W564KV-19-R-0024_0001_Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is as follow s:

A. To update Addendum to FAR 52.212-1(6), Volume II: Technical Proposal, Sub-factor 1 B. To update Addendum to FAR 52.212-2(2), Proposal Compliance C. To update Addendum to FAR 52.212-2(2), Factor 1 - Technical, Sub-factor 1 D. To update Attachment #3 - Kosovo Site Visit All other terms and conditions remain unchanged to this solicitation.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Sep-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W564KV19R0024

X 9B. DATED (SEE ITEM 11)

06-Sep-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Sep-2019

CODE

TCC-KAISERSLAUTERN

KLEBER KASERNE MANNHEIMER STRASSE 238

BLDG 3233

67657 KAISERSLAUTERN

GERMANY

W564KV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W564KV19R0024

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT 2018)

Paragraph (b) is supplemented as follows:

(b) Submission of Offers. The following instruction to offerors is to ensure sufficient information necessary for the Government to fully understand and evaluate the proposals submitted. The Government intends to award a Firm Fixed-Price contract for this requirement.

1. DELIVERY OF PROPOSALS.

PROPOSAL SUBMISSIONS. Offers are due as stated in block 8 of the “OFFER DUE DATE” block on page 1 of this document by the Local Time (Local Time means Central European Summer Time). Proposals received after the required time on the due date will be handled in accordance with 52.212-1(f). Submission of proposals shall be sent via email to Ms. Jessica Mayeaux, Contract Specialist, jessica.g.mayeaux.civ@mail.mil AND Mr. Benjamin Kamp, Contracting Officer, benjamin.m.kamp.civ@mail.mil. The subject of the email shall be: “W564KV-19-R-0024 – Proposal.”

a. A representative of the firm authorized to commit the firm to contractual obligations must sign the offeror’s proposal. Blocks 12 (if applicable), 17a, 30a, 30b, and 30c on page 1 of the SF 1449 must be signed by such a representative. In doing so, the contractor agrees to the contract terms and conditions as written in the Solicitation, with attachments.

b. All proposals shall be valid for at least 180 days from the solicitation due date.

c. The Government will evaluate the proposal using only the information provided with the proposal. Failure of an offeror to submit information sufficient to evaluate the offer, or that does not follow the guidelines as stipulated herein, may result in a rating of unacceptable.

d. Contractors shall insert proposed unit (“UNIT PRICE”) and extended prices (“AMOUNT”) in the SF 1449 Pricing Schedule for all CLINs. All pricing shall be submitted in US Dollars only. Offers submitted in a currency other than US Dollars may not be evaluated.

2. QUESTIONS PERTAINING TO THE REQUEST FOR PROPOSAL (RFP) / SOLICITATION.

All questions shall be submitted to the Contracting Officer AND the Contract Specialist no later than 27 September 2019, 1700 Local Time (CEST). The subject of the email shall be: “W564KV-19-R-0024 - Questions.” Questions shall annotate a reference to the specific solicitation element to which they pertain. The Government is not required to provide responses to all questions submitted by Offerors, but will consider them and incorporate changes into the solicitation, as deemed necessary in the business judgement of the Contracting Officer. Questions received after the cut-off date may not receive a response.

3. DETAILED PROPOSAL INSTRUCTIONS.

a. All proposals, questions, and correspondence, SHALL BE submitted in the ENGLISH language. Offers submitted in a language other than English will not be evaluated.

b. The use of hyperlinks in proposals is prohibited.

c. Offeror’s proposal information shall be confined to the appropriate volume to facilitate independent evaluation.

d. Proposals that do not follow these guidelines or that do not include the requested minimum information may be eliminated from further consideration for award.

