W50S8Q21B003 Solicitation.pdf

F9B7CE1089AW01

Replace HVAC & Boiler at Building 132, Project # WAAR212110, at the National Guard Base in Springfield ANGB. Requirements consist of:

Replacing current air handler and AC unit w ith a compact unit that includes heat pump and heater w ith the ability to be connected to a Direct Digital Controls system. Replace boiler, and replace boiler pump. Re-duct mechanical room to be compatible w ith outside compact unit. Install compatible economizer for high efficient energy usage. All installed items shall be tested and inspected in accordance w ith applicable regulations.

This project is a set aside for Samll Business.

The North American Industry Classif ication (NAICS) Code is 238220

Size Standard is $16,500,000

The disclouse of magnitude is betw een $25,000 and $100,000.

Contractors intending to submit a bid are strongly encouraged to attend the site visit See, Section I

All documents for this solicitation w ill be posted at https://beta.sam.gov/. Prospective contractors should check the w ebsite frequently for updates to this solicitation. Aw ard w ill be made to the responsible bidder w hose bid conforms to the invitation for bids and is most advantageous to the Government considering only price and price related factors.

X

JAMES ANDREWS (937)327-2208

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

20-May-2021

(RFP)

(IFB)

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______14 calendar days and complete it w ithin ________30 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________22 Jun 2021 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

USPFO OH 178 MISSION SUPPORT CONTRACTING

5319 REGULA AVE BLDG 118

SPRINGFIELD OH 45502-8782

W50S8Q

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

09:00 AM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

W50S8Q21B0003 75

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W50S8Q21B0003

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Replace HVAC and Boiler. Fac 132.

FFP

Project WAAR212110, Replace HVAC and Boiler at Building 132: Replace current air handler and AC unit with a compact unit that includes heat pump and heater with the ability to be connected to a Direct Digital Controls system. Replace boiler, and replace boiler pump. Re-duct mechanical room to be compatible with outside compact unit. Install compatible economizer for high efficient energy usage. Have all inspections completed and certified in compliance with state and/or county regulations by state and or county certifiers. After all inspections have been approved and certified CONTRACTOR must test system after completion to ensure adequate operation. Test must be coordinated with ANG engineering technicians, and ANG state HVAC employees to be on site FOB: Destination

MILSTRIP: F9B7CE1089AW01

PURCHASE REQUEST NUMBER: F9B7CE1089AW01

SIGNAL CODE: A

PSC CD: Z2NZ

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

Page | 1

DEPARTMENT OF THE AIR FORCE

178th WING

CIVIL ENGINEER SQUADRON

SPRINGFIELD, OH

STATEMENT OF WORK

Replace HVAC and Boiler at Building 132

WAAR212110

DEPARTMENT OF THE AIR FORCE

178th CIVIL ENGINEER SQUADRON

SPRINGFILED-BECKLEY AIR NATIONAL GUARD BASE

SPRINGFIELD, OH

REV: 20210330

Page | 2

1. GENERAL INFORMATION

1.1. DEFINITION OF TERMS

1.1.1. GOVERNMENT refers to the United States GOVERNMENT and the United States Air Force as represented by the United States CONTRACTING OFFICER or their designated representative, the CONTRACTING OFFICER’s REPRESENTATIVE (COR) from the 178th Civil Engineer Squadron.

1.1.2. CONTRACTOR refers to the CONTRACTOR, the SUBCONTRACTOR for the CONTRACTOR, any and all CONTRACTOR and SUBCONTRACTOR employees or personnel, the CONTRACTOR’s tools, and the CONTRACTOR’s vehicles and equipment.

1.1.3. NOTICE TO PROCEED (NTP) provides written notification that the CONTRACTOR has provided adequate design submittals and approved by the CONTRACTING OFFICER. This shall allow the CONTRACTOR to begin ordering construction materials.

1.1.4. PERIOD OF PERFORMANCE (PoP) begins with the NOTICE TO PROCEED and ends after the final acceptance of the construction.

1.2. ABBREVIATIONS / ACRONYMS

KO: CONTRACTING OFFICER

COR: CONTRACTING OFFICER’s REPRESENTATIVE PoP: Period of Performance OTHERS: Workmen under the employ of Other CONTRACTORS or the GOVERNMENT.

