TIRE_MAINTENANCE_PWS_8_JULY_2019_FINAL.pdf

Performance Work Statement [PWS]

Tires Supplies & Services on MHE & Support Equipment Contract

Military Ocean Terminal Sunny Point

6280 Sunny Point RD SE, Southport, NC 28461-7800

Date: 20 May 2019

General Intention: Provide tires services/supplies on Material Handling Equipment (MHE) / Container Handling Equipment and Support Equipment (CHE) and other equipment with tires.

GENERAL REQUIREMENTS

This Performance Work Statement (PWS) describes the performance requirements for tire maintenance at United States Army Military Ocean Terminal Sunny Point (MOTSU) Sunny Point, North Carolina 28461-7800.

SCOPE OF WORK

The Service Provider shall provide a variety of tires used on MHE / Container Transporting Equipment and support equipment. The Service Provider shall be responsible for tire inspection services, and preventative maintenance including tire rotation, tire repair/replacement as necessary (all items, i.e. tires, stems, will be American made). The Service Provider must have all mandatory equipment for providing the services required by this PWS. Tires will be recapped to industry standards and will be foam filled for specific applications. The Service Provider will provide storage of tires until required by the Government. The Service Provider shall provide a management tool for tracking tire usage, and scheduling tire rotations and/or replacement as necessary. This management tool/ program/system will be evaluated prior to award of contract. The Service Provider shall provide all personnel, management, supervision, equipment, tools, supplies, materials, transportation, and any other items and services necessary to perform the functions of this PWS.

1.1.2 Mission impact

The Service Provider may need to adjust on hand quantities, sizes and types of tires according to mission at no cost to the Government.

1.1.3 Inspection Services.

The Service Provider shall perform inspections of all tires on equipment listed in Appendix A. Inspection results will be provided to COR. The Service Provider shall inspect the tires on MHE every 90 days, and prepare and submit a written report within 10 business days following an inspection. The report shall identify each vehicle, the location, tire maintenance work performed, tire repairs needed, date of inspection, name of inspector, and overall condition of the tires inspected. If tire repair, replacement or rotation is required, the Service Provider shall notify the Contracting Officers Representative (COR) in writing for approval before any work is accomplished.

1.1.5 Preventative Maintenance Services. The Service Provider shall provide specialized equipment on-site to perform tire rotations and replacement on all equipment covered under this contract. Minor tire repairs, resealing surfaces, valve stem replacement, and patching and foreign object removal will be reported.

1.1.6 Maintenance Schedule. A comprehensive plan for scheduled tire rotation and replacement shall be submitted to the COR no later than 30 days after contract award, for approval by the COR. The schedule shall include all equipment identified in appendix A and the dates on which tire maintenance shall be performed for each. The schedule shall cover all tire preventative maintenance for the period of the contract.

1.1.7 Maintenance Parts. The Service Provider shall furnish a written cost estimate to the COR for any part exceeding $5,000.00 to include material and labor costs. The material and labor costs shall be broken out to allow the COR and/or the Contracting Officer (CO) to access the internet to verify the price of the items. The Service Provider shall purchase replacement parts (when repair of the part is uneconomical) at the lowest price obtainable after securing reasonable competition for such purchases.

For any single part exceeding $5,000.00, the Service Provider will provide a minimum of three quotes through the COR to the CO. The CO will at his prerogative, either authorize the contractor to procure the part or will process the request through other channels. IAW the Buy American Act, all tires purchased must be American made.

Repairs that are determined not to be preventative maintenance will be reimbursed under the appropriate labor contract line item number (CLIN) and repair parts CLIN.

The Service Provider shall credit all discounts and rebates to the Government. Used parts (unserviceable tires), or a credit invoice for it, shall be turned in to the Government.

The Service Provider is responsible for obtaining replacement parts. The Service Provider shall own all parts until they are installed on Government-owned equipment.

Parts purchased for repairs and maintenance shall be Original Equipment Manufacturer (OEM) or greater quality to the parts being replaced. The Service Provider shall provide a warranty for any replacement part that exceeds $5,000.00.

