Attach_0007_-_SQAP_MK_3_Pallet_23_Apr_2018.pdf

Attachment (2)

23 APR 2018

SUPPLEMENTARY QUALITY ASSURANCE PROVISIONS

FOR

PALLETS

MK 3 MOD 0

ADL 10001-564200 Rev R

FY 17

1. Introduction. The following define Supplementary Quality Assurance Provisions to this contract and become an integral part thereof. These provisions define additional requirements of the contractor in the performance of Quality Assurance duties. Also, this Supplementary Quality Assurance Provisions defines additional requirements to the Government Quality Assurance Representative (QAR) in the conduct of the Procurement Quality Assurance (PQA) functions that are to be performed on this contract. In the event of any conflicting requirements, these provisions shall have precedence.

a. The contractor shall maintain a quality management system in accordance with ISO 9001:2008 or equivalent. The contractor shall make provisions that allow Government officials access to prime and subcontractor facilities so that regulatory surveys, inspections and investigations may be conducted.

b. The contractor shall maintain a documented quality program plan in accordance with the contractor’s quality management system. The plan shall include sections covering process control documentation including top level process maps, inspection and test plans, critical defect program (if applicable), acceptance inspection equipment (AIE), calibration system, lot control, product traceability, subcontractor quality systems, verification of purchased product, subcontractor and vendor audits, physical configuration audits and rework. This documentation shall be available for Government review upon request.

c. Acceptability of a lot or batch of material will be governed by the use of MIL-STD-1916.

Criteria established by MIL-STD-1916 (Department of Defense Test Method Standard, DOD Preferred Methods for Acceptance of Product) shall be used by the supplier to conduct (non-destructive) acceptance inspection. Use of other (non-destructive) acceptance inspection plans requires prior Government approval. Unless specified otherwise on ADLs, drawings, or specifications, verification level IV shall be used for "Major" characteristics and verification level II for "Minor" characteristics. MIL-STD-1916 (current revision) shall be used by the contractor for (nondestructive) acceptance inspection. Inspection shall be by characteristic. Acceptance criteria shall be accept on zero defects and reject on one or more defects for all verification levels. If sample size exceeds lot size, perform one hundred percent inspection.

d. The assignment of a sampling plan in no way alleviates the responsibility of the supplier to furnish a product meeting all the requirements of the documentation. Material not meeting all the requirements of the applicable drawings and specification shall be considered defective whether or not the characteristic is classified. The supplier shall not knowingly submit any non-conforming product to the customer for product acceptance.

e. Inspection and test records shall, as a minimum, indicate the nature of the observations, number of observations made, and the number and type of deficiencies found. Data included in inspection and test records shall be complete and accurate and shall be used for trend analysis and to assess corrective action effectiveness.

f. The contractor shall implement a system for the calibration and control of all measuring and testing equipment used for the performance of this contract. The calibration system shall, as a minimum, comply with the requirements of ANSI/NCSL Z540-1 or ISO 10012:2003 or an industry equivalent system acceptable to the Government. The supplier's gages and measuring and testing devices shall be made available for use by the Government, when required, to determine conformance with contract requirements. If conditions warrant, the supplier's personnel shall be made available for operation of such devices and for verification of accuracy and condition.

g. Leave Blank

h. All product that is suspect and held for disposition shall be rescreened, and all nonconforming units shall be disposed of in accordance to the contract.

2. First Article as specified in drawings and specification.

Part Description Drawing/Spec Quantity

ADL 10001-564200 Rev R

Performance Specification MIL-DTL-23312 Rev E draft dated 11 April 2017

Note: *If any item of the sample fails to comply with the first article inspection requirements, the sample shall be rejected, unless otherwise specified in MIL-DTL-23312 Rev E

3. Packaging/Marking. All packaging and marking requirements shall be inspected to the applicable drawing.

Part Description, Drawing/Spec Quantity

ADL 10001-564200 Rev R

4. Reserved

5. Acceptance Inspection Equipment. The contractor shall submit designs of all contractor inspection and test equipment used to perform examinations and tests for these items in accordance with DI-QCIC-81006.

6. Government Property. When material is furnished by the Government, the contractor’s procedures shall include at least the following:

a. Examination upon receipt, consistent with practicability to detect damage in transit.

b. Inspection for completeness and proper type.

c. Periodic inspection and precautions to assure adequate storage conditions and to guard against damage from handling and deterioration during storage.

d. Functional testing, either prior to or after installation, or both, as required by contract to determine satisfactory operation.

e. Identification and protection from improper use or disposition.

f. Verification of quantity.

The supplier shall report to the Government representative any GFM/GFE found damaged, malfunctioning during or after installation. In the event of damage or malfunction during or after installation, the contractor shall determine and record probable cause and necessity for withholding material from use.

The supplier shall, as required by the terms of the Bailment Agreement, establish procedures for the adequate storage, maintenance and inspection of bailed Government property. Records of all inspections and maintenance performed on bailed property shall be maintained. These procedures and records shall be subject to review by the Government representative.

The contractor shall submit Product Quality Deficiency Reports (PQDRs) for any defective Government Furnished Material (GFM) utilized on this contract (DI-QCIC-80736).

