W50S8C24QA002_Combined SynopsisSolicitation_NVANG Strong Bonds Event Reno.pdf

Combined Synopsis/Solicitation NVANG Strong Bonds Training Event Reno 2024

Reference RFQ# W50S8C24QA002

SOLICITATION DATE: 23 February 2024

Requesting Agency: 152 AW, Nevada Air National Guard

Purchasing Agency: 152 MSG/MSC, Nevada Air National Guard, Reno, Nevada 89502

This is a combined synopsis/solicitation for a commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued.

This solicitation is issued as a request for quote (RFQ) in accordance with FAR Part 12 and 13. All responsible source(s) solicited may submit a quote that shall be considered. Interested parties may identify their interest and capability to respond to the requirement or submit a quote. This combined synopsis/solicitation incorporates the provisions and clauses that are in effect in the Federal Acquisition Regulation and applicable supplements on the date this solicitation was issued. In order to be considered for award, vendor must adhere to all quotation requirements detailed herein. Submit written quotes in reference to all required items contained in this Request for Quote (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-03 effective 23 February 2024, Defense Federal Acquisition Regulation effective 22 January 2024, and AFARS Revision 2023-1129 dated 29 November 2023.

The NAICS code for this requirement is 531120 – Leasing of Building Space to the Federal Government by Owners, and the applicable size standard is $47.0 million in gross receipts applies to the owners of building space leased to the Federal Government. The standard does not apply to our agent. The Product Service Code (PSC) designation is X1AB – Lease/Rental of Conference Space and Facilities.

Evaluation of the quote will be based on price only with conforming technical approach: meaning that the government will have reasonable assurance that the proposed contractor is fully capable of meeting the requirement of the performance work statement. Award will be made to the vendor whose response represents the Best Value to the government. **NOTE** Please see the FAR clause 52.212-2 – Evaluation – Commercial Items for full evaluation information and included addendum.

This acquisition has a Defense Priorities and Allocations System (DPAS) rating of: None Small Business Set-Aside: 100%

Quotations in response to this solicitation shall be submitted via email to Alex Norris at alex.norris@us.af.mil, no later than the stated solicitation closing date and time.

SOLICITATION CLOSING DATE: Tuesday, 5 March 2024

SOLICITATION CLOSING TIME: 11:00 AM PST

Quotations received after solicitation close and/or incomplete quotations that do not contain all of the stated solicitation submittal requirements will not be considered for award. Vendor quotations shall be valid for at least 60 days after the solicitation close date. All other inquiries or questions resulting from this combined synopsis/solicitation, shall also be directed to the point of contact listed above.

Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.2 and 3.3 as Government Furnished, to perform Services for Nevada Air National Guard (NVANG) Strong Bonds Training Event services, which includes meeting facilities, one meal, snacks, and beverage services to accommodate 3 support staff and 25 military couples or approximately 53 attendees. The contractor shall provide fully furnished dining, and meeting facilities, which may include some audio visual, and internet support, services, Services, as defined in this PWS. The 152 Mission Support Group Contracting Office, intends to award a Firm-Fixed- Price contract for these services.

Place and Performance of Services: Performance shall be at a 4- or 5-star hotel or resort with a banquet/meeting or classroom with an on-site food service facility to host an appropriate training environment at a location to be determined, but must be at least 5 miles away, but not more than 20 miles from the Nevada Air National Guard Base, 1776 National Guard Way, Reno, NV 89502. This event will be a designated Saturday which will begin at check-in (approximately 3:00PM) on Saturday afternoon/evening, and end on Saturday night (approximately 9:00PM).

Please see the attached PWS (Attachment 1) for full technical requirements of the Strong Bonds Training Event.

Complete the unit prices/extended amount for the entire event below.

Period of Performance (PoP):

The Period of Performance shall be one designated day (Saturday) for: 25 May 2024

Event would start at 3:00 PM with check-in and ending at 9:00 PM the same day (Saturday) of the designated day.

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION

W50S8C24QA002 Provisions and Clauses Attachment 1 Performance Work Statement Attachment 2 SCA Wage Determination

CLIN Item & Description Quantity

/UI

Unit Price Ext.

Price

Strong Bonds Training Event: Non-Personal services for Strong Bonds Training Event, 25 May 2024, from 3:00 PM to 9:00 PM PST in accordance with attached Performance Work Statement.

1/Job

Total Price: $

PROVISIONS & CLAUSES

The following provisions and clauses apply to this combined synopsis/solicitation and are included by either reference or full text as provided below and can be accessed at https://www.acquisition.gov

As prescribed in FAR 12.301(b)(1) and FAR 12.302(d) the following addendum is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein:

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (Sep 2023)

As prescribed in FAR 12.302(d) the following addendum is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein:

Quotation Preparation Instructions:

A. To assure the timely and equitable evaluation of quotations, vendors must follow the instructions contained herein. Vendors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and sub-factors, if applicable. Quotations submitted in response to this Combined Synopsis/Solicitation must address the following evaluation factors which include a price quote and technical qualifications as follows and defined in paragraph C - Quote Specifics.

B. SAM (System for Award Management): in order to be considered for a contract award, the company must be registered and active in the SAM database at: www.sam.gov.

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

WAWF-RA (Wide Area Work Flow-Receipt and Acceptance). Contractors shall submit invoices through WAWF for payment. Hard copies of invoices are no longer accepted as methods of submission and will be returned to the contractor.

C. Quote Specifics: All quotes must include the following information:

1. Company's or individual's complete mailing and remittance address, CAGE Code and SAM UEI

2. Discount for prompt payment - if any

3. Prices shall be all inclusive (i.e., include ALL SUPPLIES & SERVICES) in accordance with the prescribed line item and PWS

4. Contain a signed copy of acknowledgment for any amendment made to this combined synopsis/solicitation

5. If third party, a complete teaming arrangement/partnership with property location.

6. Vendors who cannot provide ALL required items shall not be considered for award

Vendors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale for such exception.

(End of provision)

ADDENDUM TO 52.212-2 EVALUATION--COMMERCIAL ITEMS (Nov 2021)

1. Award will be made without holding discussions; however, the Government reserves the right to hold discussions if required.

2. The Government will award a contract resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotation:

a) Technical meaning that the government will have reasonable assurance that the proposed facility is fully capable of meeting the requirements of the Performance Work Statement

b) The offer needs to indicate that the partnered establishment meets the mile destination within the PWS of at least 5 miles away, but not more than 20 miles from the NVANG at 1776 National Guard Way, Reno, NV 89502.

c) Past Performance

d) Price

e) Technical and past performance, when combined, are approximately equal to cost or price.

f) Award will be made to the vendor whose response represents the Best Value

3. All quotations will be reviewed for timeliness. If the quotation is received after the closing date and does not meet the criteria for “late submissions” in the solicitation, the quotation will not be opened.

4. Timely quotations will be reviewed for compliance to the solicitation. If the quotation does not comply with the requirements of the solicitation, the quotation will not be evaluated further and the quotation will be considered nonresponsive.

5. Timely and compliant quotations will be organized from lowest to highest price.

6. A written notice of award or acceptance of a quotation, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quotation, shall result in a binding contract without further action by either party. Before the quotation’s specified expiration time, the Government may accept a quotation (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

See document W50S8C24QA002-Provisions and Clauses for all incorporated provisions and clauses.