Atch_4_Submission_Instructions_and_Evaluation_Criteria.pdf

W25G1V-17-R-0014 Atch 4

SUBMISSION INSTRUCTIONS & EVALUATION CRITERIA

1. INTRODUCTION.

1.1 The offeror’s proposal shall only be submitted in electronic copy to FBO.gov Electronic Response, Document Upload feature. Instructions on this feature can be found in the Vendor User Guide under the Getting Started tab on the FBO.gov website.

Email, faxes and hard copy proposals WILL NOT BE ACCEPTED.

1.2 Failure to follow these instructions may render your proposal non-responsive.

Offerors are cautioned that there are page limits to each of the volumes submitted. The offeror’s proposal SHALL NOT contain classified information. The use of hyperlinks in submittals is prohibited.

1.3 The Government intends to immediately compare proposals and award without conducting exchanges with offerors. However, in the event the Contracting Officer concludes conducting exchanges is in the best interests of the Government, the Contracting Officer may do so at their discretion.

1.4 If the Contracting Officer determines that the number of proposals received exceed the number at which an efficient comparison can be conducted, the Contracting Officer may limit or otherwise downselect the number of proposals to be compared to the greatest number that will permit an efficient and timely comparison among the lowest priced proposals (Reference FAR 15.306(c)(2)). Therefore, the offeror’s initial proposal should contain the best terms from a price and technical standpoint.

1.5 An offeror must be found to be responsible in accordance with (IAW) FAR Part 9.1 to receive an award. The Government may, at its discretion, require the apparent successful offeror to submit additional information in order to determine responsibility IAW FAR 9.104-1. If apparent successful offeror is deemed to be NOT responsible by the Contracting Officer, award will be made to the next highest overall ranked offeror deemed responsible.

2. FORMAT

2.1 The submission shall contain five volumes:

Volume I Technical Volume II Past Performance Confidence Assessment Volume III SF1449/Pricing Response Volume IV Small Business Participation Plan

Volume V Certification/Representations, Exceptions & Amendments.

2.2 The submission shall be clearly indexed and logically assembled IAW with this document. Each volume shall be clearly identified and shall begin at the top of a page.

All pages of each volume shall be appropriately numbered. MS Word (.doc).

2.3 Each paragraph shall be separated by at least one blank line. A standard, 12 point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size not less than 8 point and may be landscape.

Those pages that exceed the page counts in content below will not be evaluated.

2.4 All information shall be confined to the appropriate volume. Information not contained in the appropriate volume, or beyond the specified page count for that particular volume, will be redacted and not considered during evaluation. The offeror shall limit submissions to that essential documentation which is sufficient to define the offer and provide an adequate basis for evaluation. Offerors are responsible for including adequate details, in a concise manner, which enables a complete and accurate evaluation of the offer.

3. OFFER SUBMISSION

3.1 Each volume shall only be submitted electronically through FBO.gov. Any pages that are changed (as a result of negotiations or proposal revisions) should have changed information clearly marked by a vertical line in the right margin of the page.

The revised pages shall be dated. Each Volume shall be clearly labeled with its Title and revision number. All of the proposal files shall be submitted through FBO.gov in the electronic format specified for that volume in this document.

4. REQUIRED SUBMITTAL VOLUMES

4.1 VOLUME I – TECHNICAL

The Technical volume shall clearly reflect how the offeror proposes to comply with the performance required in the Statement of Work (SOW). Your technical submittal is to be clear and concise and shall be comprised of the offeror’s response to the following elements.

(a) Supply Chain Management Plan Offerors must submit and maintain a documented Supply Chain Management Plan which must address the offeror’s plan for managing the movement of raw materials into their organization (with an emphasis on the establishment and sustainment of business arrangements with all required subcontractors), certain aspects of the internal processing of materials into finished goods, and the movement of finished goods out of the organization and toward the end consumer. The plan must provide details on your firm’s existing business arrangements with suppliers of all required material or address your firm’s capability of establishing such arrangements rapidly. Plans must detail your firm’s capability to obtain the required material in an expedited manner.

Offeror’s response must cite, in detail, specific examples of your firm having successfully performed the same or similar tasks under previous efforts which must be cross referenced to cited examples submitted with past performance submittal.

All qualified bidders must fully disclose their supply plan in which they would procure the required raw stock material items to support the cable manufacturing. The plan must also be broken out to include material procurement to support initial prototyping requirements and full rate production requirements. The supply plan must provide established lead time to receive all of the required material to support the delivery schedule.

Offeror shall keep this plan updated to reflect any item equivalent/obsolescence/replacement issues IAW SOW. Upon request, the contractor shall make its Supply Chain Management Plan available for the U.S. Government’s review at any time during the contract’s period of performance.