4. PAGE LIMITATIONS

If the page limits are exceeded, the pages in excess of the limit will be removed and not evaluated. The following page limitations shall be strictly adhered to:

Volume Volume Title Format Page

Limitation

I Signed SF1449 PDF document No page limitation

II Technical Electronic MS Word document 25 pages

III Price PDF document No page limitation

IV

Past Performance

Electronic MS Excel, Word or PDF No page limitation

a. Electronic proposals provided via e-mail shall be submitted in Microsoft Word, Excel format, Adobe Acrobat (.pdf), or as indicated elsewhere. WINZIP (.zip) files cannot be accepted as they are routinely blocked by the domain firewall. Proposals that are sent in multiple e-mails shall be numbered to include the total sent, for example “2 of 6.”

b. All Contractor proposals with company identifying information (name and logo) shall be limited to the cover of the submitted proposal of each volume. This includes technical submittals and schedules provided with the proposal. Failure to do so may render your proposal unacceptable and therefore may not be evaluated.

c. It is the Government's intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, should discussions become necessary, the Government reserves the right to conduct them.

d. If an offeror believes the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify Ms. Jessica Mayeaux AND Mr. Benjamin Kamp by email with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

5. PROPOSAL FORMAT AND CONTENT:

a. The submission shall be clearly indexed, logically assembled, and clearly identified. Each volume shall be submitted clearly marked with the volume number, solicitation number (W564KV-19-R-0024), and firm’s name, as follows:

"VOLUME_#____OF_RFP_W564KV-19-R-0024_FOR _______ (FIRM's NAME)".

b. Offers, modifications, revisions, or withdrawals of Offers received after the date established in this solicitation for receipt of proposals will be handled in accordance with FAR Provision 52.212-1.

c. Proposal font type shall be limited to Arial, or Times New Roman equal to or larger than 12 point font size.

Graphics, photos, and charts may use color; however, offerors are cautioned to use colors that are legible if printed in black and white. Tables and illustrations may use a reduced font no less than 10 point and may be landscape.

d. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event an offeror creates an ambiguity in their page numbering, the Government may exercise its own discretion in counting pages.

e. Microsoft Excel files submitted shall be unlocked, formula driven, and numbers shall not be hard coded, where applicable. Spreadsheets shall be in Microsoft Excel 2013 compatible format (.XLSX format).

f. Updates related to this solicitation, to include the solicitation, amendments, notices, and other information will be made available on the Federal Business Opportunities (FBO) website at https://www.fbo.gov/. It is the responsibility of the offerors to access FBO to obtain amendments and the most current information regarding this solicitation. Offerors are deemed to have knowledge of all documents that are posted to FBO.

g. The submission shall be clearly indexed and logically assembled. All proposals shall be Unclassified and proprietary information shall be clearly marked. Failure to comply with all requirements of the proposal submission instructions may eliminate an offer from consideration.

6. PROPOSAL INSTRUCTION

a. Offerors must demonstrate their understanding of the Government's requirements. Interested offerors shall submit their proposals and other information in four (4) separate volumes, in electronic format as follows:

Volume I: Signed Offer

a. Submit the signed and dated Standard Form 1449, and all RFP amendments.

b. Fill-in all the required clauses and submit.

c. Exceptions / Assumptions (if applicable) - The offeror must identify and explain any exceptions or assumptions, regarding their proposal. Offerors are cautioned that the Government will reject the assumption that successful proposal will be incorporated into the subsequent award. It is not the Government's intent to incorporate the offeror's proposal in the resulting award; however, the Government reserves the right to include the offeror's proposal, in part, or in its entirety, if determined by the Contracting Officer to be in the best interest of the Government. Exceptions/Assumptions impacting the contract in negative manner may cause the proposal to be rated as "Unacceptable."

Volume II: Technical Proposal The offeror shall submit a concise and detailed approach for effective evaluation and for substantiating the validity of stated claims. Clarity and coherence are very important. Responses will be evaluated against the factor defined in Clause 52.212-2, "Evaluation - Commercial Items” and its addendum. A reading of Volume II should leave the Government with a detailed understanding of all aspects of the offeror’s technical proposal.

The offeror’s proposal shall not simply rephrase or restate the Government’s requirements, but shall demonstrate an ability to execute the requirements without introducing unacceptable risk. In order for the Government to determine that an offeror is technically acceptable, the following technical information shall be submitted:

Sub-factor 1: Government Furnished Property (GFP) Management Plan The offeror shall provide a detailed GFP Management Plan for the supplied GFP (listed in the solicitation attachment) that includes all of the following:

A detailed description of all 10 lifecycle outcomes with defined processes in sufficient detail (reference

52.245-1(b)(1) and 52.245-1(f)(1)(i-x)).

