Pre-Proposal Site vist minutes LED Lights Alpena.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

20 August 20

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference and Requests for Information Solicitation

W912JB-20-R-0023, for Project Number VGLZ192586 Replace CRTC Flight Line Lighting with LED

PROJECT DESCRIPTION: Contractor shall perform all work in accordance with the statement of work and specifications for project VGLZ192586 Replace CRTC Flight Line Lighting with LED that will be coordinated with base Civil Engineering IAW with all applicable plans and specs.

1. Site visit held this date at the Alpena Combat Readiness Training Center Civil Engineering building commencing at: 10:00 AM in conjunction with subject Invitation for Bids.

2. Contract Specialist MSgt Thomas Emery introduced himself, the Inspector/CE Program Manager Mr.

James McCraven, and the State Supervisor Mr. Byron Smith. Please see attached sign in sheet for a list of all persons in attendance.

3. Proposals are due NLT 28 August 2020 at 12:00 PM local time. Offeror can hand carry or mail proposal. Offerors are advised that proposals must be good for 90 days.

Magnitude of project is between $25,000 and $100,000 and after the notice to proceed is issued, the project has a performance time of 60 calendar days for this project.

a. A Site Visit will be held immediately after this pre-proposal conference at the construction site.

b. When amendments are issued they will be posted on Beta.SAM.gov on the Contract

Opportunities application.

c. Payment bonds are required for any amount awarded over $35,000.00 and performance bonds are additionally required if over $150,000.00. A bid bond is required for bids over $150,000.00.

d. Liquidated damages do not apply to this procurement. The Govt. does have other remedies available to it for delinquent performance.

e. Warranty of Construction clause is incorporated and applies to this project.

f. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate.

g. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract.

h. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting Specialist and the Contracting Officer for resolution. All RFI questions and answers will be emailed out as soon as possible.

i. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

j. This requirement is funded.

4. The project description was stated in the project SOW, included in the Solicitation

5. Contractors were directed to submit any and all questions via e-mail for a response.

6. Site visit concluded at approximately 11:00 a.m. When everyone left the site visit.

The followings item are noted: NONE

THOMAS B. EMERY, MSGT

Contracting Specialist thomas.emery.2@us.af.mil