(b) Schedule. Offerors must submit a proposed schedule outlining a timeline for completing the manufacturing, inspection and testing for the on-time delivery of all cable assembly requirements as outlined in SOW. The delivery schedule is of an aggressive nature due to ongoing worldwide conflicts and our war fighters must have the latest technology available to them. Offeror’s Supply Chain Management Plan will be reviewed simultaneously with this element to determine the offeror’s capability and likelihood of adherence with the required delivery schedule.

(c) Manufacturer’s Certification that all cables will be assembled in accordance with IPC/WHMA-A-620. The contractor shall show evidence that a Quality Management System has been established and maintained by submitting a Manufacturer’s Certification that all cables will be assembled in accordance with IPC/WHMA-A-620.

The contractor will maintain the Quality Management System over the life of the contract.

(d) Offer must provide details of your firm’s Warranty meeting all SOW requirements.

(e) Part Drawing and Specification Sheets (if proposing equivalents ONLY) IAW SOW.

4.1.1 EVALUATION & RATING

All sub-factors of the Technical Volume will be evaluated IAW this document and the SOW with a rating from the following table applied;

Technical Evaluation Ratings Rating Description Outstanding Submittal contains 3 or more strengths which indicate an exceptional understanding of the requirements and an exceptional capability to source, manufacture and provide quality products meeting the required delivery schedule.

Very Good Submittal contains 2 strengths which indicate a very good understanding of the requirements and a very good capability to source, manufacture and provide quality products meeting the required delivery schedule.

Good Submittal contains 1 strength which indicates a good understanding of the requirements and a good capability to source, manufacture and provide quality products meeting the required delivery schedule.

Acceptable Submittal indicates an acceptable understanding of the requirements and an acceptable capability to source, manufacture and provide quality products meeting the required delivery schedule.

Poor Submittal indicates a poor understanding of the requirements and a poor capability to source, manufacture and provide quality products meeting the required delivery schedule..

4.1.2 REQUIRED VOLUME FORMAT

(a-e) MS Word, Excel or PDF.

4.1.3 PAGE COUNT

(a) The submission for Supply Chain Management Plan shall not exceed 8 pages total.

(b) The submission for Delivery Schedule shall not to exceed 3 pages total.

(c) The submission for Manufacturer’s Certification shall not to exceed 2 pages total.

(d) The submission for Warranty shall not exceed 2 pages total.

(e) The submission for Part Drawing and Specification Sheets shall not exceed the minimum amount of information required to prove item equivalency.

4.2 VOLUME II– PERFORMANCE CONFIDENCE ASSESSMENT

Offerors shall submit a list of the most relevant Government and commercial contracts (prime and major subcontracts) during the past 5 years only, which are relevant to the efforts required by this solicitation. The minimum required citations is 1, the maximum citations is 3.

4.2.1 EVALUATION & RATING

(a) The performance confidence assessment is an assessment of the offeror’s past performance and probability of meeting the minimum solicitation requirements based upon relevant examples of past performance. This assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements.

(b) There are two aspects to the performance confidence assessment. The first is to evaluate whether the offeror’s present/past performance is relevant to the effort to be acquired. The second aspect is to determine how well the contractor performed on the contracts. These two aspects are evaluated and used to determine the Offeror’s rating.

(c) Nothing in this solicitation prohibits the Government from obtaining and considering past performance from any source available.

(d) To receive consideration for this award, a minimum performance confidence assessment rating of ‘Satisfactory Confidence’ must be received.

(e) The Performance Risk Volume will be evaluated IAW this document and the SOW with a rating from the following table applied;

Performance Confidence Assessment Ratings Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

Unknown Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

4.2.2 REQUIRED VOLUME FORMAT

MS Word submitted IAW this document.

4.2.3 PAGE COUNT

Total page count for entire Performance Risk Volume shall not exceed 2 pages per cited example, up to a maximum of 6 pages.

4.2.4 RELEVANCY

Relevant efforts are defined as those pertaining to providing comparable services to Government entities or other businesses with similar requirements (scope, complexity, breadth, depth, contract duration) as required by this solicitation. Cited examples will be further ranked in relevancy dependent upon recency.

4.2.4 ADDITIONAL VOLUME REQUIREMENTS

(a) If offeror is a large business with multiple business units, contract references shall be limited to those performed by the business unit of the firm (e.g., division, group, and unit) that is submitting the proposal.

(b) Data concerning the prime offeror shall be provided first, followed in alphabetical order by proposed major subcontractor. While contractors may submit past performance information on relevant efforts under subcontracts, the Contracting Officer may be unable to obtain any qualitative information due to the Government’s lack of privity with subcontractors. In other words, since the Government deals directly with prime contractors, the Point of Contacts (POC) may be unaware of the offeror’s performance under a subcontract.

4.2.5 VOLUME ORGANIZATION

This volume shall be organized into the following sections:

(a) Section 1 – Contract Descriptions. This section shall include past performance information in the following format:

1. Contractor/Sub-Contractor Place(s) of Performance, CAGE Code, and DUNS Number for the contractor and each subcontractor. If the proposing contractor’s work was performed as a subcontractor, provide the following information regarding the prime contractor(s): company name, point of contact (POC), current mailing address, e-mail address, telephone, and fax number(s).

