village of wilmette 26075-RFP-External-Direct-Pipe-Assessment.pdf

RFP No. 26075

Village of Wilmette

REQUEST FOR PROPOSAL NO. 26075

EXTERNAL DIRECT PIPE ASSESSMENT

https://www.wilmette.gov/Proposals.aspx

Last Date/Time for Questions 08/18/2026 2:00 pm local time

Last Addendum Issued 08/20/2026

Proposals Due and Opened on DemandStar.com

08/25/2026

Short-list Interviews

Week of 09/07/2026

Submit Questions To:

purchase@wilmette.com

Submit Proposals At:

www.DemandStar.com

Note: This cover sheet is an integral part of the Proposal documents and is, as are all of the following documents, part of any contract executed between the Village of Wilmette and any successful Respondent.

Respondent Company Name (please print)

VILLAGE OF WILMETTE

NOTICE TO RESPONDENTS

Notice is hereby given that the Village of Wilmette (“Village”) will receive Proposals on DemandStar.com until 08/25/2026 at 2:00 pm, local time for to inspect two (2) locations along the Village’s 24-inch cast iron drinking water transmission main.

Description of Work The proposed work is officially known as External Direct Pipe Assessment, as further described in the Specifications section of this RFP.

Availability and Clarification of Documents This RFP and any addendums will be posted on DemandStar.com and the Village’s website at:

https://www.wilmette.gov/Proposals.aspx. The deadline for submitting questions is 2:00 pm local time 08/18/2026. Respondents will provide written acknowledgment of each addendum issued with their submitted Proposal. Oral explanations will not be binding. No clarifications, interpretations or addenda shall be issued after 2:00 pm local time on 08/20/2026. It is the sole responsibility of the Respondent to check DemandStar.com and the Village’ website to determine if an addendum has been posted.

Restriction Of Communication Any questions related to this RFP must be submitted in writing to Cliff Ruemmler, Purchasing Manager, at Purchase@wilmette.com. Questions received by the Village, including the Village’s responses will be consolidated and posted on DemandStar.com and the Village’s website.

All other communications between a Respondent and Village staff, public official(s) and/or consultants concerning any part of this solicitation is strictly prohibited. Failure to comply with this requirement may result in the Village disqualifying the Respondent’s Proposal.

Confidentiality Respondents response, in its entirety, is subject to the Illinois Freedom of Information Act and no part of the Respondent’s Proposal will be considered confidential by the Village.

Short-list Interviews The Village may interview a short-list of Respondents prior to the awarding of the contract. Interviews are expected to be conducted at a mutually agreeable time during the week of 09/07/2026 if needed.

PROPOSAL PREPARATION AND SUBMISSION

Preparation of Proposal Documents The Respondent shall prepare the Proposal on the attached Proposal forms furnished by the Village.

All blank spaces on the Proposal forms must be correctly completed. All signatures must be completed. The total Proposal amount is to be shown in both words and figures where indicated. In case of a discrepancy between words and figures, the words shall prevail, unless it clearly appears in the Village’s opinion that the words rather than the figures are in error. Proposals containing omissions and/or alterations not called for may be rejected.

Conditions Respondents are responsible to become familiar with all conditions, instructions, and contract documents governing this Proposal, including the Contract terms attached in Appendix One (1).

Submission of a Proposal will be considered specific evidence of having performed the above. Any exceptions to the contract document that you may have must be included on the Proposal Exception Sheet. Once the award has been made, failure to have read all the conditions, instructions and specifications of this RFP shall not be cause to alter the original Proposal or to request additional compensation.

Conflict with Existing Village Contracts This Work shall be treated as a separate contract and not performed in conjunction with any existing contracts as currently held by the Contractor. Any Contractor that currently performs work for the Village under an existing contract must agree to furnish additional crews (labor and equipment) to guarantee that timeliness, quality and services currently rendered do not suffer in any way due to additional work contained in the contract for this Work.

Submission of Proposals All Proposals must be submitted electronically through DemandStar.com by the specified opening date and time of the Proposal. Proposals submitted after the specified date and time will not be accepted. Mailed Proposals and/or emailed Proposals to the Village will not be accepted without the prior written approval by the Village. It is the sole responsibility of the Respondent to submit the pdf copy of the Proposal on DemandStar.com.

