A02_Atch_1_PWS.pdf

W25G1V-18-R-0018 Atch 1

Textile Repair Services

Performance Work Statement (PWS)

1. Introduction:

Tobyhanna Army Depot (TYAD) has a requirement to obtain textile repair services for regional Source of Repair (SOR) sites located in Ft. Hood, Texas, and Tobyhanna, PA. The purpose of this Performance Work Statement of Work (PWS) is to obtain these services at each of these regions. Tobyhanna Army Depot (TYAD) will designate an on-site Contacting Officer Technical Representative (COTR) for all coordination related to this agreement.

2. Product Reference:

LIN/NSN Nomenclature

a) P63394/6115-01-547-8513 Trailer Mounted Support System (TMSS)-Large, PU-823/T

b) P63394/6115-01-572-3944 TMSS-Large, PU-823A/T

c) P63394/6115-01-547-8552 TMSS-Large, PU-824A/T

d) P63394/6115-01-572-4123 TMSS-Large, PU-824B/T

e) P63394/8340-01-537-8713 TMSS-Large, PU-823

f) P63642/6115-01-547-6713 TMSS-Medium, PU-821/T

g) P63642/6115-01-547-6738 TMSS-Medium, PU-822A/T

h) P63642/8340-01-533-5396 TMSS-Medium, AN/TSQ-240 (V) 1

i) P63642/8340-01-533-5344 TMSS-Medium, AN/TSQ-240 (V) 2

3. Document Reference:

a) Technical Manual (TM) 11-6115-742-13&P, TMSS-Medium

b) TM 11-6115-743-13&P, TMSS-Large

c) TM 11-6115-748-13&P, TMSS-Large

d) TYAD Document, Final Inspection Checklist (FICL) for TMSS-Medium (Atch 6)

e) TYAD Document, FICL for Power Plant, Utility, TMSS-Large (Atch 7)

f) MIL-T-44400, Military Specification Tent, Fabric Assemblies, Standardized Integrated Command Post System

g) MIL-DTL-44400A - Detailed Specification Tent, Fabric Assemblies, Standardized Integrated Command Post System

h) MIL-DTL-44404A - Detailed Specification Tent, Command Post, Standardized Integrated Command Post System

4. Scope:

Contractor will use appropriate referenced documents to affect all equipment repairs to acceptable standards.

See Offeror’s Proposed Pricing Worksheet (Atch 3) for Component Equipment Listing.

Contractor will conduct an initial inspection and screening of tents to determine the serviceability condition of each tent. All tents inspected and screened by contractor shall be identified for possible repair. Tents found to be Beyond Economical Repair (BER) after evaluation or during the repair/replacement process shall be returned to appropriate location at the direction of the COTR in accordance with Section 6 of this document. The contractor shall notify the Contracting Officer (KO) and the COTR of any tents identified to be condemned or requiring repairs outside the scope of this PWS.

Contractor will provide all facilities, labor, materials (to include replacement parts), tools and test equipment to perform the repairs. All repairs will be performed at the contractor’s facility. If, after completion of repair on a product, the TYAD inspector finds the repair to be insufficient per the referenced document specifications, the product may be sent back to the contractor’s facility for further repair at the contractor’s expense. This will be coordinated and approved by the TYAD COTR site Lead.

Contractor will perform repairs in accordance with (IAW) referenced documents, and replace all material required to perform the repair. Technical Inspections from the TYAD COTR will be accepted and integrated by the contractor. Contractor maintenance personnel will document all defective equipment faults and provide this information, by email, to the TYAD COTR, within five

(5) business days of receipt of the asset. Contractor shall provide qualified and certified personnel to achieve proficiency and maintain a high degree of quality on the tasked repair of equipment. Contractor shall provide personnel with the skills and experience to perform all repairs of this equipment.

