A.09.03Combined_Synopsis_and_Solicitation_Cath_Lab_Amendment_1.docx.pdf

Amendment 1 to solicitation: W81K00-16-T-0223

The purpose of this amendment is to:

1. Remove the fire extinguisher requirement listed in attachment 2 of the solicitation. The government will provide a 10lb ABC Dry chemical Fire extinguisher. This is no longer a requirement of the contractor.

2. Remove the sump pump requirement listed in attachment 2 of the solicitation. The government will provide a sump pump to lift waste and engineer the waste water evacuation.

This is no longer a requirement of the contractor.

3. Remove the oxygen and suctioning capabilities or allow the oxygen and suctioning lines to be inserted statement addressed in attachment 2. Government will use oxygen tanks and portable suctioning equipment.

4. Add operating system requirement of Windows 7 or Linux.

5. Add Interface requirement of HL7.

6. Add McAfee Anti-Virus Software.

7. A communication workflow diagram between systems was mentioned as a requirement at the site visit. THIS IS NOT A REQUIREMENT AND IS NOT NEEDED.

8. Vendors must submit two proposals by the deadline: a redacted proposal eliminating all prices/costs/ company name and a non-redacted proposal consisting of all prices/costs/company name.

9. Change response date from 09/15/2016 to 09/26/2016. Response time of 1000 A.M. MDT does not change.

10. Change the date all answers will be submitted by the government to FBO from September 9, 2016 to September 14, 2016.

COMBINED SYNOPSIS/SOLICITATION

William Beaumont Army Medical Center Fort Bliss, Texas

Modular Cardiac Catheterization Lab

General Information

Document Type: Combined Synopsis/Solicitation Solicitation Number: W81K00-16-T-0223 Response Date/Time: 09/26/2016- 1000 A.M. MDT Classification Code: W065 Set Aside: 100% Small Business NAICS Code: 621512

Contracting Office Address

Regional Health Contracting Office - Central Fort Carson Health Contracting Cell 4886 Barkeley Avenue Bldg. 1161 Fort Carson, CO 80913-4604

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6 Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

(1) This solicitation W81K00-16-T-0223 is issued as a Request for Quotations (RFQ). Submit written quotes, oral quotes will not be submitted. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89 and Department of Defense FAR Supplement DPN 20160811.

(2) This solicitation and resultant Purchase Order is being solicited as a 100% small business set-aside and all responsible sources may submit a quotation under NAICS 621512, Diagnostics and Imaging Centers.

(3) A list of contract line item numbers, quantities and unit of measure, including options are listed below:

Description QTY Unit of

Issue Unit Price

Total Price

Base Period:

0001 Lease of Modular Medical building and GE Innova 2000 12 Month 0002 Delivery, Installation and Training of Unit 1 Each

Description QTY Unit of

Issue Unit Price

Total Price

Option Year 1:

1001 Lease of Modular Medical building and GE Innova 2000 12 Month

Description QTY Unit of

Issue Unit Price

Total Price

Option Year 2:

2001 Lease of Modular Medical building and GE Innova 2000 12 Month 2002 Remove Modular Medical building and GE Innova 2000 1 Each

(4) Delivery Date: Unit must be delivered, installed and ready for patient use within 45 calendar days from Award Date. Delivery must be coordinated and executed on a Sunday. All heavy equipment utilized to aid in the delivery must be removed promptly following the delivery.

Delivery Location: FOB Destination-William Beaumont Army Medical Center Building 7777, Fort Bliss, Texas 79920.

(5) The full text of FAR provisions or clauses may be accessed electronically at http://farsite.hill.af.mil.

1. The provision at FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Oct 2015) applies to this acquisition and the following addenda is provided. Addendum to 52.212-1:

a. Paragraphs 52.212-1 (d), (e), (h), and (i) are deleted.

b. Paragraph 52.212-1 (b) Submission of Quotes.

(a) General:

(i) Whenever, the words “offer,” “proposal,” “offerors,” or similar terms are used in this solicitation, they shall be read to mean “quotation,” “quoter,” or similar corresponding term to reflect that this solicitation is a request for quotation and not a request for proposal or an invitation for bids.

(ii) Once the Contracting Officer has decided to whom an offer will be issued, an offer requiring the quoter’s signature will be issued. A contract will be in existence once both the offeror and the Contracting Officer have signed the contract.

(b) Quotation packages shall consist of the following:

(i) Technical package not exceed 20 single sided pages OR 10 double sided pages, to include written proposal, illustrations/diagrams, and photographs.

(ii) Quotation package shall reference solicitation number W81K00-16-T-0223 and be signed by an authorized company representative. Include company address, cage code and DUNS number.