1.1.8 Service Calls. The COR will notify the Contractor of any tire repairs to be made in addition to the repairs identified during recurring maintenance. The Service Provider shall survey the repair, and provide the COR an estimated cost for repairs prior to commencing work. Downtime of the MHE shall be kept to an absolute minimum. The Service Provider shall notify the COR of all projected equipment downtime. The Service Provider shall provide all required equipment, tools, personnel, materials, and supplies necessary to accomplish the services.

1.1.9 Routine Service Calls. Routine service call response shall be within 24 hours after notification during normal hours of operation. For routine service calls placed on the day preceding a weekend or federal holiday, the service call response shall be the morning of the next business day.

1.1.10 Emergency Service Calls. Emergency service calls require a response within four hours after notification including weekends and federal holidays.

1.1.11 Service Call Parts [American Made]. The Service Provider shall make tire repairs as required on all equipment as identified in Appendix A. Repairs will be reimbursed under the service call CLIN and parts reimbursement CLIN. The Service Provider shall credit all discounts and rebates to the Government. Used parts, or a credit invoice for them, shall be turned in to the Government.

1.1.12 The Service Provider shall find sources for parts that will result in the most economical cost to the Government. The Service Provider shall be responsible for any equipment that leaves the Government site for repair until it is reinstalled at the Government site in proper operating condition.

1.1.13 If the Service Provider and COR determine equipment is beyond economical repair, the Service Provider shall recommend to the COR, in writing, that such equipment be replaced. The Service Provider shall include substantiating data to support the recommended replacement. The Service Provider shall return equipment no longer used to the Government.

1.1.14 Reports. The Service Provider shall prepare and submit a written report monthly.

The report shall include the date and time of the service call, the location of the equipment serviced, the repairs performed, the designation (Routine/Emergency) and the name of the technician performing the repairs. On a monthly schedule the Service Provider will provide a Tire inventory report maintained at vendor location and to include on hand serviceable tires and on hand unserviceable tires due disposition.

1.1 GENERAL REQUIREMENTS

The Service Provider shall fully comply with the most recent and current federal, state, and local laws and regulations, and other documents set forth in this document.

1.1.1 PERSONNEL

The Service Provider shall furnish fully trained managerial, supervisory, technical, administrative, clerical, and direct labor personnel, sufficient in number and qualifications to accomplish all work. Service Provider personnel shall be able to speak, read, write and understand the English language especially including unique technical terminology required for the performance of these duties and functions. Service Provider personnel shall obtain and maintain in good standing all certifications, inspections, and licenses necessary or appropriate to perform all work contained in this PWS. The Service Provider shall maintain the training, skills, and qualifications of all personnel throughout the award period.

The contractor shall stock an adequate number of tires (to be determined by the COR) on hand for immediate use. Stocked inventory of tires shall be used solely and exclusively for performance of work under this PWS. The Service Provider shall safeguard the tires and take reasonable precautions to prevent fraud, waste, and abuse. The Service Provider shall designate at least one primary and one alternate custodian with the responsibility to receive, account for, and safeguard the tires stocked for use on Government vehicles.

1.1.2 JOINT INVENTORY

The Service Provider and the COR(s) shall inspect and inventory the stocked tires within 15 calendar days of the start of the phase-in period, and 10 calendar days prior to the end of the final performance period. The inspection and inventory shall detail the material condition and quantity of such tires and determine the exact number, location and serviceability. The Service Provider shall certify the tire inspection and inventories, assume accountability and subsequently report any discrepancies to the COR. The stock age/inventory of tires shall not be altered without prior written approval of the COR. The Service Provider shall notify the CO in writing, of any disagreement regarding the material condition of tires within 10 days of completion of an inspection or inventory.

1.1.3 ANNUAL INVENTORY

The Service Provider shall also perform an annual inspection and inventory of stocked tires. These actions shall be conducted during the anniversary month of the initial joint inspection and inventory. The Service Provider shall submit a report to the CO within 10 workdays of the date they are completed. The report shall indicate shortage, loss, or destruction of, damage and excessive wear and tear to tires.

