A02_Attachment_I_SOW_AMENDED.pdf

Attachment I SOW

RF Shield Room Equipment and Install Statement of Work/Specification

REV 06-06-18

General Scope

This Statement of Work (SOW) is for the supply, delivery, assembly, installation and RF Testing of RF Shield Room(s) at Tobyhanna Army Depot. The project shall be funded on three individual CLINs one for each mission requirement:

1. CHALS RF Shield Room

2. CVRJ RF Shield Room

3. DUKE RF Shield Room

The Shield Room Vendor/Contractor (referred to as “Contractor” throughout this document) shall provide all supervision, labor, equipment, tools, and materials to supply, deliver, place, assemble, install, and test RF Shield Rooms at Tobyhanna Army Depot (TYAD), Building 1B-Bay 5. The RF Shield Rooms shall meet or exceed all applicable industrial, Federal, State, and Local standards and codes. The Contractor shall provide on-site training for operator and maintenance personnel. Abstract/concept drawing(s) are attached for general location and layout prior to any site visit.

The RF Shield Room vendor shall furnish and install the RF shield rooms per the specifications below. ALL ANCILLARY mechanical/HVAC, Fire Protection, Electrical and similar support utilities SHALL BE PROVIDED SEPARATE FROM THIS CURRENT REQUIREMENT AFTER the RF Screen rooms are installed and concurrent with other renovation work scheduled in Building 1B-5 the “fit-out” of the rooms shall be accomplished.

SCHEDULE: Delivery, installation, testing and commissioning MUST be completed per the schedule identified in the solicitation. The RF screen rooms must be installed, RF tested and “general” acceptance TAKEN NO LATER THAN 21 NOVEMBER 2018. The “fit-out” utility work done by others is scheduled to commence upon Government “general” acceptance of the RF screen rooms. The RF Vendor shall complete Final RF integrity testing and training and issue certifications for “final” acceptance after the completion of the utility “fit out”. RF Testing and Training shall be complete within 5 days after notice to commence work after completion of the utility “fit out”. “General” and “final” acceptance is identified later in this specification.

SITE VISIT: Interested Contractors are encouraged to attend a site visit prior to submitting a proposal. The site visit is for the purpose of the interested Contractors to view the installation area for which this acquisition is being made and to enable viewing of the delivery, utility and installation site features. Site visit will be available on Wednesday July 25, 2018 at 9:00 a.m.

1. Requirements for RF Shield Room(s) shall meet or exceed the following (Provided by the RF Room Vendor/Contractor):

1.1. General: RF Room Vendor/Contractor will design, manufacture, ship, install, train & test the radio frequency shielded enclosure as described below:

1.1.1 The enclosure will be constructed using a modular shielding system. This system is to consist of minimum 28-gauge galvanized steel sheets laminated to an industrial grade particle board wood core. Panels are to be joined with zinc plated framing members, which are fabricated into shapes that provide, uniform clamping pressure along panel edges without the use of welds. Trihedral corners shall be finished and sealed with cast bronze corner caps that are machined to conform to the intersecting framing members.

1.1.2 The enclosure shall be constructed on an underlayment consisting of a 6-mil vapor barrier and 1/8" hardboard

1.1. Enclosure size Occupancy and Automated Test Equipment (ATE) Consideration:

1.1.1. CHALS: The RF Shield Room will house work positions for one (1) technician, two (2) work benches and three (3) ATE racks of equipment for equipment testing.

1.1.2. CVRJ: The RF Shield Room will house work positions for five (5) technicians, five (5) work benches and five (5) ATE racks of equipment for equipment testing.

1.1.3. DUKE: The RF Shield Room will house work positions for eight (8) technicians, four (4) oversized work benches and eight (8) ATE racks of equipment for equipment testing.

1.2. Enclosure Size:

1.2.1. CHALS: Length: 12 feet, Width: 12 feet, Height: 10 feet.

1.2.2. CVRJ: Length: 24 feet, Width: 12 feet, Height: 10 feet.

1.2.3. DUKE: Length: 36 feet, Width: 20 feet, Height: 10 feet.

1.2.4. Wall finish shall be standard galvanized, special painting or wall cladding is not required.

1.3. Ceiling Support:

1.3.1. Self-Supporting Structure. The enclosure shall be self-supporting, with no attachments to the parent building.

1.3.2. Interior ceiling panels shall be painted gloss white to improve room light reflections.

1.3.3. Roof of shield room shall NOT be used for storage. Roof/ceiling structure shall be designed to support all HVAC equipment and for personnel service /access to equipment.

1.3.4. The rooms shall be designed to accept normal loading from accessories such as lighting, conduits and similar utilities. The system shall not deflect more than 1/360th of the ceiling span. The walls shall not deflect more than 1/250th of their span when subjected to a lateral load of 75 pounds

1.1. Number of Doors:

1.1.1. CHALS: Single Door Clear Opening 4’ wide x 7’ high

1.1.2. CVRJ: Single Door Clear Opening 4’ wide x 7’ high

1.1.3. DUKE: Two (2) doors, Clear Opening 4’ wide x 7’ high each.

1.1.4. Each door shall have means of locking/securing when unoccupied. GSA locks are NOT required, provide manufactures standard locking mechanisms for securing.

1.1.5. Door thresholds shall NOT EXCEED 2.5 inches height. If threshold is greater than 2.5 inches vendor shall provide ramps at each door designed for the matching weight capacity. Ramps shall be easily removable.

