to all within the following USAMRMC OCI category: Category 2- Program and/or Administrative Support. Which category is correct?

A. Category 1 is applicable for this requirement. The attachment has been updated.

1. Paragraph N.3.2 under Page Limitations, states in part . . . Resumes and letters of intent for Key personnel, any Matrices or tabs, printed one side only, will not be counted toward the page limit. Is this position designated as Key Personnel and are resumes and letters of intent required to be submitted?

A. Key Personnel are not identified for this requirement. However, contractors shall submit written information which effectively demonstrates the Offeror’s relevant experience identical to, similar to or related to performing services contained within the PWS. The proposal shall provide evidence of the Offeror’s experience (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) in performing proposed processes and procedures.

1. Is there a minimum and/or maximum time period for the transition in/out period of performance?

A. The Transition In/Out period is identified as 30 days.

1. Is Investigating and Reporting Possible Scientific Misconduct (June 2015) (USAMRAA) applicable to this requirement? It is also contained twice in the solicitation, page 25 and page 75.

1. Investigating and Reporting Possible Scientific Misconduct will be removed from the requirement.

1. How many volumes are actually required? It states 4 but only listed 2. Paragraph N.2.5 states “The Offeror’s submission shall include four (4) separate volumes: a Price proposal and a Non-price proposal. “ N.2.5.1 list 4 volumes, but only volume III is a priced volume. Should experience and technical approach, past performance and OCI Mitigation Plan be sections in the Non-Price volume?

1. Correction to N.2.5.1 is: 4 hand copies of the same submission. In 2 separate volumes.

Volume I – Non-Price Proposal

0. Experience and Technical Approach (Non-Price)

0. Past Performance (Non-Price)

0. OCI Mitigation Plan, if required.

Volume II - Price Proposal

1. Price Proposal (Price) Experience and Technical Approach N.4.1 shall be in VOLUME I- Non Price Proposal.

Past Performance N.4.2 shall be in VOLUME I- Non Price Proposal Price N.4.3 shall be in VOLUME II- Price Proposal OCI Mitigation Plan N.5 shall be in VOLUME I-Non Price Proposal

1. Paragraph N.4.5 seems to indicate the Transition In/Out Plan should be included in Volume III – Price. Is this correct?

A. Transition In/Out Plan should be included in Price Proposal. See Price sheet.

1. On page 40 A.3. Volume II states it is for Past Performance and then page 41 A.4. Volume II is for Price. Please clarify.

A. A correction for A.4 should read VOLUME II– Price. See question 25.

1. Page 37 N.4.2.3, in part states The Government reserves the right to conduct telephone interviews utilizing the point-of contacts provided in the Part III Past Performance. . . Can’t locate this section or any reference to providing point of contacts. Please clarify if USAMRAA past performance questionnaires are to be used or what is required to be submitted.

A. Past Performance: The Offeror shall submit 3 references of relevant contracts in scope, magnitude of effort, and complexity with this requirement within the past 3 years for its own performance. The Offeror shall also submit 1 reference for each Subcontractor proposed. The contracts may be past or current as long as the performance did not end more than 3 years prior to the due date for the submission of the task order proposal, and the contracts may have been with Federal, State and/or City agencies and commercial customers. A Past Performance Survey will be attached for convenience.

(a) REFERENCE CONTENT: It is the Offeror’s responsibility to provide valid, current and verifiable references. References must include:

Name of the Organization that will be providing the reference, Name of the Point of Contact (POC), POC Telephone Number, POC Email address, Contract Number, Period of Performance, and Scope of Work

(b) POCs: The above POCs must be either Government personnel (civil service or military) or employees of private sector clients (such as public or private sector medical facilities) with whom you have provided services. Information provided by or for POCs who work directly for your company, or indirectly (i.e. in a prime or subcontractor relationship), will NOT be considered relevant. Offerors shall ensure contract information for designated references is accurate and up-to-date.

