PWS - REPAIR Apron Ballpark Lighting - 16 Aug 2023.pdf

PERFORMANCE WORK STATEMENT

FOR

REPAIR, Apron Ballpark Lighting

VDYD232004

SCOTT AIR FORCE BASE, ILLINOIS

16 AUGUST 2023

1. REQUIREMENTS:

a. BACKGROUND: 126th Air Refueling Wing aircraft apron and its associated ballpark lighting contains the authorized aircraft for the Air National Guard on Scott Air Force Base. It is located northwest of building 5026 (5780 Pryor Drive).

b. OBJECTIVES: This project will replace the existing 61 High Pressure Sodium (HPS) light fixtures with LED light fixtures. A photometric lighting plan will be provided to ensure proper lighting coverage is provided on the apron for all maintenance and flying operations for the KC-135 aircraft in accordance with UFC 3-530-01, Section 5-9.2. Direction and angle of the new mounted fixtures will be in accordance with UFC 3-530-01 and UFC 3-535-01.

All poles are approximately 80 to 85 feet in height. All apron ballpark light fixtures will have photo sensing capabilities and turn on/off based on daylight availability. The lights also need to be controlled separately from other building lighting systems if it is not wired that way currently.

2. PROJECT SCOPE SUMMARY: The Contractor shall furnish all labor, materials, vehicles, equipment, tools, supervision, and administration required to design and conduct the following work:

a. BASE BID (CLIN 001): Replace Existing Bulbs/Fixtures with LED

i. Remove existing lighting bulbs and fixtures as needed.

ii. Install new LED fixtures and ballast assemblies (where applicable) to be mounted on each pole using standard watertight construction methods in compliance with all applicable codes. The existing power is 480V, single phase, and is supplied from the transformer in front of Bldg. 5020 (AGE).

iii. Remove and replace all 1000W HPS lamps for each fixture with LED fixtures.

Approximately sixty-one (61) total lamps are to be replaced. Contractor shall verify exact number prior to beginning work.

iv. Most of the work is inside sensitive and controlled areas. The contractor will inform the COR and SF daily prior to gaining access to the worksite. All vehicles will be checked for FOD each time the apron Entry Control Point (ECP) is crossed.

b. CLIN 002: Structural Assessment of Ballpark Lighting Poles/Base

i. Contractor shall have a structural engineer (if needed) and electrical contractor assess the existing light poles and the concrete base to include the mounting base and structural grout. Provide a comprehensive report indicating recommended repairs on all poles.

c. CLIN 003: Structural Repairs of Ballpark Lighting Poles/Base

i. Contractor shall execute all repairs on the existing light poles and base based on the comprehensive report generated from CLIN 002.

d. CLIN 004: Electrical Connectivity Repairs (High Voltage)

i. Contractor shall assess each pole to ensure the proper electrical connections are in place for all poles and lights to work properly.

ii. Any repairs that are needed shall be executed so each ballpark light is a complete and usable product.

EQUIPMENT USAGE: The following shall apply to equipment usage:

i. All materials used will be new and meet industry standard.

ii. The contractor shall provide traffic control and low profile barricades sufficient to prevent injury to personnel, damage to property, and allow for safe flow of traffic.

All traffic control in or around the airfield shall be approved by 126 Airfield Management, Mr. Rick Hupp (618-222-4275) prior to placement. If it is outside the ECP of the airfield, all traffic control will be coordinated with 126th Safety and the COR.

iii. All chemicals, sealants, cleaning agents, and corrosion control agents shall be approved by the Contracting Officer Representative (COR) and the Contracting Officer via material submittal.

iv. Any use of equipment involving height (crane, lift, etc.), shall be coordinated with

Airfield Management to acquire any FAA permits or approval that may be required.

v. All blueprints, drawings, notations, and notional information shall be presented to Contracting Officer Representative and the Contracting Officer personnel prior to all serves being put into operation.

vi. Any deviations of scope shall be presented for evaluation and determination to

Contracting Officer Representative and the Contracting Officer for equipment installations.

e. SCHEDULE:

i. Performance period: The period of performance (PoP) for this project shall be proposed by the contractor and negotiated with the government from the date that Notice to Proceed (NTP) is issued. All work must be scheduled to be complete within this timeframe. Any modifications or extensions must be requested through the 126th Civil Engineer Squadron (126 CES) and the Contracting Officer for review and discussion. Contractor must provide construction milestones to 126 CES and the Contracting Officer.

ii. Construction may be authorized by the Contracting Officer upon acceptance and approval of the schedule and equipment/material submittal approvals.