Sub-factor 2: Staffing/Management Plan The offeror shall provide a detailed Staffing/Management Plan that includes all of the following:

Program/Contract Manager:

o Provide the resume and letter of intent for the Program/Contract Manager o Provide, in narrative format, a description of how the Program/Contract Manager meets the requirements as provided at PWS 1.10(a).

o Provide documentation illustrating an active security clearance in accordance with PWS 1.7.1

Site Manager o Provide the resume and letter of intent of the Site Manager o Provide, in narrative format, how the Site Manager meets the requirements as provided at PWS

1.10(b) o Provide documentation illustrating an active security clearance in accordance with PWS 1.7.1

Provide a comprehensive staffing plan (including management positions) to successfully execute the requirements outlined in Part 5 of the PWS. An offeror’s plan shall include at a minimum: numbers of personnel, their minimum qualifications, and how the personnel will be implemented in accordance with Part 5 of the PWS. The proposal will not merely restate or regurgitate the PWS provisions.

Volume III: Price The offeror shall submit fully burdened firm fixed prices in US Dollars for all CLINs. The offeror shall enter unit prices and total amounts (i.e. quantity multiplied by the unit price to the nearest cent) in the SF 1449.

In addition, the offeror shall submit in writing that it agrees to hold the prices in its offer valid for 180 calendar days from the date specified for receipt of offers.

Volume IV: Past Performance Current and Past Performance information will be used to determine the probability of successfully accomplishing the proposed effort.

1) The Government will evaluate an offeror’s performance which is deemed recent and relevant. The Government will not evaluate and will not give the offeror credit for the past performance of proposed personnel or proposed subcontractors. The Government will use information submitted by the offeror and other sources such as other Federal Government Offices and commercial sources as necessary, to assess performance. Recent and relevant are defined as:

a) Recent – Only contracts that were performed within the last five (5) calendar years will be considered.

b) Relevant – Only contracts for security guard services which include armed guard for access control and perimeter security to include roving patrols

2) Provide at least two (2) but no more than five (5) recent and relevant references for commercial customers, Federal agencies, or other military organizations. These references shall be furnished using the Past Performance Reference Form (Attachment #1). The offeror shall complete and return Part A and Part B of each Form, in its entirety. Using one form for each reference, the offeror shall return at least two (2) Past Performance Reference Forms to the Government as a part of their proposals.

3) In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

ADDENDUM TO FAR 52.212-2

EVALUATION – COMMERCIAL ITEMS (OCT 2014)

1. BASIS FOR AWARD

The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be the most advantageous to the Government. Award will be made based on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors. The non-price factors are 1) Technical and 2) Past Performance.

a. Offers that do not conform to the requirements of this RFP may be rejected at any time after evaluations begin without further evaluation, deliberation or discussion. The following factors shall be used to evaluate offers:

(i). Technical Factor The Technical ratings and definitions are as follows:

TECHNICAL ACCEPTABLE/UNACCEPTABLE RATINGS

Rating Definition Acceptable Proposal meets the minimum requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

(ii). Price Factor Award will be made to the offeror who has the lowest price and is technically acceptable. In order to be eligible for award, an offer must be determined to be acceptable in all non-price factors and sub-factors. The Government intends to award one contract without discussions as a result of the solicitation. Therefore, the offeror's initial proposal shall contain the offeror's best terms and conditions from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting officer later determines them to be necessary.

(iii). Past Performance Factor The Past Performance ratings and definitions are as follows:

PAST PERFORMANCE ACCEPTABLE/UNACCEPTABLE RATINGS

Rating Definition

Acceptable Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

2. EVALUATION APPROACH

Proposal Compliance:

The Government will compare the Offeror's proposal to the RFP submission criteria in Addendum to 52.212-1 in order to perform a compliance review. The compliance review will include verification that the proposal submission is in compliance with the requirements outlined in 1. Delivery of Proposals, 3.Detailed Proposal Instructions, 4. Page Limits, 5. Proposal Format and Content and 6. Proposal Instructions – Volume I: Signed Offer (a, b & c). Failure to provide proposals in accordance with the instructions specified herein may render the Offeror’s proposal non-compliant and will not be further evaluated for award.

FACTOR 1 – Technical:

The Government will evaluate the completeness of the offer based on the documentation provided. Each requirement must be addressed so that sufficient information about each area is conveyed. The Government will evaluate each offeror's proposed approach to meeting those requirements to determine if the proposal meets the minimum requirements of the solicitation. Each offer will be evaluated in accordance with its content only. If any sub-factor element is rated unacceptable, the technical factor is rated unacceptable.

