Specifications_Building 8 Reno.pdf

REPAIR MAINTENANCE HANGAR,

BUILDING 8

Type B-3

SPECIFICATIONS

September 16, 2019

109th AIRLIFT WING

NEW YORK AIR NATIONAL GUARD

SCHENECTADY MUNICIPAL AIRPORT

SCHENECTADY, NEW YORK

Repair Maintenance Hangar, Building 8

VBDZ162002

Air National Guard 109th Repair Maintenance Hangar B8: Type B-3 Submittal Schenectady, NY VBDZ162002

Discipline Stamps

Repair Maintenance Hangar, Building 8

VBDZ162002

Air National Guard 109th Repair Maintenance Hangar B8: Type B-3 Submittal Schenectady, NY VBDZ162002 john.haselby Text Box

Contract No.: W90FYQ-10-D-0010

Delivery Order: D202

ANG Project #: VBDZ162002 Rpr Maint Hangar

Phase: Type B-3

TABLE OF CONTENTS 000110 - 1

DOCUMENT 000110 - TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

Not Used

DIVISION 01 – GENERAL REQUIREMENTS

011100 SUMMARY OF WORK

011400 WORK RESTRICTIONS

012200.0010 PRICE AND PAYMENT PROCEDURES

013000 ADMINISTRATIVE REQUIREMENTS

013201.0010 PROJECT SCHEDULE

013300 SUBMITTAL PROCEDURES

013329 SUSTAINABILITY REPORTING

013526 GOVERNMENTAL SAFETY REQUIREMENTS

014200 SOURCES FOR REFERENCE PUBLICATIONS

014500.0010 QUALITY CONTROL

015000 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

015800 PROJECT IDENTIFICATION

017419 CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT

017800 CLOSEOUT SUBMITTALS

DIVISION 02 – EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

DIVISION 03 – CONCRETE

033000 CAST-IN-PLACE CONCRETE

DIVISION 04 – MASONRY

042000 UNIT MASONRY

DIVISION 05 – METALS

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

064116 PLASTIC-LAMINATE-CLAD ARCHITECTURAL CABINETS

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

072413 POLYMER-BASED EXTERIOR INSULATION AND FINISH SYSTEMS

078443 JOINT FIRESTOPPING

079200 JOINT SEALANTS

TABLE OF CONTENTS 000110 - 2

DIVISION 08 – OPENINGS

081113 HOLLOW METAL DOORS AND FRAMES

081416 FLUSH WOOD DOORS

087111 DOOR HARDWARE (DESCRIPTIVE SPEC)

087113 AUTOMATIC DOOR OPERATORS

088300 MIRRORS

DIVISION 09 – FINISHES

092216 NON-STRUCTURAL METAL FRAMING

092900 GYPSUM BOARD

093013 CERAMIC TILING

095113 ACOUSTICAL PANEL CEILINGS

096513 RESILIENT BASE AND ACCESSORIES

095619 RESILIENT TILE FLOORING

096723.16 FUEL RESISTIVE RESINOUS FLOORING, 5 COAT SYSTEM

096813 TILE CARPETING

096900 ACCESS FLOORING

099123 INTERIOR PAINTING

DIVISION 10 – SPECIALTIES

102113.13 METAL TOILET COMPARTMENTS

102116.19 PLASTIC SHOWER AND DRESSING COMPARTMENTS

102800 TOILET, BATH, AND LAUNDRY ACCESSORIES

104413 FIRE PROTECTION CABINETS

104416 FIRE EXTINGUISHERS

DIVISION 11 – EQUIPMENT

DIVISION 12 – FURNISHINGS

123623.13 PLASTIC-LAMINATE-CLAD COUNTERTOPS

123661.16 SOLID SURFACING COUNTERTOPS

DIVISION 13 – SPECIAL CONSTRUCTION

DIVISION 14 – CONVEYING EQUIPMENT

144200 WHEELCHAIR LIFTS

TABLE OF CONTENTS 000110 - 3

DIVISION 21 – FIRE SUPPRESSION

211313 WET-PIPE SPRINKLER SYSTEMS

DIVISION 22 – PLUMBING

220517 SLEEVES AND SLEEVE SEALS FOR PLUMBING PIPING

220518 ESCUTHEONS FOR PLUMBING PIPING

220523.12 BALL VALVES FOR PLUMBING PIPING

220523.14 CHECK VALVES FOR PLUMBING PIPING

220523.15 GATE VALVES FOR PLUMBING PIPING

220529 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT

220553 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

220719 PLUMBING PIPING INSULATION

221116 DOMESTIC WATER PIPING

221119 DOMESTIC WATER PIPING SPECIALTIES

221316 SANITARY WASTE AND VENT PIPING

221319 SANITARY WASTE PIPING SPECIALTIES

221319.13 SANITARY DRAINS

224213.13 COMMERICAL WATER CLOSETS

224213.16 COMMERICAL URINALS

224216.13 COMMERICAL LAVATORIES

224216.16 COMMERICAL SINKS

224223 COMMERICAL SHOWERS

224716 PRESSURE WATER COOLERS

DIVISION 23 – HEATING VENTILATING AND AIR CONDITIONING

230130.52 EXISTING HVAC AIR DISTRIBUTION SYSTEM CLEANING

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

230713 DUCT INSULATION

233113 METAL DUCTS

233300 AIR DUCT ACCESSORIES

233346 FLEXIBLE DUCTS

233423 HVAC POWER VENTILATORS

233713.13 AIR DIFFUSERS

233713.23 REGISTERS AND GRILLES

DIVISION 25 – INTEGRATED AUTOMATION

