W15QKN-18-R-1005_Amendment_0001.pdf

0011017724

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Second Page for Description.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Feb-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W15QKN-18-R-1005

X 9B. DATED (SEE ITEM 11)

13-Feb-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Feb-2018

CODE

US ARMY CONTRACTING COMMAND

5418 S. SCOTT PLAZA

JOINT BASE MDL NJ 08640

W15QKN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W15QKN-18-R-1005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 1

The Purpose of Amendment 0001 to Solicitation Number W15QKN-18-R-1005 is as follows:

1. To extend the question closing period until 2:00 PM EST on 27 February 2018.

2. To scheduled a site visit for 10:00AM on 22 February 2018. Please contact Mr. Raymond Prisk, email: raymond.a.prisk.civ@mail.mil, phone: 978-796-3665 and Mr. Scott Carter, email:

scott.d.carter2.civ@mail.mil, phone: 978-796-2113 in order to attend.

All other terms and conditions remain unchanged.

The following have been modified:

INSTRUCTIONS TO OFFERORS

1. The Army Contracting Command – New Jersey (ACC-NJ) on behalf of the United States Army Garrison (USAG) Fort Devens, has a requirement to procure Security Guard Services at the Barnes Building in Boston, MA.

2. This is being procured in accordance with FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items, procedures.

3. The Government intends to award a single, firm-fixed-price contract to a responsible 8(a) vendor. The period of performance for this effort shall be a 12-month base period plus two 12-month option periods.

4. It is the offeror’s responsibility that all offers submitted, regardless of method of submission, are received in this office prior to the time and date for receipt of the offer.

All quotes/offers are due no later than the date specified in block 8 of the SF1449 solicitation.

5. All questions shall be in writing and emailed to the contract specialist at katie.j.lyons.civ@mail.mil and the Contracting Officer at christopher.r.trotman.civ@mail.mil. All Questions must be received by 2:00 PM EST 27 February 2018.

6. All offers shall be in writing. Proposals shall be e-mailed to Katie Lyons at katie.j.lyons.civ@mail.mil.

7. Anywhere in this solicitation where the term “offer” is used, it is hereby changed to read “quote”.

8. Anywhere in this solicitation where the term “offeror” is used, it is hereby changed to read “quoter”.

9. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

10. Contractors shall quote on all Contract Line Item Numbers (CLINS). CLIN pricing should be all inclusive of labor, labor burden, other direct cost (material, equipment, fees, licenses, etc), G&A and profit.

11. CLIN pricing should include all applicable taxes, fees, gratuities, commissions, services charges, etc. The federal government is tax exempt.

12. All invoices shall be submitted through Wide Area Workflow (WAWF), the Government's mandatory payment method. Contractor must be registered in WAWF to receive payment through electronic funds transfer (EFT). If not currently registered please visit https://wawf.eb.mil.

13. A site visit has been scheduled for 10:00AM EST 22 February 2018. Please contact Mr.

Raymond Prisk, email: raymond.a.prisk.civ@mail.mil, phone: 978-796-3665 and Mr.

Scott Carter, email: scott.d.carter2.civ@mail.mil, phone: 978-796-2113 in order to attend.

14. All representations and certifications to include provision of Dun & Bradstreet number are to be returned with the quote. Dun and Bradstreet information can be found by calling (800)-333-0505. A contractor that is receiving an award resulting from this request for quotation must be registered in the System for Award Management (SAM) prior to request for payment. To register, offerors may log onto:

https://www.sam.gov/portal/public/SAM/.

15. Dun and Bradstreet #__________________________

16. CAGE(commercial and government entity)code___________________

17. Federal Tax ID __________________

18. The following are part of the solicitation:

Attachment 1, Performance Work Statement (PWS)

Attachment 2, Site Map Barnes Building Attachment 3, Government Furnished Property (GFP) List

Attachment 4, Army Regulation (AR) 190-56, The Army Civilian Police and Security Guard Program, 15 March 2013 Attachment 5, Government provided labor hours and labor categories

19. All Services shall be performed in strict accordance with the PWS.

20. All offers shall remain valid for 120 calendar days.

21. Multiple proposals will not be accepted.

22. Required Insurance:

In accordance with FAR 28.307-2, the Contractor is required to provide and maintain the kinds and minimum amounts of insurance stated below:

a) Workers’ Compensation and Employer’s Liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

(b) General Liability.

