SOW_XRay_Modernization_PBA.pdf

DEPARTMENT OF THE ARMY

PINE BLUFF ARSENAL

PINE BLUFF, ARKANSAS 71602-9500

STATEMENT OF WORK

FOR

BUILDING 31-620

SERVICE TO INCLUDE MODERNIZATION OF X-RAY IMAGING SYSTEM AND

CONTROLS

22 June 2016

Building 31-620

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TABLE OF CONTENTS

PART I – GENERAL 2

PART II - PRODUCTS 8

PART III – EXECUTION 8

PART IV – SPECIFICATIONS 12

PART I - GENERAL

1. WORK INCLUDED

1.1. Work to be provided under this statement of work (SOW) includes furnishing, delivering, unloading, handling, erecting, installing, adjusting, and testing of materials and equipment required for modernization of equipment and systems, complete in all respects as required by the Contract Documents.

1.2. Furnish all labor, materials, equipment, services, tools and fuel in the performance of the Work specified and as indicated in the documents (unless otherwise definitely excluded) and place new equipment in operation in accordance with manufacturer recommendations and the requirements of the Contract Documents.

2. SUBMITTALS

2.1. Shop Drawings, and Product Data:

2.1.1. Comply with the methods of submission required by the Contract Documents. Non-compliance will result in automatic rejection of submittal.

2.1.2. Submit manufacturer's literature for all materials and equipment in accordance with requirements of the Contract Documents. Required data shall include but not be limited to:

2.1.2.1. Equipment designations.

2.1.2.2. Equipment dimensions and weights.

2.1.2.3. Complete electrical data including wiring diagrams.

2.1.2.4. Complete description of furnished commercial off the shelf (COTS) equipment or materials including any available product data.

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2.1.2.5. Complete description of custom equipment or materials including shop drawings and any details or data.

2.1.2.6. Noise data for reciprocating and rotating equipment.

2.1.2.7. Performance data over full range of operating conditions.

2.1.2.8. Certifications as required by the Contract Documents.

2.1.2.9. Test results as required by the Contract Documents.

2.1.2.10. Submit shop drawings for installation.

2.1.3. PBA’s representative may call for additional installation details or Shop Drawings of distribution services which are complex or which require close coordination with other work and/or existing installations.

3. INSTRUCTION MANUAL

3.1. Submit Instruction Manual in triplicate to the Contracting Officer for review.

3.2. Bind Instruction Manual in covers.

3.3. Label covers with title and name of PBA, Equipment Number, Building and Contractor.

3.4. Provide an index sheet at the beginning of each volume listing the entire contents of the instruction manual indicating volume number, items covered, reference pages and specification section covering the item. Arrange items in alphabetical order.

3.5. Include the following in the Instruction Manual:

3.5.1. Operation instructions for each system including step by step preparation of starting and shutdown.

3.5.2. Manufacturer's literature describing each piece of equipment furnished and/or installed, giving the Mark Number, System Number, Manufacturer's Model Number and Drawing Number.

3.5.3. Maintenance instructions for each type of equipment.

3.5.4. Possible breakdowns and repairs for each type of equipment.

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3.5.5. List of nearest local suppliers of all equipment.

3.5.6. Factory test report for equipment.

3.5.7. Copies (with licenses if possible) of all software and programs installed on computer(s), HMIs, PLCs, etc. shall be provided.

4. DELIVERY, STORAGE AND HANDLING

4.1. Take necessary measures to insure adequate protection of all equipment and materials during delivery, storage, installation and shutdown conditions.

4.2. Identify all materials with factory applied permanent stampings or markings designating their conformance with the Contract Documents.

4.3. Inspect all materials upon receipt at the Project Site for defects and for conformance with the Contract Documents.

4.4. Identify and file all test reports and certifications of compliance with the Contract Documents and other such documents pertinent to the materials received.

Deliver such files to the Contracting Officer as directed.