GFE: GOVERNMENT Furnished Equipment NTP: Notice To Proceed provided by the CONTRACTING OFFICER SOW: Statement of Work ECPs Entry Control Points OSHA: Occupational Safety and Health Administration ASTM: American Society for Testing and Materials UFC: Unified Facilities Criteria (Design Manual) UFGS: Unified Facilities Guide Specifications QA/QC: Quality Assurance / Quality Control EM: Environmental Manager MSDS: Material Safety Data Sheet VECP: Value Engineering Contract Proposal DDC: Direct Digital Controls HHW: Heating Hot Water

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1.3. INSTALLATION STANDARDS

1.3.1. CONTRACTOR shall provide all labor, material, tools, equipment, supervision, and all other items necessary to complete the work in accordance with any portion of the SOW. CONTRACTOR shall conduct all work in a professional manner, in accordance with traditionally recognized construction practices and techniques.

1.3.2. Repairs, replacements, new installations and re-installations shall conform to the “best practices” for building constructions, renovations, and maintenance activities as specified by the installation Standards referenced below. The workmanship shall meet the requirements of these standards and as normally provided by experienced trades personnel. The CONTRACTING OFFICER or COR must approve the workmanship as provided by representative samples from the CONTRACTOR prior to installation.

1.3.3. CONTRACTOR shall adhere to all Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications (UFGS). The US National Electric Code (NEC), Plumbing Codes, International Building Code (IBC), and the Ohio Building Code (OBC) shall be the minimum construction standard allowed; however the UFC shall take precedence should conflict arise.

1.3.4. CONTRACTOR shall follow standards for worker safety found in Occupational Safety and Health Administration (OSHA) requirements, EM385-1-1, National Electric Safety Code, and other similar Standards.

1.3.5. Prior to the start of any electrical work, CONTRACTOR shall employ and provide a licensed electrician knowledgeable of the work and conforming to the requirements of the National Electrical Code (NEC). The licensed electrician must provide a current valid certification prior to the start of any electrical work. The CONTRACTOR shall follow standards for electrical installations pertaining to fire protection and personnel safety found in the current US National Electric Code (NEC).

1.3.6 CONTRACTOR is responsible for disposal of all solid waste to include non-hazardous and hazardous waste and shall comply with all Federal, State, and Local environmental laws and regulations and coordinate with Base Environmental Management Office (EMO). CONTRACTOR shall track and report to COR the volume of solid waste (Construction & Demolition) disposal and recycling costs incurred or fund received, disposal sites, and weight tickets, using Post-Project Waste Diversion Report (attached) within 30 days from project completion-minimum 50% diversion.

1.3.7 A smoke/fire detection system and consideration for egress shall be provided per NFPA. Ohio Air National Guard Base Fire Department at Springfield, OH, requires a Monaco Fire Alarm panel system.

P age | 4

1.3.8 Exterior walls, interior bearing walls (and/or columns) and roof assembly shall meet minimum blast and ballistic mitigation criteria as set forth by UFC 4-020-02FA. Finally, all concrete design shall be in accordance with ACI 318 Code Requirements for Structural Concrete.

1.3.9 CONTRACTOR shall perform site preparation as required, in accordance with drawings and specifications included within this Statement of Work (SOW). Questions pertaining to the depth and extent of the site preparation shall be directed to the COR. Alteration of existing surfaces or facilities, not identified by the GOVERNMENT, shall not occur. CONTRACTOR shall be responsible for any damage to any surfaces, structures or facilities not identified by the GOVERNMENT for alteration and shall be repaired to the COR’s approval at the CONTRACTOR’s expense.

1.3.10 It is the CONTRACTOR’s responsibility to field verify all conditions and measurements provided in this statement of work. CONTRACTOR assumes full monetary responsibility for any and all additional work, materials, or equipment required to complete the project that was not included in the statement of work that a reasonable site inspection would have revealed.

CONTRACTOR shall not be responsible for conditions that a reasonable site inspection would not have revealed.

1.3.11 CONTRACTOR is encouraged to develop, prepare, and submit Value Engineering Change Proposals (VECP’s) voluntarily. The CONTRACTOR shall share in any net acquisition savings realized from accepted VECPs, in accordance with the incentive sharing rates in paragraph (f) of 52.248-1 in the FAR. If a VECP is accepted, the CONTRACTOR shall share in net acquisition savings of between 50 - 75 percent or as negotiated by KO and as described in the FAR.