DIVISION 26 – ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260529 HANGERS AND SUPOORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

260544 SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND CABLING

TABLE OF CONTENTS 000110 - 4

260553 INDENTIFICATION FOR ELECTRICAL SYSTEMS

260923 LIGHTING CONTROL DEVICES

262726 WIRING DEVICES

265119 LED INTERIOR LIGHTING

265213 EMERGENCY AND EXIT LIGHTING

DIVISION 27 – COMMUNICATIONS

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

284621.11 ADDRESSABLE FIRE-ALARM SYSTEMS

DIVISION 31 – EARTHWORK

DIVISION 32 – EXTERIOR IMPROVEMENTS

DIVISION 33 – UTILITIES

---END OF TABLE OF CONTENTS---

Contract No.: W90FYQ-10-0010

SUMMARY OF WORK 011100 - 1

SECTION 011100 - SUMMARY OF WORK

PART 1 – GENERAL

1.1 SUBMITTALS

A. Submit the following in accordance with Section 013300 “Submittal Procedures”:

1. Preconstruction Submittals

a. Utility Outage Requests

b. Utility Connection Requests

c. Salvage Plan

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Description: The work includes renovation of the administrative areas, restrooms and locker rooms. Work also includes refinishing of the hangar floor with epoxy coating and upgrade of the boiler system.

B. Location: The work is located at the Schenectady Municipal Airport, Schenectady, New York.

1.3 CONTRACT DRAWINGS

A. The following drawings accompany this specification and are a part thereof:

1. G001 Cover

2. G002 Information

3. LS001 Life Safety Legend and Code Analysis

4. LS101 Life Safety New Work Floor Plan

5. AD101 Demolition Floor Plans

6. A001 Overall New Work Floor Plan

7. A101 New Work Floor Plans

8. A102 New Work Floor Plan – Maintenance Bay

9. A111 Reflected Ceiling Plans

10. A121 Furniture Plans

11. A401 Enlarged Toilet Room Plans

12. A402 Interior Elevations / Millwork Details

13. A601 Partition Types

14. A602 Door Schedule

15. A603 Interior Finish Schedule

16. M001 Mechanical Cover

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SUMMARY OF WORK 011100 - 2

17. MD101 Mechanical Demolition Plans

18. M101 New Work Floor Plans

19. M501 Mechanical Details

20. M502 Mechanical Controls

21. M601 Mechanical Schedules

22. E001 Electrical General Notes, Symbols, and Abbreviations

23. ED101 Demolition Lighting Partial Floor Plans

24. ED102 Demolition Power Partial Floor Plans

25. ED103 Demolition Telephone, Data & Security and Paging Partial Floor Plans

26. E101 New Work Lighting Partial Floor Plans

27. E102 New Work Power Partial Floor Plans

28. E103 New Work Telephone, Data Security and Paging Partial Floor Plans

29. E601 Electrical Partial Single Line Diagram

30. P001 Plumbing Cover Sheet

31. PD100 Demolition Foundation Plans

32. PD101 Demolition Floor Plans

33. P100 New Work Foundation Plans

34. P101 New Work Floor Plans

35. P601 Plumbing Riser Diagrams

36. FP001 Fire Suppression Legend and General Notes

37. FPD101 Fire Protection Demolition Floor Plans

38. FP101 Fire Protection New Work Floor Plans

39. FP501 Fire Protection Details

40. FA001 Fire Alarm Legend and General Notes

41. FAD101 Fire Alarm Demolition Floor Plans

42. FA101 Fire Alarm New Work Floor Plans

43. FA501 Fire Alarm Details

B. Five sets of full-size contract drawings, and specifications will be furnished to the Contractor without charge. Reference publications will not be furnished. Immediately check furnished drawings and notify the Government of any discrepancies.

1.4 WORK RESCHEDULING

A. Allow for a maximum of five calendar days in the construction schedule where construction activity is prohibited due to ANG operations. Where other construction activities are permitted impose a further allowance for five calendar days in the schedule, of excavation and subsurface activity abeyance. Government will provide 24-hour notification each time the restrictions are invoked.

B. Normal duty hours for work are from 7:00 a.m. to 5:30 p.m., Monday through Friday. Requests for additional work requires written approval from the Contracting Officer 7 days in advance of the proposed work period.

