A.09.03_Solicitation_AMENDMENT_2.pdf

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

POC: GREGORY KNIGHT

3551 ROGER BROOK DR BLDG 3600

FORT SAM HOUSTON TX 78234-6200

0011110216

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is the follow ing:

A. Answ er questions regarding the solicitation. Each offeror must acknow ledge this amendment by completing blocks 8 and 15A - C and returning w ith their proposal.

B. CLIN 0001AD description and its corresponding option years has changed to BMET II/SA I.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Feb-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K00-18-R-0009

X 9B. DATED (SEE ITEM 11)

01-Feb-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Feb-2018

CODE

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

2539 GARDEN AVENUE

JBSA FT SAM HOUSTON TX 78234-0000

W81K00 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W81K00

FACILITY CODECODE

EMAIL:TEL:

W81K00-18-R-0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0001AD

The CLIN description has changed from BMET III/SA I - Reg Hrs to BMET II/SA I - Reg Hrs.

The CLIN extended description has changed from:

Contractor shall provide five (5) BMET III/SA I positions Each position shall provide 960 hours of service for a grand total of 4,800 hours of service during the performance period

To:

Contractor shall provide five (5) BMET II/SA I positions Each position shall provide 960 hours of service for a grand total of 4,800 hours of service during the performance period.

SUBCLIN 1001AD

The CLIN extended description has changed from:

Contractor shall provide five (5) BMET III/SA I positions Each position shall provide 960 hours of service for a grand total of 4,800 hours of service during the performance period

To:

Contractor shall provide five (5) BMET II/SA I positions Each position shall provide 960 hours of service for a

SUBCLIN 2001AD

The CLIN extended description has changed from:

Contractor shall provide five (5) BMET III/SA I positions Each position shall provide 960 hours of service for a grand total of 4,800 hours of service during the performance period

To:

Contractor shall provide five (5) BMET II/SA I positions Each position shall provide 960 hours of service for a

SUBCLIN 3001AD

The CLIN extended description has changed from:

Contractor shall provide five (5) BMET III/SA I positions Each position shall provide 960 hours of service for a grand total of 4,800 hours of service during the performance period

To:

Contractor shall provide five (5) BMET II/SA I positions Each position shall provide 960 hours of service for a

SUBCLIN 4001AD

The CLIN extended description has changed from:

Contractor shall provide five (5) BMET III/SA I positions Each position shall provide 960 hours of service for a grand total of 4,800 hours of service during the performance period

To:

Contractor shall provide five (5) BMET II/SA I positions Each position shall provide 960 hours of service for a

The following have been modified:

QUESTIONS AND ANSWERS

Solicitation W81K00-18-R-0009 Questions and Answers:

Q1. Page 78 Section 5.5.2.2. and Page 81 Section 5.6.2.2 “Must be able to obtain and maintain a SECRET security clearance”

a. Are BMET II/SA I and BMET III/SA II the only positions that will require SECRET clearance?

b. Will the government provide the DD 254?

A1.

a. Yes the BMET II/SA I and BMET III/SA II are the only positions that will require a secret clearance.

b. Yes the government will provide the form for the contractor to fill out.

Q2. Page 78 Section 5.5.2.3 and Page 81 Section 5.6.2.3 Does the government provide the DoD Information Assurance Technician Level II training/certification?

A2. The government will not provide training for the minimum requirement of obtaining IAT Level II.

Q3. Section SF 1449, Item No. 0001- How can this be a FFP contract if services description indicates “Payment will only be made for actual hours worked?”

A3. The solicitation is posted to obtain a proposal on biomedical technical engineer services on a firm-fixed price contract for the stated number of hours listed in each CLIN. The Government’s requirement is for the number of hours listed on each CLIN, but the Government will not pay for unfilled hours..

Q4. If this is not an actual FFP contract, then the allotted 960 hours per FTE for CLINS 0001 are not enough for the six-month period. There are 26 work weeks during 1 April 2018 – 30 September 2018. 26 weeks at 40 hrs. each =

1,040 less 24 hours for 3 holidays = 1,016. Can the government update the hours accordingly? Or will it issue a modification during the contract for these additional hours?

A4. The hours on the CLIN are correct. This is the Government’s requirement for this CLIN. The solicitation is for a firm-fixed-price contract.