Modify or Withdrawal of Proposals Respondents may modify, withdraw or cancel their Proposal at any time prior to the Proposal opening date and time by deleting the Proposal document(s) attached to their submission on DemandStar.com. Mailed or emailed requests to withdraw a Proposal arriving after the specified Proposal opening date and time will not be accepted regardless of date/time stamp or post-marked time on the envelope. After the Proposal opening date and time, no Proposal shall be withdrawn or canceled for a period of ninety (90) calendar days. The successful Respondent shall not withdraw or cancel its Proposal after having been notified by the Purchasing Manager that said Proposal has been accepted, subject to approval by the Village Manager or Village Board.

Qualifications and Experience of Respondents Respondent’s must have the following minimum experience:

a. Five (5) years’ experience as a continuously operating entity engaged in the performance of similar work.

Consideration of Proposals The Work shall be awarded to the responsible Respondent who submits the responsive Proposal that is most advantageous to the Village.

The Village reserves the right to waive any technicalities, irregularities or award in part or in whole or to not award at all, reject any and all Proposals, and may order a re-advertisement for new Proposals or whatever is in the best interest of the Village.

Failure on the part of the successful Respondent to execute a contract within thirty (30) calendar days of its receipt, shall be considered just cause to withdraw the award. In such case the Proposal security shall be forfeited as liquidated damages and not as a penalty.

If the Proposal does not meet the entire Village specifications but does substantially meet the requirements, the Respondent should indicate, in writing on the Proposal Exception Sheet, all deviations from the Specifications. The Specifications included in this RFP are to be considered the minimum specifications to perform the Work..

Disqualification of Proposals The following will be cause for disqualification of Proposals:

a. Prices excessively high and/or exceed monies available for the intended Work;

b. Failure to submit Proposal security or surety, if required;

c. Failure to offer to meet specified delivery and/or performance schedules;

d. Failure to price out the Proposal in conformance to the required format; or qualification of price to protect the Respondent from unknown future market conditions;

e. Rights of the Village limited under any contract clause;

f. Reasonable basis to suspect either conflict of interest or collusion among Respondents;

g. Respondent fails to submit required information, literature, or affidavits with Proposal;

h. Late Proposals;

i. Failure of any authorized person to sign any required Proposal forms;

j. Respondent is prohibited by local, state or federal law from entering into public contracts;

k. Respondent is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village;

l. Respondent has failed to perform faithfully on any previous contract with the Village; and

m. Anything to be in violation of the procurement policies and procedures of the Village.

Competency of Respondent The Respondent, if requested in writing, must present within five (5) business days, evidence satisfactory to the Village of ability and possession of the necessary facilities, equipment, personnel, prior experience, financial resources, and/or certificates of insurance.

INSTRUCTIONS TO RESPONDENTS ON COMPLETING FORMS

The following Proposal Forms must be filled out completely, executed by an authorized agent and included in the Proposal per the Submission of Proposals instructions.

PROPOSAL SUBMISSION FORMS, in this order

...... Proposal Cover Sheet

...... Respondent Information Sheet

...... Summary Proposal Sheet

...... Specifications

...... Summary of Qualifications

...... Proposal Exceptions Sheet

...... Proposal Affirmation and Certification (signed)

...... Certification of Compliance (signed)

SUCCESSFUL Respondent ONLY The successful Respondent will be required to execute the Contract included in Appendix One. This documents SHOULD NOT be completed at the time of Proposal submission.

RESPONDENT INFORMATION SHEET

Company Name:

DBA:

Address:

City, State, Zip:

Contact Name:

Phone Numbers:

Email:

Website:

Federal Employer Identification # (FEIN):

IL Secretary of State File #:

IL Department of Employment Security #:

IL Department of Revenue Registration #:

IL Department of Professional Regulation #:

Please include an explanation for any blank or “n/a” responses above. ____________________

The Village is required to make a good faith effort to collect and publish certain demographic information for all vendors and subcontractors doing business with the Village. The Village is now required to report whether the Village’s vendors or subcontractors are a minority, women, or veteran-owned business as defined by the Illinois Public Act 102-0265. In addition, if the vendor or subcontractor is self-certifying, the Village is required to disclose if the business is certified as a small business under Small Business Administration standards.