1. Paragraph N.4.1.3.3, states The Offeror’s plans for quickly responding to change order. Is it anticipated with a FFP contract there will be numerous change orders?

A. No we do not anticipate this.

1. Paragraph N.4.1.3.4 If an OCI mitigation Plan is not required per the FAR, is a plan still required to be submitted as part of the Technical Approach?

A. It is not required unless your company requires a mitigation plan to explain your approach to a conflict of interest to category 1.

1. Paragraph N.4.3.3.1 reads that the pricing will be evaluated “consistency with the labor category in the Technical Approach”. Where in the Technical Approach does it state this to be included?

A. This means that your price will be evaluated for consistency to the degree of your Technical Approach.

1. Paragraph N.5 refers to paragraph N.3.5.4, but could not find a paragraph with that number.

A. This reference should be ignored and will be deleted from the solicitation.

1. Who is the current contract holder?

A. See question 1.

1. What is the current dollar amount of the contract?

A. See question 1.

1. How many people are currently on this contract?

A. See question 13 and 18.

1. How many FTE's are currently on contract? How many part time?

A. See question 13.

1. What is the total number of hours/year including all positions for each year of the past contract or for the duration of the estimated workload?

A. See question 18.

1. Can we ask follow on questions?

A. No.

1. What products are you referring to in section 1.4.1.3?

A. This is referring to a definition of an Organizational Conflict of Interest Category.

1. Will the subject pre-solicitation be a Women Owned Small Business or Total Small Business Set Aside when released?

A. This is set aside for a Women Owned Small Business.

1. What set aside was the original award done under?

A. See question 1.

1. Who is the incumbent for this proposal?

A. See question 1.

1. Can you confirm where the Place of Performance is? The solicitation lists this as Fort Sam Houston, TX (pg. 15), but the original FBO announcement for this contract listed it as Fort Detrick, MD.

A. The Government confirms the Place of Performance is Fort Same Houston, TX. Proposals are to be submitted electronically to joy.d.kamara.civ@mail.mil .

Hand copies by mail to:

820 Chandler Street Ft Detrick, MD 21702 Attn: Joy Kamara

1. Page 36 of the solicitation says that “non-price proposals are limited to 70 single-sided pages …” Does the 70 page limit mean that the cumulative total number of pages for the other three volumes shall not exceed 70 pages, or does that refer simply to “Volume I—Experience and Technical Approach”? If the latter, can you please state whether there is a specific page limit for “Volume II-Past Performance”?

A. See question 25. There is a 70 page limit for Volume I.

1. Is this a follow-on contract?

A. See question 1.

1. If so, who is the Incumbent and what is the contract number?

A. See above.

1. Is the incumbent eligible to bid?

A. Yes, the incumbent is also eligible.

1. How many incumbent employees are on the contract and what is the length of service for each?

A. See question 13 and 18.

1. Is this SCA, if so WD labor category is the government mapping the position(s) to?

A. This depends on your plans to complete the requirement.

1. How many Past Performance references would the government like to see?

A. See question 28.

1. Is this new work? If not who is the incumbent? Is the level of effort for 1 person only?

A. See question 1, and question 7.

1. Can you please tell me who the incumbent is on this contract and what the current dollar amount is on the contract?

A. See above

1. Please clarify that this is for one FTE.

A. See above

1. N.3 Page Limitations, N.3.2 – Resumes and letters of commitment for key personnel are not included in the page count. How many resumes and letters are required for this submission?

A. See question 22 and question 25.

1. Attachment 4 – Wage Determination – Is there an incumbent contractor in which we have to consider the guidelines of the Nondisplacement of Qualified Workers?

A. No there is not.

1. Exhibit 1 – Pricing Sheet – Please provide a pricing sheet that is in Excel or other compatible format.

A. The pricing sheet is in Excel format.

1. Is there an incumbent currently performing the work on this Solicitation?

A. See question 1.

1. If so, what is the name of the company? Award amount? and the total number of years they have been performing on this contract?