1.3.12 The CONTRACTOR shall complete a DD1354 break-out form for the work performed on project. The form must be completed satisfactorily and in a timely manner before the CONTRACTOR’s invoice is processed for payment. Any questions from the CONTRACTOR regarding completion of the form should be referred to the Real Property Manager for assistance.

Real Property Manager: Mr. Jordan Deady Email: jordan.deady.2@us.af.mil phone: (937) 525-2586.

1.4. STANDARD PRODUCTS

1.4.1 Materials such as sealants, adhesives, water-proofing or fire-proofing must comply with standards set forth by UL, ASTM, and IEC and listed for the specific use intended.

1.4.2 In the event of conflict among the Specifications, Drawings, and/or Technical Instructions, the CONTRACTOR shall bring such conflict to the attention of the CONTRACTING OFFICER or COR for resolution before proceeding with the work involved.

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1.5. SUBMITTALS

1.5.1. The CONTRACTING OFFICER or COR must approve all material submittals prior to procurement. Materials substitution after submittal approvals shall not be allowed without approval by KO.

1.5.2. Documentation shall be provided for each submittal. As a minimum, the documentation shall include a catalog sheet of the specific product and the product technical information. When required, a sample of the product/equipment or material must accompany the submission.

1.5.3. Material submittals are required unless approval from the COR or CONTRACTING OFFICER has been granted otherwise. All Material Submittals, Design Drawings, and Specifications are to be submitted to the CONTRACTING OFFICER with a fillable/signable PDF version of the Air Force Form 3000 (attached) for approval. Submittals, Drawings, and Specifications shall be reviewed by the KO and approved prior to installing the approved material.

1.5.4. CONTRACTOR shall provide a detailed Project Schedule identifying milestone dates to COR prior to issuance of NTP. A detailed Design and Construction Schedule in a CPM – Gantt style format shall be submitted for approval using Air Force Form 3064 (attached). If a change in the schedule is required, the CONTRACTOR shall resubmit the Progress Schedule for approval in electronic format to the COR.

1.5.5. CONTRACTOR shall provide Progress Reports submitted weekly to the COR using Air Force Form 3065 (attached). Progress Reports shall track the CONTRACTOR’s progress in relation to the approved Progress Schedule as well as assist in computing partial payments.

1.5.6. CONTRACTOR shall provide a list of names of all contracted personnel performing work on base to the COR using the Base Pass Information Required for Contractors template (attached) prior to issuance of NTP. List shall be submitted digitally via email attachment or CD to COR.

1.5.7. SDS (Safety Data Sheet) shall be submitted for all chemical materials to be used for this SOW.

Upon approval from the COR the CONTRACTOR shall store materials in accordance with Occupational Safety and Health Administration (OSHA) requirements. CONTRACTOR shall provide the Organization Hazardous Material Inventory (attached) 30 days prior to use. At the completion of the project, all unused hazardous materials must be removed from the installation by the CONTRACTOR. CONTRACTOR shall submit the total amount of materials used for the project to the COR using the Transient Organization Hazardous Material Inventory Form.

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1.5.8. CONTRACTOR shall abide by the Federal acquisition program for Green Procurement as outlined in USEPA Comprehensive Procurement Guideline website. CONTRACTOR shall provide a list of all recovered materials to the COR using Recovered Materials Determination Form & Recovered Materials Procurement Determination (attached) with the material submittals as outlined in 1.4.1.

1.6. PERMITS / CERTIFICATION

1.6.1. CONTRACTOR is responsible for obtaining all required base passes, dig permits, utility locates and all other permits required to complete the work described in this SOW.

1.6.2. CONTRACTOR must submit and obtain an approved dig permit from Ohio Utilities Protection Service (OUPS) prior to start of any site work. Permit requests must be made 48 hours in advance by calling OUPS office at 1-800-362-2764. If damage or injury occurs from digging without a dig permit the CONTRACTOR shall be responsible for all repairs at no additional cost to the government. CONTRACTOR shall keep a copy of approved dig permit on site at all times.