(1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

(c) Automobile Liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

(d) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing the contract, the contracting officer shall require aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage. Coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(e) Vessel Liability. When contract performance involves use of vessels, the contracting officer shall require, as determined by the agency, vessel collision liability and protection and indemnity liability insurance.

23. QUOTES MUST INCLUDE THE FOLLOWING INFORMATION:

I. Technical:

1. Provide a copy of the Commonwealth of Massachusetts Department of State Police Watch Guard Patrol Agency License, issued to the prime contractor/corporation submitting a proposal.

The License provided by the prime contractor/corporation shall be issued to the contractor submitting the proposal with the resident manager, superintendent or official representative of that contractor listed on the license. Reference section 10 B. of the PWS for the full requirements of the Massachusetts Department of State Police Watch Guard Patrol Agency License.

2. Chief Guard Experience – submit the Chief Guard’s qualifications. The Chief Guard shall have a minimum of five (5) years of administrative and/or supervisory experience in security or law enforcement administration and operations in the armed forces/military security police or civilian security operations. Reference section 6 H. of the PWS for the full requirements of the Chief of Guards qualifications and submission requirements.

3. Shift Supervisor Experience – submit the Shift Supervisor’s qualifications. The Shift Supervisor shall have had at least three (3) years in security or law enforcement in the armed forces/military security police or civilian security operations. Reference section 6 I. of the PWS for the full requirements of the Shift Supervisor qualifications and submission requirements.

4. Capability Statement – submit a capability statement to include a staffing plan and transition in/out plan. The Capability Statement shall provide enough information to adequately address the offeror’s experience or technical capability to meet the requirements of the PWS. The transition plan portion of the Capability Statement shall be submitted in accordance with the PWS, Section 21. The offeror shall also provide fully loaded labor rates in Attachment 5, Government provided labor categories and labor hours. Attachment 5 contains the minimum technically acceptable labor hours and labor categories necessary to meet the security guard and supervisory functions of the PWS. Labor hours associated with training, vacation, sick or holiday time are NOT included in Attachment 5 and any costs associated with training, vacation, sick or holiday time should be included in the price calculation submitted by the offeror. The Capability Statement shall be limited to 15 pages, Times New Roman 12 font. Any pages submitted over the 15 page limit will not be evaluated. Offerors information submitted in Attachment 5 will not count towards the 15 page limitation. Offerors are cautioned that parroting of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform.

5. Property Management Plan – submit a Property Management Plan which describes how the offeror plans to manage any Government Property that may currently be in their possession and/or may be provided. The Property Management Plan shall provide sufficient information to adequately address the offeror’s ability to properly manage any Government Property provided under this contract. The Property Management Plan shall be submitted in accordance with the Use and Rental of Government Property clause in this Request for Proposal as well as section 3.S. of the PWS.

II. Past Performance:

(a) The Government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The Government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources to assess performance. Provide a list of no more than three (3), of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years from the solicitation issue date. Relevant contracts include performance of efforts of similar scope and magnitude involving armed security guard services. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. In the case of an offeror without a record of relevant past performance or is so sparse that no meaningful past performance rating can be reasonable assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. Furnish the following information for each contract listed:

(1) Company/Division Name

(2) Product/Service

(3) Contract Number and Award Date

(4) Price/Cost. Original awarded and final (or projected final, if contract is current).

(5) Procuring Contracting Officer (PCO). Name, telephone number and email address

(7) Administrative Contracting Officer (ACO). Name, telephone number 6and email address

(7) Government or commercial technical representative or Contracting Officer’s Representative (COR) name, telephone number, and email address.

(8) Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as service similarity, service, size and complexity.

(9) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions and efforts to avoid recurrence/overcome.