A. See question 1.

1. Can you confirm the mailing address for proposals?

A. See question 43.

1. Is there an incumbent? If so, will you please identify the incumbent?

A. See question 1.

1. What is the amount of the previous year's contract value?

A. See question 1.

1. What is the number of expected FTE's for the solicitation?

A. See question 13 and 18.

1. The Wage Determination sheet only showed minimum wages for the solicitation. What is the official Labor Category for this solicitation?

A. See question 49.

1. Does SCA Health and Welfare benefits apply to this solicitation? $4.27/ hour?

A. See question above.

1. What is the expected start date for the solicitation?

A. The anticipated award date is December 14, 2015.

1. Is there an incumbent? If so, please provide name of incumbent and amount of contract.

A. See question 1.

1. Is the incumbent eligible to compete for the contract?

A. See question 47.

1. Is the above Opportunity Small Business set aside or WOSB set aside?

A See question 40.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-Nov-2015 12:00 PM to 23-Nov-2020 12:00 PM.

The Acquisition Set Aside has changed from EDSWOSB to WOSB ELIGIBLE UNDER WOSB PROG.

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

25-AUG-2015

25-AUG-2015

25-AUG-2015

25-AUG-2015

to:

Exhibit/Attachment Table of Contents

06-NOV-2015

25-AUG-2015

27-OCT-2015

25-AUG-2015

06-NOV-2015

06-NOV-2015

The following have been added by reference:

The following have been modified:

ADMINISTRATIVE INSTRUCTIONS

United States Army Medical Research Acquisition Activity (USAMRAA) Administrative Instructions

Contractor Manpower Reporting (CMR) (June 2015) (USAMRAA)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAISR (W45MW3) via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address:

https://cmra.army.mil/Login.aspx . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the applicable help desk at:

https://cmra.army.mil/Login.aspx.

The Unit Identification Code (UIC) and the Department of Defense (DoD) Activity Address Code (DoDAAC) for USAISR is as follows:

UIC:

DoDAAC:

CONTRACTOR IDENTIFICATION (June 2015) (USAMRAA)

When contractor personnel perform the services required in this contract on a Government installation they are required to possess and wear an identification badge that displays his or her name and the name of the Company.

The contractor shall ensure that contractor personnel identify themselves as contractors when attending meetings, answering Government telephones, providing any type of written correspondence, or working in situations where their actions could be construed as official Government acts.

While performing in a contractor capacity, contractor personnel shall refrain from using their retired or reserve component military rank or title in all written or verbal communications.

CONTRACT ADMIN - USAMRAA POC'S

Contracting Officer (KO) (Authorized official to bind the Government in Contracts) U.S. Army Medical Research Acquisition Activity (USAMRAA)

ATTN: MCMR-AAA-SE

Contracting Officer 820 Chandler Street Fort Detrick, MD 21702-5014 Email:

Contract Administrative Information Contact (AIC):

Joy D. Kamara Contract Specialist US Army Medical Research Acquisition Activity (USAMRAA) 820 Chandler Street Fort Detrick, MD 21702-5014 Phone: 301-619-4678 Email: joy.d.kamara.civ@mail.mil

Contracting Officer Representative:

TBD

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Acquisition Support Services

** REVISED AS OF 06 November 2015

Vision Statement: To be the nation's premier joint research organization planning and executing registry-based and translational research providing innovative solutions for burn, trauma, and combat casualty care from the point of injury through rehabilitation.

1. Introduction: USA Institute of Surgical Research (USAISR) is part of the U.S. Army Medical Research and Materiel Command (USAMRMC). The USAISR is dedicated to both laboratory and clinical trauma research. Its mission is to provide requirements-driven combat casualty care medical solutions and products for injured soldiers from self-aid through definitive care across the full spectrum of military operations; provide state-of-the-art trauma, burn, and critical care to Department of Defense (DoD) beneficiaries around the world; and provide Burn Special Medical Augmentation Response Teams (BSMART).

