CENTCOM_NTV_PWS_v1.docx

23 March 2017

PERFORMANCE WORK STATEMENT (PWS)

FOR UNITED STATES (U.S.) CENTRAL COMMAND (CENTCOM) AREA OF RESPONSIBILITY (AOR) NON-TACTICAL VEHICLE LEASING AND MAINTENANCE

1.0 GENERAL INFORMATION

The Contractor shall provide all labor, equipment, tools, materials, supervision, and other non-personal services necessary to maintain the vehicular leasing and maintenance requirements as defined in this PWS.

1.1 Background:

The U.S. Government (U.S.G) requires Non-Tactical Vehicles (NTVs) to support movement of personnel throughout the CENTCOM AOR.

1.2 Objectives:

Support the U.S.G with leasing and maintenance service of NTVs in the CENTCOM AOR. The CENTCOM AOR is defined as Afghanistan, Bahrain, Egypt, Iran, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Lebanon, Oman, Pakistan, Qatar, Saudi Arabia, Syria, Tajikistan, Turkmenistan, the United Arab Emirates (UAE), Uzbekistan, and Yemen. Initial requirements will be in Jordan, Kuwait, Qatar, and UAE. There are currently no requirements in the other CENTCOM countries, but they may be added at a later date.

1.3 Scope:

The Contractor shall provide leased NTVs at various locations as directed throughout the CENTCOM AOR. All vehicles and associated equipment shall be safely operable and shall meet the safety standards set by the host nation in which the vehicle will be operating in. The vehicles shall meet the intended functions and operations of like new condition and be in accordance with this PWS, the contract, and U.S., Host Nation, and local laws and regulations. The Contractor shall hire and maintain an appropriate number of personnel in order to perform the requirements of this contract.

1.3.1 Vehicle Leases shall be for a period of one week to twelve months. All Task Orders for one year leases will have option years, which may be exercised if it is in the best interest of the Government.

1.4 Period of Performance:

The period of performance (PoP) shall be for one (1) Base Year of 12 months and six 12-month option years, plus the FAR 52.217-8 Option to Extend Services Period for a maximum of six months. The PoPs read as follows:

1.5 Installation Access:

Access to bases and camps will be in accordance with local Installation security, access policies, and badging procedures. The Contractor’s employees shall comply with all procedures prior to the beginning of the period of performance at no cost to the Government. The Contractor shall be responsible for monitoring any changes in local Installation security, access policies, and badging procedures and shall ensure a fully qualified staff is allowed access at all times.

1.5.1 Current installation access information is as follows:

Kuwait: All documentation regarding requirements can be found in Appendix A.

Qatar: All documentation regarding requirements can be found in Appendix B.

UAE: No base access is required at this time.

Jordan: No base access is required at this time.

1.6 Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall carry at all times the appropriate documentation required by U.S. and Host Nation law as well as local military regulations to access all facilities being visited.

1.6.1 Contractors shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.7 Quality Control:

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which they assure themselves that their work complies with the requirements of the contract.

1.7.1 The Contractor is responsible for carrying out its obligations under the contract by controlling the quality of services; tendering to the Government for acceptance only those services that conform to the contract requirements; and procedures and processes for services to ensure that services meet contract performance requirements.

1.7.2 The Contractor shall be responsible for providing and maintaining an inspection system that is acceptable to the Government; gives the Government the right to make inspections and tests while work is in process and make available to the Government complete records of its inspection work. The Contractor shall submit a quality control plan within ten days of contract award. The plan shall include, as a minimum, the following to cover all operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents, and a description of the quality control organization to demonstrate a manager of quality control and sufficient number of additional qualified personnel to ensure contract compliance. Included also shall be procedures for tracking deficiencies from identification through acceptable corrective action. Contractor shall abide by DoDI 2200.01 “Combatting Trafficking in Persons (CTIP)” and shall submit documents showing they are in compliance.

1.8 Quality Assurance:

The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the maximum acceptable defect rate(s).

1.8.1 The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all places and times during the term of the contract. The Contractor shall not limit or hinder the Government’s access to places (to include services performed by sub-Contractors) where services are being performed. At its discretion, the Government may or may not notify the Contractor in advance.

1.8.2 Quarterly audits will be conducted by the Contracting Officer’s Representative (COR) to ensure that the Contractor’s performance is in accordance with the Performance Requirements Summary (PRS).

1.9 Contracting Officer’s Representative (COR):

The COR and Administrative Contracting Officer (ACO) will be identified to the Contractor at time of task order award. A letter of appointment will be issued to the COR stating the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the contract or task orders.

1.10 Contractor Personnel:

The Contractor shall provide a spreadsheet, Appendix F – Personnel Report to the contracting officer within 10 days of contract award. This list shall include the contract manager and their alternate, as well as all personnel who may have contact with the Government and/or access Government facilities. This list shall be updated with 24 hours of any change in personnel.

1.10.1 The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer within 24 hours of contract award. The contract manager or alternate shall speak, read and write English and have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The manager shall be the central point of contact with the COR and contracting officer for performance of all work under the contract.

1.10.2 The Government retains the right to disqualify Contractor NTV operators if they are unfit to perform. The Government is not liable for any injury incurred by the contracted personnel. The Contractor shall be responsible for their personnel; failure to meet performance requirements or to address personnel issues places the Contractor at risk of penalties for non-conformance.