1.6.3. If total disturbed surface area of the project is greater than 1 acre CONTRACTOR must submit a Storm Water Pollution Prevention Plan (SWPPP) for approved by Clark County Engineer (30 day review process). CONTRACTOR shall then submit a Notice of Intent (NOI) to the Ohio Environmental Protection Agency (OEPA) 21 days prior to start of construction and receive the Director’s Authorization before construction begins. CONTRACTOR shall provide a copy of the NOI, Director’s Authorization, SWPPP, and SWPPP inspections to Environmental Management Office (EMO).

1.6.4. If required, CONTRACTOR shall pull all required state boiler permits and arrange a State of Ohio boiler inspection at time of completion prior to Pre-Final Inspection. The CONTRACTOR shall include any work required to obtain approval from the state boiler inspector in the cost of this proposal.

1.6.5. The CONTRACTOR shall obtain an Air Quality (EPA) permit from the Regional Air Pollution Control Agency (RAPCA) for Dayton, OH as required.

1.7. QUALITY ASSURANCE / QUALITY CONTROL

1.7.1. The CONTRACTOR shall supply appropriate supervision and QA/QC for each task of the project to ensure the workmanship and product reflect the SOW and drawings. This project is commercial grade and only commercial type equipment and fixtures shall be accepted. The KO or COR may periodically perform QA checks as deemed necessary at any time during the

Page | 7 PoP. These checks do not relieve the CONTRACTOR of the obligations under this section to provide a complete and working product.

1.8. PERSONNEL

1.8.1. CONTRACTOR shall identify a full-time Superintendent who shall be responsible for all onsite activities. CONTRACTOR shall submit name(s) of Superintendent to COR prior to issuance of NTP. The Superintendent shall have the authority to make in-the-field decisions (to be approved by COR), which may arise in day-to-day operations without delay that does not affect cost or scope of project.

1.8.2. CONTRACTOR IS NOT required to report this contract in the Contract Manpower Reporting Application.

1.8.3. The GOVERNMENT is not liable for any injury incurred by CONTRACTOR, CONTRACTOR personnel, or other persons while they are on site. CONTRACTOR shall take full responsibility for the safety of all personnel within the project site.

1.8.4. CONTACTOR shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. CONTRACTOR shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services, or local Security Office. CONTRACTOR shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF, and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.8.5. CONTRACTOR and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation /facility access and local security policies and procedures (provided by government representative).

1.8.6. All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities, and Controlled Access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT Level I Awareness Training is available at the following website:

http://jko.jten.mil.

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1.8.7. Violations of these policies may result in termination of the contract. Compliance with security requirements shall not be a basis for failing to complete work in the required period of performance.

1.8.8. CONTRACTOR shall recover base passes upon job completion and return to Government within five (5) days of Final Inspection.

1.9. ENVIROMENTAL AND SAFETY

1.9.1. CONTRACTOR is responsible for all costs incurred for clean-up, sampling analyses, and disposal of spill debris as a result of CONTRACTOR’s actions. CONTRACTOR shall report all spills to EMO. If appropriate, cost incurred for clean-up by the 178 WG for CONTRACTOR’S actions will be reimbursed to the 178 WG from CONTRACTOR.

1.9.2. CONTRACTOR shall ensure that all personnel receive Environmental Management System (EMS) Awareness training and a copy of the Base Environmental Policy. A copy of the training can be obtained from the 178th Base EMO.

1.9.3. CONTRACTOR shall abide by the Asbestos Notification Requirements as outlined on the OH EPA website. This includes notification of the OH EPA upon the disturbance of more than 260 LF of piping, 160 SF on other facility components, or 35 CF of contaminated material.

1.9.4. CONTRACTOR shall abide by the OH EPA Green Procurement Program as outlined on the USEPA website.

1.9.5. CONTRACTOR shall stop work and contact the 178th Base Environmental Management Office upon unearthing any historical or cultural artifacts during construction.

1.9.6. CONTRACTOR shall obtain all required permits and adhere to and abide by environmental requirements as stipulated by 178th Base EMO. This shall include but is not limited to the following forms:

1. Transient Organization Hazardous Material Inventory

2. Post-Project Waste Diversion Report

3. Recovered Materials Procurement Determination Form

4. Recovered Materials Determination Form

1.9.7. CONTRACTOR shall perform a jobsite cleanup each day and remove all debris and refuse from the site, to the satisfaction of the COR. Unoccupied areas to be broom swept daily. Occupied areas shall be kept free of dust and debris at all times.

