Site Visit MFR.pdf

5 September 2023

MEMORANDUM FOR RECORD

FROM: 126 ARW MSC

SUBJECT: Site Visit Minutes—W50S7S23Q0024 B5026 Bathroom Renovation W50S7S23Q0025 Tail Display Scott AFB W50S7S23Q0026 Airfield Striping W50S7S23Q0027 Airfield Apron Lighting

1. A site visit meeting was conducted on 05 September 2023 at the 126th ARW Base

Contracting office for project listed above. The following were in attendance:

[see vendor sign-in]

2. An overview of the solicitation package was briefed with particular attention given to evaluation the process. This is a Request for Quote using FAR Part 13 procedures are being used: comparative evaluation will take place, innovative solutions are considered, offerors were encouraged to submit multiple quotes or options, technical evaluation will include proposed solution to the requirement, and proposed period of performance. Any updates to SAM.gov shall take precedence over solicitation.

3. Offerors must submit documents listed below to be responsive:

Pricing – in any Contractor format Any proposed changes to the Statement of Work 1-2 Page, On-site supervisor resume Description of Technical narrative, demonstrating understanding on the project Completed Technical Exhibit A, showing prior successful experience

Based on applicable dollar threshold, payment or bid bonds will be required. Quotes over $150,000 in value will need a bid bond, which can be an emailed facsimile of an original. The original will be required if awarded.

Each offer will be evaluated separately. Technical narrative must demonstrate to Government that vendor understands the requirement and is able to complete the project. Government will allow contract awardee flexible lead times for period of performance.

4. Contractors are encouraged to quote multiple solutions that may be advantageous to the

Government. All technical questions were requested to be submitted in writing to the Base Contracting Officer. Answers would be provided through an amendment to the solicitation. No additional items or information were presented.

5. The relative sites were visited, and potential contractors were allowed to take pictures.

Flexibility in proposed solutions was stressed. For solicitation W50S7S23Q0024, it was determined that paragraph 2. a. iii. In the PWS needs to be changed from “if needed” to

“this will be needed”. For solicitation W50S7S23Q0025, alternative layouts were encouraged and an alternative location was discussed. The less impact the better. For solicitation W50S7S23Q0026, the type of paint (Type 1 or Type 3) was determined to be not at issue, the reflectiveness standards were of concern. Reflectiveness testing is needed for this requirement.

6. No other technical questions were answered, and potential contractors were told to submit unanswered questions and additional questions via email for answers.

Christopher Fisher, 1st LT, IL ANG 126TH ARW Base Contracting Officer