1.10.3 The Contractor shall be responsible for maintaining qualified personnel to perform all required scheduled and unscheduled maintenance.

1.11 Post Award Conference / Periodic Progress Meetings:

The Contractor agrees to attend any post award conference convened by the contracting activity IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The contracting officer and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems being experienced. If necessary, the Contractor will also notify the contracting officer (in writing) of any work that the Contractor considers over and above the requirements of the contract before the work is performed. No work shall be performed without the direction/consent of the contracting officer. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.12 Hours of Operation / Place of Performance:

The Contractor is responsible for servicing assets under contract 24 hours per day, seven days per week as mission dictates. This contract has no recognized holidays.

2.0 DEFINITIONS

Acceptance Inspection: An inspection performed by the COR or Government representative on all vehicles and associated equipment prior to the Government accepting use of the vehicle. This inspection shows the overall condition of the vehicle. Discrepancies must be fixed before putting the vehicle in service. A standardized form, Appendix C will be used for acceptance inspection of all vehicles and associated equipment.

Administrative Contracting Officer: Contracting officer who assumes responsibility for administering the day-to-day contractual activities after award has been made.

Contracting Officer Representative (COR): Qualified individuals appointed by the Contracting officer to assist in the technical monitoring or administration of a contract.

Defective Service: A service output that does not meet the standard of performance associated with it in the PWS.

Disabled Vehicle: A damaged, worn out, or malfunctioning vehicle that is not capable of moving on its own without further damage to the vehicle or if movement would compromise the safety of the passengers.

Fair Wear and Tear: The deterioration of items attributed to continuous usage. Fair wear and tear includes repair or replacement of all parts not resulting from abuse, accidents, or criminal or hostile acts. Fair wear and tear parts may include, but is not limited to, tires, windshields, brakes, serpentine belts or timing belts, suspension components, alternators, starters, and water pumps. Scratches and door dings are considered fair wear and tear.

Hostile Act:

An attack or other use of force by a foreign force or terrorist unit (organization or individual).

Like new Condition: Vehicle looks new, is in excellent mechanical condition and needs no reconditioning. The vehicle has a clean title history and will pass any tests required per host nation law (i.e. safety or emissions). The engine compartment, interior, and exterior are clean and free of any wear or visible defects.

Quality Assurance: Those actions taken by the Government to assure services meet the requirements of the PWS.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control: Those actions taken by a Contractor to control the performance of services so that they meet the requirements of the PWS.

Safely Operable: Meet all safety requirements in accordance with host nation laws.

Scheduled Maintenance: Prescribed inspections or servicing of equipment, accomplished on a calendar, mileage, or hours-of-operation basis regardless of operating condition.

Shall: The use of the word “shall” before any performance requirement indicates a mandatory action on the part of the Contractor to be in compliance with this contract.

Unscheduled Maintenance: Maintenance that is not scheduled but is required to correct deficiencies and to restore the vehicle or equipment to like new condition.

Part 3

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 Fuel

The Government is responsible for supplying the fuel used in NTVs. All NTVs will be returned to the Contractor with 1/2 tank of fuel. Items being returned for service will have 1/2 tank of fuel. The Government will not provide any Facilities, Equipment, Materials and/or Services for this Contract other than stated in this PWS.

3.2 Government Operators

The operator will be responsible for monitoring fluid levels, tire pressure, lights, and coordinating with the Contractor for scheduled maintenance dates. The operator will make the vehicle available for service within seven days of notification from the Contractor that service is required. For non-scheduled maintenance, the Contractor will be notified of maintenance required and allotted the opportunity to swap out the vehicle during the maintenance period.

4.0 CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

4.1 Vehicles

The Contractor shall provide the specified vehicles and all services required to keep the vehicles in like new condition.

4.2 Scheduled Maintenance

The Contractor shall provide a list of services for all vehicles on each task order to include but not limited to oil changes and any other required maintenance due with kilometer or time requirements.

4.3 Delivery

Delivery of all contracted assets shall take place at a location designated in the task order. The Contractor shall deliver vehicles within the timeframe agreed to in the task order and shall meet the minimum acceptance criteria provided herein. If a Contractor is awarded a contract to provide a certain type of vehicle the contract shall not deviate from providing that type of vehicle.

4.3.1 If the contracting officer determines that any vehicle furnished is not in compliance with this contract, the contracting officer will promptly inform the Contractor. If the Contractor fails to replace the vehicle or correct the defects as required by the contracting officer, the U.S. Government may:

(a) Take consideration for the inconvenience and impact to mission.

(b) Partially or completely terminate the task order or contract for cause.

Failure to pass the acceptance inspection in the timeframe specified may result in consideration for a monetary penalty.

4.3.2 The Contractor shall be responsible for registration, licensing, and any applicable Government inspection as required by the local laws and regulations. The Contractor shall provide the vehicles with local licenses plates and maintain them during the full length of the contract.