(iii) Contract Line Item Numbers (CLINS). Provide pricing for each CLIN (Unit Price/Total Price)

(iv) FAR 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representations (Nov 2015)

(v) FAR 52.209-7, Information Regarding Responsibility Matters (Jul 2015)

(vi) FAR 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction Under any Federal Law (Feb 2016)

(vii) FAR 52.209-12, Certification Regarding Tax Matters (Feb 2016)

(viii) Completed copy of FAR 52.219-28 – Post-Award Small Business Program Representation (July 2013)

(ix) Completed copy of FAR 52.212-3 – Offeror Representations and Certifications-Commercial Items (Mar 2015), Alt I (Oct 2014) or statement indicating that you have completed on-line at https://www.sam.gov.

(x) Completed copy of FAR 52.222-22 – Previous Contracts and Compliance Reports (Feb 1999)

TECHNICAL REQUIREMENTS:

(a) Technical acceptability: Prospective contractors shall demonstrate that the modular medical building offered comply with the technical requirements by submission of a written capability statement, delivery and installation plan, and maintenance and repair plan with their proposal. The provided information will be evaluated and determined as either “acceptable” or “unacceptable”.

b) Evaluation Factors are located in FAR 52.212-2 and will be used to evaluate offers based on the written information submitted.

(c) Paragraph 52.212-1(c), Period for Acceptance of Offers. Replace with the following:

Government Minimum Acceptance Period. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless the Government specifies another time period in an addendum to the solicitation. The Government will not consider offers providing less than 90 calendar days for Government acceptance.

http://farsite.hill.af.mil/ https://www.sam.gov/

d. Paragraph 52.212-1(m), Filing of Agency Protest. Add the following: Protests received at a level higher than the contracting officer will be referred to the contracting officer. Protestor may request a review by the contracting officer or an independent review at a level higher than the contracting officer. Requests for appeals or independent review will be addressed to the contracting officer for referral to the review authority. Questions on this process will be referred to the cognizant contracting officer identified in the solicitation.

e. Paragraph 52.212-1(n) The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and MEDCOM provisions included herein are incorporated into this solicitation either by reference or in full text. The full text of FAR provisions or clauses may be accessed electronically at http://farsite.hill.af.mil.

(End of Addendum to 52.212-1)

2. The provision at FAR 52.212-2, Evaluation -- Commercial Items (Oct 2014).

FAR 52.212-2, Evaluation – Commercial Items.

Evaluation – Commercial Item (Oct 2014)

(a) Award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the technical acceptability standards. Award will be made to the lowest priced technically acceptable offeror deemed technically acceptable and with a neutral or Acceptable Past Performance. Only those offerors who can supply all, not partial items required will be eligible for award. Award may be made without discussions with offerors (except communications conducted for the purpose of minor clarification). Each initial offer should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary.

FACTOR 1: Technical Approach. The capability statement shall include how the modular medical building meets the physical requirements identified in Attachment 2, Building and Equipment Specifications; the proposed delivery and installation plan; and the proposed maintenance and repair plan for both the medical building and the GE Innova 2000 equipment.

TECHNICAL RATING TABLE

RATING DEFINITION

Acceptable Did meet requirements of the PWS Unacceptable Did not meet requirements of the PWS

FACTOR 2: Past Performance Approach: The Government will review past performance using any past performance that is available. Information will also be obtained through databases available to the Government to include but not limited to the Past Performance Information Retrieval System (PPIRS) and the Federal Awardee Performance and Integrity Information System (FAPIIS). Offerors with no relevant past or present performance history shall be treated neither favorable nor unfavorable. Past performance will be considered relevant and recent if performed within the last three years.

PAST PERFORMANCE RATING TABLE

RATING DEFINITION

Acceptable Offeror has satisfactory ratings in PPIRS, FAPPIIS, and past performance Neutral Offeror has no past performance data to evaluate Unacceptable Offeror has unsatisfactory ratings in PPIRS, FAPPIIS, and past performance

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

http://farsite.hill.af.mil/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1256_175846

DFARS 252.204-7003, Control of Government Personnel Work Product (APR 1992);

DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (DEC 2015);

DFARS 252.204-7015, Disclosure of Information to Litigation Support Contractors (MAY 2016);

DFARS 252.209-7004, Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (OCT 2015);

DFARS 252.225-7048, Export Controlled Items (JUN 2013);

DFARS 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (SEP 2004) DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Jun 2012);

DFARS 252.232-7010, Levies on Contract Payments (DEC 2006);

DFARS 252.243-7001, Pricing of Contract Modifications (DEC 1991);

DARS 252.243-7002, Requests for Equitable Adjustment (DEC 2012);

DFARS 252.244-7000, Subcontracts for Commercial Items and Commercial Components (JUN 2013);

iRAPT (LC 5002);

The following Provisions apply:

FAR 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representations (NOV 2015);

FAR 52.209-7, Information Regarding Responsibility Matters (JUL 2013);

FAR 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction Under Any Federal Law (FEB 2016).