1.1. Mission: Optimizing Combat Casualty Care.

1.2. Scope of Work:

This is a follow-on to Contract W81XWH-10-P-0353, Contractor: Federal Contracting Consultants. The current contract is due to expire on 12 December 2015.

1.2.1. The contractor, as an independent contractor and not as an agent of the U.S. Government, commencing on the effective date of the contract and continuing until completion thereof, shall furnish personnel necessary to increase the efficiency and effectiveness of USAISR contracting requirements processing. USAISR will be better able to identify, plan, and describe its acquisition needs, better able to communicate those needs to the contracting office and to industry, and better able to document acquisition decisions with the required acquisition support.

1.2.2. Contracted personnel shall NOT be allowed to do the following activities under this CONTRACT:

1. 2.2.1. Determine what supplies or services are to be acquired by the Government;

1.2.2.2. Participate as a voting member on any source selection boards;

1. 2.2.3. Approve any contractual documents, to include documents defining requirements, incentive plans, and evaluation criteria;

1. 2.2.4. Award contracts;

1. 2.2.5. Administer contracts (including ordering changes in contract performance or contract quantities, making final determinations about a contractor's performance, including approving award fee determinations or past performance evaluations and taking action based on those evaluations, and accepting or rejecting contractor products or services);

1. 2.2.6. Terminate contracts;

1. 2.2.7. Determine whether contract costs are reasonable, allocable, and allowable.

1.2.3.8. Evaluate proposals, participate in the source selection process, or administer contracts.

1.2.3. The ultimate objective of this requirement is to get higher quality and value of goods and services in a timely manner for the USAISR and the Soldiers it serves. The contractor will be an on-site acquisition expert serving as a liaison between USAISR and United States Army Medical Research Acquisition Activity (USAMRAA). The contractor has no contracting authority and may not obligate the government in any commercial transactions.

1.2.4. The contractor's advice and work product must be in strict accordance with applicable regulations and policy, including the Federal Acquisition Regulation (FAR) and its Defense and Army Supplements (DFARS, AFARS). The contractor is expected to communicate fully and frequently with all assigned contract staff at USAMRAA and key stakeholders at the USAISR.

1.3. Target Audience:

The contractor will serve as a liaison between the USAISR and USAMRAA, supporting agency requirements.

1.4. Organizational Conflicts of Interest - OCI (See Attachment 1).

1.4.1. The USAMRMC has categorized all service procurements into one of the following three, mutually exclusive categories, regardless of the contract vehicle used to procure the services:

1.4.1.1 Category 1 - Program and/or Administrative Support. Services which, by their very nature, give the Contractor access to non-public procurement sensitive data about the contract requirements, other contractors’ proprietary information, or put the contractor in a position to influence the award decision on a contract in which they are participating. Services would be characterized as having access to Command Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts within subordinate directorates/Commands.

1.4.1.2. Category 2 - Program and/or Administrative Support. Services which assist in planning and managing an organization’s activities and programs. These include, for example: requirements analysis, acquisition support, budget planning and management, business, process reengineering, program planning and execution support, and independent technical management support. Services would be characterized as having access to only Directorate or Subordinate Command level procurement sensitive information or work that would have little influence on follow-on requirements or requirements of other directorates/Subordinate Commands.

1.4.1.3. Category 3 - Product Support. Services or end items required to meet the mission requirements of the organization’s activities and programs. These include, for example: concept exploration and development, system design, system development and integration, COTS Procurement and integration, internal development testing, deployment, installation, operations, and maintenance. Services can be characterized as having little or no access to procurement sensitive information other than the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

1.4.2. USAMRMC OCI Category 1 is applicable for this acquisition. Contractor may not be able to participate in OCI 2 or 3 unless a mitigation plan is pre-approved by the Contracting Officer (KO).

2. General Requirements:

2.0.1. Period of Performance: Base period of 12 months plus 5option periods.

2.0.2. Place of Performance: Battlefield Heath and Trauma (BHT1), Building 3611 (USAISR), 3698 Chambers Pass, Fort Sam Houston, TX 78234-6315.