4.4 Joint Inspection:

All assets under contract will be delivered to the COR or designated representative for an acceptance inspection. The Contractor or the Contractor’s representative and the COR or designated representative shall perform a joint inspection and shall document in writing the vehicle condition on a standardized inspection form, Appendix C, upon delivery and return of the vehicles. This form shall be signed by the Contractor and COR or Government representative. This will be the sole validating document used when returning the vehicles to the Contractor. The Government will accept or reject vehicles promptly after joint inspection. All factory equipment shall be in manufacturers’ operating ranges. There can be no evidence of leaks, additional welding, or any modifications to components. All components shall be affixed to the vehicle as they were originally installed at the factory. Any item delivered that does not meet the outlined requirements in this PWS will be deemed rejected and reported to the Contracting Officer in writing. The Contractor shall provide the completed inspection forms for all vehicles being leased to the COR upon signature and the Contracting Officer within one week of delivery.

4.4.1 The Government shall annotate in writing if knowingly accepting vehicle of less quality and features, and consideration will be taken.

4.4.2 The Government will not be responsible for any damage or missing items not documented on the inspection checklist or for fair wear and tear. If the Contractor fails to conduct a joint inspection or overlooks an item while conducting a joint inspection with a Government representative the Contractor shall be held liable for all damage that was not identified at the time of inspection.

4.5 Records:

The Contractor shall maintain records of transactions with the Government and shall be available for viewing upon request IAW FAR Subpart 4.7.

5.0 STANDARD VEHICLE REQUIREMENTS

5.1 Interior

All vehicle interiors shall be free of excessive soil, rust, and damage. Upholstery shall be clean and free of cuts, burns, odor, or stains. Windshields and other glass shall be clear and free of breakage and cracks.

5.2 Safety Items:

Each vehicle shall meet all Host nation safety requirements and have, as a minimum, the following working/properly mounted and placed safety features:

a.) Driver and front passenger airbags b.) Seatbelts for every seat c.) Dual side view mirrors d.) Rear view mirror (if equipped with rear window) d.) Windshield wipers e.) Power steering f.) Emergency/parking brake g.) Fire extinguisher h.) First aid kit i.) Warning triangle(s) j.) Horn k.) Steel belted radial tires matching in size and manufacturers’ speed and load bearing standards l.) Spare tire and all necessary tools for changing tires

5.3 Heating and Air Conditioning:

Vehicles shall be equipped with working heating and air conditioning systems. Both systems shall operate at the manufacturer’s baseline levels.

5.4 Global Positioning System (GPS) Tracking Devices

If any NTVs are equipped with GPS tracking devices, the Contractor shall identify them.

6.0 ADDITIONAL FEATURES

Some vehicles will require additional features. These additional features are not required unless listed under the vehicle description for the contract line item number (CLIN).

6.1 Tinted Windows

CLINs specifying tinted windows shall be tinted to the maximum extent legal, per host nation laws.

6.2 GPS

CLINs specifying GPS shall include GPS navigation preloaded with detailed street maps of the country in which the vehicle is being operated, turn-by-turn directions with English voice prompts, at least a 4.3'' touch screen, and built-in Bluetooth wireless technology for hands free calling. The GPS features may be built into the dash or be in a stand-alone unit with windshield suction cup.

6.3 Protective Services Detachment (PSD) Features:

CLINs specifying PSD features shall have the following add-on features:

a.) Tinted windows – All windows shall be tinted to the maximum extent legal, per host nation laws.

b.) Grille guard with emergency flashers inside - The grille guard shall provide the vehicle with the ability to crash through potential road blocks or barriers and still remain mobile to protect passengers. All strobe lights/emergency lights shall be attached inside the grille area.

6.4 Force Protection (FP) Package:

CLINs specifying FP package shall have:

a.) Headlight flasher positive switch system repeater with multi-pattern feature.

b.) Tinted windows – Rear cargo and rear side windows shall be tinted to the maximum extent legal, per host nation laws.

c.) Radio mount - Capable of securing TS-5000R – Brick model radio system or equivalent.

d.) Safe mount - Dimensions measuring 4 ½’ H x 9”W x 14”L.

e.) Strobe / Emergency Lights - Attached inside the grille area.

6.5 Director of Emergency Services (DES) / Provost Marshal Office (PMO) Package:

CLINs specifying DES/PMO package shall have:

a.) Color - shall be white b.) Tinted windows – Rear cargo and rear side windows shall be tinted to the maximum extent legal, per host nation laws.

c.) Siren - engine-compartment mounted 100 Watt minimum siren and mounted control unit inside vehicle. Siren shall have three or more tones with “wail and yelp” at a minimum.

d.) Radio mount - Capable of securing TS-5000R – Brick model radio system or equivalent.

e.) Air Conditioning - Large capacity system with dual zone climate control system able to withstand 24 hours per day, seven days per week operation.

f.) Auxiliary Power Outlets g.) Running Boards for access h.) Skid Plates – Skid plates shall protect oil pan, transmission, transfer case, and fuel tank from damage.

i.) Fuel tank - Capacity of at least 94 liters.

j.) Stability control / traction control system k.) Engine Oil Cooler l.) Tow Package - Includes hitch rated to vehicle’s maximum towing capacity and transmission oil cooler.

m.) Battery – At least 730 cold cranking amps with battery rundown protection system n.) Alternator – heavy duty to accommodate additional load placed on it by emergency lights, sirens, radios, etc.

o.) Weapon rack - Removable vertical mounted universal weapons rack to accommodate two Mossberg 500 Shotguns, M-16 rifles, or M-4 carbines.

p.) Grille guard - The grille guard shall provide the vehicle with the ability to crash through potential road blocks or barriers and still remain mobile to protect passengers.

q.) Markings – Upon customer’s request, the vehicle shall have vinyl decals which will be described in the task order.

r.) Deck lights - red/blue Light Emitting Diode (LED) lights to left and right rear side and rear window to allow for 360 degree light coverage. Shall have high/low day/night mode.

s.) Overhead roof-mounted lights - Red/blue super bright LED with wide-angle design that includes corner linear super bright LED and inboard linear super bright LEDs. White super bright LED takedown and alley lights. Variable flash patterns, hi/low power, and cruise lights.

t.) Grille lights - Red/blue LED and concealed within the grille.

u.) Spot light - Affixed to the driver-side door. The driver must be able to operate the spot light from within the vehicle.