8. SPECIFICATIONS: All work performed shall comply with the UNIFIED FACILITIES CRITERIA (UFC) For INTERIOR AND EXTERIOR LIGHTING SYSTEMS (UFC 3-530-01) apply to this project.

9. GENERAL CONDITIONS:

a. Final plan quantities are estimated and form the basis for proposals and the contract amount.

Contractor is responsible for field verifying dimensions and areas prior to project bid.

b. Omissions from the Drawing(s) or Statement of Work (SOW) or the inaccurate description of work details which are manifestly necessary to carry out the intent of the Drawing and SOW, or which are customarily performed, shall not relieve the Contractor from performing such omitted or inaccurately described work details, but they shall be performed as if fully and correctly set forth and described in the Drawing(s) and SOW at no additional cost to the Government.

c. The Contractor is responsible for the means and methods of all products and work. The Government is paying the Contractor in the contract price to use its expertise to ensure the means and methods of all products in the project.

d. Contractor shall be completed within the agreed upon period of performance (PoP) as stated within the contract issued by the Contracting Officer.

e. Contractor shall be required to apply for and submit to the Contracting Officer an AF Form 103, Work Clearance Request for all work to be accomplished under this delivery order five

(5) days prior to the commencement of work. The AF Form 103 can be obtained from and approved by the 126th Civil Engineer Squadron (126 CES).

f. Contractor shall brief all Sub-Contractors on all safety and fire prevention regulations, emphasizing the requirement to obtain a daily AF Form 592, Welding, Cutting, and Brazing Permit, when welding, cutting, or brazing operations are to occur under this delivery order.

The AF Form 592 can be obtained from and approved by the 126 CES.

g. Contractor shall complete and submit the appropriate DD Form 1354, Transfer and Acceptance of DoD Real Property, as outlined in Section 01010, General Requirements. The DD Form 1354 can be obtained from the 126 CES.

h. All documents related to the disposal of hazardous material must be supplied to this office and to the 126 CES. The Contractor must obtain the proper documents from 126 CES to ensure all materials leaving Scott Air Force Base can be tracked and accounted for, in accordance with all governing laws.

i. Under the 1992 Clean Air Act, all products used in executing this project must not be related to the Class I Ozone Depleting Chemicals (ODCs) identified in Air Force Policy. The following products are considered Class I ODCs: CFC-11, CFC-12, CFC-113, CFC-114, CFC-115, Halon 1211, Halon 1301, Halon 2402, CFC-13, CFC-111, CFC-112, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, CFC-217, Carbon tetrachloride, and Methyl Chloroform.

j. Field Conditions: The Contractor shall be responsible for all field measurements to accomplish work. Quantity and sizes of materials shall be determined from site visits and drawings. The Contractor shall carefully examine the entire site and building and shall make all necessary investigations to become thoroughly aware of the existing conditions and all difficulties involved in the completion of the work in accordance with the contract documents.

k. Accomplishment of Work: The 126th ARW Apron/Flight Line is a CONTROLLED AREA and shall require contractors to be escorted. All temporary closures, barriers, and protective procedures shall be coordinated with the Contracting Officer. The area can be open or closed to workmen as aircraft has the highest priority. The Contractor may be required to move off an area at a moment’s notice. An escort will be provided to assist your workforce at all times when workmen are present. In addition, a control point will be established to enter and exit the flight line. Security Forces will be present and have the highest authority in the Controlled Area. All vehicles moving on the flight line must be checked for FOD, including tires and all other areas where FOD can be found on the vehicle.

l. All work shall be accomplished during the standard 9-hour day, 5-day week, Monday through Friday, between the hours of 7:30 A.M. and 4:30 P.M. local time, excluding Federal Legal holidays and non-work days resulting from holidays occurring on weekends. The 126 ARW down days are approximately every other Friday. A calendar will be provided at the kick-off meeting. Accommodations to work these days can be made in advance.

m. Work Conditions: The Contractor shall coordinate work with the Contracting Officer, in conjunction with the User and 126 CES. The Contractor shall notify the Contracting Officer or the inspection representative the day he/she moves onto the work site to commence work.