4.5. Use material handling devices as required to prevent damage to materials during receipt, handling and installation.

4.6. Storage:

4.6.1. Store all materials as required to prevent deterioration.

4.6.2. Store all materials off ground or floors.

4.6.3. Cover all materials subject to deterioration from weather or store inside.

4.6.4. Protect sensitive equipment and parts from weather and abuse.

4.6.5. Properly grease all machined surfaces.

5. PROJECT/SITE CONDITIONS

5.1. Carefully examine existing conditions, including existing mechanical, civil, structural, and electrical work and compare contract documents with existing conditions.

5.2. Submittal of bid shall indicate Contractor has examined the site and has

Modernization of X-ray Imaging System and Controls Page 5 included all costs associated with the Work. Additional compensation will not be paid to the Contractor for his failure to visit the job site, review documents, and completely identify the Work required. Contract Sum shall include the cost for any additions to the Work identified by the Contractor during the site visit and review of the Bid Documents.

5.3. Review peculiarities and limitations of work space available for installation of materials and equipment furnished and installed under the Contract. Installed Work shall be easily accessible for operation and maintenance to the extent possible.

5.4. Where necessary, equipment shall be shipped in crated sections of size suitable for moving through restricted spaces available.

6. SEQUENCING/SCHEDULING

6.1. Prepare and maintain work schedules. All work shall be coordinated with the contracting office.

6.2. Inform the Contracting Officer of installation delays which may adversely affect the work. Take corrective actions necessary to prevent delays.

7. WARRANTY

7.1. All materials, equipment, and work under this specification will be guaranteed in writing to be free of defective work, parts, materials, or equipment for a period of at least one year after the Date of Substantial Completion.

7.2. All defects, failures, or inoperativeness shall be repaired, revised or replaced at no cost to PBA during the Warranty period.

8. QUALITY ASSURANCE

8.1. Unless noted otherwise all equipment and materials shall be new, in good condition, and bare surfaces are coated to prevent corrosion.

8.2. Start Up and Certification

8.2.1. Provide a trained technician, experienced in the start up, operation, and functioning of the equipment, to supervise and direct the start-up and certification.

8.2.2. This technician shall direct and coordinate the work of all the start-up, calibration, control, and certification to achieve normal operation within specified parameters.

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8.2.3. Keep written records of all data gathering during start up, calibration, adjustments and testing including, as a minimum, date, personnel, results, instrumentation used and relevant data pertinent to system operation.

8.2.4. PBA may choose to interview the start-up technician prior to acceptance of the Contractor's Bid.

9. CODES AND STANDARDS

9.1. Reference to technical societies, institutions, associations, organizations, and governmental authorities may be made in the Contract Documents in accordance with the following. Work is to be accomplished in accordance with the applicable standards.

9.2. Manufacturer shall :

9.2.1. Test or guarantee all equipment and materials to be in conformance with the Contract Documents prior to delivery to the Project site.

9.2.2. Disclose sources of all materials.

9.2.3. Properly execute certificates which describe physical and any chemical properties of materials.

9.2.4. Furnish certificates to PBA’s representative upon request.

9.3. All Work and materials shall conform with the following standards:

9.3.1. ANSI American National Standards Institute (ANSI): Standards as applicable to general radiation safety. ANSI N43.3-1993.

9.3.2. ASTM

American Society for Testing and Materials (ASTM):

Specific x-ray testing requirements. ASTM E 1030-00, ASTM E 94-04, ASTM E390-01, ASTM E 747-04, ASTM E

801-01, ASTM E 1000-98, ASTM E 1032-01, ASTM E

1079-00, ASTM E 1165-04, ASTM E 1254-03, ASTM E

1255-96, ASTM E 1316-04, ASTM E 1390-90, ASTM E

1411-01, ASTM E 1416-04, ASTM E 1815-96, ASTM E

1025, ASTM E 1742, ASTM E 543-04, ASTM E 1212-04,

and ASTM E 1359-02.