1.1.6. Furnish door maintenance kit for each RF room.

1.2. Floor Weight/Finish:

1.2.1. Minimum 250 lbs/ft2, Maximum 300 lbs/ft2.

1.2.2. The enclosure shall have a minimum of a 6-mil dielectric vapor barrier and a minimum 1/8” dielectric underlayment are placed beneath the shielded floor panels to maintain electrical isolation and moisture barrier.

1.2.3. Floor shall be finished with Vinyl composition Tile (VCT), neutral color as selected by COR.

1.3. Environmental Conditions:

1.3.1. Rooms shall be capable of maintaining the following environmental conditions. See Heating, Ventilation, and Air conditioning section below for additional information.

1.3.1.1. Temperature – degrees F 65 to 85

1.3.1.2. Relative Humidity - % non-condensing 40% to 70%

1.3.1.3. RF Shield Room Vendor/Contractor shall include wave-guide air vents: All HVAC access points into the RF shield will be treated with a steel hex-cell honeycomb wave-guide vent assembly. This hex-cell will be a maximum of 1/8” open cell and offer 98% free space for airflow.

Dielectric flexible connectors will be added for isolation from ground. The following wave-guide (beyond cut-off) air vents for HVAC system or ventilation shall be provided. If additional vents are required by the future contractor installing the HVAC system those services shall be negotiated directly between the RF Room Vendor and the future contractor performing the “fit-out”.

1.3.1.3.1. CHALS: Quantity=2

Size= 12” x 12” Type= 3/16” Steel/Modular Service= Supply/Exhaust for chamber/room

1.3.1.3.2. CVRJ: Quantity=2

Size= 12” x 12” Type= 3/16” Steel/Modular

Service= Supply/Exhaust for chamber/room

1.3.1.3.3. DUKE: Quantity=4

Size= 12” x 12” Type= 3/16” Steel/Modular Service= Supply/Exhaust for chamber/room

1.4. Power Filters Required (for power distribution panels):

1.4.1. CHALS: Voltage 120/208 VAC; Amperage – 225 per phase; Frequency 60 Hz; 3 Phase; 4-Wire, WYE connected, with safety ground (ATS Power).

Provide additional filters for HVAC equipment feeds penetrating RF shield rooms to serve the HVAC equipment located outside of the shield rooms.

1.4.2. CVRJ: Voltage 120/208 VAC; Amperage – 225 per phase; Frequency 60 Hz; 3 Phase; 4-Wire, WYE connected, with safety ground (ATS Power).

Provide additional filters for HVAC equipment feeds penetrating RF shield rooms to serve the HVAC equipment located outside of the shield rooms.

1.4.3. DUKE: Voltage 120/208 VAC; Amperage – 225 per phase; Frequency 60 Hz; 3 Phase; 4-Wire, WYE connected, with safety ground (ATS Power). Panel shall be fed from UPS system.

1.4.3.1. DUKE second panel: Voltage 120/208 VAC; Amperage – 125 per phase; Frequency 60 Hz; 3 Phase; 4-Wire, WYE connected, with safety ground (ATS Power). Provide additional filters for HVAC equipment feeds penetrating RF shield rooms to serve the HVAC equipment located outside of the shield rooms.

1.4.3.2. ADDITIONAL FILTERS FOR HVAC EQUIPMENT: Additional power filters shall be furnished by the RF shield room vendor/contractor to accommodate the power provision to remote HVAC equipment. One additional set is required per HVAC system. Power to remote HVAC equipment shall be fed out of distribution panels located in the RF Screen Rooms: If additional filters other than those as listed are required by the future contractor installing the HVAC/Electrical/Fire protection or other “fit-out” utility shall be negotiated directly between the RF Room Vendor and the future contractor performing the “fit-out”.

1.4.3.2.1. CHALS: Frequency 60 Hz; 3 Phase; 4-Wire, WYE connected, with safety ground (ATS Power).

Air Handling Equipment: Voltage 120/208 VAC; Amperage – 40 per phase;

Condensing Unit: Voltage 120/208 VAC; Amperage – 30 per phase;

1.4.3.2.2. CVRJ: Frequency 60 Hz; 3 Phase; 4-Wire, WYE connected, with safety ground (ATS Power).

Air Handling Equipment: Voltage 120/208 VAC; Amperage – 80 per phase;

Condensing Unit: Voltage 120/208 VAC; Amperage – 40 per phase;

1.4.3.2.3. DUKE: Frequency 60 Hz; 3 Phase; 4-Wire, WYE connected, with safety ground (ATS Power).

Air Handling Equipment: Voltage 120/208 VAC; Amperage – 80 per phase;

Condensing Unit: Voltage 120/208 VAC; Amperage – 45 per phase;

1.5. LAN and Phone Penetrations/filters: Wall mount filters shall be provided for the following LAN/phone and miscellaneous penetrations for the fire alarm system. If additional filters other than those as listed are required by the future contractor installing the HVAC/Electrical/Fire protection or other “fit-out” utility, they shall be negotiated directly between the RF Room Vendor and the future contractor performing the “fit-out”. Provide UL listed single or dual circuit and provide a minimum insertion loss of 100 dB from 150 KHz to 10 GHz when measured in accordance with MIL-STD-220A load conditions:

1.5.1. CHALS: LAN Filters Required: 2 LAN connections

Phone Filters Required: 1 connections (analog) Fire/Smoke Alarm Penetrations: 2 x 1 amp analog

1.5.2. CVRJ: LAN Filters Required: 5 LAN connections

Phone Filters Required: 1 connections (analog) Fire/Smoke Alarm Penetrations: 2 x 1 amp analog

1.5.3. DUKE: LAN Filters Required: 8 LAN connections

Phone Filters Required: 1 connections (analog) Fire/Smoke Alarm Penetrations: 2 x 1 amp analog

1.6. Occupancy Indicator: Provide filters and devices for future “fit-out” contractor to install the following miscellaneous lights and buzzers for access control and testing indicators. If additional items other than those required for below are required by the future contractor installing the HVAC/Electrical/Fire protection or other “fit-out” utility, they shall be negotiated directly between the RF Room Vendor and the future contractor performing the “fit-out”. Provide UL listed single or dual circuit and provide a minimum insertion loss of 100 dB from 150 KHz to 10 GHz when measured in accordance with MIL-STD-220A load conditions:

1.6.1. CHALS: N/A, not required

1.6.2. CVRJ: Outside, above door, occupancy amber light controlled from interior switch with “Testing In Process-When Amber” signage. Provide access buzzer and circuiting/filters as necessary for outside door access.