In addition to textile repair, the contractor will provide a quote for all repairs, parts and materials, beyond normal repair for each replacement product. The quote will subsequently be reviewed by Tobyhanna COTR for approval/non-approval. These repairs shall not be performed without approval of the quote for price reasonableness by the COTR.

Based on Tobyhanna’s current and forecasted requirements, the current production throughput for repairs during the term of this contract, while understanding the provided production numbers may change, the contractor will offer a guaranteed twenty (20) day turn-around for each system submitted in lots between five (5) to ten (10) systems. This would equate to a repair production rate throughput of .5 system per day based on five (5) or 1.0 tent produced per day based on ten (10) tent systems. Additionally, should a surge and/or sustainment effort become required, due to urgency of need, or backlog, the contractor facility shall maintain immediate facility space and ramp capability to increase their throughput of systems at no additional charge to the Government. The Government cannot guarantee a minimum or maximum quantity of items for repair during the five year base period. The contractor will provide a firm fixed-price for inspection, repair/replacement, and parts stated in the Offeror’s Proposed Pricing Worksheet (Atch 3). Freight on board (FOB) will be destination to each site location.

5. Requirements:

Contractor will provide the following functions:

a. Perform services, including replacement of required parts for repair, IAW equipment TM and FICL.

b. Perform a detailed technical inspection of the equipment IAW TMs and Original Equipment Manufacturer (OEM) technical reference material, using DA Form 2404. DA Form 2404 shall identify detailed shortcoming and deficiencies required to bring the equipment to a -10/-20 standard and identify the necessary repair parts and materials required to bring the equipment to a -10/-20 standard. The form shall be sent via email to the COTR, within 3-5 business days after receipt of the asset. Upon completion of the repairs, the DA 2404 shall be updated to reflect all corrective actions taken to resolve the deficiencies and emailed to the COTR within 3-5 business days of completion.

c. Perform inspection, cleaning and repairs within the allotted contract period and utilize its expertise to clean, repair and/or replace for TYAD any textile, fabric and canvas material provided at the contractor’s facility.

d. Wash, dry, and inspect all materials

e. All necessary repairs will be performed IAW referenced documents as follows:

• Repair rips, tears and holes in fabric

• Replace fabric sections as needed

• Repair damaged/missing hardware and parts as communicated by TYAD COTR

• Replace/repair webbing and straps

• Identify non-repairable items

• Ability to fabricate identical piece parts

• Return repairable textiles fully inspected and serviceable

6. Functional Task Requirements:

a. Contractor will pay the shipping cost for each shipment to each TYAD SOR. FOB will be destination to each site location. Government personnel will be responsible for packing, stowing, and shipping of material to the contractor’s facility. Contractor will be responsible for packing, stowing and shipping of material for shipment back to the TYAD SOR.

b. Inspections will determine what items can be repaired cost effectively IAW procedures agreed upon between contractor and TYAD COTR. Non-repairable items will be tagged for disposal. TYAD COTR will be responsible for the actual disposition of all non-repairable items (see condemnation below).

• The Contractor will inspect and place each item into one of two categories:

− Repairable: Items are returned to TYAD SOR in a serviceable status.

− Non-repairable (Condemnation). These items will be identified as such and tagged for disposition by

TYAD SOR.

Note: Any assets considered BER (65% of original procurement cost) will be condemned. The contractor will use the following steps to dispose of assets:

1. All BER assets will be identified as per condition code; the assets will be clearly marked on all paperwork accompanied with the asset. This will include the shipping documents and tags attached to the asset and outside of the shipping container.

2. Notify the TYAD COTR Site Lead of the pending BER shipment.

3. Provide the serial numbers of the assets to be shipped.

4. Upon receiving concurrence and shipping instructions from the TYAD COTR Site Lead, the assets will be shipped to the designated TYAD SOR.

c. Contractor will use a combination of “heat sealing” and conventional sewing to repair damaged textile products, and manufactured synthetic fibers. The process shall involve heat welding and/or heat-sealing material along seams or damaged areas to include resealing detached panels when applicable. Contractor may use other commonly available techniques such as sewing in order to ensure a stable repair, IAW MIL Specs identified under referenced documents.

d. Contractor will provide its own facility and a suitable number of qualified employees, to include all necessary materials and equipment, in order to maintain this effort.