9.3.3. NAS National Aerospace Standard (NAS): Certification standard for test personnel. NAS 410-03

9.3.4. ANSI Standards as applicable to the Work. ANSI Z223.1/NFPA

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9.3.5. ASA American Standards Association: Equipment and materials standards.

9.3.6. ASME American Society of Mechanical Engineers (ASME):

Equipment, material and construction standards.

9.3.7. ASTM Equipment and materials standards.

9.3.8. AWS American Welding Society (AWS): Welding Standards.

9.3.9. FS Federal Specifications and Standards (FS): As applicable to equipment and construction.

9.3.10. IEEE Institute of Electrical and Electronic Engineers (IEEE):

Equipment, material, and construction standards.

9.3.11. NBS National Bureau of Standards, U.S. Department of

Commerce (NBS): Materials and measurement standards.

9.3.12. NEC National Electrical Code (NEC): Equipment, material, and construction standards.

9.3.13. NEMA National Electrical Manufacturers Association (NEMA):

Equipment and material standards.

9.3.14. NFPA National Fire Protection Association (NFPA): Equipment, material, and construction standards.

9.3.15. OSHA Occupational Safety and Health Administration (OSHA):

Equipment, material, and construction standards.

9.3.16. UL Underwriters' Laboratories (UL): Equipment and materials Standards.

9.3.17. USAS United States of America Standards Institute.

10. PAINTING

10.1. Contactor shall paint work and equipment as described below:

10.1.1. All work and equipment.

10.1.1.1. Color

10.1.1.1.1. Panels on which electric components are mounted - gray.

10.1.1.2. Clean and prepare all surfaces prior to painting. Apply two coats of high grade alkyd resin paint. Apply paint in accordance to manufacturer's instructions.

Use a galvanized iron primer in lieu of the first coat when painting galvanized steel surfaces. Apply two coats of alkyd resin paint to all insulated work.

10.1.1.3. It is not required to paint surfaces having factory enamel or other final finishes.

10.1.1.4. Paint to be Alkyd Industrial Enamel.

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PART II - PRODUCTS

11. MATERIALS

11.1. Unless otherwise specified, provide only new, first grade equipment and materials which comply with requirements of this Specification and applicable Codes and Standards.

11.2. Similar items of material and equipment shall be product of the same manufacturer.

12. EQUIPMENT NOISE

12.1. Rotating equipment generating sound power levels in excess of 80 dB shall not be used without the PBA's written approval.

PART III - EXECUTION

13. GENERAL

13.1. Drawings:

13.1.1. For purposes of clarity and legibility, Drawings are essentially diagrammatic, make use of all data in Contract Documents to verify this information.

13.1.2. It shall be the responsibility of the Contractor to make installation in such a manner as to conform to structure, avoid obstructions, preserve headroom, and keep openings and passageways clear.

14. GENERAL INSTALLATION REQUIREMENTS:

14.1. Install all utility lines parallel or perpendicular to building lines unless otherwise indicated.

14.2. Make all building connections through sleeves provided in the walls.

14.3. Replace or reconstruct any existing pipe lines or structure damaged while working adjacent thereto.

14.4. Provide and install protection against galvanic action at all connections between dissimilar metals.

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15. TESTS AND INSPECTIONS:

15.1. Perform tests on system as a whole.

15.2. Provide, install and operate all test equipment and apparatus required for complete testing and inspection of all systems.

15.3. Correct defects which develop from testing and retest system.

15.4. Conduct tests for sufficient duration to permit inspection of all software and hardware functions at equipment limits.

15.5. Operate X-ray machine calibrating measuring system and capturing images of inert ammunition item test standards ranging from 40mm cylindrical, thin wall (0.025”), partially filled with consolidated mix, to liquid/solid partially filled, thick wall (0.750”), cylindrical munitions up to 155mm in diameter.

15.6. Manipulate images measuring distances of varying characteristics, place text boxes on image and keep template for subsequent images and save files independently at any point.