2.1. Non-Personal Services

This PWS identifies services that are strictly non-personal in nature, as defined by FAR Part 37 and to ensure there is not an appearance of such this contract will have an identified Contracting Officer’s Representative (COR). The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

2.2. Business Relations

2.2.1. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of contracted employees. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3. Contract Management and Administration

2.3.1. Contract Management.

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at stated on-site and the contractor's corporate offices. No offsite work is authorized. (Telecommuting is prohibited as it adversely impacts the Government).

2.3.1.1. Contract Management Activities.

a. Government Management of the Contract. The KO will officially designate a COR to oversee this Contract. The Government’s COR will have responsibility for:

(1) Ensuring that the Surveillance Plans are developed and executed by the COR.

(2) Providing advice and assistance in resolving any performance issues that may arise during the life of the order.

(3) Initiating and coordinating global contract changes such as changes in the paying office.

(4) Conducting other activities as specified in their appointment memorandum.

(5) Elevating to the KO any problems that cannot be addressed by the COR.

(6) COR does have the authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change and has no funding implications.

(7) The COR DOES NOT have the authority to change the terms and conditions of the contract.

b. Contractor Management of the Contract. The contractor shall designate a single program manager to oversee the contract. The Contractor’s designated program manager shall serve as the single point of contact for addressing contract issues, quality issues, and overall contractor performance. This may include coordination with the KO and the COR to resolve any issues that may arise, trends relating to the contract or proposed changes or modifications to the contract. Contract management activities may include:

(1) Non-Disclosure Statement (Attachment 02). The Contractor shall sign the Non-Disclosure Statement and ensure that all staff including all employees, subcontractors, and consultants assigned to or performing under the contract execute, sign, and adhere to the terms of the Non-Disclosure Statement. The Contractor and Employee shall execute a Non-Disclosure Agreement prior to reporting to the USAISR and a copy of that signed agreement will be provided to the USAISR at the time they in process.

2.3.1.2. Due to the risks associated with Contractor's performance of acquisition support services, the Government's Inspector General or other interested parties may select this Contract to be reviewed for compliance with statutory, regulatory and policy requirements. Thus, proper documentation of work performed under this Contract, along with sufficient Contract Management and Oversight of the contract, is necessary in order to protect the Government's interests.

2.3.2. Contract Administration.

2.3.2.1. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement. The Contract Administration Team will consist of the following members:

2.3.2.2. The KO will have overall responsibility for administering the contract. The KO is the only person authorized to obligate the Government and make changes to the contract. The KO will manage contract administration and ensure COR responsibilities are being performed.

2.3.2.3. The COR will be appointed in writing and will be directly responsible to the KO. The COR serves as the Government’s point of contact for contract-level coordination of administration and technical performance matters.

The COR will assist in resolving performance issues; initiate and coordinate contract-level changes; notify the KO of any disputes, performance issues, or contractual issues that cannot be resolved at the COR level; and conduct other activities as specified by appointment.

2.3.2.4. The COR has specific technical, functional and oversight responsibilities. The assigned COR will serve as the official point of contact for coordination for the contract; approve or disapprove contractor invoices; review and accept or reject all contractor technical deliverables; monitor funds obligated and disbursed; complete Contractor Manpower Reporting (CMR), conduct surveillance by uploading a monthly report in VCE-tool, and conduct other activities as may be specified by the COR appointment letter.

2.3.2.5. The Contractor's Program Manager is the point of contact with the COR. This position is responsible for the overall management of the contract. Responsible for formulating and enforcing work standards, assigning contractor schedules, reviewing work quality, and communicating policies, purposes, and goals of the organization.