SUMMARY OF WORK 011100 - 3

1.5 OCCUPANCY OF PREMISES

A. Buildings will be occupied during performance of work under this Contract.

B. Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, and space for storage of materials and equipment.

1.6 EXISTING WORK

A. In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

1. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

2. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer.

At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.7 ON-SITE PERMITS

A. Utility Outage Requests and Utility Connection Requests

Schedule work to minimize outages. For utility outages and connections required during the execution of work that affect existing systems, schedule outside the regular working hours or on weekends, as approved by the Contracting Officer. Schedule utility outages and connections to minimize disruptions to the Government. No additional payment will be provided for utility outages and connections required to be performed outside the regular work hours.

Submit requests for utility outages and connections in writing to the Contracting Officer for approval at least 7 calendar days in advance of the time required. In each request, state the system involved, area involved, approximate duration of outage, and the nature of work involved.

1.8 LOCATION OF UNDERGROUND UTILITIES

A. Obtain digging permits prior to start of excavation and comply with Installation requirements for locating and marking underground utilities. Contact local utility locating service (Dig

Safely) a minimum of 48 hours prior to excavating, to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday. Verify existing utility locations indicated on contract drawings, within area of work.

B. Identify and mark all other utilities not managed and located by the local utility companies.

Scan the construction site with Ground Penetrating Radar (GPR), electromagnetic, or sonic equipment, and mark the surface of the ground or paved surface where existing underground

SUMMARY OF WORK 011100 - 4

utilities are discovered. Verify the elevations of existing piping, utilities, and any type of underground obstruction not indicated, that is indicated or discovered during scanning, in locations to be traversed by piping, and other work to be conducted or installed.

C. Notification Prior to Excavation: Notify the Contracting Officer at least 48 hours prior to starting excavation work.

1.9 SALVAGE MATERIAL AND EQUIPMENT

A. Items designated by the Contracting Officer to be salvaged remain the property of the

Government. Segregate, itemize, deliver and off-load the salvaged property at the

Government designated storage area located within one (1) mile of the construction site.

B. Develop a salvage plan, listing material and equipment to be salvaged, and their storage location. Maintain property control records for material or equipment designated as salvage.

Use a system of property control that is approved by the Contracting Officer. Store and protect salvaged materials and equipment until disposition by the Contracting Officer.

PART 2 - PRODUCTS

Not used.

PART 3 - EXECUTION

Not used.

END OF SECTION 011100

WORK RESTRICTIONS 011400 - 1

SECTION 011400 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for Contractor Quality Control approval. Submit the following in accordance with

Section 013300 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Completed Contractor/Visitor Affidavit Badge Application; G

1.2 SPECIAL SCHEDULING REQUIREMENTS

a. The base will remain in operation during the entire construction period. The Contractor must conduct his operations so as to cause the least possible interference with normal operations of the activity.

b. Permission to interrupt any Activity roads, and/or utility service must be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification.

1.3.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.1.2 Identification Badges and Installation Access

Application for and use of badges will be as directed. Obtain access to the installation by obtaining passes each day from the Base Security Forces. Furnish a completed Contractor Affidavit Badge

Application form for all personnel requesting badges. Immediately report instances of lost or stolen badges to the Contracting Officer. Application must be completed and submitted at least 48 hours before access to the base will be permitted. Contact the Contracting Officer for this application.

WORK RESTRICTIONS 011400 - 2

1.3.1.3 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation.

Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.3.2 Working Hours

Regular working hours must consist of a period established by the Contractor Officer, between 7:00 a.m. and 5:30 p.m., Monday through Friday, excluding Government holidays.

1.3.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval. Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.3.4 Occupied Buildings

The Contractor shall be working around existing buildings that are occupied. Do not enter the buildings without prior approval of the Contracting Officer.

The Government will remove and relocate other Government property in the areas of the buildings scheduled to receive work.

1.3.5 Utility Cutovers and Interruptions

a. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

b. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, are considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular Hours." Such interruptions are further limited to 8 hours. This time limit includes time for deactivation and reactivation.

c. Operation of Base Utilities: The Contractor must not operate nor disturb the setting of control devices in the base utilities system, including water, sewer, electrical, and steam services. The

Government will operate the control devices as required for normal conduct of the work. The

Contractor must notify the Contracting Officer giving reasonable advance notice when such operation is required.

WORK RESTRICTIONS 011400 - 3

Not Used.

PART 3 EXECUTION

END OF SECTION 011400

WORK RESTRICTIONS 011400 - 4

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PRICE AND PAYMENT PROCEDURES 012200.0010 - 1

SECTION 012200.0010 - PRICE AND PAYMENT PROCEDURES

1.1 SINGLE JOB PAYMENT ITEMS

Payment items for the work of this contract for which contract job payments will be made are described below. All costs for items of work, which are not specifically mentioned to be included in a particular job are included in the listed job item most closely associated with the work involved. The job price and payment made for each item listed constitutes full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

1.1.1 Minor Construction

1.1.1.1 Payment

Payment will be made for costs associated with operations necessary for renovations of Building 8.