1.6.3. DUKE: TWO (2) Outside, above door, occupancy amber light controlled from interior switch with “Amber- Testing In Process” signage. Provide access buzzer and circuiting/filters as necessary for outside door access.

1.7. RF Connector Penetration Panels: Provide panels for mounting connectors or other penetrations that can not be mounted through the standard wall panel thickness. Provide penetration panels that are 1/8" thick brass with an extruded brass frame. The following panels and connectors shall be provided by the RF Screen Room vendor/Contractor. If additional items other than those required for below are required by the future contractor installing the HVAC/Electrical/Fire protection or other “fit-out” utility, they shall be negotiated directly between the RF Room Vendor and the future contractor performing the “fit-out”.

1.7.1. CHALS: One 12” x 12” size panel, with Four (4) N-Female to N-Female connectors. TYAD will provide simulated GPS RF signal into screen room.

1.7.2. CVRJ: One 12” x 12” size panel, with Four (4) N-Female to N-Female connectors. TYAD will provide simulated GPS RF signal into screen room.

1.7.3. DUKE: One 12” x 12” size panel, with Four (4) N-Female to N-Female connectors. TYAD will provide simulated GPS RF signal into screen room.

2. Enclosure Shielding Requirements:

Electric Field:

10 KHz - 120 dB 100 KHz - 120 dB 1 MHz – 120 dB 10 MHz - 120 dB 100 MHz - 120 dB

Plane Wave:

100 MHz - 110+ dB 500 MHz - 110+ dB 1000 MHz - 110+ dB

Microwave:

1 GHz - 110+ dB 10 GHz - 110+ dB 18 GHz - 110+ dB

The contractor’s installation team shall perform an RF verification testing of the completed shield to certify its performance and provide a written test report prior to final Government acceptance.

The shield rooms shall be capable of performing the following key requirements as a minimum.

RF Shielding Effectiveness: The RF shielding shall be tested to ensure compliance to IEEE-STD- 299 (2006). The shielding test shall be performed at a minimum five frequencies (1MHz, 10MHz, 100MHz, 1GHz and 10GHz) as m inimum and test reports shall be provided identifying the results of this testing at all frequencies. Testing shall be done for all of the shield room enclosure and in both horizontal and vertical polarization.

3. RF Room Vendor/Contractor Overall Installation:

1. Provide dimensioned submittals for coordination with future “fit-out” contractor.

2. Provide Offloading, Unloading, Moving and Storage of shield room materials

3. Complete Installation of shield rooms.

4. Perform Initial RF testing Certification / Compliance Test & Report

5. Review for “general” acceptance by Government COR.

6. Allow for UP TO 60 days for other contractor to perform fit-out. (Electrical, LAN, Phone, Fire Protection, Heating, Ventilation, and Air Conditioning (HVAC))

7. Perform Final RF testing Certification / Compliance Test & Report

8. Submit As-built drawing package to include major parts list

9. Review for “final” acceptance by Government COR

10. The contractor responsibilities shall include but not be limited to the following:

a. Project Management & on site supervision

b. Coordination with Contracting Officer Representative (COR) regarding installation process

c. On site safety program

d. Provide submittals of RF enclosure, accessories, equipment and materials being installed

e. Provide binder of MSDS on site for Right to Know policy

f. Provide a Project Schedule (MS Project) (WITHIN 15 DAYS OF

AWARD)

g. Provide for Quality Control for both material and workmanship

h. Provide a Job Hazard Analysis

i. Erect/provide Safety barriers and precautions around the work area

j. Provide necessary tools and equipment to complete installation

k. Preparation of staging area and work site

l. Provide dumpster and necessary means for removal of construction debris

m. Keep installation site neat and clean daily; free of debris accumulation

11. Additional requirements are attached to this specification which state the overall performance and sizing of the shield rooms described within this document and must be adhered to as presented. Specific details regarding this attachment must be discussed with the Technical Point of Contact (POC) to assure conformance to requirements.

*****SUPPORTING DOCUMENTATION******

THIS SECTION: REFERENCE ONLY:

All Ancillary Mechanical/HVAC, Fire Protection, Electrical And Similar Support Utilities (Provided Under A Future Separate Independent Contract after the

RF Screen Rooms are installed):

Electrical Distribution Interior:

ALL ROOMS: Refer to drawings for quantity and locations of disconnect switches, proposed power panel locations, and all receptacles and specialty receptacles (twist-lock or others) required.

Unless specifically noted otherwise, ALL terminal devices/receptacles for bench power and equipment shall be fed through wall mounted disconnect switch (locate 5’-0” AFF) with stacked specialty twist lock and other receptacles mounted at approx. 24” AFF.

Maintain 3 ft NEC clearance in front of all power distribution panels and in front of service disconnect switched for access. Coordinate/Review ALL locations with COR prior to installation.