FAR 52.209-12, Certification Regarding Tax Matters (FEB 2016);

FAR 52.211-6, Brand Name or Equal (AUG 1999);

FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (MAR 2015) Alternate 1 (APR 2016); FAR 52.222-22, Previous Contracts and Compliance Reports (FEB 1999);

FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certification (OCT 2015);

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998);

FAR 52.252-5, Authorized Deviations In Provisions (DOD FAR Supplement (48 CFR Chapter 2) in paragraph b)

(APR 1984);

FAR 52.233-2, Service of Protest (SEP 2006);

DFARS 252.203-7005, Representation Relating to Compensation of Former DOD Officials (NOV 2011);

DFARS 252.203-7996, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation (Deviation 2016-O0003)(OCT 2015);

DFARS 252.203-7997, Prohibition on Contracting with Entities that Require Certain Confidentiality Agreements (Deviation 2016-O0003)(OCT 2015);

DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls (Deviation 2016-

O0001) (OCT 2015);

DFARS 252.209-7991, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law-Fiscal Year 2016 Appropriations (Deviation 2016-O0002)(OCT 2015);

DFARS 252.222-7007; Representation Regarding Combating Trafficking in Persons (JAN 2015);

DFARS 252.225-7050; Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor or Terrorism (OCT 2015);

4. A site visit is scheduled for 6 September 2016 at promptly at 0800 (8:00AM). If a vendor is interested in the requirement, it is highly encouraged that they attend, due to the logistical planning that may be required. Point of Contact (POC) will meet all interested parties at the information desk at William Beaumont Army Medical Center, 5005 North Piedras Street, El Paso, TX 79930. A map will be attached to the FBO solicitation with directions from the El Paso International Airport to the site visit location. Late arrivals will not be able to participate. There are logistical steps that have to happen to gain access thru the hospital as a visitor, therefore, we ask you to be on time.

To gain access, go through the Fred Wilson Street gate, a valid driver’s license, valid car insurance and vehicle registration is needed. If you are in a rental vehicle, the car rental agreement is needed. These documents are required to gain access to the hospital.

Questions concerning solicitation/site visit. Direct questions regarding this combined synopsis/solicitation or the site visit to the Contract Specialist, Kathryn Cortes, at email: kathryn.r.cortes.civ@mail.mil. All questions must be submitted in writing no later September 8, 2016, 10:00 A.M. MDT. The Government reserves the right to not answer questions not meeting this timeline if doing so would result in an amendment requiring an extension of the solicitation and to extend would not be in the best interest of the Government. All answers will be submitted by the government to FBO by September 14, 2016.

mailto:kathryn.r.cortes.civ@mail.mil

(End of Provision)

3. The clause at FAR 52.212-4, Contract Terms and Conditions–Commercial Items (May 2015), applies to this acquisition and addenda to the clause is as follows: Addendum to paragraph 52.212-4(c): UNILATERAL MODIFICATIONS. The Government may make unilateral modifications considered administrative in nature. These include, but are not limited to, changes in the accounting and appropriation data, payment and issuing office addresses, and other corrections that have no effect on the terms and conditions of the agreement. (End of Addendum to 52.212-4)

Additional terms and conditions:

The following Clauses apply:

FAR 52.203-3, Gratuities (APR 1984);

FAR 52.203-6, Restrictions on Subcontractors Sales to the Government (SEP 2006);

FAR 52.203-12, Limitation on Payments to Influence Certain Federal Transaction (OCT 2010);

FAR 52.203-17, Contractors Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014);

FAR 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011);

FAR 52.204-5, Women-Owned Business Other Than Small Business (OCT 2014);

FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2015);

FAR 52.204-16, Commercial and Government Entity Code Reporting (JUL 2015);

FAR 52.204-18, Commercial and Government Entity Code Maintenance (JUL 2015);

FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (JUN 2016);

FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015);

FAR 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013);

FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015);

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Deviation

2013-O0019)(JUN 2016);

FAR 52.219-6, Notice of Total Small Business Set Aside (NOV 2011);

FAR 52.219-8, Utilization of Small Business Concerns (OCT 2014);