III. Price:

(a) The Offeror shall provide the name, title, address, email address and telephone number of the company/division point of contact regarding business decisions made with respect to the proposal and who can obligate the company contractually. The Offeror shall identify those individuals authorized to negotiate with the Government.

(b) The Offeror shall submit a price for each Firm Fixed Price (FFP) CLIN proposed for the base and option periods in the SF1449 Continuation Sheets of the RFP. Offerors are required to submit a signed SF1449 (blocks 30a and 30b) to include information within blocks 12 – Discount Terms; 17a – Contractor/Offeror Information; and 17b – Check if remittance is different and put such address in offer, as well as CAGE and TIN. The Government reserves the right to request pricing data if deemed necessary. The fully loaded labor rates provided in Attachment 5, Government provided labor categories and hours, will provide information to the Government on only the costs of the security guard and supervisory functions for this requirement. However, offerors shall include the total price per CLIN which shall include all plant, labor, indirect costs, materials, supplies, equipment, etc. to meet the requirements of the PWS.

(c) Quotes must include the following information:

1 Pricing for each CLIN. Pricing must be submitted in the proper format. The proper format consists of QUANTITY * UNIT AMOUNT = NET AMOUNT. In the event there is a difference between a unit price and the extended total, the unit price will be held to the intended price. If the offeror shows only the total price but fails to enter a unit price, the total divided by the estimated quantity will be held to be the intended price.

2 Contractors shall quote on all CLINS. CLIN pricing should be all inclusive of labor, labor burden, other direct cost (material, equipment, fees, licenses, etc.), G&A and profit to meet the requirements of the PWS.

3 Line Item pricing should include all applicable taxes, fees, gratuities, commissions, services charges, etc. The federal government is tax exempt. Also reference the Use and Rental of Government Property clause for costs related to Government Property that is the responsibility of the offeror.

(d) If there is to be no charge for an item, enter “no charge” or the letters “NC”.

Basis For Award:

1. General

a. The Government intends to award one contract resulting from this solicitation. Award will be made based on the lowest priced offer which meets or exceeds the technical requirements. By submission of its offer, the Offeror accedes to all solicitation requirements.

b. The Offeror shall submit a proposal that completely addresses all evaluation areas.

c. The Government intends to award a contract without discussions with respective offeror’s.

The Government, however, reserves the right to conduct discussions if deemed in its best interest.

d. In order for an Offeror to be considered for award, the proposal must receive an “Acceptable” rating in every non-price factor. A proposal receiving a rating of “Unacceptable” in any non-price factor or subfactor will not be eligible for award.

2. Evaluation Approach

a. Evaluation factors are:

1. Technical:

2. Past Performance

3. Price

b. These factors will be evaluated separately as specified below:

1. Technical:

a. Subfactor 1: Commonwealth of Massachusetts Department of State Police Watch Guard Patrol Agency License: The Government will evaluate the Offeror’s submitted License to determine if they are qualified and current. If this license is not provided, is not current or is not issued to the resident manager, superintendent or official representative of the prime contractor/corporation submitting a proposal, Subfactor 1 will be considered technically unacceptable which will in turn result in the Technical Factor being evaluated as technically unacceptable.

b. Subfactor 2: Chief Guard Experience: The Government will evaluate the Offeror’s submitted qualifications of the proposed Chief of Guards to determine if they have the required experience. If the qualifications for the Chief of Guards do not meet or exceed the requirements listed in Section 23 above and the PWS, Subfactor 2 will be considered technically unacceptable which will in turn result in the Technical Factor being evaluated as technically unacceptable.

c. Subfactor 3: Shift Supervisor Experience: The Government will evaluate the

Offeror’s submitted qualifications of the proposed Shift Supervisor to determine if they have the required experience. If the qualifications for the Shift Supervisor do not meet or exceed the requirements listed in Section 23 above and the PWS, Subfactor 3 will be considered technically unacceptable which will in turn result in the Technical Factor being evaluated as technically unacceptable.