Unless specifically noted otherwise EACH outlet shall be served by a dedicated branch circuit.

All fire/smoke detection wiring shall be encased in “red” conduit per TYAD standards.

All control/thermostat wiring shall be encased in “blue” conduit per TYAD standards

Include Power provision for all Power Distribution Panel loads including HVAC, lighting, lighting, emergency lighting, and bench and ATE equipment.

Power Distribution Panel for all electrical circuit loads (estimated connected loads, and miscellaneous requirements):

I.LED Lighting circuits (provide LED lighting fixtures as not to interfere with RF equipment in room. Design for 50 Foot-Candle illumination. Provide switches at doors for control.

II.Provide wall pack (battery back-up) emergency egress lighting within each RF room.

III.Provide heat detection/smoke detection in space along with filters and communication wiring to remote fire control panel located outside of the RF shield room. Each remote control panel shall be addressable and interface with the buildings Fire Alarm Control Panel (FACP). Coordinate requirements of FACP integration with COR. For each air handling/environmental control system, provide duct mounted smoke detectors (outside of RF room) and integrate with FACP. Duct detectors shall disable HVAC system serving the room and alarm FACP.

IV.Provide AV Horns and strobes inside each RF room.

V.Provide sprinkler system as extension of main building deluge system.

VI.Convenience power, provide one dedicated circuit for convenience outlets in each room. Provide one convenience outlet on each interior wall of each room (48” AFF). Normal use convenience outlets are available through each workbench which will be fed from twist-lock receptacles.

VII.Provide work bench outlets per layouts (120 Volt/ 1 phase-20 amp ea.). Provide feed through disconnect switch. Confirm twist lock receptacle configuration with COR.

VIII.Provide Automated Test Equipment (ATE) outlets per layouts (refer to drawings for locations and configurations) Provide feed through disconnect switch.

Confirm receptacle type configuration of each with COR.

IX.Provide RF filters at all feeds penetrating shield rooms boundary. Provide power to remote HVAC and Environmental control equipment serving the RF shield rooms.

X.Provide Class A-B-C fire extinguishers at each room door.

Heating Ventilation & Air Conditioning (HVAC):

The shield rooms shall be environmentally controlled by a Computer Room (CRAC- Computer Room Air Conditioning Unit) such as Liebert ducted mini-mate 2. The system shall be a complete packaged evaporator/fan section with integral humidification systems.

Standard Split System HVAC equipment is NOT ACCEPTABLE, equipment must be manufactured by company specializing computer room precision environmental control and shall have the ability to add humidification as well as dehumidify with reheat capability.

Canister or non-contact infra-red humidification is acceptable. Provide water softener to serve the HVAC equipment/humidifiers.

Suggested Location for softener: 1B-5 Boiler Room

The evaporator/fan section shall be located on the roof of the RF shield room for easy access/maintenance. The supply and return shall be ducted into the RF shield room with RF filtered RF to prevent RF transmission to the HVAC system. Provide MERV-11 filtration and SCR reheat. The t-stat/RH-stat sensing element control shall be located in the return air ductwork and fan shall operate in continuous mode. Remote T-stat/ RH-stat shall be located outside of the shield room and rear the door. T-stat shall be stand-alone 7-day programmable with occupied and unoccupied setback temperature set points.

Ventilation air shall be introduced in occupied mode as transfer air from the space which houses the RF room. The HVAC system shall introduce flowrates identified below to accommodate transient ventilation requirements. The outside/ventilation air shall pressurize the shield rooms and shall require barometric relief to the building where it is located. Motorized dampers shall be provided at relief and outside/ventilation communication points with the main bay. Dampers shall be interlocked with duct mounted smoke detector and remote room heat/smoke detectors and shall close and disable unit fan upon fire detection system activation. Provide duct mounted detector compatible with fire alarm system. Assume a 10% outside air concentration in the main bay and the following miscellaneous heat loads in the RF rooms:

CHALS: 200 CFM Transfer air 14,000 BTUH Equipment Heat 500 BTUH Sensible/ 500 BTUH Latent people load 800 BTUH Lighting 50% RH Humidification

CVRJ: 500 CFM Transfer air 24,000 BTUH Equipment Heat 1250 BTUH Sensible/ 1250 BTUH Latent people load 1400 BTUH Lighting 50% RH Humidification

DUKE: 1500 CFM Transfer air 48,000 BTUH Equipment Heat 2000 BTUH Sensible/ 2000 BTUH Latent people load 3000 BTUH Lighting 50% RH Humidification

Associated system remote condenser shall be located outdoors on the roof of the building which houses the RF room. On grade condensers are discouraged. Any roof mounted equipment shall be no closer than 10 ft. from the roof edge. Roofing work must be performed by pre-qualified roofing company (coordinate with TYAD COR). All pipe and conduit roof/wall penetrations shall be made thru pipe curbs with appropriate penetration provisions.

Any ductwork shall be located exterior to the shield rooms and interior to the main building area. All HVAC ducts shall be galvanized steel with 1.5 " fiberglass insulation blanket.

Any shield rooms penetrations shall be equipped with honeycomb waveguides or similar type grills to prevent RF transmission.

Any condensate shall be pumped/drained to the nearest floor or roof drain as approved by the Government COR. Vendor shall provide the necessary pump and piping to the drain and shall configure the piping such that the appearance is professional and meets all plumbing codes. An auxiliary drain pan with overflow switch shall be provided, upon failure or overrun of the condensate pumping system the auxiliary drain pan sensor shall disable the HVAC unit and humidifier.