FAR 52.219-9, Small Business Subcontracting Plan (OCT 2015);

FAR 52.219-28, Post-Award Small Business Program Representation (JUL 2013);

FAR 52.222-3, Convict Labor (JUN 2003);

FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015);

FAR 52.222-26, Equal Opportunity (APR 2015);

FAR 52.222-35, Equal Opportunity for Veterans (OCT 2015);

FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014);

FAR 52.222-37, Employment Reports on Veterans (OCT 2015);

FAR 52.222-46, Evaluation of Compensation for Professional Employees (FEB 1993);

FAR 52.222-50, Combating Trafficking in Persons (MAR 2015);

FAR 52.222-54, Employment Eligibility Verification (OCT 2015);

FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG 2011);

FAR 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008);

FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certification (OCT 2015);

FAR 52.232.18, Availability of Funds (APR 1984);

FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (JUL 2013);

FAR 52.232-39, Unenforceability of Unauthorized Obligations (JUN 2013);

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013);

FAR 52.233-3, Protest After Award (AUG 1996);

FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004);

FAR 52.237-1, Site Visit (APR 1984);

FAR 52.242-13, Bankruptcy (JUL 1995) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998);

FAR 52.252-6, Authorized Deviations in Clauses (Apr 1984) – DOD FAR Supplement (48 CFR Chapter 2) in para (b);

DFARS 252.201-7000, Contracting Officers Representative (DEC 1991) DFARS 252.203-7000, Requirements Relating to Compensation of Former DOD Officials (SEP 2011);

DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (SEP 2013);

DFARS 252.204-7000, Disclosure of Information (AUG 2013);

All responsible offerors shall submit one copy of their technical and price quote.

This is an open-market combined synopsis and solicitation for products defined herein. The government intends to award a purchase order as a result of this combined synopsis and solicitation that will include all the terms and conditions set forth herein. To facilitate the award process, all offers must include a statement regarding the terms and conditions herein as follows:

“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition”

OR

“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: Offeror shall list exception (s) and rational for the exception(s).”

5. Submission of Quote: Quote and all supporting documents shall be submitted via email to the Contract Specialist, Kathryn R. Cortes, at email: kathryn.r.cortes.civ@mail.mil. Quotes must be submitted no later than September 26, 2016, 10:00 A.M. MDT. Please submit two proposals: One redacted proposal removing any pricing/costs/company name and one non-redacted including any pricing/costs/company name.

mailto:kathryn.r.cortes.civ@mail.mil

Attachment 1: Performance Work Statement

Performance Work Statement Modular Cardiac Catheterization Lab

William Beaumont Army Medical Center Fort Bliss, Texas

GENERAL.

1. DESCRIPTION OF WORK:

1.1. Vendor will provide a Modular Mobile Medical Building and a GE Innova 2000 Cardiac Catheterization Laboratory for a base year plus two options.

1.2. This contract is a NON-PERSONAL SERVICES contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees.

1.3. The inspection and acceptance point for all services rendered under this contract will be by the Contracting Officer’s Representative (COR). The performance by the contractor technician, the quality of services rendered, and any documentation or written material in support of same, shall be subject to continuous inspection, surveillance and review for acceptance by the COR or designated representative.

Other performance evaluation factors will be monitored that are not quantified by numerical measurements, Contractor technician relationship with hospital staff/Government contracting personnel and compliance with hospital policy and procedures.

1.4. Sexual Assault Prevention and Response Program.

1.4.1. The contractor shall comply with OTSG/MEDCOM Policy Memo 13-062, Policy for Reporting Incidents of Sexual Assault and Sexual Harassment under the Sexual Assault Prevention and Response Program (SHARP), 12 Nov 2013. The SHARP reporting requirements apply only to knowledge obtained by contractor personnel while performing services under this contract.

1.4.2. The contractor shall require all HCP(s) with knowledge of an incident of sexual assault occurring on a Government facility, to include a Government leased facility, where the contractor is providing services under this contract, to report the incident to the contractor who shall immediately (within 24 hours) report the incident in writing to the government's COR. All incidents shall be reported whether they involve contractor personnel or Government personnel, or other individuals.

1.4.3. The contractor shall require all HCP(s) with knowledge of an incident of sexual harassment occurring on a Government facility, to include a Government leased facility, where the contractor is providing services under this contract, to report the incident to the contractor who shall immediately (within 24 hours) report the incident in writing to the government's COR. All incidents shall be reported whether they involve contractor personnel or Government personnel, or other individuals.