Q5. Section SF 1449 – CLINS go from X001AH to X001AJ - are the missing CLINS X001AI intentional? If not, can the government please provide CLINS X001AI?

A5. CLIN 0001AI is intentionally left out of the contract writing system.

Q6. Are CLINS X001 meant to be the cumulative of CLINS X001AA – X001AL? I.e. should we add up all hours and enter for X001 hours?

A6. CLIN 0001, 1001, 2001, 3001, 4001 are all informational CLIN's only.

Q7. Page 74, Performance Work Statement, section 4.7- is the minimum insurance required meant to cover the employee only or insure the government vehicle?

A7. The minimum amount of liability insurance.

Q8. Will the government furnish property necessary to conduct tasks specified in the PWS? IF not, what equipment or supplies will the Contractor need to supply? Will the Government CLINs for ODCs?

A8. Yes, the government will furnish supplies, tools, and testing equipment to perform their tasks as technicians.

Q9. Page 75 Section 5.4.1 bullet 5. – States “possible serve as temporary site manager in the absence of the director/manager/supervisor,” does “site manager” refer to a government site manager or contractor site manager/team lead?

A9. Refers to government site manager

Q10. Page 111, Section 52.212-2 Factor 2 Past Performance. If the offer makes no presentation of past performance is this considered to be ‘neutral’ as considered in this section?

A10. In the case of offerors for which there is no information on past contract performance or where past contract performance information is not available, the offeror will not be evaluated favorably or unfavorably on the factor of past contract performance. A performance rating of "neutral" is given. No acceptable or unacceptable rating is given.

Q11. Page 111, Section 52.212-2 Factor 2 Past Performance. If the offers past performance is considered ‘neutral’ then is the Past Performance deemed to be ‘Acceptable’?

A11. In the case of offerors for which there is no information on past contract performance or where past contract performance information is not available, the offeror will not be evaluated favorably or unfavorably on the factor of past contract performance. A performance rating of "neutral" is given. No acceptable or unacceptable rating is given.

Q12. Page 111, Section 52.212-2 Factor 2 Past Performance. If the offers past performance is considered ‘neutral’ then is the Past Performance deemed to be ‘Acceptable’?

A12. In the case of offerors for which there is no information on past contract performance or where past contract performance information is not available, the offeror will not be evaluated favorably or unfavorably on the factor of past contract performance. A performance rating of "neutral" is given. No acceptable or unacceptable rating is given.

Q13. Page 112, Section 52.212-2 Factor 3 Price. How will the government determine that the offerors price is ‘unrealistically low’?

A13. The government will review each offeror's understanding of the solicitation requirements. The government will utilize price analysis techniques.

Q14. Page 112, Section 52.212-2 Factor 3 Price. Since the government is determining what cost is ‘unrealistically low’ as well as ‘fair and reasonable’ will the government simply state what direct cost for labor it is going to pay?

A14.This solicitation is based on the Lowest Price Technically Acceptable (LPTA) offers. This is not a cost type contract.

Q15. Page 112, Section 52.212-2 Factor 3 Price. Since the government is determining what cost is ‘unrealistically low’ as well as ‘fair and reasonable’ will the government provide what it is currently paying the incumbent contractor for each labor category per hour? To do otherwise is to provide the incumbent with an unfair advantage in competition.

A15. This solicitation is based on the Lowest Price Technically Acceptable (LPTA) offers. The information requested is proprietary to the offeror’s proposal.

Q16. Clause on Page 101: 52.215-20 for Certified Pricing , does this applies? If not please remove it.

A16. 52.215-20 Does apply, if the Contracting Officer may require additional supporting information, but only to the extent necessary to determine whether an exception should be granted, and whether the price is fair and reasonable.

Q17. For the Compensation Plan does the government want the comp plans for all (5) positions?

A17. The Compensation plan attachment has been removed through this amendment and is not required. It will not be reviewed.

Q18. For the CLINS is there 000 AI and for the option years?

A18. CLIN series AI is intentionally left out of the contract writing system.

Q19. Is there any teaming allowed on this effort?

A19. Subcontracting is acceptable.

Q20. If there is teaming please specify the past performance submittals.

A20. Past performance may be provided for either offeror in the prime/subcontractor relationship. The prime/subcontractor relationship must be clear to the Government.

Q21. Since 8 of the positions require a secret clearance does the contractor have to have a facility clearance? Will the govt send a DD254?

