B 01 Attachment 1 BPA Terms and Conditions.docx

2019 BLANKET PURCHASE AGREEMENT (BPA) TERMS AND CONDITIONS

1/23/2020

1. DESCRIPTION OF AGREEMENT. The contractor shall provide flameholder repair services for the Oregon Air National Guard (ORANG) in accordance with the Performance Work Statement on an as needed basis. The performance standard and requirements for these services include the following responsibilities:

a. Shipment of the flameholders from the Portland Air National Guard Base to the contractor’s location.

b. Repairing the flameholders to a serviceable condition.

c. Shipment of the serviceable flameholders from the contractor’s location to the Portland Air National Guard Base.

2. EXTENT OF OBLIGATION. The Government is obligated only to the extent of authorized calls actually placed against this BPA by authorized personnel, against authorized line items, as outlined in the approved price list.

3. PRICING. The prices to the Government shall be as low as or lower than those charged to the supplier's most favored customer for comparable quantities under similar terms and conditions, in addition to any discount for prompt payment. The contractor should submit revised pricing listing at least annually. Calls placed against this agreement in excess of $2,500.00 are subject to the Service Contract Act Labor Standards.

4. PURCHASE LIMITATION. A Letter of Authorized Callers shall be provided to the contractor which identifies individuals authorized to make reservations by name and/or title, and their individual purchase limitations under this BPA. The minimum total amount of this BPA is $0.00. The Maximum total amount of this BPA is $150,000.00 over the course of the ordering period. The maximum per call limitation for this BPA is $10,000.00.

5. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA. A list of individuals authorized to purchase under the BPA, identified either by title of position or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual shall be furnished to the supplier by the Contracting Officer. Calls against this BPA will generally be made orally or by electronic means (email). A call SHALL NOT EXCEED the call limitations (as defined in Para. 4) without prior approval of the Contracting Officer. The items on the approved price list shall be the only items ordered in accordance with this BPA. Individuals placing calls shall identify themselves providing the following information to the contractor; their name, unit assigned to Oregon Air National Guard, BPA number along with a call number. DO NOT ACCEPT calls from anyone who is not listed on the authorization letter. BPA calls by unauthorized personnel not listed on the authorization letter are accomplished at the contractor’s own risk.

6. Delivery Tickets. All calls placed under this agreement shall be accompanied by delivery tickets that shall include the following information:

1. Name of Supplier

2. BPA Number

3. Date of Purchase

4. Purchase Number

5. Itemized list of services furnished

6. Quantity, Unit Price, and extension of each item, less applicable discounts

7. Date of delivery

7. INVOICES. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

8. PAYMENTS. Pursuant to paragraph 3, entitled “INVOICES”, payment will be made at least monthly or at the contractor’s request, on all calls placed by authorized personnel and completed by the contractor during the given period. Payment will be made by Government Purchase Card (GPC).

9. PRICE LIST. The government is obligated only to the extent of authorized purchases actually made under the BPA according to the approved price list. The supplier shall furnish firm price list on an annual basis or as required by the contracting officer for signature and approval.

10. CANCELLATION OF BPA. This basic agreement shall provide for discontinuing its future applicability upon 30 days written notice by either party.