1.4.4. The contractor shall ensure all service providers receive Sexual Harassment/Assault Response and Prevention (SHARP) training not later than 60 calendar days after contractor personnel begin performance under this contract. Training can be obtained either online or in person. Contractor personnel can attend SHARP training provided by MEDCOM on an every other month basis by contacting (210) 221-6118 for class date/time and availability. If the employee has an AKO account, they can access online the Team Bound Self Study course through Army Learning Management System (ALMS) at http://www.atsc.army.mil/tadlp/delivery/alms.asp1.

1.4.5. The Contractor shall notify its employees of the United States Government's zero tolerance policy described in paragraph (b) of FAR clause 52.222-50 “Combating Trafficking in Persons” and the actions that will be taken against employees for violations of this policy.

2. Contractor Requirements.

2.1. Contractor shall ensure that all services provided under the terms of this contract are performed by persons trained and certified as proficient in the provision of the services provided by an accredited school or manufacturer’s training program.

2.2. Contractor represents and warrants that all personnel provided by Contractor to do work on MTF’s equipment are legally eligible to work in the United States of America; and that Contractor complies with all applicable federal and state wage and employment laws, and with all other applicable laws and regulations pertaining to the services provided to the Government.

2.3. The Contractor shall not hire off-duty Government employees who serve as inspector or COR’s in their Government position, or any other persons whose employment would result in a conflict of interest.

3. Administrative.

3.1. Reports. The Contractor shall submit reports to the COR or Contracting Officer as requested for use in monitoring Contractor performance. Such reports may include, but are not limited to, a service report as identified in paragraph 8.8.

3.2. Safety. The Contractor shall ensure its personnel comply with all installation and MTF safety regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal. Copies of these regulations are on file in the medical activity safety office or may be obtained through the COR. The use of cellular phones and 2-way radios is expressly forbidden in all Medical Treatment Facilities and Health Clinics.

3.3. Security.

3.3.1. The Contractor shall ensure its personnel comply with the local installation requirements for vehicle registration and operation on the military facility. Any vehicle operated by contract personnel on the military installation must have the minimum liability coverage required by the state in which the performance is located.

3.3.2. The Contractor shall ensure its personnel comply with installation and MTF personnel identification and access requirements. The Contractor is responsible for absences due to expired identification and access documents.

3.4. Antiterrorism/Operations Security (AT/OPSEC) Requirements.

3.4.1. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area.

Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3.4.2. For contractors that do not require CAC, but require access to a DOD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3.4.3. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within YY calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

4. Contractor Conduct.

4.1. The Contractor is responsible for the conduct of his/her employees. All services shall be provided in accordance with established standards, principles, and ethics of the profession and applicable professional specialty organizations, and shall ensure the highest regard to patient dignity.

4.2. The Contractor shall ensure that its personnel comply with MTF policies regarding personal appearance and conduct.

4.3. Inquiries. Contractor shall ensure that its personnel do not respond to any media inquiries. Any inquiries from the media shall be immediately relayed to the COR, who will relay them to the MTF Commander. There shall be no interviews, comments, or any other response without the knowledge and approval of the MTF Commander. Other than routine inquiries from external agencies, all other inquiries and complaints shall be brought to the attention of the Government.

4.4. Smoking. The Contractor shall ensure its personnel shall comply with the WBAMC smoking policy.

4.5. Complaints. Complaints will be validated by the COR and be reported in writing to the Contracting Officer and the Contractor for action, if it constitutes a failure to perform, as determined by the Government. The Contractor shall have no more than one substantiated complaints for each period of performance.

4.6. Contractor Representation. The Contractor shall designate a Point of Contact (POC) for the contract.

The Contractor’s POC shall be the only authorized representative of contractor authorized to discuss with the COR, any and all services required by the contract and ensure response to requests for performance of the contract. The POC shall have the authority to make decision for the Contractor. The Contracting Officer or the COR shall be notified promptly whenever the POC changes. Contractor’s POC shall be submitted no later than 10 days after award of contract, and shall include as a minimum name, title, and telephone number.

5. Government /Contractor Furnished Property.

5.1. Contractor.

5.1.1. Equipment maintenance performance under the contract includes the unlimited replacement of defective parts.

5.2.5. Contractor shall notify the COR when replacement parts needed to complete service are not available.

5.2.6. The Government will not be responsible for any damage or loss of Contractor supplies, materials, or equipment nor is the Government responsible for any damage or loss of the Contractor employees’ personal belongings, due to fire, theft, accidents or other causes.

6. Scope of Work.

6.1. Contracting Officer’s Representative (COR). The COR will be appointed. However, the Contracting Officer will designate a primary point of contact in which the Contractor will receive guidance.