Business Type (Select all the apply)

Certified

(Circle All That Apply) Certified By(2)

Minority-owned(1) Yes / No

Women-owned(1) Yes / No

Veteran-owned(1) Yes / No

Federal SBA Qualified Yes / No (1)As defined by the Business Enterprise for Minorities, Women, and Persons with Disabilities Act (30 ILCS 575/).

(2)If Certified, provide the name of the certifying organization or state “self-certified”.

SUMMARY PROPOSAL SHEET

___________________________________hereby agrees to furnish to the Village all necessary equipment, materials and labor to complete the Work as outlined below in accordance with the provisions, instructions and specifications of the Village for the prices as follows:

Total Proposal Amount $_______________________

TOTAL PROPOSAL AMOUNT IN WORDS

Identify any potential value adds that can be provided on a separate page.

SPECIFICATIONS

The following Specifications and other provisions shall govern the performance of the proposed Work and will be made a part of the Contract. The Work shall be in accordance with Village policies, procedures, and engineering industry standards.

Scope of Work

The Village Is seeking proposals from Respondents to use electromagnetic scanning or other external direct assessment methods to inspect two (2) locations along the Village’s 24-inch cast iron drinking water transmission main. The Respondent will use non-destructive external direct assessment methods and can include electromagnetic, broadband electromagnetic, ultrasonic, and/or other approved methods to generate a thickness profile of the pipe and condition assessment.

Acoustic and vibroacoustic testing methods are not acceptable testing methods.

The technology shall produce a visual showing the precise areas of wall loss, pits, holes, or other locations of corroded ferrous material along each exposed section of pipe up to 10-foot, around the exposed circumference of the pipe. After data collection, the data will be downloaded and analyzed to provide a detailed account of the pipe condition and thickness. Results are to be documented in a written report.

Schedule The Work is expected to begin in September 2026, and be substantially complete by October 30, 2026, with final completion on or before December 11, 2026.

Testing Requirements The testing method shall be:

1. Capable of being deployed while the pipeline remains in service.

2. Performed in a non-destructive manner.

3. Capable of detecting and measuring spatial wall thickness variation over the entire length of a pipeline section inspected.

4. Capable of distinguishing between sound metal and graphitized layer and identify “apparent” wall thickness and “remaining structural” wall thickness.

5. Performed around the exposed circumference of the pipes’ exterior, approximately 75% of the pipe’s circumference.

6. Performed along exposed pipeline up to 10-foot-long section at the identified locations.

7. Performed around the entire circumference of the pipes’ exterior or whatever portion of the pipe is exposed.

Deliverables

1. Prior to initiating Work, the Respondent shall perform a site reconnaissance of the pipeline to be surveyed and furnish a detailed written Work Plan to the Village. The Work Plan shall be provided to the Village a minimum of two weeks in advance of the scheduled test date. The Work Plan shall include, but not limited to:

a. Description of anticipated work area.

b. Detailed excavation requirements to facilitate testing of the pipe.

c. Pipe preparation requirements.

d. Additional details as necessary.

2. Upon completion of the Work, Respondent shall provide the Village with an Inspection Report;

that includes but is not limited to:

a. Procedure summary.

b. Calibration report.

c. Results and findings.

d. Results discussion.

3. The Respondent shall provide all reports and deliverables in hard copy and electronic format with all pertinent information. Data will be the property of the Village and information will not be shared without prior written approval from the Village.

4. The raw data collected by the Respondent shall be submitted in electronic format to the Village.

Village Responsibilities The Village will be responsible for:

1. Reviewing the Work Plan prior to the start of the Work.

2. Excavating excavate to the pipe at the two (2) testing locations and expose approximately 75% of the pipe’s circumference along a 5 to 10-foot section of the pipe.