15.7. Store, retrieve, and export images.

15.8. Perform all tests in the presence of the PBA representative.

16. BOLTED CONNECTIONS

16.1. Accurately punch, drill, or ream bolt holes and remove burrs. Use washers, lock washers, and self-locking nuts as specified, per manufacturer recommendations and as otherwise required. Tighten all bolts and nuts. Use screw threads conforming to National or Unified forms in accordance with Bureau of Standards Handbook H28. Do not use sheet metal screws. Use machine bolts where access to or use of nuts would not be possible and where unbolting may be required, in which case utilize sufficient thickness of metal to assure that bolt thread engagement is at least equal to the thickness of the corresponding nut. Secure machine bolts in place by proper lock washers.

17. SURFACE FINISH

17.1. Clean all parts free of extraneous materials. Smooth external surfaces and round or bevel all edges where practical.

18. PAINTING

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18.1. Painting of all pipes, fittings, equipment, and related components shall be performed in accordance with Contract Documents except as specifically required.

18.2. Touch up factory painted equipment that has been damaged during handling or installation. Feather damaged area and apply primer plus two fresh coats to match existing finish.

19. ACCESSORY FASTENING

19.1. Hang all accessories specified, such that arise on chain adjacent to the equipment it serves, for stowing in a rigid manner. Do not hang the accessory loosely or otherwise that may permit it to move or rattle.

20. CLEANING

20.1. Thoroughly clean all apparatus before being placed in operation. Restore finished surfaces if damaged and deliver the entire installation in an approved condition.

21. FILING OF PLANS

21.1. File all necessary documents with PBA.

22. PERMITS

22.1. Obtain all required permits and licenses and arrange for inspection of Work by all authorities. Deliver, without cost to PBA, such certifications of inspection and approval as are required and pay all charges and fees in connection with the Work.

23. COORDINATION

23.1. The Contractor shall be held responsible for coordinating the work. Location of equipment and routing of pipes shall be approved by PBA before field work commences. If the Contractor fails to comply with this requirement, he will be required to clear any resulting interferences in a manner satisfactory to the PBA representative without additional cost.

24. ENVIRONMENTAL PROTECTION

24.1. Materials and assemblies should be sealed in order to protect from changing temperature and humidity.

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24.2. Adhere to this requirement as a minimum for sensitive equipment and at risk materials or assemblies.

25. TESTS - ALL BUILDING SYSTEMS

25.1. Perform tests on individual equipment, systems and their controls in the presence of a PBA representative and such other parties as may have jurisdiction.

25.2. Supply all labor, materials, instruments, power, etc., required for testing.

25.3. The duration of tests shall be as determined by PBA

25.4. Test all equipment under field conditions to demonstrate capability to meet Specification requirements.

25.5. Promptly repair or replace all defective Work and repeat the tests until the particular system and component parts thereof are accepted by PBA.

25.6. Any damages resulting from tests shall be repaired to the satisfaction of PBA at no cost.

26. INSTRUCTION PERIOD

26.1. Provide the services of representatives of the equipment manufacturer for the purposes of instructing PBA’s personnel in the operation and maintenance of equipment and systems installed as part of the Work.

26.2. Duration of Instruction Period shall be one eight-hour day.

27. EQUIPMENT START-UP

27.1. Provide the services of factory trained technicians to supervise the start-up of all equipment furnished under this work.

27.2. Perform all inspections, tests, lubrication and other procedures required by the manufacturer to put the equipment in operation.

27.3. Notify PBA two weeks in advance of the start-up of any equipment.

27.4. Operate the equipment throughout its full range to demonstrate proper operation.

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28. INCIDENTAL WORK

28.1. Coordinate location and proper dimensions of openings. Cut, patch, and repair walls, floors, etc., where holes have been incorrectly located or sized. PBA’s approval is required before cutting any part where strength or appearance of finished work is involved. Finish in a neat manner to match existing work.