END OF SUPPORTING DOCUMENTATION

4. Delivery/Installation Schedule

a. The Contractor shall be responsible to supply all labor, materials, supervision, tools and equipment to deliver, off-load, locate and place into position, and anchor all component pieces, materials and supplies necessary for the complete assembly and installation of the RF Shield Room. The Contractor shall be responsible to uncrate and unpack all supplied equipment. The Contractor shall be responsible to remove from TYAD all packing, packaging and crating materials.

b. The Contractor shall furnish MSDSs for all lubricants, coolants, oils, greases, paints, etc. required for the assembly, installation, repair and maintenance for the RF Shield Room and associated equipment’s.

c. Vendor shall provide RF enclosure and accessory material submittals within 15 days of award of contract.

d. The government shall have 10 days to review and approve submittals.

e. RF shield rooms erection and testing shall be completed for “general” acceptance within 60 days of submittal approval. Contractor shall coordinate delivery with the Contracting Officer, to include a pre-delivery notification at least 5 days prior to shipment of material.

f. All installation procedures shall be coordinated with the Contracting Officer (KO) or the technical Point of Contact (POC). All installation shall be performed by English speaking U.S. citizens. (See also TYAD security requirements and background check requirements per form AMSEL-TYAD 648-C.) All work shall be performed during normal working hours: Monday through Friday from 7:30 am to 4:00 pm Eastern Standard Time, excluding Federal Holidays, unless special arrangements are made with the KO or POC. Request for working during non-normal working hours must be submitted to the POC at least 3 days prior to the proposed commencement of such work; approval of such request is at the discretion of the KO or POC.

5. Documentation

a. The Contractor shall provide to the POC 3 hardcopies each of the Operation and Maintenance (O&M) Manuals and 3 hardcopies each of the Parts Manual.

In addition a digital version of the manuals shall be provided on a CD in a PDF format. If necessary vendor shall scan documents to furnish the electronic version. The Parts Manual shall include a list of parts—including consumables—that are recommended by the manufacturers to be kept on-hand at all times. These parts shall be identified by nomenclature, part number, quantity, and pricing. The O&M Manuals shall contain a complete set of drawings and diagrams; descriptions; spare parts list; operator and maintenance instructions for operating and maintaining the RF Shield Room. The O&M manuals shall contain complete detailed instructions and schedules for system PM. All documentation shall be provided to the POC prior to final acceptance being given. The Contractor shall provide normal routine maintenance for the HVAC system for a period of one (1) year starting at Government acceptance.

6. Training

a. The Contractor shall provide operator and maintenance training for the RF Screen Room for 2 ea. personnel. Training shall be conducted by the Contractor or the Contractor’s qualified training representative. Equipment training shall be done on-site and during normal 1st shift business hours:

Monday—Thursday, 7:00 AM –4:00 PM. The personnel shall be trained in the full operation, including programming, and operator-recommended maintenance for the RF Shield Room and supporting equipment’s. Training shall not commence before the Contractor has successfully completed the acceptance demonstration for the RF Shield Room.

b. All materials and documentation used in the training of personnel and Equipment Maintenance Branch personnel shall become the property of the Government.

7. Warranty

a. The Contractor shall warrant the RF Screen Room and all ancillary pieces of equipment, installation, parts and workmanship for a period of 1 calendar year following “final” acceptance by the COR. During this warranty period all parts costs, labor costs, transportation and shipping costs, travel costs, tool costs and per diem for all Contractor personnel shall be the responsibility of the Contractor. The Contractor field repair technician shall arrive on-site within 24 hours after being contacted by TYAD personnel to make warranty repairs during the warranty period. The Contractor shall supply Contact Telephone Numbers and Points of Contact (POCs) for use by TYAD personnel to contact the Contractor for warranty, operation and maintenance questions and support.

b. For all pieces of equipment that have a manufacturer’s warranty that exceeds the 1 year warranty period such warranties shall be provided by the Contractor to the Government at the expiration of the 1 year warranty period at which time it will become the responsibility of the Government to submit warranty claims.

8. General Acceptance

The Contractor or the Contractor’s qualified representative shall successfully demonstrate the completed installation and function of the RF Shield Room. The Contractor shall arrange a time for the demonstration to commence with the Branch supervisor and the COR. The demonstration will be witnessed by the Branch supervisor and/or his designated personnel. The Contractor shall perform Initial RF testing Certification / Compliance Test & Report. Upon this general acceptance the vendor may invoice for the supply and installation of the RF Shield rooms.

9. Final Acceptance

Final acceptance will occur upon receipt and acceptance of the Final RF testing report. Once the RF testing is completed and certified and training is complete, the contractor shall submit for final payment in Wide Area Workflow (WAWF).

Processing of the Contractor’s final invoice by the POC shall constitute final acceptance. The warranty periods associated with the RF Shield Room will begin on the date of final acceptance. Final acceptance will be granted only after general acceptance has been given to the Contractor.

10. General Safety Requirements

a. All energy control sources shall have the capability of being locked-out/tagged-out and returned to full operational status.

b. Per agreement between AFGE Local 1647 and Management-Employee Relations Division, “Upon installation, if any grinding, welding, use of a torch, concrete, or fossil fuel is used, it will be conducted outside of duty hours to protect the safety of employees.”

c. For additional Safety Requirements, see below.

11. CONTRACTOR SAFETY STANDARDS FOR TYAD

June 2018

Below are the contractor requirements for any work done on Tobyhanna Army Depot (TYAD). It is the responsibility of the contractor to enforce the below requirements.

Failure to enforce safety requirements on the depot can result in termination of the contract.