6.6 Tow Package Feature

CLINs specifying the tow package feature shall have a trailer hitch rated to at least the maximum manufacturer’s towing capacity for that vehicle, a seven pin trailer wiring plug-in, and a transmission oil cooler.

6.7 Off Road package

CLINs specifying the off road package shall have on/off road, mud terrain tires (to include the spare tire) capable of driving over rough surfaces, with extra deep tread and a large profile. Acceptable makes and models of tires include Goodyear Wrangler MT/R, Kuhmo Venture MT, Yokohama Geolandar M/T, General Grabber MT, General Grabber X3, Firestone Destination M/T, Dick Cepek Extreme Country, BFGoodrich Krawler T/A KX, and BFGoodrich Mud-Terrain T/A KM. Any tire not on this list must be approved by the contracting officer. Once approved, that tire will be approved for the duration of the contract. A puncture blowout kit (emergency sealant and compressed air) shall be supplied. Vehicles shall have skids plates covering the oil pan, transmission, transfer case, and fuel tank. Vehicles shall be four wheel drive with a two speed transfer case.

6.8 Up Armored Package

CLINs specifying the up armored package shall have an entire armor package installed to either the Euronorm Standard (EN1063) B6 protection level or a U.S. National Institute of Justice Standard (NIJ 0108-01) Level III. The vehicle shall have an upgraded suspension to handle the weight of the armor and ensure like new ride quality and ride height. The Contractor shall make available to the Government upon request, all of its manufacturing and quality performance documentation including: ballistic performance data for all armor, transparent and opaque and test reports and certifications regarding optical clarity, distortion and defects to the U.S. Government. Ballistic performance certifications for each lot of armor materials must either be certified by an independent laboratory, or follow an approved, documented Contractor certification process, which is periodically validated by an independent certification lab in accordance with Government standards.

The armor protection package includes installation of opaque and transparent armor for the entire vehicle and includes 360 degree horizontal protection and roof and floor armor. Floor protection level is for grenades. Opaque armoring shall be overlapped at all doors to prevent penetration through door posts and pillars. The armor protection package also includes:

(a) Vehicle Management System - Ballistic protection for the vehicle management system (engine computer) if located outside of the passenger compartment.

(b) Battery - Ballistic protection for the battery.

(c) Armor Maintenance Guide - English language

(d) Tinted Glass - The rear passenger windows and the rear window shall be tinted to the maximum extent allowed by host nation laws.

(e) Tires - Steel belted radial tires matching in size. Tires shall include ‘run flat’ inner tire system devices fitted into all wheel/tires, including the spare tires that will enable the tire and wheel to maintain its normal functions and continue operating after being punctured or torn by road hazards and other road debris. Tires shall be capable of providing continued mobility under all terrain with zero air-pressure without failure under the following conditions: four flat tires, eight kilometers at 48 kph and one flat tire 48 kilometers at 48 kph over any terrain. Wheel and tire run-flat assemblies shall withstand three 7.62 NATO rounds without a complete loss of mobility. Tires shall be all-terrain type expect on sedans.

(f) Fuel Tank - Self-sealing.

(g) Daytime running lights - disabled if equipped.

(i) Gas cap – Remote opening or locking. Key shall be included if locking.

7.0 VEHICLE REPLACEMENT

Although the Contractor may replace the vehicle at any time with another vehicle meeting all contractual requirements for that CLIN, the Contractor shall replace vehicles if the mileage surpasses 100,000 kilometers, the vehicle model year is 5 years older than the calendar year, or the vehicle has been returned to the Contractor three times to resolve the same or a related maintenance complaint within a six month period, provided the complaint is not based on normal scheduled maintenance issues or normal wear and tear. Any vehicle not meeting the terms and conditions of the contract, task order, or this PWS shall be replaced by the Contractor at no expense to the Government.

8.0 SERVICES

8.1 Maintenance

The Contractor shall perform both scheduled and unscheduled maintenance at a facility it designates. The Contractor shall provide parts, labor, materials, supervision, and expertise necessary to complete required maintenance tasks. The Contractor shall replace any tire when the tread depth becomes less than 3 millimeters or when any unsafe condition is determined in writing by the COR. Retreaded tires shall not be accepted under any circumstance. Windshields and headlights that are not performing IAW manufacture specifications or impede the driver or passenger view will be deemed nonfunctional and will require replacement once identified in writing by the COR.

8.2 Maintenance Schedule

The Contractor shall provide a manufacturer’s maintenance schedule for each vehicle to the contracting officer and the COR upon delivery of the vehicles. If the manufacturer identifies two or more maintenance schedules based on usage and/or driving conditions of the vehicle, and the Contractor does not indicate which schedule shall apply to the vehicle the Contractor shall be responsible for any and all damages done to the vehicle.