7. Turn-In for Repair:

a. All material shipments will be accompanied with a packing list stating the quantity, part number and model number for receipt and accountability purposes.

b. Prior to shipment, the return of all repaired equipment and outgoing shipments shall be coordinated with the TYAD

SOR.

• A copy of all technical inspections will be provided to TYAD COTR upon return of all materials repaired.

Technical inspection results will be provided as a hard copy with the asset as well as electronically, via email to the TYAD COTR Site Lead, within five (5) business days of asset return.

• Contractor shall identify any/all deficiencies identified during the detailed technical inspection to the COTR upon completion of inspection.

• Contractor shall maintain adequate space enough to securely store and maintain accountability of equipment until return shipment is coordinated with the TYAD COTR Site Lead.

• The contractor shall return each serviced item to the location that is designated by the TYAD COTR Site Lead.

8. Furnished Equipment:

The contractor shall provide facilities, labor, materials, common tools, special tools, test equipment, and all personal safety equipment for contractor qualified personnel.

9. Contract Type:

This contract will be a firm fixed-price contract for inspection, repair/replacement and materials, as needed, as referenced in 4.0 Scope. All work done in support of the TYAD SOR must be done IAW set price list, and the contractor provided estimate. The contractor must receive approval from the TYAD COTR Site Lead, prior to any work being initiated.

All work performed must be documented and maintained through the duration of this contract. All documentation should possess at a minimum:

System or equipment serial number Turn in date Inventory Repairs/work completed Quality check sheet(s) Return date with Government recipient signature(s)

10. Invoices:

All invoices should be processed through the TYAD COTR Site Lead for review prior to final submission. Invoices, at the Government’s discretion, may be paid by using either the Government Purchase Card or by submitting invoices in the Wide Area Workflow. Determination of payment method will be at the Government’s sole discretion at time of contract award.

11. Performance Certifier:

The Performance Certifier for this effort will be the locally designated TYAD COTR Site Lead.

12. Warranty:

The contractor agrees to furnish a copy of each warranty that applies to any item covered by a warranty and repaired under this agreement. Proposal shall include the terms of their best commercial warranty.

13. Pricing:

Pricing is to be provided on the Offeror’s Proposed Pricing Worksheet (Atch 3).

Material cost will be based upon contractor’s price list.

14. BUY AMERICAN ACT (BAA):

The items specified in this PWS were compiled IAW FAR and DFARS Part 25 foreign acquisition and are in full compliance of all applicable regulations, including but not limited to, the BAA.

15. INVOICING/WIDE AREA WORKFLOW (WAWF):

Invoicing must be IAW DFARS 252.232-7006. Tobyhanna COTR to be provided at time of award.

16. CONTRACTOR MANPOWER REPORTING REQUIREMENTS

ACCOUNTING FOR CONTRACT SERVICES REQUIREMENT (Oct 2012)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Textile Repair Service via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall http://www.ecmra.mil/ be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s Contractor Manpower Reporting website.

17. ANTITERRORISM OPERATIONS SECURITY (AT OPSEC):

DEPOT ACCESS FOR THE CONTRACTOR:

A background check and approval from Tobyhanna Army Depot (TYAD) Law Enforcement is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry.

All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures”.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Law Enforcement. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Submit the completed ELTY Forms 648-C form(s) to the COR or POC.

SECURITY TRAINING REQUIREMENTS FOR THE CONTRACTOR

iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website: https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”. The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is https://myarmyonesource.com/ properly documented. Completion of contractor employee training will be documented on ELTY form 583, TYAD On- Post Training Record or contractor equivalent.

Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. The training is available at the following website: http://cdse.edu/catalog/elearning/GS130.html. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

All security training certificates shall be provided to the Contracting Officer’s Representative (COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent.

18. DELIVERIES TO TOBYHANNA ARMY DEPOT (TYAD) - CONTRACTING OFFICER'S INSTRUCTIONS

DELIVERIES TO TOBYHANNA ARMY DEPOT (TYAD)

This applies to any contract with a ship to DoDAAC of W25G1V or SW310Z Contractors must notify their shipper of the following:

Deliveries of W25G1V material going to Central Receiving, ASRS, 1C6, or SW310Z material going to Warehouse 7, Bay 5, need to be scheduled utilizing the Carrier Appointment System (CAS). The carriers must register to use the website. The registration process takes approx 2-3 weeks.

https://eta.sddc.army.mil/ETASSOPortal/default.aspx

Appointments can be scheduled 24 hours in advance up to two weeks in advance.

Contractors that use UPS and FedEx Small Parcel carriers do not have to schedule their deliveries through CAS.

Shipping and receiving hours for Tobyhanna Army Depot Central Receiving are from 0730 hours to 1500 hours, Monday thru Friday (except on Federal Holidays). If additional information is needed regarding scheduling deliveries, you can contact John Hopkins (570)615-6030.

Shipments being delivered by multi-axle vehicles must enter and exit via the TYAD Truck gate, located on Squire Street. Hours of operation for the Truck gate are M-F 0730 until 1530. The Truck gate is closed on Federal Holidays and weekends. Shipments being delivered by standard sized vehicles not exceeding 10 feet in height can use the Main gate, but must obtain a visitors pass and vehicle pass from the Security Office, Building 20.

(In either instance, the driver of the vehicle must be in possession of valid vehicle insurance, registration, driver's license with proper endorsement for the size vehicle they are driving, bill of lading/purchase order that shows the contractor/vendor company name, telephone number, point of contact, type of goods and where the delivery is being made at TYAD.)

(End of Note)

19.0 TAX EXEMPTION CERTIFICATION - CONTRACTING OFFICER'S INSTRUCTION:

In accordance with the supremacy clause of the United States Constitution, Federal Acquisition Regulations and Pennsylvania State Law, Tobyhanna Army Depot, as an instrumentality of the United States Government, is generally immune from taxation by State and local jurisdictions. In lieu of an exemption certificate, and as provided for in paragraph 1.b. of Pennsylvania Sales and Use Tax Regulation Number 200, it is suggested that you retain a copy of this purchase order and this notice as documentary evidence that Tobyhanna Army Depot is immune from State and local taxation. If your state is other than Pennsylvania and requires certification other than this form, or should you have https://eta.sddc.army.mil/ETASSOPortal/default.aspx questions concerning the parameters of immunity from taxation, contact the person identified as the contract administrator in the contract.

20. VISITOR RESTRICTIONS

TOBYHANNA ARMY DEPOT ON-SITE CONTRACTOR WORKFORCE AND VISITOR

RESTRICTIONS

1. NON-RESIDENT/NON-IMMIGRANT ALIENS

a. All non-resident/non-immigrant aliens must have approval prior to being permitted access to Tobyhanna Army Depot (TYAD). Such approval must be obtained by requesting access through the following: apply at the alien-resident’s embassy; proceed to the U.S. Embassy; proceed to the Department of the Army; proceed to Army Materiel Command;

proceed to U.S. Communications-Electronics Command; proceed to TYAD.

b. All non-resident/non-immigrant aliens granted access to TYAD are required to be escorted by Government personnel.