1.9.8. CONTRACTOR shall ensure that employees are supplied and use proper safety equipment (i.e. gloves, safety boots) described in OSHA, EM 385 &

Page | 9 EM 304 and follow safe work procedures, which protect CONTRACTOR employees and personnel in the vicinity of the job site in accordance with all current OSHA requirements. CONTRACTOR shall assume any liability for any injury incurred by CONTRACTOR personnel while working on site.

1.9.9. CONTRACTOR shall maintain awareness to all NATIONAL DISASTER RESPONSES including Lightning Watch / Lightning Warning / Hazmat Release / Severe Thunder Storm / Tornado Watch / Tornado Warning and shall:

1. Follow all Giant Voice Announcements as directed

2. Discontinue outside / inside work and seek shelter in designated shelter or building as directed

3. Follow directions from Shelter Manager or Senior Military Official

1.9.10. In case of base emergency, CONTRACTOR shall dial 911 then alert Base Security (BDOC) at 937-327-2221.

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2. CONTRACT REQUIREMENTS

2.1. GENERAL WORK DESCRIPTION (SYNOPSIS)

2.1.1. Replace current air handler and AC unit with a compact unit that includes heat pump and heater with the ability to be connected to a DDC system. Replace boiler, and replace boiler pump.

Re-duct mechanical room to be compatible with outside compact unit. Install compatible economizer for high efficient energy usage. Have all inspections completed and certified in compliance with state and/or county regulations by state and or county certifiers. After all inspections have been approved and certified CONTRACTOR must test system after completion to ensure adequate operation. Test must be coordinated with ANG engineering technicians, and ANG state HVAC employees to be on site.

Project Intent:

To provide building 132 with sufficient HVAC and compatible equipment to ensure functionality and the ability to connect with a DDC system.

2.2. GOVERNMENT FURNISHED EQUIPMENT / PROPERTY

2.2.1. The GOVERNMENT shall provide basic/minimal documents describing the work required in this SOW. Drawings provided are to clearly identify know issues needing addressed. The CONTRACTOR shall be responsible to assess the job.

2.2.2. The GOVERNMENT shall provide the CONTRACTOR access to the site to include all areas of work described in this SOW.

2.2.3. The GOVERNMENT shall provide no other equipment, services, or property.

2.3. PERIOD OF PERFORMANCE

2.3.1. CONTRACTOR shall have a maximum of 30 calendar days from the initial Notice to Proceed (NTP) to complete the project including any design and construction. Any changes or extensions to this time period need prior approval from the CONTRACTING OFFICER.

2.3.2. CONTRACTOR shall have access to the site from 7:00 am - 4:30 pm Monday - Friday.

CONTRACTOR will not have access to the site on Weekends and Government Holidays unless approved by COR prior.

2.4. COMPLETION

2.4.1. The COR shall certify performance and final completion of this contract.

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2.4.2. The CONTRACTOR shall restore any disturbed areas at the direction of the KO and the COR to include grading and reseeding to prior site condition.

2.4.3. The CONTRACTOR shall schedule a Pre-Final Inspection with KO and COR 10 days prior to end of Period of performance. Any Punch List items will be identified and recorded at this time.

2.4.4. CONTRACTOR shall schedule a Final Inspection with KO and COR upon completion of Punch List and within 10 days of the Pre-Final Inspection. This inspection will confirm that all Punch List items have been corrected. Upon completion of the Final Inspection the GOVERNMENT shall take over ownership of the project.

2.5. REQUIRED WARRANTIES

2.5.1. The CONTRACTOR shall provide a 1-year warranty on all material, labor, installed equipment, and work performed in this SOW in addition to any manufacturer’s warranties.

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3. DETAILED DESCRIPTION OF WORK

3.1. Removal of Current Equipment

3.1.1. The CONTRACTOR will be required to photograph/document the existing site conditions prior to beginning work for record.

3.1.2. The CONTRACTOR shall ensure that safe construction practices are used in accordance with current OSHA standards, EPA (RAPCA) requirements and base requirements. The Contractor shall submit a site safety plan prior to start of project. The Contractor shall maintain a clean job site at all times with daily clean-up.

3.1.3. The CONTRACTOR shall remove current air handler and AC unit and replace with proper ducting and outside compact unit.