2.3.3. Personnel Administration

2.3.3.1. Location and Core Hours of Work.

All work contained in this PWS will be performed at the Battlefield Heath and Trauma (BHT1), Building 3611 (USAISR), 3698 Chambers Pass, Fort Sam Houston, TX 78234-6315 during core hours Monday-Friday, excluding federal holidays. Core hours are those designated times and days during the pay period when non-shift employees must be present for work, other than a lunch period or approved leave. USAISR core hours are between 0800 and 1500. All personnel must be on duty during this period of time. Contractor employees shall work Monday – Friday, 8 hours a day, not to exceed 40 hours a week.

2.3.3.2. Duty hours.

Work will normally be performed during normal duty hours, Monday-Friday, excluding federal holidays, with a lunch break ranging from 30 to 60 minutes between the hours of 1100 and 1300. When possible, all meetings and other official activities will be scheduled during the core hours, unless it is known that all individuals involved are able to attend before or after the core hours or attend a meeting remotely (i.e. teleconference). Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed below.

Holidays

New year’s Day, January 1st Martin Luther King’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, Last Monday in May Independence Day, July 4th Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran’s Day, November 11th Thanksgiving Day, 4th Thursday in November Christmas Day, December 25th

NOTE 1: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

NOTE 2: Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above.

2.3.3.3. Telecommuting:

Telecommuting is NOT authorized on this contract due to the sensitive nature of Government Furnished Information (GFI). USAISR is contracting a position where the employee would deal with highly sensitive, but not classified data. Any data breach or leaking of procurement sensitive information could adversely impact the U.S. Government‘s research and overall mission.

2.3.3.4. Contractor shall not report to work on the days the Government or installation is closed due to safety conditions, inclement weather conditions, national emergencies, energy conservation or by direction of the Installation Commander (or by USAISR Director’s reporting official chain of command) for any other reason. During periods of closure, the Contractor employees not designated as essential IAW the PWS shall not report for work. In the event the Government grants administrative leave to its Government employees at the Government site, on-site Contractor personnel shall also be dismissed if the on-site location is being closed. However, the Contractor shall continue to provide sufficient staff personnel to perform requirements of the Firm-Fixed Price critical efforts already in progress or scheduled and shall be guided by the instruction issued by the KO and/or the COR. In each instance when the on-site location is closed to Contractor personnel as a result of inclement weather, potentially hazardous conditions, or other special circumstances; the Contractor shall direct its staff as necessary to take actions such as reporting to an off-site(s) location or taking appropriate leave consistent with Contractor’s management plan and policies.

2.3.3.5. In-Processing.

Contract personnel will report to Building 3611, Room 182-13 for in- processing on their first day of work. They shall submit the proper security paperwork at least 2 weeks before planning to report to work. The employee shall not report to ISR to begin work until ISR has notified the contractor that the required security clearance has been completed. If derogatory information is reported in the Background or Security Checks, the Contractor's employee must be removed from the project immediately and replaced with another employee with equal or higher level of training and expertise.

2.3.3.6. Personnel Conduct.

The COR, with the approval of the Contracting Officer, may require the contractor to remove from the job site any employee working under this contract for reasons of misconduct or security, or found or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contract employees will be subject to dismissal from the premises upon determination by the COR and the Contracting Officer that such action is in the best interests of the Government.

2.3.3.7. Replacement of Personnel.

When personnel leave, the contractor shall at the minimum start the security clearance procedures within 15 days of the employee leaving. Replacement personnel shall have equal or better qualifications as the individual being replaced.

2.3.4. Other Direct Costs (ODCs) –Travel: Contract Employee May Be Expected To Travel.

2.3.4.1. Estimated Travel (TDY):

2.3.4.1.1. The COR is the designated travel order approval authority in writing issued by the KO. Travel approval authority is delegated to the COR by the Contracting Officer in the COR appointment letter. If travel approval authority is not delegated to the COR, the Contracting Officer retains travel approval authority. Travel to other Government facilities or other Contractor facilities may be required. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the COR and is on a strictly cost reimbursable basis. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs (subject to local policy and procedures; may reference FAR). Estimated travel is indicated below:

2.3.4.2. Travel Outside of the U.S. - Travel outside of the U.S. is not authorized under this contract.

2.3.4.3. Travel Reimbursement:

Travel under this CONTRACT will be reimbursed after the KO has determined fair and reasonable cost reimbursement IAW the Joint Travel Regulations (JTR) and FAR Part 31.205-46. The Contractor shall submit an estimate for travel to COR no later than 30 calendar days prior to the first day of travel; in order for the Contractor to obtain economical travel arrangement and cost. All exceptions are subject to the Contracting Officers Approval.