3. Completing any restoration required after the inspection is completed.

4. Obtaining and maintaining no-parking areas and traffic control during testing.

SUMMARY OF QUALIFICATIONS

The Respondent must include a summary of qualifications that relate to the Work described herein.

The following sections, at a minimum, must be included in the submission:

1. Cover Letter

a. Include an introduction of the firm, signed by an authorized Principal.

b. Provide the name and contact information (phone and email) of the official authorized to answer questions regarding the Firm's proposal.

2. Qualifications and Experience

a. Demonstrate the knowledge and experience necessary to provide services as described herein including:

i. Firm Level Experience. Miles of ferrous piple inspection work of similar size pipe.

ii. Field Inspection Experience. Provide the Respondent’s site lead inspector certification requirements for each tool deployed.

iii. Live Inspections. Capabilities to inspect while the main is in service and under pressure.

b. Describe at least five (5) other contracts of similar scope, size, and discipline to the services described herein. Indicate commencement dates, type of operation, and final outcomes of the Work. The contracts must have been performed within the past five (5) years.

c. Provide the name, address, and phone number or email of a reference for each of the five (5) projects in section 2.b above.

d. The Respondent shall detail relevant firm certifications and capabilities. Supporting material shall be made available upon request.

3. Project Team

a. Identify the professional staff person who would be assigned to the work as your Project Manager.

b. Provide resumes for all key personnel that highlight their abilities, qualifications, and experience in Environmental Testing services.

4. Project Approach

a. Detection threshold

b. Testing Method

i. Industry name and description of testing method proposed

ii. Accuracy of pipe thickness

iii. Relative vs absolute pipe thickness measurements

iv. Uncertainties associated with each type of proposed pipe thickness measurement

c. Required access for testing

i. Excavation pit size

ii. Pipe preparation/cleaning

d. Time to receive results

e. Expected Schedule

PROPOSAL EXCEPTION SHEET

The successful Respondent’s Proposal will be attached in its entirety in Attachment One to the Contract Document in Appendix One of this RFP. The successful Respondent will be required to execute the Contract Document in Appendix One to this RFP.

Any and all exceptions to the Specifications, timing, description of Work, quantities, units of measure, materials, equipment, Affirmations, Certifications, Contract Document terms and conditions and/or any other part of this RFP MUST be clearly and completely indicated below.

EXCEPTIONS TAKEN: NO YES (List below)

Attach additional pages if necessary.

PROPOSAL AFFIRMATION AND CERTIFICATION

IN SUBMITTING THE SUMMARY PROPOSAL SHEET AND OPTIONAL SERVICES SHEET,

RESPONDENT AFFIRMS THAT IT:

1. Has carefully examined all of the documents included in this RFP, including Addenda Nos.______________ (if none, write "NONE") and accepts the terms and conditions therein unless otherwise noted on the Proposal Exception Sheet.

2. Is familiar with the federal, state and local laws and regulations that may affect cost, progress, performance and the furnishing of the Work.

3. Is aware of the general nature of work, if any, to be performed by the Village or others that may relate to Work for which this Proposal is submitted as indicated in the RFP.

4. Will cooperate with the Village to supply all the necessary information to complete a background investigation of the principals of the Respondent and all employees who will perform the Work on behalf of the Respondent. The Village, at its sole discretion, may disqualify any Respondent and may void any contract previously entered into with the Respondent based upon its background investigation.

5. Understands that this Proposal, in its entirety, is subject to the Illinois Freedom of Information Act and that no part of the Proposal will be considered confidential by the Village.

6. Respondent affirms that the prices quoted herein include all equipment, materials, labor, services, personnel, tools, machinery, utilities, supplies, insurance, supervision, overhead expense, profits, appliances, transportation and delivery charges, facilities, licenses, permits and incidentals reasonably inferred as necessary to complete the Work in a timely and workmanlike manner all in accordance with the Specifications included herein.

7. Has given the Village written notice of all conflicts, errors, ambiguities or discrepancies that Respondent has discovered in the RFP, if any, and the written resolution thereof by the Village is acceptable to Respondent. The RFP is generally sufficient to indicate and convey an understanding of all terms and conditions for performing and furnishing the Work for which this Proposal is submitted.