1.1.1.2 Unit of Measure

Unit of measure: job.

1.1.2 Remaining Work

1.1.2.1 Payment

Payment will be made for costs associated with operations necessary for construction of the water meter vault, demolition of the existing water meter vault, demolition of existing hydrants, relocation and replacement of existing hydrants, and appurtenances associated with this work. This work also includes all other work not specifically mentioned under Minor Construction.

1.1.2.2 Unit of Measure

Unit of measure: job.

PRICE AND PAYMENT PROCEDURES 012200.0010 - 2

END OF SECTION 012200.0010

ADMINSTRATIVE REQUIREMENTS 013000 - 1

SECTION 013000 - ADMINISTRATIVE REQUIREMENTS

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements Manual

1.2 SUBMITTALS

Submit the following in accordance with Section 013300 “Submittal Procedures”:

a. Progress and Completion Pictures

1.3 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color in

JPEG file format showing the sequence and progress of work. Take a minimum of 20 digital photographs each week throughout the entire project from a minimum of ten views from points located by the Contracting Officer. Submit with the monthly invoice two sets of digital photographs, each set on a separate compact disc (CD) or data versatile disc (DVD), cumulative of all photos to date.

Indicate photographs demonstrating environmental procedures. Provide photographs for each month in a separate monthly directory and name each file to indicate its location on the view location sketch.

Include a date designator in file names. Cross reference submittals in the appropriate daily report.

Photographs provided are for unrestricted use by the Government.

1.4 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 LIABILITY, during the entire period of performance under this contract. Provide other insurance coverage as required by State law.

ADMINSTRATIVE REQUIREMENTS 013000 - 2

1.5 SUPERVISION

1.5.1 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

1.5.2 Superintendent Qualifications

The project superintendent must have a minimum of 10 years experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

For routine projects where the superintendent is permitted to also serve as the Quality Control (QC)

Manager as established in Section 01 45 00.00 10 QUALITY CONTROL, the superintendent must have qualifications in accordance with that section.

1.5.2.1 Duties

The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.5.3 Project Manager

Assign a Project Manager with the responsibility for the overall management of the project. The

Contracting Officer may request proof of the Project Manager's qualifications at any point in the project if the performance of the Project Manager is in question.

1.5.3.1 Project Manager Qualifications

The Project Manager must have a minimum 10 years’ experience as a Project Manager or

Superintendent on projects of similar size and complexity.

1.5.4 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion.

Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

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ADMINSTRATIVE REQUIREMENTS 013000 - 3

1.6 PRECONSTRUCTION MEETING CONFERENCE

After award of the contract but prior to commencement of any work at the site, meet with the

Contracting Officer to discuss and develop a mutual understanding relative to the administration of the safety program, shop drawings, and other submittals. Major subcontractors who will engage in the work must also attend.

1.7 WAIVER FOR WORKER'S COMPENSATION

In addition to "FAR 52.228-4, Workers' Compensation and War Hazard Insurance Overseas," the

Secretary of Labor has granted a waiver. The waiver does not apply to employees who are hired in the

United States, or who are residents, or citizens of the United States.

1.8 PARTNERING

To most effectively accomplish this contract, the Government requires the formation of a cohesive partnership within the Project Team whose members are from the Government, the Contractor and their Subcontractors. Key personnel from the Supported Command, the End User (who will occupy the facility), the Government Design and Construction team and Subject Matter Experts, the

Installation, the Contractor and Subcontractors, and the Designer of Record will be invited to participate in the Partnering process. The Partnership will draw on the strength of each organization in an effort to achieve a project that is without any safety mishaps, conforms to the Contract, and stays within budget and on schedule.

The Contracting Officer will provide Information on the Partnering Process and a list of key and optional personnel who should attend the Partnering meeting.

1.8.1 Informal Partnering

The Contracting Officer will organize the Partnering Sessions with key personnel of the project team, including Contractor personnel and Government personnel.

The Initial Partnering session should be a part of the Pre-Construction Meeting. Partnering sessions will be held at a location agreed to by the Contracting Officer and the Contractor. The Initial Informal

Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by the Contracting Officer. The Partners will determine the frequency of the follow-on sessions, at no more than 3 to six month intervals.

1.9 ELECTRONIC MAIL (E-MAIL) ADDRESS

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments as text files, pdf files, and other similar formats. Within 10 days after contract award, provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The

Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats. Multiple email addresses are not allowed.

ADMINSTRATIVE REQUIREMENTS 013000 - 4

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). Promptly notify the Contracting Officer, in writing, of any changes to this email address.