A21. The government will require facility clearance and will provide the proper information to obtain it.

Q22. Are all of the position SCA positions? If so what are the govt mapping the BMET II and II; BMET SA I and

II?

A22 The SCA doesn't apply to this requirement.

Q23. What is the wage determination number for this effort?

A23 There is no wage determination for this requirement.

Q24. Is this a new requirement?

A24. No

Q25. Is there an incumbent and if so what is the contract number?

A25. RB Company (W81K00-13-C-0024)

Q26. Is the same number of FTEs equate to what is being asked in the solicitation?

A26. Yes

Q27. What are the requirements on immunizations?

A27. See Attachment III

Q28. Are the positions requiring any uniformed and or protective gear and who will provide that?

A28. YES, a company/corporate attire and Personal Protective Equipment such as safety shoes/boots need to be provided by contractor.

Q29. Will these positions be working in various locations? Where is the Team Lead to be located at?

A29. The main location will be BAMC, Ft. Sam Houston, but also on Ft. Sam Houston as well as satellite clinics around San Antonio, TX, MEPS in Corpus Christi, TX and MEPS in Houston, TX. The Team Lead will be located at BAMC but may travel to other locations.

Q30. Will the govt state the federal equivalent rates for federal hires?

A30. Clause 52.222-42, Statement of Equivalent Rates for Federal Hires, is not applicable.

Q31. Will the govt consider the billing to be bi-weekly since this is an 8(a) effort?

A31. Bi-weekly billing is available to 8(a) firms.

Q32. On page 73 , PWS Section 3.3, the hours cannot be more than 80 regular hours in a two week period. If 960 hours is per FTE which essentially is half the year and this is a year contract, will the government change the hours to 1920? The synopsis states 35 full time equivalent, please clarify

A32. The base period is for 6 months, with 960 hours per FTE, with annual option years to follow with 1920 hours per FTE.

Q33. Will the govt extend the response due date due the amount of questions being asked?

A33. No

Q34. Under the CLINs it says provide BMET I even if the CLIN is BMET III/SA I, BMET III-SA II, BBMET II, BMET III etc..

A34. CLIN Descriptions have been updated to match CLIN title.

Q35. Confirmation that this is an 8(a) set-aside

A35. Yes, this solicitation is for 8(a) set-asides only.

Q36. The PPQ states that it should be returned by 2/12. Page 99 Factor 2 PP states the PPQ should be returned by the specified due date for receipt of offers.

A36. The PPQ return date has been updated to 15 February 2018.

Q37. CLIN 0001AD is a BMET III/SA I and the PWS has BMET II/SA I, please clarify

A37. Each CLIN has a specific BMET requirement. The PWS list these requirements in no particular order.

Q38. Will the government provide an SCA Wage Determination mapping of the labor categories?

A38. The SCA doesn’t apply to this requirement.

Q39. Will the Government provide a list of original hire dates for the incumbent employees?

A39. This will be provided to the successful offeror after award.

Q40. Are all of the positions filled?

A40. Currently all positions are filled.

Q41. Will the Government provide a breakout of where each BMET is located?

A41. The main location will be BAMC, Ft. Sam Houston, but also on Ft. Sam Houston as well as satellite clinics around San Antonio, TX, MEPS in Corpus Christi, TX and MEPS in Houston, TX. The Team Lead will be located at BAMC but may travel to other locations.

Q42. If we enter into a teaming agreement with an 8(a) company that does not have a SECRET clearance would they be eligible to bid as long as we (the Subcontractor) has a Top Secret clearance and we employ the BMETs that need a clearance?

A42. Yes, as long as the BMET employee has the proper clearance.

Q43. Will a DD254 be provided?

A43. Yes the DD254 will be provided to be filled out by the contractor.

Q44. Do you want 3 separate proposal volumes, or can they be combined into one document?

A44. Three separate proposal volumes.

Q45. Is the Cover page and TOC excluded from the page count?

A45. Neither the cover page nor the table of contents will count toward the page count.

Q46. Any restrictions to font size or style, spacing, or font size/style for graphics, charts, and tables?

A46. Font size should be no larger than 12pt and no smaller than 10pt in a legible style

Q47. The due date for the proposal is 15 Feb and the instructions on page 99 state return of the form “by the specified due date for receipt of offers”. However the Attachment 2 Past performance Questionnaire states return by 12 Feb. Please clarify the correct due date for return of questionnaires.