3.1.4. The CONTRACTOR shall remove any demolished and discarded material from base property.

Including all trash and excess material.

3.1.5. The CONTRACTOR shall replace the 1 boiler not working correctly which will be identified to contractor by ANG technicians and HVAC technicians (the boiler on the right if looking at the front of boilers). The replaced boiler will remain with ANG and HVAC technicians.

3.1.6. The CONTACTORS shall replace boiler pump housing and motor specified by ANG technicians and replaced boiler pump housing and motor will remain with ANG technicians.

3.2. Installation of New Equipment

3.2.1. The CONTRACTOR shall verify that all measurements and equipment specifications are applicable for proper usage prior to execution.

3.2.2. The CONTRACTOR shall adhere to Ohio Building/Roofing Codes and Manufacturer installation requirements.

3.2.3. The CONTRACTOR shall replace current air handler and AC unit with an outside compact unit that includes heat pump and heater.

3.2.4. The CONTRACTOR shall Replace boiler, and replace boiler pump with equivalent equipment.

Equipment must work and communicate properly with existing equipment. Equipment must be approved through the submittal process.

3.2.5. The CONTRACTOR shall re-duct mechanical room to be compatible with new outside compact unit.

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3.2.6. The CONTRACTOR shall install compatible economizer for high efficient energy usage.

3.2.7. The CONTACTOR is fully responsible for making sure the HVAC system and equipment is adequate and fully functional with the ability to be connected and operable with a DDC system.

3.3. Testing and Inspecting

3.3.1. The CONTRACTOR shall remove any demolished and discarded material from base property.

Including all trash and excess material.

3.3.2. The CONTRACTOR shall have all inspections completed and certified in compliance with state and/or county regulations, by, state and or county certifiers.

3.3.3. After all inspections have been approved and certified the CONTRACTOR must test system after completion to ensure adequate operation. Test must be coordinated with ANG engineering technicians, and ANG state HVAC employees to be on site.

3.4. Warranty Requirements for HVAC System

3.4.1. The CONTRACTOR shall Supply the GOVERNMENT with a 1 year workmanship warranty from the date of completion

4. BID STRUCTURE

Item Number Description Quantity Unit Amount

0001 WAAR212110 1 Lump Sum $_______

5. CONTACT INFORMATION

5.1. POINTS OF CONTACT

5.1.1. Technical Inspector: Mr. Shane Ober – (937) 525-2163

5.1.2. Technical Inspector: Mr. Ryan Ott – (937) 525-2588

5.1.3. Technical Inspector: Mr. Nick Owen – (937) 525-2589

5.1.4. COR: Mr. Mike Howard -- (937) 327-2366

5.1.5. KO: 1Lt Tracie McClure -- (937) 525-2310

5.1.6. Environmental Manager: Maj Daniel Worden -- (937) 327-2279

5.1.7. Real Property Manager: Mr. Jordan Deady – (937) 525-2586

5.1.8. Dig Permit: OUPS Reporting -- 1-800-362-2764

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6. ATTATCHMENTS

6.1. DRAWINGS- Major Areas of Repair

6.2. AF FORM 3000

6.3. AF FORM 3064

6.4. AF FORM 3065

6.5. Base Pass Information Required for Contractors

6.6. Transient Organization Hazardous Material Inventory

6.7. Construction & Demolition Debris Waste Diversion Worksheet

6.8. Recovered Materials Determination Form

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 30 dys. ANP 1 F9B7CE - 178 FW CES

BLDG 151, 1439 F AVENUE, S-B MAP

SPRINGFIELD OH 45502

937-327-2279 FOB: Destination

F9B7CE

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC** ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

SUPPLEMENTAL INSTRUCTIONS

SUPPLEMENTAL INSTRUCTIONS

1. INSURANCE - MINIMUM AMOUNTS

1.1. Reference Contract Clause titled, “Insurance -Work on a Government Installation (FAR 52.228-5). Kinds and minimum amounts are as follows:

KIND AMOUNTS

Workmen’s Compensation $100,000 (see paragraph 1.2, below) Comprehensive General Liability $500,000 per occurrence for bodily injury Comprehensive Automobile Liability $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 for property damage