PART 2 -PRODUCTS

END OF SECTION 013000

PROJECT SCHEDULE 013201.0010 - 1

SECTION 013201.0010 - PROJECT SCHEDULE

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

AACE INTERNATIONAL (AACE)

AACE 52R-06 (2006) Time Impact Analysis - As Applied in Construction

U.S. ARMY CORPS OF ENGINEERS (USACE)

ER 1-1-11 (1995) Administration -- Progress, Schedules, and Network

Analysis Systems

1.2 SUBMITTALS

Submit the following in accordance with Section 013300 “Submittal Procedures”:

a. Preliminary Project Schedule

b. Initial Project Schedule

c. Periodic Schedule Update

2.1 SOFTWARE

The scheduling software utilized to produce and update the schedules required herein must be capable of meeting all requirements of this specification.

2.1.1 Government Default Software

The Government intends to use Primavera P6.

PROJECT SCHEDULE 013201.0010 - 2

2.1.2 Contractor Software

Scheduling software used by the contractor must be commercially available from the software vendor for purchase with vendor software support agreements available. The software routine used to create the required sdef file must be created and supported by the software manufacturer.

2.1.2.1 Primavera

If Primavera P6 is selected for use, provide the "xer" export file in a version of P6 importable by the

Government system.

2.1.2.2 Other Than Primavera

If the contractor chooses software other than Primavera P6, that is compliant with this specification, provide for the Government's use two licenses, two computers, and training for two Government employees in the use of the software. These computers will be stand-alone and not connected to

Government network. Computers and licenses will be returned at project completion.

3.1 GENERAL REQUIREMENTS

Prepare for approval a Project Schedule, as specified herein, pursuant to FAR Clause 52.236-15, SCHEDULE FOR CONSTRUCTION CONTRACTS. Show in the schedule the proposed sequence to perform the work and dates contemplated for starting and completing all schedule activities. The scheduling of the entire project is required. The scheduling of construction is the responsibility of the

Contractor. Contractor management personnel must actively participate in its development. Provide a schedule that is a forward planning as well as a project monitoring tool. Use the Critical Path Method

(CPM) of network calculation to generate all Project Schedules. Prepare each Project Schedule using the Precedence Diagram Method (PDM).

3.2 BASIS FOR PAYMENT AND COST LOADING

The schedule is the basis for determining contract earnings during each update period and therefore the amount of each progress payment. The aggregate value of all activities coded to a contract CLIN must equal the value of the CLIN.

3.2.1 Activity Cost Loading

Activity cost loading must be reasonable and without front-end loading. Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer.

3.2.2 Withholdings / Payment Rejection

Failure to meet the requirements of this specification may result in the disapproval of the preliminary, initial or periodic schedule updates and subsequent rejection of payment requests until compliance is met.

PROJECT SCHEDULE 013201.0010 - 3

In the event that the Contracting Officer directs schedule revisions and those revisions have not been included in subsequent Project Schedule revisions or updates, the Contracting Officer may withhold 10 percent of pay request amount from each payment period until such revisions to the project schedule have been made.

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

3.3.1 Level of Detail Required

Develop the Project Schedule to the appropriate level of detail to address major milestones and to allow for satisfactory project planning and execution. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

3.3.2 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Less than 2 percent of all non-procurement activities may have

Original Durations (OD) greater than 20 work days or 30 calendar days.

3.3.3 Procurement Activities

Include activities associated with the critical submittals and their approvals, procurement, fabrication, and delivery of long lead materials, equipment, fabricated assemblies, and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 90 calendar days.

3.3.4 Mandatory Tasks

Include the following activities/tasks in the initial project schedule and all updates.

a. Submission, review and acceptance of SD-01 Preconstruction Submittals (individual activity for each).

b. Long procurement activities

c. Submission and approval of O & M manuals.

d. Submission and approval of as-built drawings.

e. Contractor's pre-final inspection.

f. Correction of punch list from Contractor's pre-final inspection.

g. Government's pre-final inspection.

h. Correction of punch list from Government's pre-final inspection.

PROJECT SCHEDULE 013201.0010 - 4

i. Final inspection.

3.3.5 Government Activities

Show Government and other agency activities that could impact progress. These activities include, but are not limited to: approvals, acceptance, design reviews, inspections, utility tie-in, and Notice to

Proceed (NTP) for phasing requirements.

3.3.6 Standard Activity Coding Dictionary

Use the activity coding structure defined in the Standard Data Exchange Format (SDEF) in ER 1-1-11.

This exact structure is mandatory. Develop and assign all Activity Codes to activities as detailed herein. A template SDEF compatible schedule backup file is available on the QCS web site:

http://rms.usace.army.mil.

The SDEF format is as follows:

Field Activity Code Length Description

1 WRKP 3 Workers per day

2 RESP 4 Responsible party

3 AREA 4 Area of work

4 MODF 6 Modification Number

5 BIDI 6 Bid Item (CLIN)

6 PHAS 2 Phase of work

7 CATW 1 Category of work

8 FOW 20 Feature of work*

*Some systems require that FEATURE OF WORK values be placed in several activity code fields. The notation shown is for Primavera P6. Refer to the specific software guidelines with respect to the

FEATURE OF WORK field requirements.

http://rms.usace.army.mil/ http://rms.usace.army.mil/

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3.3.6.1 Workers Per Day (WRKP)

Assign Workers per Day for all field construction or direct work activities, if directed by the

Contracting Officer. Workers per day is based on the average number of workers expected each day to perform a task for the duration of that activity.