Important Phone Numbers

Emergency: 911

Security: 570-615-7550

Fire Department – (Non-Emergency): 570-615-7300

Safety: 570-615-7027

Changes in this document for June 2018:

The contractor is solely responsible for jobsite safety S10.0.

Update on the red card program in S 10.0.5.

Update on confined space S 10.6.3.

Subcontractors are the responsibility of the prime contractors, S 10.10.4.

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR JOB-SITE

SAFETY.

Review of the project plans and other documents by the Tobyhanna Safety Office does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with OSHA rules and regulations. The Contractor remains solely responsible and liable for job-site safety at all times during the term of the contract.

Contractors shall comply with the following:

1. Tobyhanna Army depot has restrictions on the use of fossil fuels in all buildings. The contractor must follow the TYAD fossil fuel memorandum of understanding.

2 All direct construction supervision including subcontractors must have completed the OSHA 10 hour safety course for construction. These certificates must be submitted with the site safety plan BEFORE construction starts.

3. Red card program - Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry small red cards that can be thrown down when the employee sees an action they consider unsafe. Work ceases until TYAD management can decide if it is safe or not. Contractors are required to comply with this. If a Tobyhanna employee presents his red card to a contractor, the contractor must stop working until the COR and the safety office can determine if there is a safety hazard or not.

S 10.1 CODE COMPLIANCE

Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring and enforcing all rules, regulations and codes, by ALL personnel working for the contractor including all subcontractors. These codes include:

Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards), Title 29 Code of Federal Regulations-1926 (Construction Industry Standards), National Fire Protection Association Codes, Uniform Facilities Code, Other codes as required to maintain safety standards.

S.10.2 JOB HAZARD ANALYSIS (JHA)

Prior to the start of work, the contractor shall prepare a JHA for each phase of work that will be done under the contract. A phase is any operations involving a certain type of work. Examples include demolition, excavation, masonry work, concrete pouring, roofing, and electrical wiring. Work done by each subcontractor is also a phase. The JHA will:

1. List the activity being performed and identify the sequence of work steps

2. List the hazards associated with each step, and the procedures and training required to eliminate or reduce the risk to an acceptable level.

S.10.3 SAFETY PLAN

Contractors will submit a written Contractor Safety Plan prior to beginning construction.

The plan must follow the guidelines in OSHA 1926.

1. Who will implement the plan, including who is responsible for safety and accident prevention.

2. A means for coordinating and controlling subcontractors and suppliers.

3. Safety training.

4. Who will investigate accidents.

5. Emergency response.

6. Job site cleanup and safe access.

7. Public safety requirements such as signs and barricades.

S.10.4 FALL PROTECTION

1. Personnel performing any work on elevated surfaces, six (6) feet or more above a lower level, shall comply with 29 CFR §§ 1926.500 through 1926.503.

2. There are no certified anchorage points or permanent guardrail systems on any TYAD roof. Most roofs of the depot are more than 20 feet high.

3. Contractors and their employees must be protected from falling off the edge of the roof, regardless of how briefly the employees are at the edge of the roof.

S.10.5 ELECTRICAL SAFETY

Follow the current Tobyhanna Army Depot standard. This standard is based on NFPA 70E.

S.10.6 DEPOT REQUIRED PERMITS/APPROVALS

Permits are required for:

1. Excavation: Contractors must utilize the PA 1 Call system and coordinate with contracting officer representative (COR) for excavations prior to any groundbreaking including digging, drilling and stake driving. See appendix L for permitting details.

2. Trenching: Contractors must obtain approval from the TYAD Safety and Occupational Health Office (SOHO) before any trenching deeper than 5 feet. The contractor must have a trenching plan and the appropriate safety equipment. The contractor is to request approval from the (SOHO) by e-mail through the contracting officer representative.

3. Confined space: Contractors must obtain approval from the TYAD Safety and Occupational Health Office (SOHO) before entering any confined space. The contractor must have a confined space plan and the appropriate safety equipment. The contractor is to request approval from the (SOHO) by e-mail through the contracting officer representative.

4. Burning/fire: Hot work permits must be obtained daily from the Fire Department.

5. Cranes: Use of cranes on the depot: See S.10.13

6. Army Radiation Permits: Non-Army agencies (including other military Services, vendors, and civilian contractors) require an Army Radiation Permit (ARP) to use, store, or possess ionizing radiation sources on TYAD (see 32 CFR 655). Non-Army applicants will apply by letter with supporting documentation to the Depot Commander. The letter should be submitted so that the Depot Commander receives the application at least 30 days before the requested start date of the permit. The ARP application will specify start and stop dates for the ARP and describe the intended use of the radioactive material.

For sealed sources of radiation, i.e. Moisture Soil Density Gauges, the application must include a valid Nuclear Regulatory Commission (NRC) Radioactive Materials License that allows the applicant to use the source as specified in the ARP application, current leak test certificates, operator training records and calibration certificates for any equipment that may be utilized at TYAD.

For machine produced ionizing radiation sources, i.e. X-ray Equipment, the application must include the appropriate state authorization that allows the applicant to use the source as specified in the ARP application along with operator training records and calibration certificates for any equipment that may be utilized at TYAD.

ARPs will not be issued for more than 12 months at a time.

S.10.7 CONFINED SPACES

1. All Confined Spaces at TYAD are considered as Permit-Required Confined Spaces.

2. Contractors must fully comply with all OSHA regulations for Confined Space Operations, including on-site use and availability of a Confined Space Entry Permit / Checklist.

3. The contractor must request access from the TYAD SOHO before entering any confined space area. The contractor is to request approval from the SOHO through the Contracting Officer Representative (COR). The Contractor or COR will also notify the Fire and Emergency Services Branch of the Confined Space Entry.