The Service Provider may, at any time, return tires which have been procured but no longer needed for the performance of this PWS; however, returned tires will not be replaced by the Government, and the unavailability or lack of tires under these circumstances will not excuse nonperformance, or justify increase in cost to the Government. The Service Provider shall notify the Government in writing of its intent to return tires.

1.1.4 MISSING, STOLEN, LOST, AND RECOVERED PROPERTY

The Service Provider shall comply with all Government rules and regulations, to include FAR 45.103, Responsibilities, and Liabilities for Government Property and FAR 52.245- 2, Government Property pertaining to tires lost, missing, stolen, damaged, abused (excessive wear and tear), or destroyed while in the Service Provider’s possession.

1.1.5 DAMAGE TO GOVERNMENT FURNISHED PROPERTY

Any damage to tires due to negligence, failure to secure or Service Provider caused accidents shall be repaired, and temporary/replacement property acquired, at the cost of the Service Provider.

1.1.6 WARRANTIES

All Tires under manufacturer’s warranty shall be operated, maintained, and repaired in accordance therewith. The Service Provider shall report to the COR any difficulties encountered in exercising manufacturers’ warranties. The Service Provider shall not repair tires under warranty without COR approval. Repair and replacement of tires damaged under the control of the Service Provider is the sole responsibility and expense of the Service Provider.

1.1.7 DISPOSAL, SALVAGE, RECLAMATION, AND RECYCLING

The Service Provider shall contact the COR to initiate disposal, salvage, reclamation, or recycling of tires.

1.1.8 SERVICE PROVIDER POINTS OF CONTACT

The Service Provider shall provide primary and alternate on-site points of contact (POC), to the COR, during normal operating hours. The contact number will be furnished prior to beginning contract performance and shall not be changed without reasonable prior notice to the COR.

1.1.9 OPERATING HOURS AND CONDITIONS

The current hours of operation for Service Provider work are Monday to Friday, as follows:

Location From To

6280 Sunny Point RD SE, Southport, NC 7:30 AM 4:00 PM

Federal Holidays to be observed are as follows:

New Year’s Day January 1

M.L. King Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

The Service Provider shall be expected to report for work IAW the Military Ocean Terminal Sunny Point inclement/hazardous weather policy.

1.1.10 QUALITY CONTROL AND ASSURANCE

Quality Assurance Surveillance Plan IAW the FAR 52.246-1, Contractor Inspection Requirements, and applicable additional requirements, each phase of the requirements rendered under this award is subject to Government inspection. This will occur either during the Service Provider’s operations or upon completion of the tasks.

The Government will evaluate the effectiveness of the Service Provider’s performance at its discretion, IAW the Quality Assurance Surveillance Plan (QASP). The Government’s QASP is not a substitute for quality control by the Service Provider. All costs associated with rework are the responsibility of the Service Provider. The Government reserves the right to choose the inspection methods to implement the QASP and to vary the inspection methods utilized during the work, without notice to the Service Provider.

1.1.11 TECHNICAL DATA, PROCESSES AND INVENTIONS

All hardware, software, technologies, processes, algorithms, and techniques that are developed or provided under this PWS are the sole property of the Government. The Service Provider shall not use, disclose, transfer, convert, or otherwise appropriate any technical data, processes or inventions developed during performance of this PWS, unless written permission from the COR is obtained.

1.1.12 SAFETY REQUIREMENTS

Control of Hazardous Energy Guideline (Lockout/Tagout): The Service Provided shall provide a copy of their Occupational Safety and Health Administration (OSHA) standard for The Control of Hazardous Energy (Lockout/Tagout) (29 CFR 1910.147) for general industry outlining measures for controlling different types of hazardous energy. The Lockout/Tagout standard establishes the employer's responsibility to protect workers from hazardous energy.

2 GOVERNMENT FURNISHED PROPERTY AND SERVICES

2.1 GOVERNMENT FURNISHED PROPERTY (GFP)

NO GFP under this Contract).