3.3.6.2 Responsible Party Coding (RESP)

Assign responsibility code for all activities to the Prime Contractor, Subcontractor(s) or Government agency(ies) responsible for performing the activity.

a. Activities coded with a Government Responsibility code include, but are not limited to:

Government approvals, Government design reviews, environmental permit approvals by State regulators, Government Furnished Property/Equipment (GFP) and Notice to Proceed (NTP) for phasing requirements.

b. Activities cannot have more than one Responsibility Code. Examples of acceptable activity code values are: DOR (for the designer of record); ELEC (for the electrical subcontractor); MECH (for the mechanical subcontractor); and GOVT (for USACE).

3.3.6.3 Area of Work Coding (AREA)

Assign Work Area code to activities based upon the work area in which the activity occurs. Define work areas based on resource constraints or space constraints that would preclude a resource, such as a particular trade or craft work crew from working in more than one work area at a time due to restraints on resources or space. Examples of Work Area Coding include different areas within a floor of a building, different floors within a building, and different buildings within a complex of buildings.

Activities cannot have more than one Work Area Code.

Not all activities are required to be Work Area coded. A lack of Work Area coding indicates the activity is not resource or space constrained.

3.3.6.4 Modification Number (MODF)

Assign a Modification Number Code to any activity or sequence of activities added to the schedule as a result of a Contract Modification, when approved by Contracting Officer. Key all Code values to the

Government's modification numbering system. An activity can have only one Modification Number

Code.

3.3.6.5 Bid Item Coding (BIDI)

Assign a Bid Item Code to all activities using the Contract Line Item Schedule (CLIN) to which the activity belongs, even when an activity is not cost loaded. An activity can have only one BIDI Code.

3.3.6.6 Phase of Work Coding (PHAS)

Assign Phase of Work Code to all activities. Examples of phase of work are procurement phase and construction phase. Each activity can have only one Phase of Work code.

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a. Code proposed fast track design and construction phases proposed to allow filtering and organizing the schedule by fast track design and construction packages.

b. If the contract specifies phasing with separately defined performance periods, identify a Phase

Code to allow filtering and organizing the schedule accordingly.

3.3.6.7 Category of Work Coding (CATW)

Assign a Category of Work Code to all activities. Category of Work Codes include, but are not limited to design, design submittal, design reviews, review conferences, permits, construction submittals, construction submittal, procurement, fabrication, weather sensitive installation, non-weather sensitive installation, start-up, and testing activities. Each activity can have no more than one Category of Work

Code.

3.3.6.8 Feature of Work Coding (FOW)

Assign a Feature of Work Code to appropriate activities based on the Definable Feature of Work to which the activity belongs based on the approved QC plan.

Definable Feature of Work is defined in Section 01 45 00.00 10 QUALITY CONTROL. An activity can have only one Feature of Work Code.

3.3.7 Contract Milestones and Constraints

Milestone activities are to be used for significant project events including, but not limited to, project phasing, project start and end activities, or interim completion dates. The use of artificial float constraints such as "zero free float" or "zero total float" are prohibited.

Mandatory constraints that ignore or effect network logic are prohibited. No constrained dates are allowed in the schedule other than those specified herein. Submit additional constraints to the

Contracting Officer for approval on a case by case basis.

3.3.7.1 Project Start Date Milestone and Constraint

The first activity in the project schedule must be a start milestone titled "NTP Acknowledged," which must have a "Start On" constraint date equal to the date that the NTP is acknowledged.

3.3.7.2 End Project Finish Milestone and Constraint

The last activity in the schedule must be a finish milestone titled "End Project."

Constrain the project schedule to the Contract Completion Date in such a way that if the schedule calculates an early finish, then the float calculation for "End Project" milestone reflects positive float on the longest path. If the project schedule calculates a late finish, then the "End Project" milestone float calculation reflects negative float on the longest path. The Government is under no obligation to accelerate Government activities to support a Contractor's early completion.

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3.3.7.3 Interim Completion Dates and Constraints

Constrain contractually specified interim completion dates to show negative float when the calculated late finish date of the last activity in that phase is later than the specified interim completion date.

3.3.7.3.1 Start Phase

Use a start milestone as the first activity for a project phase. Call the start milestone "Start Phase X" where "X" refers to the phase of work.

3.3.7.3.2 End Phase

Use a finish milestone as the last activity for a project phase. Call the finish milestone "End Phase X" where "X" refers to the phase of work.