8.3 Scheduled Maintenance

The Contractor shall perform scheduled services in accordance with the identified manufacturer’s maintenance schedule at no additional cost to the Government. If a scheduled service cannot be completed within 24 hours, the Contractor shall provide a like (matching CLIN description, unless otherwise approved by the COR) vehicle as a temporary replacement without charge at the same time the vehicle was turned in to the Contractor for maintenance. Inspection sheets shall be filled out for the loaner vehicle. The Contractor shall perform a safety inspection of the following items and repair or adjust as necessary to comply with manufacturer’s specifications: all fluid levels; vehicle external lights and signals; tire pressure; brakes for wear; and wheel alignment (unless specifically identified in the maintenance schedule). Scheduled services will be made available seven days per week regardless of locally observed off days.

8.4 Unscheduled Maintenance

The Contractor shall be responsible for all unscheduled maintenance, to include all labor, equipment, parts, and materials. The costs of unscheduled maintenance shall be that of the Contractor unless the maintenance is caused by other than fair wear and tear. If an unscheduled service cannot be completed within 24 hours, the Contractor shall provide a like (matching CLIN description, unless otherwise approved by the ITO) vehicle as a temporary replacement without charge at the same time the vehicle was turned in to the Contractor for maintenance. Inspection sheets shall be filled out for the loaner vehicle.

8.5 Maintenance Record Keeping

The Contractor shall maintain vehicle records IAW FAR Subpart 4.7 and make such records available to the Government upon request. Records shall include all maintenance, repair, and tire changes.

8.6 Maintenance Report (Appendix D)

The Contractor shall provide to the CORs or designated representatives and contracting officers a daily electronic status report on all assets in for scheduled and unscheduled maintenance and this report shall include information of the loaner vehicles. The Contractor shall use the form provided by the Government, Appendix D – Maintenance Report. This report shall inform the Government of the current status of vehicles in for maintenance, when the Contractor expects maintenance to be completed, and when the vehicles are returned to the Government. Maintenance completed shall not be removed from the report.

8.7 Recall Report (Appendix E)

The Contractor shall perform a recall search for all models that are leased to the Government at least every 30 days. This report shall be sent to the CORs and contracting officers on the first of every month. The Contractor shall use the form provided by the Government, Appendix E – Recall Report. Recall items shall be repaired by the Contractor at no charge to the Government. Items that are sent back to the Contractor for recall repair may require a replacement asset in accordance with the specifications listed in this PWS.

8.8 Recovery

Upon proper notification, the Contractor shall recover disabled vehicles. This service shall be available 24 hours a day, seven days a week. The Contractor shall respond to the site of the disabled vehicle within two hours of notification of a disabled vehicle. If towing of the vehicle is necessary, towing shall be provided at no additional cost to the Government. An inspection checklist shall be completed by the Contractor or Contractor’s representative and a Government representative any time a vehicle is recovered. If the recovered vehicle will be out of service more than 24 hours, the Contractor shall provide a replacement vehicle.

9.0 DAMAGES

The Contractor shall accept for insurance purposes a police report from the country in which the vehicle is operating in or a United States Military Police Report for any vehicular damage that occurs on post.

6.1 Upon expiration of a vehicle lease or upon a replacement vehicle being provided, the Contractor and the Government will complete a Vehicle Inspection Sheet, Appendix C. These inspections will cover any damages to the vehicle that occurred while the vehicle was in the possession of the Government. The Government will be liable for damages to the vehicles with the following exceptions:

a.) Damage noted in the initial Acceptance Inspection.

b.) Fair wear and tear c.) Damages documented as being caused by other than driver error in a Host Nation or a U.S. Military police report.

All requests for compensation due to Government caused damages will be handled in accordance with FAR 52.233-1 and FAR 52.233-4

9.1 Insurance Policies

The Contractor shall provide to the Contracting Officer within 10 calendar days after contract award an English translation of the Contractor’s leased vehicle insurance policy. The English translation shall be notarized. The Contractor shall provide and maintain full coverage insurance on all vehicles under this contract in accordance with local law. This insurance shall cover all accidents, on or off road, whether or not another party is involved. The Contractor shall be responsible for any damages to a vehicle that does not have the insurance coverage described in this paragraph. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the interest of the U.S. Government shall not be effective (1) for such period as the laws of the host nation in which this contract is to be performed prescribe or (2) until 30 days after written notice to the Contracting Officer, whichever period is longer. The policies shall exclude any claim by the insurer for subrogation against the U.S. Government by reason of any payment under the policies.

9.1.1

The Contractor shall provide an updated insurance policy to the Contracting Officer within 24 hours any time the insurance policy changes. (i.e. different insurance company, different coverage level, new AOR added or subtracted)

9.2 Uninsured Damages

The Contractor may submit a claim to the contracting officer for any vehicles destroyed or damaged, while in the possession of the Government, due to criminal acts, natural acts (commonly called Acts of God), or hostile acts. The claim shall include a detailed proposal, documentation substantiating the claim, and an invoice for the replacement vehicle if required by the contracting office. The Government will compensate the Contractor in an amount determined by the contracting officer. The amount must be proven to be fair and reasonable based upon market conditions. For example, three quotes from different dealers for the same make, model, and trim level plus or minus one model year and 10,000 KMs. All paperwork proving that the vehicle was destroyed or damaged will be provided to the contracting officer prior to authorizing payment. Lease payments for a destroyed vehicle will end at the time of destruction, and no further lease payments will be made on the vehicle unless the lessor can supply an equivalent vehicle to replace it within 24 hours of the destruction. The Government, however, is not responsible for vehicles under the Contractor’s control at the time of damage or destruction. Total settlement fees shall not exceed the fair market value of the vehicle adjusted for the fair market value of any modifications made to the vehicle.