(If applicable) $200,000 per person and $500,000 per occurrence Aircraft Public and Passenger for bodily injury, other than passenger Liability liability and $200,000 per occurrence for property damage; coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats $200,000 multiplied by the number of seats or passengers, whichever is greater

1.2. Except in states with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

1.3. NOTE: Before commencing work under this contract, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained. The policies referenced in the certification (s) shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed prescribe or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer. The Contractor shall maintain a copy of proofs of required insurance, and shall make copies available to the Contracting Officer upon request. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

2. Reserved.

3. SCHEDULING

3.1. Normal base work hours for the Contractor will be between the hours of 7:00 AM through 4:30 PM, excluding Saturdays, Sundays, and Federal Holidays. If the Contractor desires to work during periods other than above, he must notify the Contracting Officer’s Representative (COR) five (5) working days in advance of his intention to work during other periods to allow assignment of additional inspection forces. When the COR determines that they are reasonably available, he may authorize the Contractor to perform work during periods other than normal duty hours/days. However, if inspectors are required to perform in excess of their normal duty hours/days solely for the benefit of the Contractor, the actual cost of the inspection, at overtime rates, will be charged to the Contractor and will be deducted from the final payment of the Contract amount.

3.2. The following Federal Holidays are observed by this base New Year’s Day 1 January Martin Luther King’s Birthday Third Monday of January President’s Day Third Monday of February Memorial Day Last Monday of May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

3.3. NOTE: Any of the above holidays falling on a Saturday will be observed the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

3.4. Prior to commencing work on the job initially, resumption of work after prolonged interruption (7 calendar days or more), commencement of any warranty work, and upon completion of warranty work, the contractor must notify the Contracting Officer (or the Contracting Officer’s Representative). When relocating to new sites, returning to sites for follow-up work on a phased work plan, notification to the Contracting Officer’s Representative is sufficient. Notification should be by personal contact; however, advance notification may be by telephone, or in writing, and should be accomplished sufficiently in advance to allow scheduling of inspection forces. The purpose of the above precautions is to ensure construction inspection and recording of work proceedings.

3.5. The organization of the specifications into divisions, sections, and articles, and the arrangement of the drawings shall not control the Contractor in dividing the work among subcontractors or in establishing the extent of the work to be performed by any trade.

4. INVOICING AND PAYMENT

4.1. Properly prepared invoices, bearing the contract number, shall be submitted electronically to the Contracting Office, james.andrews.28@us.af.mil on designated invoice forms provided at the pre-performance meeting PRIOR to uploading in Wide Area Workflow (WAWF) the DFAS paying system. This submission will be for review prior to submitting an electronic invoice through Wide Area Workflow (WAWF). Payment will be made in accordance with FAR Clause 52.232-5, Fixed-Price Construction Contracts and FAR Clause 52.232-27, Prompt Payment for Construction Contracts. All payments will be made by electronic transfer of funds (EFT).

4.2. To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, you shall submit your request for payment (invoice) through WAWF (2 in 1 Invoice/Receiving Report). For more information on the WAWF system, including how to register, visit https://wawf.eb.mil. Payment will be made by paying office specified in the contract award in accordance with the clauses Payments FAR 52.232-1, and Prompt Payment, FAR 52.232-35.

4.3. The Government will make payment through WAWF upon satisfactory completion of work AND receipt of a proper certification for payment. Do not input invoice into WAWF until the pre-approval of invoice is received from the contracting officer. This will lessen the need for rejections in WAWF. Payment may be withheld unless all contractual requirements have been timely received.

4.4. All requests for payemtn through WAWF must inclue a Subcontractor Payment Register pursuant to FAR Clause 52.232-5 and a contractor’s certification that reads as follows:

I hereby certify, to the best of my knowledge and belief that – The amounts requested are only for performance in accordance with the specifications, terms and conditions of the contract; All payments due to subcontractors and suppliers from previous payments received under the contract have been made, and timely payments will be made from the proceeds of the payment covered by this certification, in accordance with subcontract agreements and requirements of Chapter 39 of Title 31, United States Code; This request for progress payments does not include any amounts which the prime contractor intends to withhold or retain from subcontractor or supplier in accordance with the terms and conditions of the subcontract; and This certification is not to be construed as final acceptance of a subcontractor’s performance.