3.3.8 Calendars

Schedule activities on a Calendar to which the activity logically belongs. Develop calendars to accommodate any contract defined work period such as a 7-day calendar for Government Acceptance activities, concrete cure times, etc. Develop the default Calendar to match the physical work plan with non-work periods identified including weekends and holidays. Develop Seasonal Calendar(s) and assign to seasonally affected activities as applicable.

If an activity is weather sensitive it should be assigned to a calendar showing non-work days on a monthly basis, with the non-work days selected at random across the weeks of the calendar, using the anticipated days provided in the contract clause TIME EXTENSIONS FOR UNUSUALLY SEVERE

WEATHER. Assign non-work days over a seven-day week as weather records are compiled on seven-day weeks, which may cause some of the weather related non-work days to fall on weekends.

3.3.9 Open Ended Logic

Only two open ended activities are allowed: the first activity "NTP Acknowledged" may have no predecessor logic, and the last activity -"End Project" may have no successor logic.

Predecessor open ended logic may be allowed in a time impact analyses upon the Contracting Officer's approval.

3.3.10 Default Progress Data Disallowed

Actual Start and Finish dates must not automatically update with default mechanisms included in the scheduling software. Updating of the percent complete and the remaining duration of any activity must be independent functions. Disable program features that calculate one of these parameters from the other. Activity Actual Start (AS) and Actual Finish (AF) dates assigned during the updating process must match those dates provided in the Contractor Quality Control Reports. Failure to document the

AS and AF dates in the Daily Quality Control report will result in disapproval of the Contractor's schedule.

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3.3.11 Out-of-Sequence Progress

Activities that have progressed before all preceding logic has been satisfied (Out-of-Sequence

Progress) will be allowed only on a case-by-case basis subject to approval by the Contracting Officer.

Propose logic corrections to eliminate out of sequence progress or justify not changing the sequencing for approval prior to submitting an updated project schedule. Address out of sequence progress or logic changes in the Narrative Report and in the periodic schedule update meetings.

3.3.12 Added and Deleted Activities

Do not delete activities from the project schedule or add new activities to the schedule without approval from the Contracting Officer. Activity ID and description changes are considered new activities and cannot be changed without Contracting Officer approval.

3.3.13 Original Durations

Activity Original Durations (OD) must be reasonable to perform the work item. OD changes are prohibited unless justification is provided and approved by the Contracting Officer.

3.3.14 Leads, Lags, and Start to Finish Relationships

Lags must be reasonable as determined by the Government and not used in place of realistic original durations, must not be in place to artificially absorb float, or to replace proper schedule logic.

a. Leads (negative lags) are prohibited.

b. Start to Finish (SF) relationships are prohibited.

3.3.15 Retained Logic

Schedule calculations must retain the logic between predecessors and successors ("retained logic" mode) even when the successor activity(s) starts and the predecessor activity(s) has not finished (out-of-sequence progress). Software features that in effect sever the tie between predecessor and successor activities when the successor has started and the predecessor logic is not satisfied ("progress override") are not be allowed.

3.3.16 Percent Complete

Update the percent complete for each activity started, based on the realistic assessment of earned value.

Activities which are complete but for remaining minor punch list work and which do not restrain the initiation of successor activities may be declared 100 percent complete to allow for proper schedule management.

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3.3.17 Remaining Duration

Update the remaining duration for each activity based on the number of estimated work days it will take to complete the activity. Remaining duration may not mathematically correlate with percentage found under paragraph entitled Percent Complete.

3.3.18 Cost Loading of Closeout Activities

Cost load the "Correction of punch list from Government pre-final inspection" activity(ies) not less than 1 percent of the present contract value. Activity(ies) may be declared 100 percent complete upon the Government's verification of completion and correction of all punch list work identified during

Government pre-final inspection(s).

3.3.18.1 As-Built Drawings

If there is no separate contract line item (CLIN) for as-built drawings, cost load the "Submission and approval of as-built drawings" activity not less than $35,000 or 1 percent of the present contract value, whichever is greater, up to $200,000. Activity will be declared 100 percent complete upon the

Government's approval.

3.3.18.2 O & M Manuals

Cost load the "Submission and approval of O & M manuals" activity not less than $20,000. Activity will be declared 100 percent complete upon the Government's approval of all O & M manuals.

3.3.19 Anticipated Adverse Weather

Paragraph applicable to contracts with clause entitled TIME EXTENSIONS FOR UNUSUALLY

SEVERE WEATHER. Reflect the number of anticipated adverse weather delays allocated to a weather sensitive activity in the activity's calendar.

3.3.20 Early Completion Schedule and the Right to Finish Early

An Early Completion Schedule is an Initial Project Schedule (IPS) that indicates all scope of the required contract work will be completed before the contractually required completion date.

a. No IPS indicating an Early Completion will be accepted without being fully resource-loaded

(including crew sizes and manhours) and the Government agreeing that the schedule is reasonable and achievable.

b. The Government is under no obligation to accelerate work items it is responsible for to ensure that the early completion is met nor is it responsible to modify incremental funding (if applicable) for the project to meet the contractor's accelerated work.