TABLE ONE –CORS

Position Phone Number General Engineer 915-742-2822 Supply Technician 915-742-2721 Cardiovascular Technician 915-742-1840

6.2. Any service performed without the prior approval of one of the individuals above shall be at no cost to the Government.

7. Maintenance Time Frames.

7.1. The Contractor shall provide two preventive maintenance (PM) and calibration verification check (CVC) each year. If OEM standards requires more than one PM then this will be covered by the Contractor. These tasks shall be performed together.

7.2.1. Two PM annually for the life of the contract starting at the time of award and at the beginning of each option period.

7.2.2. The Contractor shall complete all required scheduled services within four working days after starting each scheduled services.

7.2.3. No later than the fifth day of the month for scheduled services, the Contractor shall coordinate with the COR and the end-users, ensuring access to the equipment to be serviced.

7.3. Unscheduled Services.

7.3.1. Contractor shall use reasonable efforts to provide on-site services with a response time not to exceed two business days after telephonic notification of a malfunction if contractor is unable to provide services via telephone support. These days are Monday through Friday, excluding all Government holidays. All equipment is repaired to meet manufacturers specifications in accordance with contractor's policies and procedures at all times.

7.3.2. Contractor shall respond to any of the Government’s requests for emergency repairs within six hours of receiving such a request from Government POC via phone, fax, email, or other communication method.

7.3.3. Delays caused by the Government must be promptly communicated to the COR and will not be counted against the repair completion time frame.

7.3.4. If parts are required and are not in stock with the contractor or original equipment manufacturer, an allowable delay will be determined by the COR.

7.3.5. The Contractor shall provide for all replacements of worn and/or defective parts that contractor has determined have failed under proper use as necessary to restore the equipment to 100% operational condition as specified by the OEM.

7.3.6. Contractor is required to be available and respond to the needs of the MTF within 24 hours of being called. The Contractor should be able or willing to be present if required.

8. Service Reports.

8.1. Upon completion of services or repairs, a service report shall be provided to the COR prior to the contractor technician’s departure. This report is initiated by the Contractor at the completion of each repair and at the minimum will include:

8.1.1. Contractor’s name

8.1.2. Contract number

8.1.3. Name of technician performing the repair (full printed and signed name)

8.1.4. Number of hours expended on each service call. Hours are in tenths and rounded up to the nearest tenth of an hour. Example 1.1 is one hour and six minutes.

8.1.5. Part number(s) used for each repair.

8.1.6. Manufacturer, model number, serial number and Equipment Control Number of equipment being repaired.

8.1.7. Detailed information regarding the equipment malfunction and corrective action taken and preventive maintenance and calibrations standards checked.

8.1.8. Date of calibration expiration.

8.2. Final equipment list of GE Innova 2000 and associated peripherals

9. Other Required Tasks.

9.1. The Contractor is not responsible for the maintenance of equipment listed when damage resulted from act of God, or Government neglect/misuse/abuse, or when services from other than the Contractor’s personnel have been performed.

9.2. Delays caused by Government will not be counted as contractor “down time” for the purpose of this requirement.

9.3. The Contractor shall comply with applicable federal, state, and local laws and regulations.

9.4. If a malfunction exists with the Contractor maintained equipment or the Government’s utilities (i.e., water, air, electricity), the contractor’s maintenance representative will be notified. The Contractor’s maintenance representative and the Government’s maintenance representative will test the utilities and will determine whether the utility or the equipment failed. If it is determined that the equipment failed, the contractor shall perform maintenance services immediately.

9.5. Contractor personnel shall leave job site in the same condition as found upon arrival.

10. REPLACMENT PARTS:

10.1. The Contractor shall have and maintain an adequate inventory of repair parts to service the equipment listed herein and as may be needed in the performance of this contract. The Contractor shall maintain a backup inventory of spare parts so that any spare parts can be delivered to the site within the time frames established, if the spare part is not available from the local contractor inventory.

10.2. Replacement parts used in the performance of this contract shall be new or reconditioned, however, Government approved reconditioned repair parts shall be the only reconditioned repair parts allowed for performance of services under this contract.

10.3. Parts which have been replaced with Contractor furnished parts shall become the property of the Contractor. Parts once placed in a system or sub-system becomes the property of the Government.

10.4. The Contractor shall replace all worn, failed, or defective parts at no additional cost to the Government.

11. APPLICABLE FORMS AND PUBLICATIONS: Publications documents and forms applicable to this PWS are listed below. The Contractor shall use reasonable efforts to comply with these directives.