4. Upon completion, the contractor will notify the SOHO and discuss whether any new hazards were added to the Confined Space, and will submit the completed Confined Space Entry Permit / Checklist.

S.10.8 LOCKOUT/TAGOUT PROCEDURE

1. The Contractor shall perform this work in accordance with 29 CFR § 1910.147, The Control of Hazardous Energy.

2. The Contractor shall notify the COR that a lockout/tagout system is going to be used.

3. The contractor is to request the COR to notify them if TYAD is using any lockouts/tag outs in the construction area.

4. The Contractor shall locate and identify all isolating devices.

5. The Contractor shall shut down the equipment normally.

6. The Contractor shall isolate all energy using appropriate methodology.

7. After all work is complete, the Contractor shall remove the energy isolating device and restore the equipment to service.

8. The Contractor shall notify the COR that energy is again restored.

S.10.9 PROTECTION TO THE DRINKING WATER SYSTEM

The contractor will not perform any work on the depot potable water system until prior approval is obtained from the Environmental Branch and the certified operator through the Directorate, Installation Services COR.

S.10.10 PROTECTION OF PERSONNEL

At no time is any depot employee to be put at risk to illness or injury.

No construction actions are exempt from this requirement.

1. Where pedestrian and driver safety is endangered, use appropriate traffic barricades.

Use anchor barricades to prevent displacement by wind. Notify the COR prior to beginning such work.

2. Where demolition is required, continuously evaluate the condition of the structure being demolished and take action to protect personnel working around the project site.

No structural element will be left standing without sufficient support to prevent collapse.

3. Personal Protective Equipment for visitors: three complete sets of personal protective equipment shall be available to visitors for entry to the regulated area. Visitors shall be provided with training equivalent to that provided to Contractor employees in the use of Personal Protective Equipment and the site safety and health requirements.

4. Subcontractors are the responsibility of the prime contractor and must follow the same regulations the prime contractor does.

S.10.11 FIRE AND EMERGENCY SERVICES

Hot Work Permits will be issued by Fire Department upon request. HWP requests must be made at least thirty (30) minutes prior to the expected start time by contacting the fire department.

1. Contractors are required to have fully charged and operable contractor provided fire extinguisher(s) that are appropriate for the type of possible fire. Fire extinguisher shall be immediately available for inspection by the fire department upon an inspection of the work site and remain at the work site. At a minimum, a ten (10) pound class 4A: 60B: C multi-purpose dry-chemical fire extinguisher or equivalent shall be provided. Contractors shall provide an appropriate number of fire extinguishers.

2. A fire watch must be in place during the hot work and for 30 minutes after the HWP operation. Upon completion of the thirty (30) minute, post hot work fire watch, the contractor shall contact the fire department to report the work is complete.The fire department will be notified when flammable or hazardous materials are used.

3. Use of a plasma torch will require special approval by the fire department.

4. Any fire, even one that is extinguished, must be reported to the fire department.

5. Ambulance services are provided at a cost to contractors. The contracted ambulance service provider will transport to the nearest hospital. Advanced Life Support, helicopter transport, etc. is all at the contractor's expense.

6. The fire department will respond to all fire, ambulance, hazmat and confined space incidents.

S.10.12 IF AN INCIDENT HAPPENS

1. Any serious injury or medical emergency:

a. Dial 911 and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

b. Send someone to the nearest exit to assist responders.

c. Treat victims to the best of your ability.

d. Call the work order desk at 570-615-7805 if there is any blood or body fluids that must be cleaned up.

2. In the event of the smell of natural gas:

a. Call dial 911.

b. Have all personnel evacuate the area if the smell is significant.

c. Assist the fire company to determine the leak as appropriate.

3. In the case of a fire:

a. If the fire is small, use a fire extinguisher and call 911.

b. Otherwise, dial 911 and pull the fire alarm.

c. Evacuate the building.

S.10.13 CRANE LIFT OPERATIONS AT TOBYHANNA ARMY DEPOT

A Lift Plan for Crane Operations will be submitted to the SOHO at least five business days prior to a lift operation. It shall include:

1. A description of the operation to be performed, specific personnel assignments (Lift Director, Safety Coordinator, Operator, rigger, etc.) and signaling and any other details pertaining to activities during the lift.

2. A drawn Site Plan with specifications including work zone, support equipment locations, evacuation area, traffic control, electrical power line clearances (if applicable), lift path, surface conditions at crane location, etc.

3. Training/Certifications (scans) for crane operator and other lift-team members included in the lift operation.

4. Equipment nomenclature and a certificate of comprehensive annual inspection records, including any deficiencies and corrective action.

5. Load chart for crane, with target capacities specific to the crane/boom configuration and lift details clearly marked

6. Lift calculations, including rigging components and configuration.

7. Weather conditions are always part of the ongoing safety assessment and may result in rescheduling of the lift.

8. Only approved operators are allowed to operate or move the crane for any reason.

A Production Lift Plan pertains to repetitive lifts within a work project and may be outlined with one lift plan depicting the nomenclature and general capacities of the equipment to be utilized. Besides the eight items above, the plan will also include how often the crane will be used and how traffic and personnel safety will be handled.

S.10.14 APPLICATION OF ANY ODOR PRODUCING MATERIAL

Any application of any paint, epoxy, adhesive or anything else that produces an offensive odor must be coordinated with the COR or POC before starting. This is particularly true of the construction work in a building occupied by Tobyhanna employees.