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3.4 PROJECT SCHEDULE SUBMISSIONS

Provide the submissions as described below. The data CD/DVD, reports, and network diagrams required for each submission are contained in paragraph SUBMISSION REQUIREMENTS. If the

Contractor fails or refuses to furnish the information and schedule updates as set forth herein, then the

Contractor will be deemed not to have provided an estimate upon which a progress payment can be made.

Review comments made by the Government on the schedule(s) do not relieve the Contractor from compliance with requirements of the Contract Documents.

3.4.1 Preliminary Project Schedule Submission

Within 15 calendar days after the NTP is acknowledged submit the Preliminary Project Schedule defining the planned operations detailed for the first 90 calendar days for approval. The approved

Preliminary Project Schedule will be used for payment purposes not to exceed 90 calendar days after

NTP. Completely cost load the Preliminary Project Schedule to balance the contract award CLINS shown on the Price Schedule. The Preliminary Project Schedule may be summary in nature for the remaining performance period. It must be early start and late finish constrained and logically tied as specified. The Preliminary Project Schedule forms the basis for the Initial Project Schedule specified herein and must include all of the required plan and program preparations, submissions and approvals identified in the contract (for example, Quality Control Plan, Safety Plan, and Environmental

Protection Plan) as well as design activities, planned submissions of all early design packages, permitting activities, design review conference activities, and other non-construction activities intended to occur within the first 90 calendar days. Government acceptance of the associated design package(s) and all other specified Program and Plan approvals must occur prior to any planned construction activities. Activity code any activities that are summary in nature after the first 90 calendar days with

Bid Item (CLIN) code (BIDI), Responsibility Code (RESP) and Feature of Work code (FOW).

3.4.2 Initial Project Schedule Submission

Submit the Initial Project Schedule for approval within 42 calendar days after notice to proceed is issued. The schedule must demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period. No payment will be made for work items not fully detailed in the Project Schedule.

3.4.3 Periodic Schedule Updates

Update the Project Schedule on a regular basis, monthly at a minimum. Provide a draft Periodic

Schedule Update for review at the schedule update meetings as prescribed in the paragraph PERIODIC

SCHEDULE UPDATE MEETINGS. These updates will enable the Government to assess Contractor's progress.

a. Update information including Actual Start Dates (AS), Actual Finish Dates (AF), Remaining

Durations (RD), and Percent Complete is subject to the approval of the Government at the meeting.

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b. AS and AF dates must match the date(s) reported on the Contractor's Quality Control Report for an activity start or finish.

3.5 SUBMISSION REQUIREMENTS

Submit the following items for the Preliminary Schedule, Initial Schedule, and every Periodic Schedule

Update throughout the life of the project:

3.5.1 Data CD/DVDs

Provide two sets of data CD/DVDs containing the current project schedule and all previously submitted schedules in the format of the scheduling software (e.g. .xer). Also include on the data CD/DVDs the

Narrative Report and all required Schedule Reports. Label each CD/DVD indicating the type of schedule (Preliminary, Initial, Update), full contract number, Data Date and file name. Each schedule must have a unique file name and use project specific settings.

3.5.2 Narrative Report

Provide a Narrative Report with each schedule submission. The Narrative Report is expected to communicate to the Government the thorough analysis of the schedule output and the plans to compensate for any problems, either current or potential, which are revealed through that analysis.

Include the following information as minimum in the Narrative Report:

a. Identify and discuss the work scheduled to start in the next update period.

b. A description of activities along the two most critical paths where the total float is less than or equal to 20 work days.

c. A description of current and anticipated problem areas or delaying factors and their impact and an explanation of corrective actions taken or required to be taken.

d. Identify and explain why activities based on their calculated late dates should have either started or finished during the update period but did not.

e. Identify and discuss all schedule changes by activity ID and activity name including what specifically was changed and why the change was needed. Include at a minimum new and deleted activities, logic changes, duration changes, calendar changes, lag changes, resource changes, and actual start and finish date changes.

f. Identify and discuss out-of-sequence work.

3.5.3 Schedule Reports

The format, filtering, organizing and sorting for each schedule report will be as directed by the

Contracting Officer. Typically, reports contain Activity Numbers, Activity Description, Original

Duration, Remaining Duration, Early Start Date, Early Finish Date, Late Start Date, Late Finish Date, Total Float, Actual Start Date, Actual Finish Date, and Percent Complete. Provide the reports

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electronically in .pdf format. Provide 2 set(s) of hardcopy reports. The following lists typical reports that will be requested:

3.5.3.1 Activity Report

List of all activities sorted according to activity number.

3.5.3.2 Logic Report

List of detailed predecessor and successor activities for every activity in ascending order by activity number.

3.5.3.3 Total Float Report

A list of all incomplete activities sorted in ascending order of total float. List activities which have the same amount of total float in ascending order of Early Start Dates. Do not show completed activities on this report.

3.5.3…