Supplements or amendments may be issued during the life of the contract and will be considered to be in full force and effective immediately upon receipt by the Contractor. If compliance with such supplements and amendments changes the contract cost, scope or purpose, it shall be a change within the meaning of the “Changes” clauses of the contract.

11.1. FORMS. The forms listed below will be provided to the Contractor by the Government for use in the performance of this contract.

FORM NUMBER FORM TITLE

DD Form 1577 Warning Tag DD Form 2163 Medical Equipment Verification/ Certification

11.2. PUBLICATIONS. Publications shall be made available to the Contractor during the period of the contract. The non-Army publications establish guidelines for administering adequate healthcare services.

When a conflict between the non-Army publications and Army publications arises, the publication which is more restrictive will be followed. These publications are located and will remain in the Medical Maintenance Branch, WBAMC.

PUBLICATION NUMBER PUBLICATION TITLE

AR 40-5 Preventive Medicine AR 40-61 Medical Logistics Policies and Procedures SB 8-75-11 Supplement to AR 40-61 TB MED 7 Maintenance Expenditure Limits for Medical Equipment TB MED 750-1 Operating Guide for Medical Equipment Maintenance TJC Manual The Joint Commission Manual (Current Edition) NFPA 99 National Fire Protection Association Health Facilities

Handbook (Current edition) NFPA 101 Life Safety Code (Current edition)

12. CONTRACT MANPOWER REPORTING. (Accounting for Contract Services) (Jul 2007) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address “https://cmra.army.mil”. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractor); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractor); (7) Total payments (including sub-Contractor); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (10) Locations where Contractor and sub-Contractors https://cmra.army.mil/ perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website); (11) Presence of deployment or contingency contract language, and, (12) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). (13) As part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. The Contractor shall notify the Contracting Officer’s Representative (COR) by the 5th working day of November whether or not they have completed this report. If the COR is unavailable, the Contractor will notify the Contracting Officer."

The following information is provided for the Contractor’s use in completing the above report:

Predominant Federal Service Code: J065 (Maintenance and Repair of Medical Dental and Veterinary)

Unit Identification Code for the Army Requiring Activity: W21PAA (Evans Army Community Hospital)

Report Schedules are based on the Government’s Fiscal Year cycle, regardless of the contract period of performance cycle. This contract requires a final CMR report which does NOT align to the Fiscal Year.

The final CMR report shall be due NLT 30 days after the performance period ends. If this contract is extended beyond the final CMR reporting period, the modification authorizing the extension will reflect the revised final CMR due date.

13. Notice of Conference. The Contractor, or authorized representative, may be required to attend a conference prior to any work being performed under this contract. A representative of the Contracting Office will notify the Contractor after entering into the contract as to the specific time and location of the conference. Such conferences will normally occur telephonically: however, the Government reserves the right to require the personal presence of the Contractor.

14. Exclusion from Participation in Federal Health Care Programs (October 2015)

14.1. The Contractor shall not employ or contract with any individual or entity (hereinafter collectively referred to as “person”) to provide items or services that will be included in invoices submitted to the Government under this contract if such person is listed on the Department of Health and Human Services (HHS) Office of the Inspector General (OIG) List of Excluded Individuals and Entities (LEIE) or the TRICARE Sanctioned Provider List. The Government is legally prohibited from paying for provision of items or services by such persons. The prohibition extends to services beyond direct patient care, such as services of persons in executive or leadership roles and administrative and management services, whether or not such services are billed separately. The LEIE may be found at http://oig.hhs.gov/fraud/exclusions.asp, and the TRICARE Sanctioned Provider list at http://www.health.mil/Military-Health-Topics/Access-Cost-Quality-and-Safety/Quality-And-Safety-of- Healthcare/Program-Integrity/Sanctioned-Providers. The LEIE and TRICARE Sanctioned Provider List are hereinafter collectively referred to as “the Lists.”

14.2. Prior to start of contract performance, the Contractor shall (a) query the Lists to determine whether the name of any person the Contractor employs or contracts with to provide services or items for which payment may be made under this contract appears on the Lists, and (b) certify to the Contracting Officer that the Contractor has queried the Lists and no such names appear on either of the Lists.

14.3. During performance of the contract, and prior to persons other than those whose names were queried in accordance with paragraph 2, above, (hereinafter “new persons”) providing services or items under the contract, the Contractor shall (a) query the Lists as in paragraph 2, and (b) certify to the Contracting Officer that the names of such new persons do not appear on either of the Lists.

14.4. The Contractor is advised that during performance of the contract, MTF personnel will perform a recurrent recheck of the names of contractor personnel working in the MTF against the Lists, as specified in OTSG/MEDCOM Policy Memo 15-037. The Government will notify the Contractor in the event any contractor personnel working in the MTF appear on either of the Lists.