2.3.4.4. Travel Request Procedures and Approval Process:

No later than 15 calendar days prior to scheduled travel date, the COR will prepare the estimate in an official memorandum format. The estimate shall include airline ticket costs, car rental, per diem, registration fees and any other allowable costs associated with the travel request. The COR will provide Contractor a signed approval of Government Contractor Official Travel Letter of Identification BEFORE Contractor is authorized to travel CONUS and OCONUS.

2.3.4.5. Travel Claim Procedures and Approval Process:

The COR will verify the travel receipts are valid and match the travel requirements identified in the CONTRACT PWS. The Contractor shall provide a trip report to include costs associated with the travel to the COR within ten (10) calendar days after the completion of travel trip. All travel costs will be billed within 30 days after travel is complete unless an approval for later billing is approved by COR or KO. All travel cost reimbursement requests must detail all authorized expenses associated with the travel and all receipts including ticket stubs (booked airline, hotel receipts, etc.) will be provided to substantiate claims for costs of all expense items in excess of $75.00.

3. Performance Requirements:

3.1. The Contractor shall provide a work force possessing the skills, knowledge and training to satisfactorily perform the services required under this contract. Skills and knowledge must comply with acquisition level I certification requirements (in accordance with DoDD 5000.1, DoD 5000.58-R and/or other DA and DoD policy).

3.1.1. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under or over employment of resources.

3.1.2. The Contractor shall submit invoicing through Wide Area Work Flow (WAWF).

3.2. The COR will review monthly performance, progress reports and will attend regular task performance review meetings with the Contractor to survey quality of products and services according to the Quality Assurance Surveillance Plan (QASP) - (See Attachment 3, QASP).

3.3. Objective 1: Increase the efficiency and effectiveness of USAISR contracting requirements processing.

3.3.1. Task 1: Assist in identifying contracting requirements and conduct formal and informal training in the acquisition process as necessary.

3.3.1.1. Sub Task 1: Assist, advise, collaborate and ensure that performance criteria and requirements are developed into Performance Work Statements (PWS) or Statements of Work (SOWs) and/or Task/Delivery Orders with defendable justifications for contractors to perform using the DoD format for required documentation.

3.3.1.2. Sub Task 2: Coordinates acquisition activities and works with the USAISR Program Managers and Technical Experts. Communicate with the Contracting Staff as the liaison between USAISR and USAMRAA in order to produce a complete requirements package each requirement.

3.3.1.3. Sub Task 3: Assist in training USAISR staff on the process and documentation needed for submission of requirements packages to USAMRAA.

Acceptable Quality Level (AQL): 95% Compliance - No customer complaints of contracting requirements turned · in but not conveyed.

Monitoring Method: Direct observation by COR; customer feedback.

3.3.2. Task 2: Assist in the preparation of acquisition support documents under the guidance of responsible contracting office.

3.3.2.1. Sub Task 1: Correctly complete standard templates and format Government memorandums in accordance with DoD guidelines and Army Regulation 25-50.

Acceptable Quality Level (AQL): 95% Compliance - No customer complaints pertaining to inappropriate source strategies obtained.

Monitoring Method: Direct observation by COR; customer feedback

3.3.3. Task 3: Assist in preparation and processing of pre-award documents to include but not limited to Requests for Service Contract Approval (RSCA), Independent Government Estimates (IGE), market research, Minimum Essential Characteristics, Sole Source documents, Computer Hardware Enterprise Software and Solutions (CHESS) waivers, Goal 1 waivers, PWS/QASP, evaluation criteria, Justification and Approvals (J&A’s), Limited Source Justification (LSJ’s) and/or other forms of documentation that may need to be submitted to USAMRAA..