28.2. Provide motors and pre-wiring as specified.

29. INSPECTIONS

29.1. Notify PBA seven days in advance of tests and inspections.

29.2. Conduct inspections to the satisfaction of PBA’s representatives.

29.3. Make site available at all times for inspection by PBA’s representatives.

30. FINAL ACCEPTANCE

30.1. Completed Work shall be in proper working order and clean. Leave premises and site in presentable condition, free of surplus materials and debris.

30.2. Furnish necessary inspection reports, approvals, certificates, warranties, labels, stamps, or nameplates required by specific standards cited.

30.3. Dispose of demolished equipment and material as directed by PBA.

30.4. Ensure all accountable (bar coded) equipment removed from PBA is properly documented and COR signature obtained.

PART IV EQUIPMENT REPLACEMENT LIST

31. Major equipment and materials to be replaced for the 450kV Real time X-Ray system with current state description.

31.1. Imaging Detector – Varian amorphous silicon panel:

31.1.1. High energy – up to 1000 kVp.

31.1.2. 127 micron pixel pitch.

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31.1.3. 8” x 10” imaging area.

31.1.4. Real time and still radioscopy.

31.1.5. 28-30 frames per second.

31.1.6. Video output.

31.1.7. Resolution of 3.94 LP/mm at 5 fps, and 1.97 LP/mm at 30 fps.

31.2. Image Processor – Varian digital image processor:

31.2.1. Converts signal from amorphous silicon panel to digital image.

31.2.2. Sends signal to desktop computer and 21” flat screen monitor.

31.2.3. Horizontal picture resolution – 1000 lines minimum.

31.2.4. Video – S/video input/output connectors.

31.2.5. Video input impedance – High impedance or 75 ohms.

31.2.6. Video input level – One volt peak to peak

31.2.7. Picture linearity - +/- 5% or less vertical/horizontal.

31.2.8. Audio input level- 0.5 volt rms, 10k ohms or more.

31.2.9. Controls – front accessible color video picture adjustments located behind a door type cover on front panel.

31.2.10. 120 volt, 60 Hz, AC power supply.

31.3. Computer

31.3.1. Standard desktop computer with proprietarily Varian software ViVA

31.3.2. Software allows for manipulation and measurement of image characteristics.

31.3.3. Monitor, 21” flat screen monitor.

31.3.4. Keyboard

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31.3.5. Mouse

31.4. Video Recorder

31.4.1. Sony SVO-9500MD VHS Recorder.

32. Minimum requirements of major components.

32.1. Imaging Detector

32.1.1. Meet or exceed current panel specifications.

32.2. Image processor

32.2.1. Meet or exceed current processor specifications.

32.3. Computer

32.3.1. Windows 7 professional (with license for Windows 10 Pro).

32.3.2. 3.5GHz Quad core processor.

32.3.3. 16GB 2133MHz Memory.

32.3.4. 1TB 3.5” 7,200 RPM Hard Drive.

32.3.5. AMD FirePro W4100 2GB Graphics card.

32.3.6. Microsoft Office 2013, Microsoft Photo Editor, Adobe

32.3.7. DVD-ROM

32.3.8. X-ray system software:

32.3.8.1. View live and captured images.

32.3.8.2. Edit image settings live or captured.

32.3.8.3. Measurement – Point to point measuring tool for live and captured images capable of measuring 3 decimal places with +/-0.001” accuracy.

32.3.8.4. Verification/Calibration sequence using standard 1 inch hole.

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32.3.8.5. Image storage shall be in *.jpg, *.jpeg, *.pdf, or *.bmp.

32.4. Video recorder

32.4.1. Video recorder may be removed and the console space left shall be utilized or covered.

33. Console

33.1. Equipment shall utilize existing console.

33.2. Open sections in the console shall be covered where equipment has been removed or around equipment of different dimensions.

34. X-ray Cabinet

34.1. Wires will be run using existing wire ports into the cabinet.

34.2. A site survey may be required to check for radiation levels.

34.3. Detector Panel shall utilize existing mounting points within cabinet without changing its capabilities.