2.2 GOVERNMENT FURNISHED SERVICES

3 UTILITIES

The Government will provide utilities as required for direct support of work performed under this PWS. The types of utilities furnished include electric, potable water, natural gas, and sewer.as currently available in facilities. The Service Provider shall not modify, connect, or disconnect any utility service, or component thereof, without prior written permission from the KO.

3. SECURITY

3.0 SECURITY (PHYSICAL, PERSONNEL, INFORMATION, OPERATION,

INDUSTRIAL SECURITY, AND ANTITERRORISM / FORCE PROTECTION)

REQUIREMENTS. (MANDATORY)

3.1 General Security Information. The overall classification of work associated with this contract is at the UNCLASSIFIED level. Personnel assigned to this contract require access to Non-Secure Internet Protocol Router Network (NIPRNET) applications, UNCLASSIFIED Government systems, and/or require Common Access Cards (CAC).

3.2 Personnel Clearance Level / Investigation Requirements. Contractor employees must successfully complete a National Agency Check with Inquiries (NACI) resulting in favorable suitability for Public Trust eligibility. NACI investigations must be opened with fingerprint, name and criminal records checks returned favorably before contractors are cleared to begin work on the contract. Favorable NACI investigation results must be posted in the Joint Personnel Adjudication System (JPAS) before a contractor is granted a CAC or have access to Government information systems. The contractor and/or subcontractor(s) shall possess the capability to articulate well, speak and write fluently in the English language, and comprehend the English language.

3.2.1 NACI requests will be submitted to the Installation, Director of Emergency Services [DES] Security Specialist, via a Personnel Security Investigation Program form, for processing as soon as the employees are identified.

3.2.2 Surface Deployment and Distribution Command (SDDC) will only process NACI/Position of Trust investigations and will not complete any personnel security investigations for classified access. It is incumbent upon the contractor to have the appropriate investigations completed upon start of the contract.

3.3 Clearance / Investigation Validation Checks. Upon award of this contract, all names of contract employees supporting this contract will be submitted to the Installation DES Security Specialist at MOTSU, through the COR, for vetting in JPAS to ensure investigative requirements have been obtained before contract start date. List of employees will consist of name, social security number, home address and telephone number. If a contract member does not have the appropriate investigative requirement to support this contract, the employee will be denied the ability to work in support of this

PWS. Notification of this will be provided to the COR upon verification by the Installation Security Specialist at MOTSU.

3.4 CAC Issuance. Upon notification by the Installation Security Official that contractor personnel meet the required investigative levels, personnel will be loaded in ontractor Verification System (CVS) with an expiration date on their CAC for the current period of performance.

3.5 Base Access. Contractor employees will comply with base access and control procedures. The Visitor Center personnel will conduct a National Crime Information Center (NCIC) check on all personnel who request access to the Installation. A MOTSU NCIC Consent form must be signed and submitted within at least seven days of coming to the terminal. If there is nothing prohibiting the individual from working on the installation they will be granted access. The Visitor Center is available 0600 to 1400 hours Monday through Friday; telephone number is (910) 457-8269 or 8766. POC is the Chief of Guards, at (910) 457-8502.

3.6 Visit Authorization. Permanently assigned contractors at MOTSU will require electronic JPAS visit requests submitted to Security Management Office (SMO) code:

W6TCAA, POC block is the contract number and phone number block will include COR phone number and last name.

3.7 In/Out-Processing. Upon termination or completion of this contract, the contractor employee will surrender all Government supplies, materials, and equipment to the COR.

In addition, the Contractor CAC and any security badges issued will be turned into the COR. This will be accomplished on the last day of the contract or upon any termination/reassignment of a contract employee. CORs who obtain CAC and security badges due to short notice terminations or release of contract employees will revoke access in CVS and turn the CAC into the S-1, Staff and all security badges into the MOTSU Visitor Center for final processing/out-processing.