9.3 Traffic Violations

The Government will not permit the Contractor’s vehicles to be used in violation of any host nation laws, rules, or regulations. If the Government is in violation of any host nation laws, rules, or regulations, they will reimburse the Contractor for fines or penalties incurred against the Contractor’s vehicles, and paid by the Contractor. If violations of host nation law occur, written notices, legal documentation, paid traffic tickets, paid traffic fines, etc., will be used by the U.S. military as evidence. The Contractor shall forward all documentation in regard to these violations to the COR and the contracting officer. Upon verification of the cost of the violations, on a per month basis, the Contractor shall bill against the cost reimbursable CLIN for damages incurred. Only actual fine and penalty costs, verified by the COR and contracting officer will be paid. No other legal fees or fees criminal in nature will be paid by the U.S. Government, nor will any overhead, G&A, or profit be paid on the fines or penalties.

9.4 Tolls

Certain areas in the CENTCOM AOR may charge tolls. These toll costs may be charged to the Contractor’s vehicle, not the driver. The Contractor shall be financially responsible for paying all tolls. The Contractor shall forward all documentation in regard to the tolls paid to the COR and the Contracting Officer. Upon verification of the tolls paid, the Contracting Officer will approve these charges for reimbursement under the cost reimbursable CLIN for damages incurred. The Contractor shall invoice for tolls reimbursement on a monthly basis. Overhead, G&A, and profit shall not be applied to the toll charges invoiced by the Contractor for reimbursement.

10.0 INVOICING AND PAYMENT:

The Contractor shall invoice at the end of each month. Rental fees shall accrue from the beginning of each task order, or from the date each vehicle is delivered to the Government, whichever is later, and shall continue until the expiration of the contract term or the termination of this contract. However, rental fees shall accrue only for the period that each vehicle is in the possession of the Government. For vehicles obtained after the 1st of each month, the Contractor will invoice for the actual days used by the Government for that month using a formula of 1/30th of the monthly rate for each day.

Rental fees shall not accrue for any vehicle that the Contracting Officer determines does not comply with the Conditions or Requirements of this contract, until the vehicle is replaced or the defects are corrected.

11.0 VEHICLE DESCRIPTIONS

All makes and models of vehicle not mentioned below must be approved by the contracting officer prior to delivery. Upon acceptance by the contracting officer, that particular make and model will be approved for all future task orders.

CLIN X001: Mid-Size Sedan - General Services Administration (GSA) Class 9C. Examples include Ford Fusion, Kia Optima, Nissan Altima, Toyota Camry, Renault Safrane, Peugeot 508, Honda Accord, Chevrolet Malibu, and Hyundai Sonata. The vehicles shall have seating for five passengers, power mirrors, power windows, power locks, an automatic transmission, an AM/FM stereo, and two keys and/or fobs that can unlock all four doors and the trunk and allow ignition operation. The engine shall have at least 150 horsepower.

CLIN X001AA: Mid-Size Sedan with no additional options CLIN X001AB: Mid-Size Sedan with GPS CLIN X001AC: Mid-Size Sedan with window tinting CLIN X001AD: Mid-Size Sedan with GPS and window tinting

CLIN X002: Full-Size Sedan – GSA class 11B. Examples include Cadillac CTS, Toyota Avalon, Chevrolet Impala, Nissan Maxima, Ford Taurus, Mercedes-Benz S-Class, and Chrysler 300. The vehicles shall have seating for at least five passengers, power mirrors, power windows, power locks, an automatic transmission, an AM/FM stereo, and two keys and/or fobs that can unlock all four doors and the truck and allow ignition operation. The engine shall have at least 250 horsepower.

CLIN X002AA: Full-Size Sedan with no additional options CLIN X002AB: Full-Size Sedan with GPS CLIN X002AC: Full-Size Sedan with window tinting CLIN X002AD: Full-Size Sedan with GPS and window tinting CLIN X002AE: Up Armored Full-Size Sedan CLIN X002AF: Up Armored Full-Size Sedan with GPS CLIN X002AF: Full Size Sedan with force protection package

CLIN X003: Mid-Size SUV - GSA class 105A. Examples include Chevrolet Trailblazer, GMC Acadia, Jeep Grand Cherokee, Chevrolet Traverse, Ford Explorer, Toyota Land Cruiser Prado, Ford Edge, Mitsubishi Montero Sport, Mitsubishi Pajero, Ssangyong Rexton, Kia Sorento, Mazda CX-9, Dodge Durango, Honda Pilot, Toyota Fortuner, Nissan Xterra, and Nissan Pathfinder. Vehicles shall have four wheel drive, seating for at least five passengers, power mirrors, power windows, power locks, an automatic transmission, an AM/FM stereo, and two keys and/or fobs that can unlock all four doors and the back hatch and allow ignition operation. The engine shall have at least 220 horsepower.