One Government escort can accommodate a maximum of two non-resident/non-immigrant aliens.

c. Due to limited availability of Government personnel, contractors shall not be permitted to employ non-resident/non-immigrant aliens as part of the contractor’s on-site workforce. Limited exceptions to this restriction may be considered on a case-by-case basis. Such exceptions shall only be considered where a specialized skill or trade is not otherwise available, and even under such circumstances would only be considered for very limited duration, e.g., a few hours/days. However, even if limited exception is considered, access may still be denied. Contractors whose personnel are either denied entry to TYAD or permitted limited entry to TYAD due to the security requirements pertaining to non-resident aliens/non-immigrants are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or other contractual remedies as appropriate.

d. Due to limited availability of Government personnel, visitors requiring escort may not be permitted access, or access may be limited to a certain time and duration.

2. FOR THE PURPOSE OF FORMAL ESCORTED SITE VISITS

Resident aliens (immigrants) in possession of a valid Form I-551, Alien Registration Receipt Card (“Green Card”), are not required to obtain approval as set forth in paragraph 1.a. above (but see paragraph 5, below). Such individuals must have proper identification in addition to a valid form I-551 in their physical possession at all times while at TYAD.

Individuals lacking proper identification and valid form I-555 will be denied access to TYAD.

3. SECURITY SEARCHES, IN-PROCESSING, AND SECURITY SCREENING

All persons seeking entrance to TYAD must submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All visitors and contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD Security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied.

Any Contractors who will be working on site, company representatives who will be visiting periodically, and any companies or contractors requesting or requiring TYAD badges for other business reasons must submit a completed TYAD form 648-C to their contract or depot point of contact. The completed form must be submitted at least five (5) workdays in advance of on-site performance for each employee intended for onsite performance or five (5) workdays in advance of visits or other business at the depot. Any contractor employee (s) already on site who have not been screened, will be subject to security screening. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on site who fail screening will not be permitted further access to TYAD.

4. SUBMISSION OF BIDS OR PROPOSALS

Bidders/offerors who hand carry bids or quotes do so at their own risk. Bidders/offerors are solely responsible for the timely submission of bids /proposals/quotations, any delays security measures notwithstanding.

5. CONTRACTOR ON-SITE WORKFORCE – ADDITIONAL SECURITY REQUIREMENTS

A. This section is in addition to the requirements above regarding non-resident aliens (non-immigrants) for on-site performance. Prior to the commencement of performance under the contract and within seven (7) workdays of contract award, the Contractor shall submit to the Chief, Security Division, Tobyhanna Army Depot, a roster of all contractor personnel, inclusive of on-site supervisory or managerial personnel and sub-contractor personnel, that the Contractor anticipates will be performing work on-site. The roster shall indicate which individuals are U.S. citizens and which are resident aliens (immigrants). The following documentation shall accompany the roster for each individual named on the roster as a resident alien (immigrant):

a) A copy of a verifiable form of identification, such as a driver’s license or a passport; and

b) A copy of a valid Department of Justice Immigration and Naturalization Service Form I-551, Alien Registration Receipt Card (“Green Card”).

Contractors who fail to identify any and all resident aliens (immigrants) who will be used for on-site performance and who will seek access to Tobyhanna Army Depot as a worker for or through the contractor, inclusive of managerial and subcontractor personnel, may be subject to civil and criminal penalties and sanctions as well as contract remedies.

B. Within five (5) workdays of the submission of the roster, documentation, and TYAD form 648-C, the Government will have completed the security check and the Contractor shall be notified whether all listed personnel will be permitted to work on-site. However, actual access to Tobyhanna Army Depot by the roster personnel will remain contingent upon such resident alien (immigrant) individuals presenting two (2) forms of identification as they process into the Depot through the Security building: a valid Form I-551, Alien Registration Receipt Card (“Green Card”) in addition to at least one other verifiable form of identification.

C. The roster that the Contractor submits is amendable. However, up to five (5) workdays will be required to perform a security check on any personnel added to the roster. The Contractor is urged to include contingency or “back-up” personnel in the original roster in order to avoid delays due to roster amendment.

D. Contractors whose personnel are denied entry to TYAD due to the security requirements are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or be subject to other contractual remedies as appropriate.