3.8 Security Training. Contractor employees assigned to perform work under this contract at MOTSU shall attend/complete the following training within 30 days of contract start as prescribed by Department of Defense (DOD) Army and SDDC Regulations: Employee Initial Security Briefing, Operations Security (OPSEC), Threat Awareness and Reporting Program, DOD Antiterrorism Level 1 Training, Active Shooter, I-Watch Training, and Workplace Violence Training. This also includes Information Assurance Training required for specific computing platforms and applications. All Security training, to include Annual Security Awareness Training, is required annually. Training will be facilitated by the COR and the installation Security Specialists. Contractor employees will report training completion to the COR.

3.9 Security Permissions on DOD Systems. The Government shall ensure roles/privileges assigned to contract employees on the Government computing platforms are limited to those required for that individual’s performance of their assignments. These roles/privileges can be limited or revoked by the Government for any reason.

3.10 Security Compliance / Deviations. If the Government notifies the contractor that the employment or the continued employment of any contractor employee is prejudicial to the interests or endangers the security of the United States of America, that person shall be removed and barred from the worksite.

3.10.1 Circumstances surrounding the removal of contract employees include security deviations/incidents and credible derogatory information received or uncovered on contract members during the course of the contractual period. The contract company shall make any changes necessary in the appointment(s).

3.10.2 Persons employed by Army contractors will report threat-related incidents, behavioral indicators, and other matters of Counter-Intelligence (CI) interest specified in Army Regulation (AR) 381-12, Chapter 3, to the Facility Security Officer, MOTSU Security, the nearest military CI Office, the Federal Bureau of Investigation, or the Defense Security Service.

3.10.3 OPSEC: All information furnished to the Contractor is to be used FOR OFFICIAL USE ONLY (FOUO). The Contractor is required to be aware of OPSEC requirements from SDDC. Information determined as FOUO or included as part of the OPSEC Essential Elements of Friendly Information is not to be released to the public.

3.11 FPCON Impact on Work Levels (US Installation Only). Contractors are not considered mission essential in this PWS; therefore, access to the installation during increased force protection condition (FPCON) CHARLIE and DELTA is not authorized.

3.12 Security Regulation Compliance. The Contractor will be required to comply with all security regulations and directives as identified herein, and other security requirements located in this contract. The contractor shall not divulge any financial, planning, programming, or budgeting information without the express consent of the Government as outlined in OPSEC and Information Security regulations.

3.13 Security Regulation Guidance:

DOD:

2000.16 (DOD Antiterrorism Standards)

5200.01 (DOD Information Security Program, four volumes) 5200.2-R (DOD Personnel Security Program) 5200.08-R (DOD Physical Security Program) 5220.22-M (National Industrial Security Program)

8500.1 (Information Assurance)

2000.12 (DOD Antiterrorism Program)

8500.2 (Information Assurance Implementation) DOD regulations found at: http://www.dtic.mil/whs/directives/corres/pub1.html

Army:

AR 25-2 (Information Assurance) AR 380-5 (Department of the Army Information Security Program) AR 380-20 (Restricted Areas) AR 380-49 (Industrial Security Program) AR 380-67 (Personnel Security Program) AR 381-12 (Threat Awareness and Reporting Program) AR 525-13 (Antiterrorism) AR 530-1 (Operations Security) AR 190-11 (Physical Security of Arms, Ammunition and Explosives (AA&E) AR 190-13 (Army Physical Security Program) Army regulations found at: http://armypubs.army.mil/

SDDC:

SDDC Regulation 190-13 (SDDC Physical Security Program) SDDC Regulation 380-2 (SDDC Operations Security Program) SDDC Regulation 380-5 (SDDC Information Security Program)

3.14. Security

SECURITY (PHYSICAL, PERSONNEL, INFORMATION, OPERATION, INDUSTRIAL

SECURITY, AND ANTITERRORISM / FORCE PROTECTION) REQUIREMENTS

3.14.1 Search, Inspection, and Seizure: All vehicles, personnel, and hand-carried items, entering or exiting any installation control point, or while on the installation, are subject to search and inspection and seizure of any prohibited item, at any time.