7. Quality Assurance. Quality Assurance terms applied to the material to be delivered under this contract, unless otherwise specified, are defined in ANSI/ISO/ASQC 9000:2000. However, definitions set forth in ADL’s, drawings, and specifications of the contract shall take precedence over the definitions contained in ANSI/ISO/ASQC 9000:2000 or in the provisions, to the extent of the conflict. The procurement Contracting Officer (PCO) shall be advised of any such uncovered conflict.

a. Classification of Characteristics. A specific attribute, measurement, or specifications as a requirement and classified in accordance with the effect of conformance or nonconformance with the requirement as “major”, or “minor”.

b. Inspection Characteristics. The application of acceptance/rejection criteria to each individual characteristic of an ADL, drawing or specification, or to individually specified characteristic.

c. Acceptance Inspection. Specified inspections/procedures that must be performed by the supplier to assure that the lot of items (or item) conforms to the requirements of ADLs, drawings, and specification. These examinations, measurements, and tests shall be conducted prior to the submission of the item (or lot of items) to the cognizant Government representative for acceptance by the Government.

d. Cognizant Government Representative. The designated Government representative specified in the contract.

e. Customer. Refer to the term “Purchaser”

f. Purchaser. In addition to the definitions of purchaser and customer found in the respective ANSI/ISO/ASQC standards, when used in the Quality System definitions of U.S.

g. Government contracts, the term “Purchaser” shall refer to the Government Agency administrating the particular contract involved, or the authorized representative of that Government body.

h. Supplier. The organization that provides a product or a service to the customer. When used in the Quality System definitions of U.S. Government contracts, the term shall denote the contractor.

i. Testing. That element of inspection by technical means that determines the properties or elements, including functional operation of elements and supplies or those components, by the application of established scientific principles and procedures.

8. Post Award Conference. The Government shall decide who will host the post award conference. The Post Award Conference’s Chairperson shall invite contracts, management and technical personnel and will be held no later than 45 Calendar days after contract award. The Government shall develop a detailed agenda and will provide a copy of the Agenda within 10 calendar days prior to the conference to NSWCIHD-Picatinny Detachment (G2). The following topics shall be considered for discussion as they pertain to the contract: Supplier’s written Quality Management System; All documented commitments made by the supplier at the time of the pre-award survey, if one was performed; Contract technical data package requirements, including drawings, specifications, and standards; Packaging, packing , marking, and shipping requirements; Control of subcontractors for purchased supplies; maintenance of inspection and test records; Supplier’s obligation to provide facilities and inspection equipment for government QA personnel to perform surveillance activities; Any specific requirements for personnel certification, such as nondestructive testing requirements; Any ambiguous quality or technical requirements and; Special process controls for material treatments that cannot be verified through subsequent inspections or tests. All Post Award Conference discussions, list of attendees, agreements, decisions, action items with Action Officer’s identified and expected close-out dates and any other pertinent information shall be documented by a Government Representative.

9. Government Procurement Quality Assurance (PQA). In-Plant QA personnel shall determine whether the supplier has an Inspection System that is acceptable to the government prior to accepting product. The Government In-Plant QA personnel shall develop a risk based Government Contract Quality Assurance (GCQA) surveillance plan per the DCMA Instructions/One Policy. This surveillance plan shall be based on this specific contract or program addressing contractual quality and technical requirements and associated risks. As a minimum, the surveillance plan shall address: each characteristic, product process or system;

data to be collected; frequency of collection; method of analysis and; frequency of analysis. QA personnel shall update the GCQA surveillance plan as a result of changes in risk, requirements, and or performance. Upon request, the Government Quality Assurance Representative (QAR) shall provide the GCQA Surveillance Plan to Government Technical personnel for review. The Government reserves the right to conduct independent audits, inspections, and testing of products and services to ensure compliance with contract requirements. The QAR shall witness First Article demonstrations, examinations or tests and verify analysis and material certifications. The QAR shall develop and document a strategy for performing surveillance of the contractually required FAT. The QAR will not authorize the supplier to ship FAT units or test reports containing known or suspected nonconformities, unless specifically directed in writing to do so by the PCO. The QAR will report immediately to the ACO and PCO indications that the supplier has or intends to ship non-conforming FAT units. At a minimum, the QAR shall perform inspections in accordance with MIL-STD-1916. Inspection Level switching is permitted if it meets the requirements of MIL-STD-1916 Paragraph 5.2.1.3 and is approved by NSWCIHD-

Picatinny Detachment (G2). The QAR shall report findings monthly to the Government technical agency.

10. Government Source Inspection (GSI). In those instances where Procurement Quality Assurance functions cannot be performed at the Prime Contractor's facility per FAR 46.402 and FAR 46.405, a request for Government Source Inspection (GSI) at the subcontractor level shall be forwarded to the cognizant Contract Administrative Services (CAS) Office. Please provide a copy of all requests for GSI to AMSJM-CDB/QAP and NSWC IHD, G2 Picatinny Detachment.

11. Material Certification. Material Certifications are to be provided for any component or part, which has a material requirement on its associated drawing or specification. The contractor shall provide to the Government material certifications, in accordance with DI-MISC- 80678. Paragraphs 10.2.2, 10.2.3 and 10.2.4 of DI-MISC-80678 do not apply.