CLIN X003AA: Mid-Size SUV with no additional options CLIN X003AB: Mid-Size SUV with GPS CLIN X003AC: Mid-Size SUV with window tinting CLIN X003AD: Mid-Size SUV with GPS and window tinting CLIN X003AE: Up Armored Mid-Size SUV CLIN X003AF: Up Armored Mid-Size SUV with GPS CLIN X003AJ: Mid-Size SUV with tow package CLIN X003AK: Mid-Size SUV with tow package and GPS CLIN X003AL: Mid-Size SUV with tow package and window tinting CLIN X003AM: Mid-Size SUV with tow package, window tinting, and GPS CLIN X003AN: Mid-Size SUV with off-road package CLIN X003AO: Mid-Size SUV with off-road package and tow package CLIN X003AP: Mid-Size SUV with off-road package and GPS CLIN X003AQ: Mid-Size SUV with off-road package and window tint CLIN X003AR: Mid-Size SUV with off-road package, tow package, and GPS CLIN X003AS: Mid-Size SUV with off-road package, tow package, and window tinting CLIN X003AT: Mid-Size SUV with off-road package, tow package, GPS, and window tinting

CLIN X004: Full-Size SUV – Class 105B as specified by GSA. Examples include Toyota Land Cruiser, Nissan Patrol, Nissan Armada, Chevrolet Tahoe, GMC Yukon, Cadillac Escalade, and Ford Expedition. Vehicles shall have four wheel drive, seating for at least seven passengers, power windows and locks, an automatic transmission, an AM/FM stereo, and two keys and/or fobs that can unlock all four doors and the back hatch and allow ignition operation. The engine shall have at least 300 horsepower.

CLIN X004AA: Full-Size SUV with no additional options CLIN X004AB: Full-Size SUV with GPS CLIN X004AC: Full-Size SUV with window tinting CLIN X004AD: Full-Size SUV with GPS and window tinting CLIN X004AE: Up Armored Full-Size SUV CLIN X004AF: Up Armored Full-Size SUV with GPS CLIN X004AG: Full-Size SUV with Force Protection Features CLIN X004AH: Full-Size SUV with Protective Service Detachment Features CLIN X004AJ: Full-Size SUV with Towing Package CLIN X004AK: Full-Size SUV with towing package and GPS CLIN X004AL: Full-Size SUV with tow package and window tint CLIN X004AM: Full-Size SUV with tow package, window tinting, and GPS CLIN X004AN: Full-Size SUV with off-road package CLIN X004AO: Full-Size SUV with off-road package and tow package CLIN X004AP: Full-Size SUV with off-road package and GPS CLIN X004AQ: Full-Size SUV with off-road package and window tinting CLIN X004AR: Full-Size SUV with off-road package, tow package, and GPS CLIN X004AS: Full-Size SUV with off-road package, tow package, and window tinting CLIN X004AT: Full-Size SUV with off-road package, tow package, GPS, and window tinting

CLIN X005: Extended Full-Size SUV – Class 106 as specified by GSA. Examples include GMC Yukon XL, Ford Expedition EL, and Chevrolet Suburban. Vehicles shall have four wheel drive, seating for at least seven passengers, extensive cargo capacity, power mirrors, power windows, power locks, an automatic transmission, an AM/FM stereo, and two keys and/or fobs that can unlock all four doors and the back hatch and allow ignition operation. The engine shall have at least 300 horsepower.

CLIN X005AA: Extended Full-Size SUV with no additional options CLIN X005AB: Extended Full-Size SUV with GPS CLIN X005AC: Extended Full-Size SUV with window tinting CLIN X005AD: Extended Full-Size SUV with GPS and window tinting CLIN X005AE: Up Armored Extended Full-Size SUV CLIN X005AF: Up Armored Extended Full-Size SUV with GPS CLIN X005AG: Extended Full-Size SUV with force protection package CLIN X005AH: Extended Full-Size SUV with protective services detachment package CLIN X005AJ: Extended Full-Size SUV with tow package CLIN X005AK: Extended Full-Size SUV with tow package and GPS CLIN X005AL: Extended Full-Size SUV with tow package and window tinting CLIN X005AM: Extended Full-Size SUV with tow package, tint, and GPS CLIN X005AN: Extended Full-Size SUV with off-road package CLIN X005AO: Extended Full-Size SUV with off-road package and tow package CLIN X005AP: Extended Full-Size SUV with off-road package and GPS CLIN X005AQ: Extended Full-Size SUV with off-road package and window tinting CLIN X005AR: Extended Full-Size SUV with off-road package, tow package, and GPS CLIN X005AS: Extended Full-Size SUV with off-road package, tow package, and window tinting CLIN X005AT: Extended Full-Size SUV with off-road package, tow package, GPS, and window tinting

CLIN X006: Compact Crew Cab Pickup Truck – 4x4 – Class 67E as specified by GSA. Examples include Chevrolet Colorado, GMC Canyon, Ford Ranger, Toyota Hilux, Mitsubishi L200, and Nissan Navara. Vehicles shall have four wheel drive, an automatic transmission, power windows, power mirrors, power locks, cargo bed, large rear cab, seating for at least five passengers, an AM/FM stereo, and two keys and/or fobs that can unlock all four doors and allow ignition operation. Engine shall have at least 130 horsepower. Extended cab or club cab pickup trucks are not an acceptable substitute. Rear seating area shall be the largest available for that model.