14.5. Should any person providing items or services under the contract appear on either of the Lists at any time during contract performance, the Contractor shall (a) in cases where the Contractor identified the person, notify the Contracting Officer, and (b) promptly remove that person from the contract.

14.6. Violation of any aspect of the above paragraphs shall be considered a material breach of the contract and may result in termination of the contract.

14.7. The Contractor is further advised that, in accordance with Civil Monetary Penalties Law [CMP] (codified at 42 USC § 1320a-7a):

14.7.1. There are steep civil monetary penalties associated with billing the Government for providing items or services by a person on either of the Lists, and with failing to return to the Government any overpayments received for provision of such items or services.

14.7.2.. Billing under the contract for provision of items or services by a person on either List may also result in exclusion of the person that employs or contracts with such person.

14.8. HHS OIG has issued a Special Advisory Bulletin on the Effect of Exclusion from Participation in Federal Health Care Programs with additional information on the CMP. The Special Advisory Bulletin may be found at http://oig.hhs.gov/exclusions/files/sab-05092013.pdf.

Attachment 2: Building and Equipment Specifications

Description of Equipment:

• GE Innova 2000

Other Requirements:

• After installation and inspection of unit and it is approved for use by WBAMC. Vendor will provide 1 day of training.

• Modular Medical Building shall be certified by as a Certified Health Physicist.

Certificate shall be from the American Board of Health Physics.

Description of Exterior Building:

• Dependent on route into WBAMC campus it may require trailer with modular unit on it to be no higher than 13’ 7”

• Modular Structure: Minimum 14’ x 46’ Maximum: 20’ x 49’

• Ground level patient entry with no hydraulic patient lift; height from ground level to the door entrance should not exceed two feet

• Entrance to the unit will face the north wall of the hospital

• Four foot entrance for patients into procedure room required

• Staff entrance into monitor room required

• All entrances need a key lock with the same key to open all doors; vendor to supply 6 keys

• Unit must remain level (at 0 degrees) from highest point of the ground the unit sits on to the farthest point of the unit. Appropriate support must be used in compliance with

OSHA

• Removal of unit at the end of the lease

Description of Interior Building:

• Scrub sink with on/off foot pedal

• Provide printer to support printing of images and reports

• Must be supplied with at least one phone line jack

• Must be supplied with at least five Ethernet ports

• Must use interface HL7

• Must use Windows 7 or Linux operating system

• Must be equipped with an McAfee anti-virus software

• Vendor must supply a continuous Uninterruptable Power System (UPS) for computer system in the monitoring room (hemodynamic, X-ray CPU). A separate continuous UPS of at least 25KVP must support the X-ray system

• Must include an intercom and stereo system to communicate between procedure room and monitoring room

• Procedure room shall be at least 420 sq. feet

• Monitor room shall be at least 120 sq. feet

• Smooth washable, nonporous material throughout the unit

• Must have sheet vinyl flooring throughout unit

• Must come with an auto contrast injector

• Procedure room walls need to be lead lined according to National guidelines for X-Ray

Imaging Facilities

• Window in monitoring room, that allows viewing into procedure room needs to be lead lined

• Door and frame leading from monitor room to procedure room needs to be lead lined

• Monitor boom must have at least 3 monitors for hemodynamic vitals, live image, and review with the capability of adding more monitors

• Must coordinate with Volcano Company to transport and connect all the IVUS equipment and hardware from the WBAMC facility into the cardiac catheterization lab. IVUS monitor must be connected to the vendor supplied monitor boom

• Unit must be in compliance with UFC 4-510-01 guidelines for HVAC

• Unit must be furnished with lockable medical refrigerator

• A/C unit shall maintain an interior temperature of 65 degrees F when at all outside temperatures

Government Furnished Utilities Connections:

• 1 - 480V, 3-phase, 200A Power to a column-mounted Disconnect Panel located close to ambulance bay curb

• 1 - 480V, 3-phase, 200A Russell Stoll Receptacle, Female fed from Disconnect Panel

• Power is fed from Hospital Emergency Power System, if normal power is lost. Normal power switch to emergency power occurs in about 7 seconds

• 1 - 3/4 potable water supply line connected to standard 3/4" Hose

Bibb; mounted on adjacent side of column above

• Hospital Fire Alarm infrastructure has been modified in adjacent Mechanical Room at ER

Ambulance Bay entrance to accommodate alarm activation/notification to the Fort Bliss Fire Department

• Waste drainage - Provisions have already been made to…