FURTHER, IN SUBMITTING THIS PROPOSAL, RESPONDENT CERTIFIES THAT:

8. The prices in this Proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Respondent or with any competitor;

9. Unless otherwise required by law, the prices quoted in this Proposal have not knowingly been disclosed by Respondent, prior to opening, directly or indirectly to any other Respondent or to any competitor;

10. This Proposal has not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; and,

11. Has not directly or indirectly induced or solicited any other Respondent to submit a false or sham Proposal; has not solicited or induced any person, firm or corporation to Proposal or refrain from bidding; and/or has not sought by collusion to obtain for itself any advantage over any other Respondent or over the Village.

12. They are familiar with all conditions, instructions, and contract documents governing this Proposal, including the Contract terms attached in Appendix One and that any exceptions to the Contract terms are included on the Proposal Exception Sheet.

13. They understand that any contract entered into with the Village is non-exclusive and does not prevent the Village from employing similar contractors to perform the same or similar type work.

SIGNED AND SWORN THIS _____DAY OF _____________, 2026.

Entity Name:

Entity Type: (circle one)

Individual, d/b/a, Corporation, LLC, LLP, Joint Venture, Partnership, Other

Authorized Signature:

Name / Title: (Print)

Mailing Address:

City/State/Zip:

Phone / Email:

CERTIFICATION OF COMPLIANCE

DESCRIPTION: EXTERNAL DIRECT PIPE ASSESSMENT

__________________________________________, having been duly sworn, depose and states as follows:

Having submitted an offer for the above goods and/or services, We hereby certify that: (initial all that apply)

PLEASE CHECK ALL APPLICABLE BOXES

BARRED FROM BIDDING: We are not barred from bidding on these goods and/or services as a result of a violation of either 720 ILCS 5/33E or of any similar statute of another state or a federal statute containing the same or similar elements.

SEXUAL HARASSMENT: We have a written sexual harassment policy in place in full compliance with 775

ILCS 5/2-105(A) (4).

PAYMENT OF TAXES: We are not delinquent in the payment of any tax administered by the Illinois

Department of Revenue; or if we are, it: (a) is contesting its liability for the tax or the amount of tax in accordance with procedures established by the Approved Revenue Act; or (b) has entered into an agreement with the Department of Revenue for payment of all taxes due and is currently in compliance with that agreement.

EQUAL PAY ACT: Respondents, and all subcontractors thereof, shall at all times comply with the provisions of the Illinois Equal Pay Act of 2003, 820 ILCS 112/1, et seq.

CONFINED SPACE ENTRY: We will comply with all requirements of 29 CFR Part 1910 Permit Required for

Confined Spaces for General Industry; including Section 1910.146(c) (9) “In addition to complying with the permit space requirements that apply to all employers, each Respondent who is retained to perform permit space entry operations shall: (a) obtain any available information regarding permit space hazards and entry operations from the host employer; (b) coordinate entry operations with the host employer, when both host employer personnel and Respondent personnel will be working in or near permit spaces, as required by paragraph (d)(11); and (C) inform the host employer of the permit space program that the Respondent will follow and of any hazards confronted or created in permit spaces, either through a debriefing or during the entry operation.”

DRUG-FREE WORKPLACE: We will comply with all requirements Pursuant to Chapter 30, Section 580/1 of the Illinois Compiled Statutes (30 ILCS 580/1) et. Seq. entitled "Drug Free Workplace Act"; we will provide a drug-free workplace by:

1) Publishing a statement:

a) Notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance, including cannabis, is prohibited in the grantee's of Respondents workplace.

b) Specifying the actions that will be taken against employees for violations of such prohibition.

c) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:

i) Abide by the terms of the statement; and

ii) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than 5 days after such conviction.

2) Establishing a drug free awareness program to inform employees about:

a) the dangers of drug abuse in the workplace;

b) the grantee's or Respondents policy of maintaining drug free workplace;

c) any available drug counseling, rehabilitation, and employee assistance program; and

d) the penalties that may be imposed upon employees for drug violations.

3) Making it a requirement to give a copy of the statement required by subsection (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace.