CLIN X006AA: Compact Crew Cab Pickup Truck -4x4 with no additional options CLIN X006AB: Compact Crew Cab Pickup Truck – 4x4 with GPS CLIN X006AC: Compact Crew Cab Pickup Truck – 4x4 with window tinting CLIN X006AD: Compact Crew Cab Pickup Truck – 4x4 with GPS and window tinting CLIN X006AE: Up Armored Compact Crew Cab Pickup Truck – 4x4 CLIN X006AF: Up Armored Compact Crew Cab Pickup Truck – 4x4 with GPS CLIN X006AJ: Compact Crew Cab Pickup Truck – 4x4 with Tow Package CLIN X006AK: Compact Crew Cab Pickup Truck – 4x4 with tow package and GPS CLIN X006AL: Compact Crew Cab Pickup Truck – 4x4 with tow package and window tinting CLIN X006AM: Compact Crew Cab Pickup Truck – 4x4 with tow package, window tinting, and GPS CLIN X006AN: Compact Crew Cab Pickup Truck – 4x4 with off-road package CLIN X006AO: Compact Crew Cab Pickup Truck – 4x4 with off-road package and tow package CLIN X006AP: Compact Crew Cab Pickup Truck – 4x4 with off-road package and GPS CLIN X006AQ: Compact Crew Cab Pickup Truck – 4x4 with off-road package and window tinting CLIN X006AR: Compact Crew Cab Pickup Truck – 4x4 with off-road package, tow package, and GPS CLIN X006AS: Compact Crew Cab Pickup Truck – 4x4 with off-road package, tow package, and window tinting CLIN X006AT: Compact Crew Cab Pickup Truck – 4x4 with off-road package, tow page, GPS, and window tinting

CLIN X007: Compact Crew Cab Pickup Truck – 4x2 – Class 61E as specified by GSA. Examples include Chevrolet Colorado, GMC Canyon, Ford Ranger, Toyota Hilux, Mitsubishi L200, and Nissan Navara. Vehicles shall have an automatic transmission, power windows, power mirrors, power locks, cargo bed, large rear cab, seating for at least five passengers, an AM/FM stereo, and two keys and/or fobs that can unlock all four doors and allow ignition operation. Engine shall have at least 130 horsepower. Extended cab or club cab pickup trucks are not an acceptable substitute. Rear seating area shall be the largest available for that model.

CLIN X007AA: Compact Crew Cab Pickup Truck – 4x2 with no additional options CLIN X007AB: Compact Crew Cab Pickup Truck – 4x2 with GPS CLIN X007AC: Compact Crew Cab Pickup Truck – 4x2 with window tinting CLIN X007AD: Compact Crew Cab Pickup Truck – 4x2 with GPS and window tinting CLIN X007AE: Up Armored Compact Crew Cab Pickup Truck – 4x2 CLIN X007AF: Up Armored Compact Crew Cab Pickup Truck – 4x2 with GPS CLIN X007AJ: Compact Crew Cab Pickup Truck – 4x2 with Tow Package CLIN X007AK: Compact Crew Cab Pickup Truck – 4x2 with tow package and GPS CLIN X007AL: Compact Crew Cab Pickup Truck – 4x2 with tow package and window tinting CLIN X007AM: Compact Crew Cab Pickup Truck – 4x2 with tow package, window tinting, and GPS CLIN X007AN: Compact Crew Cab Pickup Truck – 4x2 with off-road package CLIN X007AO: Compact Crew Cab Pickup Truck – 4x2 with off-road package and tow package CLIN X007AP: Compact Crew Cab Pickup Truck – 4x2 with off-road package and GPS CLIN X007AQ: Compact Crew Cab Pickup Truck – 4x2 with off-road package and window tinting CLIN X007AR: Compact Crew Cab Pickup Truck – 4x2 with off-road package, tow package, and GPS CLIN X007AS: Compact Crew Cab Pickup Truck – 4x2 with off-road package, tow package, and window tinting CLIN X007AT: Compact Crew Cab Pickup Truck – 4x2 with off-road package, tow page, GPS, and window tinting

CLIN X008: Full Size Crew Cab Pickup Truck – 4x4 – Class 55 as specified by GSA. Examples include Ram 1500, Chevrolet Silverado 1500, GMC Sierra 1500, Ford F-150, and Toyota Tundra. Vehicles shall have four wheel drive, automatic transmission, power windows, power mirrors, power locks, cargo bed, large rear cab, seating for at least five, AM/FM stereo, and two keys and/or fobs that can unlock all four doors and allow ignition operation. Engine shall have at least 250 horsepower. Rear seating area shall be the largest available for that model. Extended cab, quad cab, or club cab pickup trucks are not an acceptable substitute.

CLIN X008AA: Full-Size Crew Cab Pickup Truck – 4x4 with no additional options CLIN X008AB: Full-Size Crew Cab Pickup Truck – 4x4 with GPS CLIN X008AC: Full-Size Crew Cab Pickup Truck – 4x4 with window tinting CLIN X008AD: Full-Size Crew Cab Pickup Truck – 4x4 with GPS and window tinting CLIN X008AE: Up Armored Full-Size Crew Cab…