IN ANY CONFLICT BETWEEN STANDARDS, THE STRICTER OF THE TWO SHALL

APPLY. IF UNSURE CONTACT THE TYAD SOHO AT 570-615-7027

12. Environmental Requirements

a. For the planned room installation location no asbestos containing materials are anticipated. However if the contractor encounters any floor tile they must notify the COR immediately and cease work. Tile floor on the Depot may have asbestos. Drilling into the floor for the purpose of anchoring equipment to the floor shall require abatement of the tile to be performed by the Contractor prior to drilling.

b. MSDSs shall be provided to the COR by the Contractor for all hazardous materials that are provided with the equipment.

c. See additional NEPA Policy Act Requirements below.

13. NEPA Policy Act Standard Specifications for Projects Under the

National Environmental Policy Act in Accordance with 32 CFR 651

Proponent ELTY-ISR-E ****Spill Response Procedures 1-2- 3****

1. Stop work

2. Call 911

3. Evacuate Area

*********Damaged Asbestos?********* Call Environmental Branch (EB) at

615-7098

*******Environmental Questions?******

Call EB 615-7098

13.1. Air Pollution Control

The contractor must control fugitive emissions, including dust, during the course of their contract. The contractor must obtain approval from the Environmental Branch (EB) prior to exhausting equipment to the outside. The contractor must not allow any pollutant or particulate matter to be released to the atmosphere at levels that are visible from outside of Tobyhanna Army Depot (TYAD). The contractor must not perform work that will release pollutants or particulate matter to the atmosphere when the wind speed exceeds ten miles per hour and will result in adverse effects to the surrounding areas. TYAD will monitor the wind speed; it is the contractor’s responsibility to obtain wind speed information through the Contracting Officer Representative (COR).

13.2. Asbestos

The contractor must ensure that all materials used in the performance of this contract are asbestos-free.

Unless specified in the contract, the contractor must not disturb any existing Asbestos-Containing Material (ACM) in the performance of this contract. If ACM, or suspect ACM might be disturbed in performance of this contract, the contractor must avoid coming in contact with the material and immediately notify the COR and the Contract Administrator in writing. The COR must coordinate with EB to have the material tested to determine if there is ACM. If the material is determined to be ACM and the contractor cannot avoid disturbing the material, the COR will notify the Contracting Officer. The Contracting Officer will direct a change pursuant to the contract clauses entitled “Changes” and “Differing Site Conditions.” If ACM, or suspect ACM has been disturbed, the contractor must immediately notify the COR and call the EB. The contractor will shut down and not move any equipment or supplies near the damaged ACM. The contractor will evacuate all non-contaminated contractor personnel from the immediate vicinity. Any contractor personnel thought to be contaminated with asbestos must remain in the area until the EB responds. If the damaged material is determined to be ACM and there is potential for further damage, the Contracting Officer will direct a change pursuant to the clauses of the contract clauses entitled “Changes” and “Differing Site Conditions.”

Asbestos abatement required under the contract as originally awarded must be in accordance with United Facilities Guide Specification 02 83 14 00 10 and as otherwise required in the contract. Asbestos abatement not required under the contract as originally awarded, can be incorporated into the existing contract via contract modification, or by the Government taking responsibility for the asbestos abatement. The method of acquiring the abatement is at the discretion of the Government. The contractor must have an asbestos abatement work plan that has been approved by EB prior to beginning any asbestos abatement work.

13.3. Backflow

The contractor shall have a backflow prevention device installed on all contractor equipment that is connected to Tobyhanna Army Depot’s (TYAD) water distribution system. The contractor shall have a water meter installed to monitor water consumption during all phases of the contract. Water use will be reported monthly to the Environmental Branch.

13.4. Burning

The contractor must not burn refuse and debris anywhere on TYAD.

13.5. Buy Recycled-Content Materials

The Contractor must comply with Resource Conservation and Recovery Act (RCRA) Section 6002 (42 U.S.C. 6962, Federal Procurement) in the acquisition of materials with recycled content to meet the standards of Executive Order 13693, Planning for Federal Sustainability in the Next Decade; March 19, 2015.

Specific designated items in this contract for which recycled content standards have been established have been set forth in the specification (e.g., insulation, roofing materials, carpet, carpet pad, paint, floor tiles, shower and restroom dividers). Recovered Material Certification: As required by the RCRA, the contractor must certify that the percentage of recovered materials to be used in the performance of the contract will be at least the amount required by the applicable contract specifications (see Federal Acquisition Regulation (FAR) Provision 52.223-4, Recovered Material Certification). Prior to application for final payment, the contractor must provide a report in accordance with FAR Clause 52.223-9, Estimate of Percentage of Recovered Material Content for Environmental Protection Agency (EPA) Designated Items, to the Contracting Office. Compliance with this program does not relieve the contractor from meeting all other specification requirements.

11.6. Cultural Resources

The contractor must not adversely affect any property listed on the National Register of Historic Places (NRHP) or properties eligible for inclusion on the NRHP without consultation and approval from the EB through the COR. If there is a discovery of any historic properties, including archeological sites and graveyards, work will cease immediately until requirements of National Historic Preservation Act, as amended, have been met. All archaeological artifacts https://www.fedcenter.gov/Documents/index.cfm?id=30257&pge_id=1606 https://www.fedcenter.gov/Documents/index.cfm?id=30257&pge_id=1606 https://www.gpo.gov/fdsys/pkg/USCODE-2010-title42/pdf/USCODE-2010-title42-chap82-subchapVI-sec6962.pdf https://www.fedcenter.gov/programs/eo13693/ https://www.fedcenter.gov/programs/eo13693/ https://www.acquisition.gov/far/loadmainre.html found at TYAD or TYAD-controlled properties are U. S.