A01_Performance_Work_Statement_(attachment_1).docx

Performance Work Statement

Elevator Service and Maintenance

1 GENERAL

1.1 The contractor shall furnish all labor, material, tools and equipment to service, maintain, adjust, clear and inspect elevators in accordance with the manufacturer recommended service schedules at Aberdeen Proving Ground, Maryland.

1.2 Perform/provide preventive maintenance services in accordance with the manufacturers’ published procedures and recommendations and in accordance with the code mandated safety/mechanical-electrical inspections. Provide and place in each elevator a certificate of Inspection. Copies of all preventative maintenance records shall be kept in the Elevator room. And a digital copy furnished to the COR.

1.3 Replace all worn and defective parts, adjust equipment for proper operation, follow manufacturer’s recommendations and code requirements. Contractor is responsible for all “Consumable “parts. These are defined as a single item cost of $300.00 or less, excluding any supplier’s handling charge. The Government will furnish any part that is in need of replacement in excess of $300. The contractor will be responsible for all labor and consumables necessary to replace any parts.

1.4 Perform initial and all annual periodic testing requirements as outlined in the current, at the time of award, American National Safety Code for Elevators and Escalators, ANSI A 17.1 with Supplements or updates.

1.5 Provide all reports and documentation as required per ASME A17.1.

1.6 Not included in the contract scope are:

1. Rebuilding or replacement of major elevator components, such as elevator machines, motor-generator sets and ropes.

2. New construction or modification of existing equipment

3. Repair of damage caused by negligence or misuse of elevator equipment by anyone other than the Contractor or Contractor’s staff.

4. Repair of damage caused by fire, flood or other disasters.

2 CONTRACTOR QUALIFICATIONS

2.1 All maintenance and emergency repair work shall be performed by licensed journeymen elevator mechanics directly employed and supervised by the contractor with a minimum 5 years experience. Mechanics shall be state licensed and be certified through the National Elevator Industry Education Program (NEIEP). Resumes and proof of experience and training to be provided for all proposed contract employees.

3 COMPLIANCE WITH SAFETY CODES

3.1 The contractor shall maintain elevator equipment in compliance with the latest or current at time of award edition of the Safety Code for Elevators (ASME/ANSI A17.1) and all other applicable codes and regulations in effect for the jurisdiction in which the equipment is located. The contractor shall promptly report to the COR all known equipment deficiencies and provide a written analysis for corrective actions that are outside the scope of this contract, which may be required by State Elevator Inspections or other code enforcement authorities.

4 WORKING HOURS

4.1 Scheduled Preventative Maintenance Services shall be performed during normal business hours (8:00a.m. to 4:30 p.m. Monday through Friday, excluding federal holidays). Written notification to the COR shall be made to work other than normal business hours. All costs associated with other then normal business hours shall be at the expense of the contractor.

4.2 To prevent unnecessary disruption to government operations, the contractor shall coordinate with the building facility manager 48 hours in advance of any and all planned equipment shutdowns. All work to be performed outside normal business hours shall be coordinated with the COR.

5 PREVENTATIVE MAINTENANCE SERVICES

5.1 Unless superseded by more stringent requirements of this specification or code requirements, all maintenance service shall conform to the requirements of ASME/ANSI A17.1 Code, Section 1206, Maintenance.

5.2 The contractor shall perform the following minimum services on the units listed in Technical Exhibit.

1. Perform a complete operation check of each elevator monthly. Check starting, operating, leveling and stopping parameters, including proper operation of elevator car and hoist way doors. Adjust or repair equipment as required to maintain operation within manufacturer’s tolerances and ASME/ANSI A17.1 code requirements

2. Check all call and car position indicators and signals and call devices. Check car lighting fixtures (including emergency lighting), replace burned-out lamps and ballasts as necessary.

3. Check operating components requiring periodic lubrication. Lubricate as necessary, following manufacturer’s recommendations and specifications.

4. Maintain machine rooms, hoist way pits, elevator car tops, in clean neat condition. Remove excess lubricant, wipe up oil leaks and prevent dust accumulation in all elevator machine spaces, car tops and hoist-way mechanical equipment.

5. Perform initial and annual periodic inspections and tests of elevators, elevator hoisting equipment’s (including wire ropes an sheaves), governors, dumbwaiters, platform lists, including annual and 5-year testing, at interval and to specifications required by ASME/ANSI A17.1 Code, Part X or other governing authority, if more stringent. Provide and install in each elevator yearly certificate of inspection. Provide all test reports to the COR within thirty days after performing required tests.

6. Provide copies in a tabbed, 3 ring binder in each machine room for each elevator of all preventative maintenance records, service call log, service repair log, oil records, and documentation for testing of fire service recall, annual test, and five year full load test. Each record, report or entry log must be dated and signed by the inspecting service technician.

6 REPLACEMENT PARTS

6.1 Within the scope of the work, the contractor shall provide all consumable parts, components, oils, fluids and supplies required to maintain the equipment in service. The only parts that are not to be provided by the contractor are repair parts in excess of $300. The Government will furnish any part that is in need of replacement in excess of $300. The contractor will be responsible for all labor and consumables necessary to replace any parts.

7 ADDITIONAL INSPECTION REQUIREMENTS

7.1 In addition to the annual and periodic inspections the contractor shall perform an annual survey and inspection of all elevator equipment covered by this contract and provide the COR with a written report, including any noted functional, safety or code compliance deficiencies. The survey shall be conducted by a qualified person, independent of the elevator technician(s) performing other specific work.

7.2 The contractor shall provide to the COR a written service report at the completion of each inspection or emergency call, identifying the elevator’s serviced, a description of the trouble and how repaired and any recommendations regarding the equipment.

9 SPARE PARTS INVENTORY:

9.1 All replacement parts and materials shall be OEM parts for the unit which they will be used. Any substitute parts must have written approval by the COR.

10 RESPONSE TIMES

10.1 Upon notification from the COR that a unit is not working, the contractor must be on site within 3 hours to diagnose an issue. Repairs are to be made within 2 business days from diagnosis of a needed repair. If the part requiring replacement is over $300, the contractor has 2 business days from receiving the item to make the repairs. The contractor shall notify the COR immediately if a required part is in excess of $300.