Random, unannounced, and regular searches and inspections will be conducted.

These searches and inspections are intended to assure prohibited articles are not introduced into, and Government property is not removed from the installation or its facilities.

3.14.2 Parking: Parking of the contractor’s vehicles shall be restricted to the area of work. The company name shall be prominently displayed on all construction vehicles parked where work is being accomplished.

3.14.3 Driver’s Licenses: All persons entering or working on MOTSU shall possess a valid d river’s license or state issued identification card.

3.14.4 Seatbelts: The use of seatbelts by all vehicle operators and passengers is mandatory on MOTSU. Vehicle operators caught not wearing seatbelts will lose their driving privileges, subject to laws governing Military and Civilian employees.

3.14.5 Cell Phones: The use of cell phones while driving vehicles is prohibited on MOTSU, subject to laws governing Military and Civilian employees.

3.14.6 Traffic Laws. The contractor and its employees shall comply with installation traffic regulations.

3.14.7 Key Control. The contractor shall establish in writing and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. This established plan shall be submitted to the CO or his/her authorized representative in writing. The contractor shall not duplicate any keys issued by the Government.

3.14.7.1 The contractor shall immediately report to the Contracting Officer or his/her authorized representative occurrences of lost or duplicated keys.

3.14.7.2 In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the Contracting Officer or his/her authorized representative, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system and the total cost deducted from the monthly payment due the Contractor.

3.14.7.3 The Contractor shall prohibit the use of keys, issued by the Government, by any persons other than the contractor's employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

3.14.8 Lock Combinations: The contractor shall control access to all Government provided lock combinations to preclude unauthorized entry.

4. Contractor Management Report The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Military Surface Deployment and Distribution Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

5. DELIVERABLES

TASK DESCRIPTION FREQUENCY DUE DATE

1.1 Scope of Work

The Service provider shall provide a management tool for tracking tire usage, scheduling tire rotations and/or replacements necessary

Upon award of contract

Within 10 days after award

2.1.2JOINT

INVENTORY

The Service Provider and the COR(s) shall inspect and inventory the condition of all tires. Inspection and inventory shall detail the material condition and quantity

30 calendar days of the start of the phase-in period, and ten calendar days prior to the end of the final performance period.

10 days after inventory

2.1.3ANNUAL

INVENTORY

Annual inspection and inventory

Anniversary month of the initial joint inspection and inventory.

10 days after inventory

1.1.14 Reports

Reports include the date and time of the service call, the location of the equipment serviced, the repairs performed, and the designation (Routine/Emergency).

On a monthly schedule the Service Provider will provide a Tire inventory report maintained at vendor location. On hand serviceable tires, and on hand unserviceable tires due disposition.

Monthly

Last working day of the month by 4:00 PM

1.3.5 Safety

Requirements

Control of Hazardous Energy Guideline (Lockout/Tag out)

Upon Award Within 10 days after award

6. Performance Requirements Summary Matrix

PWS para. Performance Objective Performance Threshold IAW PWS Para 1.1 2.1.2

Complete a 100 % inspection of MHE tires, and enter into a web-based database accessible by Government employees. The database must detail tire rotation and mandatory replacement schedules

100% of the time.

IAW PWS Para 2.2

The contractor will perform all tire replacement and complete rotations on-site.

100% of the time.

IAW PWS Para 1.1.6

The contractor will post the results of the initial inspection into a web based database that details the schedule for tire rotation and mandatory replacement

100% of the time.

IAW PWS

Para's 1.1.7 /

1.1.12 / 1.1.13 / 1.1.14

Repair parts exceeding $3000.00 will have a written estimate and be submitted for approval by the COR

100% of the time.

IAW PWS Para:

1.1.8 / 1.1.9 /

1.1.10 / 1.1.11

Ensure the monitoring of assigned facilities and personnel is fully accomplished

IAW PWS Para 1.1.14

Contractor will submit a written report monthly of all and any service work performed to the COR.