A47. The PPQ return date has been updated to 15 February 2018.

Q48. Can you provide the Attachment 2 in Word format, or as a stand-alone pdf?

A48. The attachments will be uploaded in FBO as a stand-alone pdf.

Q49. Attachment 1 Sample Compensation Plan is included in the RFP. However there is no reference made to submitting one as part of the proposal. I think requiring it as part of the Price proposal is a great idea to evaluate realism of compensation the offeror intends to pay. Please clarify whether or not that is required, or if the attachment will be removed from RFP.

A49. The Compensation plan attachment has been removed through this amendment and is not required. It will not be reviewed.

Q50. Technical Capability, Subfactor 1C instructions references the “…2-week transition period and become familiar with requirements in order to commence full performance of services on the contract start date”. However there is not a separate CLIN for a transition period prior to the contract start date. Please clarify if the first 2 weeks of the contract, after contract start, will be considered the transition period.

A50. The transition period will be unpaid and full performance will begin on 1 April 2018.

Q51. The Non-Displacement of Qualified Workers clause was included, and an incoming company will have to, by law, give the incumbent employees at least 10 days to accept or reject a bona fide offer of employment. Will the Government be providing a list of all incumbent employees, including titles, SCA anniversary dates, and contact info, as required under this clause, to the awardee? (current incumbent company is required to provide such list to the Govt. at least 30 days prior to the expiration of their contract).

A51. This will be provided to the successful offeror after award.

Q52. This is either a T&M or FFP contract, can the Government please clarify this discrepancy?

A52. This is a FFP contract

Q53. II and I don’t match throughout CLINS, Please clarify this discrepancy.

A53. The CLIN descriptions have been corrected to match the CLIN heading.

Q54. Are the Over Time hours per FTE for each CLIN or a Total for that labor category?

A54. The Over Time hours are Total for that labor category.

Q55. Also Clarify CLIN 0001AJ discrepancy in the PWS along with CLIN 0001AD and the option years. Which is the correct CLIN description.

A55. The CLIN descriptions have been corrected to match the CLIN heading for the base year and option years.

Q56. What types of specific (vendor and model) machines and how many of each type are serviced by BMETs? See sheet.

A56. There are over 800 different machines and the list cannot be posted publicly.

Q57. Which devices and machines are under service contract with the manufacturer or vendor or a manufacturer or vendor approved service company?

A57. These items cannot be posted publicly.

Q58. Many expensive (more than $50,000) pieces of equipment, examples MRIs, mass spectrometers, PET and other imaging systems, can only be serviced by an authorized technician. Are there limitations on the type of service the BMETs under this contract provide for some types of equipment?

A58. It will depend on the complexity of the device and the training required by the manufacturer as well as service contract agreements.

Q59. Are there some types of equipment that are highly specialized and specific to BAMC and if yes can the government please indicate what they are?

A59. Yes: Lab, diagnostic imaging, dialysis, burn center, clinical research, hybrid OR room

Q60. Are some types of equipment supported under this contract considered non-standard prototype devices used mainly for research purposes? If yes then how many and of what type?

A60. No.

Q61. Is equipment maintenance and QC performed by BMETs included as part of GLP or GLP ISO's?

A61. Yes.

Q62. Are FDA studies performed using instrumentation repaired by the BMETs employed under this contract?

A62. On a limited basis with a very small amount of equipment.

Q63. Are there any specific or unusual indemnifications or insurance required by some or all technicians engaged in this work?

A63. No.

Q64. For the locations at MEPS Corpus Christi and Houston, what level of BMET is required? Are the locations permanently manned and if so how many FTEs/BMET Level per location.

A64. There are different level BMETs going. No, these locations are not permanently manned.

Q65. If not permanently manned who will assign a technician to go out to the MEPS?

A65. The Satellite Team military team leader decides who will go to those locations from within the team.

Q66. Will the govt add a NTE travel CLIN since there is no historical data on how many trips have been taken in order to account in our proposal if they do not provide a NTE amount?

A66. A government‐owned vehicle is provided for travel to these locations.

Q67. In the PWS under Section 5.5.2.1 is for BMET II/SA I, there is no CLINs for such job description.

A67. CLIN 0001AD description and its corresponding option years has been corrected to BMET II/SAI.

(End of Summary of Changes)