The Contractor shall again provide notification the day he moves back to the work site after an interruption of work of two or more days in duration. The Contractor shall also provide an original work schedule and updates if required. This schedule shall describe major work items and projected completion dates.

n. Protection of Building Property: The Contractor shall protect from damage all building property located in or adjacent to the building and shall repair, replace or otherwise be held liable for all such damage. Building properties include but are not limited to, furniture, vehicles, or items of supplies. Exercise control measures of all dust and toxic fumes associated with cretin construction operations, in order to prevent hazards or illness to base and Contractor personnel.

o. Cleanup: The Contractor shall cleanup each work site at the end of each work day to the satisfaction of the Contracting Officer. Upon completion of the work, all construction equipment and debris shall be removed from the site and the area shall be left in a neat and completely acceptable condition as required by the General Provisions. Contractor must always recycle materials, such as, but not limited to cardboard and paper. The Contractor will use whatever means necessary to store all recyclable materials and responsible for turning in recyclable materials to the Base Recycling Center.

p. Patching and Repairing: After the work has been completed, holes, cuts, and damages made in the finished surfaces of the work site and adjacent areas shall be properly repaired and restored to match the existing finishes. Any abrasion or disfigurement of the finish work or any portion of the building where any such abrasion or disfigurement is caused by the activities of the Contractor shall be repaired and neatly refinished to match the adjacent work to the satisfaction of the Contracting Officer.

q. Products: All products shall conform to their respective manufacturing and performance publications. All materials and equipment used in the work area shall be the products of manufacturers regularly engaged in the manufacture of construction products.

r. Submittals: The Contractor shall submit for approval all items as required by other parts of these specifications. The Contracting Officer may request submittals in additions to those required by the other parts of this Statement of Work when deemed necessary to adequately describe the work. Submittals shall be made to the Contracting Officer using AF Form 3000, Material Approval Submittal. In general, submittals shall be provided a minimum of thirty

(30) calendar days in advance of scheduled installation to allow satisfactory time for

Government review. Additionally, unless stated otherwise submissions on test results and other submissions of a similar nature shall be made with in fourteen (14) calendar days, after the work or test is to be performed. Each submittal shall be complete and in sufficient detail for ready determination of compliance with contract requirements. Submittals shall include such items as Contractor’s or manufacturer’s shop drawings, descriptive literature, catalog cuts, samples, certifications, installation procedures and recommendations, templates, and other descriptive literature as may be required by the Contracting Officer. Catalog cuts and other descriptive data which may have more than one model or type shall be clearly marked to show the model, type, size, and all optional or accessory equipment the Contractor proposes to install. Submittals on component items forming a system or interrelated items shall be submitted at one time as a single submittal in order to demonstrate that the items have been properly coordinated and will function as a unit. Approval of submittals will not relieve the Contractor of compliance with the project drawings and specifications. Submittal items that are disapproved will be promptly corrected and resubmitted by the Contractor. No materials shall be installed until submittals are approved by the Contracting Officer. All submittals involving color selections, patterns, and other decorative architectural features shall be submitted at the same time for both interior and exterior materials.

s. Specifications: Work shall be performed in strict accordance with these contract general specifications, as well as all applicable local, state, and national Building and Life Safety Codes, American Society for Testing and Materials (ASTM) specifications. Safety issues must adhere to all applicable Occupational Safety and Health Act (OSHA) regulations.

Securitty:

Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness Training is available through ADLS by completing the Force Protection CBT.

mailto:matthew.j.boice.mil@mail.mil mailto:larry.e.fuller4.nfg@mail.mil