2. Government or commercial contracting activity, current address, Procuring Contracting Officer (PCO) name, e-mail address, telephone and fax number(s).

3. Government’s technical representative/COR, or commercial POC current e-mail address, telephone and fax number(s).

4. Government contract administration activity and the Administrative Contracting Officer (ACO) name, or commercial contracting POC current e-mail address, telephone and fax number(s).

5. Contract Number(s) and, if applicable, Delivery Order Number(s) of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements or commercial contract number.

6. Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, or Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

7. Awarded price/cost.

8. Final or projected final price/cost.

9. Original delivery schedule, including dates of start and completion of work.

10. Final, or projected final, delivery schedule, including start and completion of the work.

(b) Section 2 – Performance. Offerors shall provide a specific narrative explanation regarding each contract listed in Section 1. The narrative shall describe the objectives achieved and detail how the effort is relevant to the requirements of this solicitation. The offeror shall indicate if any of the contracts listed were terminated and the type and reasons for the termination. The offeror shall provide data on all instances where re-performance of the services was required.

4.3 VOLUME III –SF1449

(a) SF1449 RESPONSE Offeror shall fill in attached form (SF) 1449 contained within the LATEST Amendment Conformed Solicitation document posted to FBO.gov. On the SF1449, offeror shall complete blocks 17a, 17b, signed by a company official authorized to contractually bind the company in block 30, and enter proposed prices only on EVERY page of the Supplies or Services and Prices/Costs section of the SF1449, IAW the Contract Line Item (CLIN) Descriptions.

4.3.1 EVALUATION & RATING

The Pricing Volume will be evaluated IAW the SF 1449 and the SOW.

(a) The Government may, at its discretion, conduct a Price Realism Analysis while determining acceptability of the apparent successful offeror whose offer appears to be unrealistically low in relation to the majority of offers received. The Government may, at its discretion, require the apparent successful offeror to submit additional information in order to determine that the proposed price is realistic. If apparent successful offerors original proposal is deemed to contain unrealistic pricing by the Contracting Officer, they may be further deemed unacceptable and excluded from further consideration, or at the Contracting Officers discretion, award may be made to the next highest rated offeror.

4.3.2 REQUIRED FORMAT

N/A, the offeror shall enter proposed prices only on EVERY page of the Supplies or Services and Prices/Costs section of the SF1449, IAW the Contract Line Item (CLIN) Descriptions.

4.3.3 PAGE COUNT

N/A, the Price Volume submittal shall consist of only the offeror’s response to the SF1449 line items.

4.4 VOLUME IV – SMALL BUSINESS PARTICIPATION PLAN. Other than Small Business Offerors shall provide a copy of their Small Business Participation Plan and shall address the planned use of historically black colleges and universities and minority institutions in addition to subcontracts with disadvantaged business concerns. Small Business Participation Plan will be rated Acceptable/Unacceptable.

Small Business Rating Method Rating Description Acceptable Small Business Participation Plan indicates an adequate approach and understanding of the small business objectives.

Unacceptable Small Business Participation Plan does not meet small business objectives.

4.5 VOLUME V – CERTIFICATIONS/REPRESENTATIONS, EXCEPTIONS AND

AMENDMENTS.

(a) Offeror shall fully complete the Certifications/Representations, Exceptions and Amendments.

i. Unless offeror is currently registered with an active status in System For Award Management (SAM.GOV) and offeror indicates such in this Volume of their proposal, parties interested in responding to this Request For Proposal (RFP) shall complete the following Representations & Certifications if required in the applicable FAR clause;

FAR 52.209-5 (Certification Regarding Responsibility Matters) FAR 52.209-11 (Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law) FAR 52.212-3 Alt I (Offeror Representations and Certifications – Commercial Items) FAR 52.219-1 Alt 1 (Small Business Program Representations) FAR 52.219-28 (Post-Award Small Business Program Rerepresentation)

(b) Any offeror exceptions must be clearly stated with reference to the specific solicitation document, page number and PARA on a continuation page which shall be contained in this volume of the proposal.

(c) Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. All offerors are advised they must acknowledge all amendments issued to the solicitation with their proposal by signing and including one copy of the first page of each amendment ONLY with their proposal.

4.4.1 EVALUATION & RATINGS

The Exception and Amendments Volume will be evaluated IAW this document, the SOW and FAR 52.212-2 and a rating from the following table applied;

Solicitation Acceptable/Unacceptable Ratings

Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

4.4.2 REQUIRED FORMAT

(a) MS Word or PDF.

(b) N/A, Offeror shall fully complete any amendment as required.

4.4.3 PAGE COUNT

(a) N/A, Offeror shall fully complete any representations/certifications as required.

(b) Submission shall not exceed 1 page.

(b) N/A, Offeror shall fully complete any amendments as required.

(End of Document)