Acceptable Quality Level (AQL): 95% Compliance - No customer complaints of assistance needed but not received; no complaints of lengthy service wait times, or lack of understanding for use of the documents.

Monitoring Method: Direct observation by COR; customer feedback.

3.3.4. Task 4: Assists with the preparation of post-award contract management procedures to include the Contractor Performance Assessment Reporting System (CPARS), COR nomination database, changes in requirements (modifications within scope versus out of scope), and exercising option periods.

Acceptable Quality Level (AQL): 95% Compliance - No customer complaints of assistance needed but not received; no complaints of lengthy service wait times.

Monitoring Method: Direct observation by COR; customer feedback.

3.3.5. Task 5: Coordinates with, provides data to and interacts with Budget Analyst and/or Program Analyst as required.

3.3.5.1 Sub Task 1: Assists with cost reporting programs for tracking and controlling contractor expenditure rate.

3.3.5.2. Sub Task 2: Researches and provides input to the IGE.

3.3.5.3. Sub Task 3: Coordinate and work with both, acquisition activity and budget analyst to capture funding issues and resolve errors related to purchase request (PR) modifications.

3.3.5.4. Sub Task 4: Utilize DoD approved financial systems and software.

Acceptable Quality Level (AQL): 95% Compliance - No customer complaints of assistance needed but not received; no complaints of lengthy service wait times.

Monitoring Method: Direct observation by COR; customer feedback

3.3.6. Task 6: Reviews solicitation documents with USAMRAA/Contract Specialist for requirements validation and clarity, participate in pre-proposal conferences as necessary, obtains information from technical officials and clarifies solicitation requirements prior to collaborating/writing and submitting the SOW/PWS to USAMRAA.

Acceptable Quality Level (AQL): 95% Compliance - No customer complaints of assistance needed but not received; no complaints of lengthy service wait times.

Monitoring Method: Direct observation by COR; customer feedback

3.3.7. Task 8: Maintain visibility an active record or log of all active and pending contracts, grants and cooperative agreements and other requirements.

3.3.7.1. Sub Task 1: Understand the process and maintain responsibility for contract administration duties and adhere to timelines set forth for processing options years, administrative modifications, and fiscal year end deadlines for all active actions.

3.3.7.2. Sub Task 2: Report status on all open or pending actions, ensuring timely requests to USAMRAA while preventing gaps in contracted support. (This report is to be tracked internal to your organization and scrubbed against USAMRAA’s reports for accuracy).

Acceptable Quality Level (AQL): 95% Compliance - No customer complaints of assistance needed but not received; no complaints of lengthy service wait times.

Monitoring Method: Direct observation by COR; customer feedback

3.3.9. Task 9: Work with and assist in training other activity COR’s to measure and ensure contractor performance and compliance.

3.3.9.1 Sub Task 1: Maintain the DoD standard for COR training and required documentation

3.3.9.2 SubTask2: Assist COR with timely registration for COR duties in the DoD Contracting Officer Representative Tracking (CORT) Tool for all new and existing contracts.

Acceptable Quality Level (AQL): 95% Compliance - No customer or COR complaints of assistance needed but not received; no complaints of lengthy service wait times.

Monitoring Method: Direct observation by COR; customer and feedback

3.4. Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

3.4.1 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

4. Security Requirements (Anti-Terrorism/Operations Security).

4.1 Security and Safety: This section describes the special requirements and the subsections provide details of various considerations for this requirement.

4.2. Unclassified Contract Security Requirements. The Contractor shall ensure all personnel performing under this contract have a favorable National Agency Check with Written Inquires (NACI), which must be coordinated with the Fort Sam Houston, TX Security Office via the COR for submission prior to performance start date.