d. Subfactor 4: Capability Statement: The Government will evaluate the Offeror’s submitted Capability Statement to determine if the staffing plan and transition in/out plan are in accordance with the PWS. If the Capabilities Statement does not meet the requirements listed in Section 23 above and the PWS, Subfactor 4 will be considered technically unacceptable which will in turn result in the Technical Factor being evaluated as technically unacceptable. If offerors do not include fully loaded labor rates in Attachment 5, Government provided labor categories and hours, Subfactor 4 will be considered technically unacceptable which will in turn result in the Technical Factor being evaluated as technically unacceptable.

e. Subfactor 5: Property Management Plan: The Government will evaluate the Offeror’s submitted Property Management Plan to determine if the plan is submitted in accordance with the Use and Rental of Government Property clause as well as Section 3.S. of the PWS. If the Property Management Plan does not meet the requirements of the Use and Rental of Government Property clause as well as Section 3.S. of the PWS, Subfactor 5 will be considered technically unacceptable which will in turn result in the Technical Factor being evaluated as technically unacceptable.

3. Technical Factor Ratings: The contents of the proposals to the Technical Factor/Sub-Factors will be evaluated to determine whether the requirements are satisfied. During evaluation of each proposal, the Government will assign the Technical subfactors a single adjectival rating of either Acceptable or unacceptable. The sub-factor ratings will then be rolled up for the overall Technical rating. A single unacceptable rating in any subfactor will result in an overall unacceptable rating for the Technical factor.

Table 1: TECHNICAL ACCEPTABLE/UNACCEPTABLE RATING METHOD

Adjectival Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

2. Past Performance:

a. The past performance evaluation will consider each Offeror’s demonstrated Recent and Relevant record of performance for similar efforts of equal or greater complexity supplying services that meet this solicitation’s requirements. A past performance rating of “Acceptable” or “Unacceptable” shall be assigned for each Offeror after evaluating the recent past performance, focusing on performance that is relevant to the Contract requirements.

b. The Government plans to rely on existing documentation from established systems to the maximum extent practicable. Sources of existing information available to the Government include, but are not limited to, Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases. The Government may use past performance information obtained from other sources available to the Government, such as the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials based on whether or not adequate recorded past performance information is available in its established systems.

c. For the purpose of evaluating proposals, the following definitions shall be utilized:

1. Recency Assessment: Recent contracts are defined as those contracts presently being performed or which have been performed during the past three (3) years from the date of issuance of this RFP. Past performance information that fails this condition will not be evaluated.

2. Relevancy Assessment: If the Government evaluators consider the Offeror’s past performance reference to be recent, then the Government will assess the relevancy of the referenced past performance Contract/Task Order. “Relevant” is defined as references demonstrating technical/management capabilities the same as or similar to those required to perform on this requirement. The past performance factor does not contain sub-factors.

Table 2: PAST PERFORMANCE

ACCEPTABLE/UNACCEPTABLE RATING METHOD

Rating Description

Acceptable*

Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown (see note below).

Unacceptable Based on the Offeror’s performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

3. Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “Acceptable.”

Additionally, an unacceptable past performance will be considered any information that supports a less than satisfactory rating from sources where the information is from informal rating systems such as “PPIRS” or “FAPPIS.”

3. Price:

a. The Government intends to make a single award as a result of the RFP. The Government will select for award the proposal that meets or exceeds the technical requirements and the lowest total evaluated price. The total evaluated price will be calculated by summing the evaluated prices for CLINs 0001, 0002, 1001, 1002, 2001, and 2002. The Government will verify that Attachment 5, Government provided labor categories and labor hours, was submitted properly with the offeror’s proposed fully loaded labor rates.

b. The total evaluated price will be used in the performance of a price analysis in accordance with FAR 15.404-1(b) in order to determine price reasonableness. If deemed necessary by the

Contracting Officer, a cost analysis may be performed per FAR 15.404-1(c). Due to the competition anticipated for this effort, certified cost or pricing data is not required. However, the Government reserves the right to request data other than certified cost or pricing data if deemed necessary. Pursuant to DFARS 215.371-3, if only one offer is received, certified cost or pricing data may be required.

c. Unbalanced pricing exists when, despite an acceptable total evaluated price, one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

(End of Summary of Changes)