4.5. The Government will make payment upon satisfactory completion of work AND receipt of a proper certification for payment. Payment may be withheld unless all contractual requirements, including but not limited to: RECEIPT OF PROPER WEEKLY PAYROLLS IAW CONSTRUCTION WAGE REQUIREMENTS FAR 52.222-6, have been timely received. Payrolls shall indicate CLIN to which they are applicable.

4.6. A release of claims is required for all final payment requests and shall be submitted by the contractor with the final invoice.

5. CONTRACT ADMINISTRATION

5.1. The contracting office of the Springfield Air National Guard Base is the office having administrative jurisdiction over this contract for all matters. A list of the names and telephone numbers of the Government team comprising the contract administrator, Contracting Officer’s Representative (COR), consultant, and point of contact at the project site will be provided at the post-award/pre-construction conference.

5.2. All correspondence shall be addressed to the Contract Specialist. A copy of all correspondence shall be furnished to the contracting officer’s representative. Enclosures attached to or transmitted with the correspondence shall also be furnished with an original and one copy. Each letter shall make reference to the contract name, contract number, project number, and project title, and shall have only one subject. For tracking purposes, a sequential numbering system should be used for all correspondence.

6. PAPERLESS CONTRACTING

6.1. The National Guard is fully committed to the Federal Government’s electronic commerce and paperless contracting initiatives. As such, it is anticipated that to the maximum extent possible to include but not limited to correspondence, modification distribution, etc., to include specifications and drawings, will be issued using electronic methods, i.e., electronic mail (e-mail). Contractors shall have and maintain capability to receive documents in this manner.

6.2. Additionally, it is anticipated that within the life of this contract, other electronic processes will be enacted. These include, but are not limited to, electronic bidding/offers, change order proposals, and electronic invoicing. When implemented by the Contracting Officer, contractors shall participate fully in any of these new requirements at no additional cost to the Government.

7. TELEPHONE COMMUNICATIONS SECURITY MONITORING

All communications with DOD organizations are subject to communications security (COMSEC) review.

Contractor personnel must be aware that telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, civilian contractor personnel are advised that any time they place a call to, or receive a call from, a DOD organization, they are subject to COMSEC procedures. The contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information.

8. UTILITY SERVICES

The Contracting Officer has determined that Government-operated utilities are adequate and will be furnished to the contractor without charge where existing outlets are available.

9. PREPARATION OF MATERIAL APPROVAL SUBMITTALS

The contractor shall submit all materials and articles requiring approval, as required by the Material and Workmanship Clause, FAR 52.236-5. Submittals shall be made using AF Form 3000, or approved equal.

Submittals shall be processed in accordance with the procedures, Submittals. Submittals shall be given a distinct identification system by CLIN if multiple CLINS are applicable. Individual submittal documents shall not be comprised of items for more than one CLIN. Address for delivery of submittals will be provided at the post award/pre-construction conference. The contractor is reminded that an individual within the company who has authority to make the certification must sign the certification on the AF Form 3000.

10. WORK PROGRESS AND PREPARATION OF PROGRESS SCHEDULES AND REPORTS

10.1. A weekly meeting may be held with the Contractor, COR and Contracting Officer

(KO), if necessary, to discuss work progress, problems and potential change orders. The Contractor shall attend these meetings at no additional cost to the Government. Prior to beginning work on specific work elements of a project, the contractor shall confer with the COR and agree on a sequence of procedures and means of access to premises and buildings; space for storage of materials and equipment; delivery of materials; and use of approaches, use of corridors, stairways and similar means of passage.

10.1.1. In accordance with FAR Clause 52.236-15, “Schedules for Construction

Contracts”, the contractor shall within five days after work commences on the contract, or another period of time determined by the KO, prepare and submit to the KO for approval three copies of a practicable schedule showing the order in which the contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing features of work. A composite schedule for the overall contract shall be provided.

The schedule shall be on an AF Form 3064, Contract Progress Schedule, or an approved computer generated format similar to the AF Form 3064. The work shall be scheduled so that, upon the start of construction, work progresses in a continuous and diligent manner. A schedule which does not reflect steady and reasonable progress throughout the construction period will be rejected. Both the Contractor and the COR are required to provide monthly progress reports covering the period from notice to proceed through final inspection. Unless agreement cannot be made on the applicable percentage of progress a joint report will be submitted to the Contracting Officer.