Sub-factor 1: Government Furnished Property (GFP) Management Plan The offeror will be evaluated to determine if its GFP Management Plan for the supplied GFP (listed in the solicitation attachment) includes all of the following and meets the requirements of the solicitation:

A detailed description of all 10 lifecycle outcomes with defined processes in sufficient detail (reference

52.245-1(b)(1) and 52.245-1(f)(1)(i-x)).

Sub-factor 2: Staffing/Management Plan The offerors will be evaluated to determine if its Staffing/Management Plan includes all of the following and meets the requirements of the solicitation:

Program/Contract Manager:

o The resume and letter of intent for the Program/Contract Manager o Description, in narrative format, of how the Program/Contract Manager meets the requirements as provided at PWS 1.10(a) o Documentation illustrating an active security clearance in accordance with PWS 1.7.1

Site Manager o Provide the resume and letter of intent of the Site Manager o Description, in narrative format, of how the Site Manager meets the requirements as provided at

PWS 1.10(b) o Documentation illustrating an active security clearance in accordance with PWS 1.7.1

An offeror’s plan will be evaluated to insure adequate numbers, qualifications of personnel and implementation.

FACTOR 2 – Price:

Price will not be scored or rated. A price analysis will be performed on each proposal that has been previously found to be Technically Acceptable. Each proposal will be evaluated for completeness, reasonableness and balance. Price will be evaluated based on the total evaluated price including all option periods.

i. Completeness: An offeror’s price proposal will be evaluated to ensure fully burdened firm fixed prices in US Dollars in input for all CLINs. The unit prices and total amounts (i.e. quantity multiplied by the unit price to the nearest cent) are entered in the SF 1449.

In addition, an offeror’s price proposal will be evaluated to determine if it agreed in writing to hold the prices in its offer valid for 180 calendar days from the date specified for receipt of offers.

ii. Price Reasonableness: The offerors price proposal will be evaluated based on the results of a price analysis, using the proposal analysis techniques and procedures as defined in FAR 15.404-1(b) and DFARS 215.404-1 to ensure a fair and reasonable price.

iii. Balance: The offerors price proposal will be evaluated for balanced pricing. This review will ensure that the price of one or more line items is not significantly over or understated as indicated by the application of price analysis techniques. Offerors’ proposals that are determined to have unbalanced pricing may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

iv. Total Evaluated Price: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option period(s) possible under Clause 52.217-8 (maximum six months), Option to Extend Services, the Government will take the price for all CLINs of the final option period, prorate it to a six-month value, and add it to the sum of all CLINs (base plus all option periods). This amount will be the total evaluated price. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options.

FACTOR 3- Past Performance:

a. The information presented in the Past Performance Reference Form (Attachment # 1) and information obtained from other sources available to the Government will be the basis for evaluation of this factor. The Government will consider the offeror’s previous and current record of contractual performance. The Government assessment will focus on contracts that meet the following conditions:

1) Recent – Only contracts that were performed within the last five (5) calendar years will be considered.

2) Relevant – Only contracts for security guard services which include armed guard for access control, perimeter security to include roving patrols

b. The Past Performance evaluation will be based only on an “Acceptable” / “Unacceptable” basis, and no ranking shall be assigned. The following definitions will be used in evaluating the degree the offeror will satisfactorily provide the required services based on past and current performance records:

1) Acceptable: Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

2) Unacceptable: Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

c. Based on information received from the offeror, the past performance reference forms, CPARS reports, and any past performance information obtained from sources other than those identified by the Offeror, a determination will be made as to whether the offeror is given an Acceptable or Unacceptable rating as defined above.

d. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

e. Offerors are hereby notified that in conducting the past performance evaluation, the Government may use data provided in the offeror's proposal and data obtained from other sources. Since the Government may not necessarily interview all of the sources provided by the offerors, it is incumbent upon the offerors to explain the relevance of the data provided. Offerors are reminded that while the Government may elect to consider data obtained from other sources, the burden of proving an “acceptable” past performance rests with the offerors.

f. The Government will evaluate only the offeror's recent and relevant past performance. The Government will not evaluate and will not give the offeror credit for the past performance of proposed personnel or proposed subcontractors.

(End of Summary of Changes)