4) Notifying the contracting agency within 10 days after receiving notice under part (B) of paragraph (3) of subsection (a) from an employee or otherwise receiving actual notice of such conviction.

5) Imposing a sanction on, or requiring the satisfactory participation in a drug assistance or rehabilitation program by any employee who is so convicted, as required by Section 5 (30 ILCS 580/5) of the Act.

6) Assisting employees in selecting a course of action in the event drug counseling treatment and rehabilitation is required, and indicating that a trained referral team is in place.

7) Making a good faith effort to continue to maintain a drug free workplace through implementation of this Section.

8) Failure to abide by this certification shall subject the Respondent to the penalties provided in Section 6 (30 ILCS 580/6) of the Act.

NATIONAL SECURITY/USA PATRIOT ACT: We represent and warrant that, pursuant to the requirements of the USA Patriot Act and applicable Presidential Executive Orders, neither we nor any of our principals, shareholders, members, partners, or affiliates, as applicable, as a person or entity are named as a Specially Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that we are not acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person. We further represent and warrant that we and our principals, shareholders, members, partners, or affiliates, as applicable, are not, directly or indirectly, engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as a Specially Designated National and Blocked Person.

We further represent and warrant we are not acting, directly or indirectly, for or on behalf of any person, group, entity, or nation named by the United States Treasury Department as a Specially Designated National and Blocked Person, or for or on behalf of any person, group, entity, or nation designated in Presidential Executive Order 13224 as a person who commits, threatens to commit, or supports terrorism; and that we are not engaged in this transaction directly or indirectly on behalf of or facilitating this transaction directly or indirectly on behalf of, any such person, group, entity, or nation.

We hereby agree to defend, indemnify, and hold harmless the Village of Wilmette, its Corporate Authorities, and all Village of Wilmette elected or appointed officials, officers, employees, agents, representative, engineers, and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys’ fees and costs) arising from or related to any breach of the foregoing representation and warrant.

EQUAL EMPLOYMENT OPPORTUNITY: In the event of the Respondents non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"), the Respondent may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the Respondent agrees as follows:

1) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental handicap unrelated to ability, military status, or an unfavorable discharge from military service;

and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization.

2) That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine the availability (in accordance with the Department's Rules) of minorities and women in the areas from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized.

3) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental handicap unrelated to ability, military status, or an unfavorable discharge from military service.

4) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Respondents obligations under the Illinois Human Rights Act and the Department's Rules. If any such labor organization or representative fails or refuses to cooperate with the Respondent in its efforts to comply with such Act and Rules, the Respondent will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder.

5) That it will submit reports as required by the Department's Rules, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules.

6) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules.

7) That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subcontractor. In the same manner as with other provisions of this contract, the Respondent will be liable for compliance with applicable provisions of this clause by such subcontractors;

and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply therewith. In addition, the Respondent will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.

ILLINOIS PUBLIC WORKS EMPLOYMENT DISCRIMINATION ACT

1) Discrimination in employment prohibited: (a) No person shall be refused or denied employment in any capacity on the ground of unlawful discrimination, as that term is defined in the Illinois Human Rights Act, nor be subjected to unlawful discrimination in any manner, in connection with the contracting for or the performance of any work or service of any kind, by, for, on behalf of, or for the benefit of this State, or of any department, bureau, commission, board, or other political subdivision or agency thereof (b) The Illinois Human Rights Act applies to all contracts identified in subsection (a). 10/2. Deemed incorporated in contract: The provisions of this Act shall automatically enter into and become a part of each and every contract or other agreement hereafter entered into by, with, for, on behalf of, or for the benefit of this State, or of any department, bureau, commission, board, other political subdivision or agency, officer or agent thereof, providing for or relating to the performance of any of the said work or services or of any part thereof.

2) Includes independent contractors, etc.: The provisions of this Act also shall apply to all contracts entered into by or on behalf of all independent contractors, subcontractors, and any and all other persons, association or corporations, providing for or relating to the doing of any of the said work or the performance of any of the said services, or any part thereof.

3) Deduction from compensation: No Respondent, subcontractor, nor any person on his or her behalf shall, in any manner, discriminate against or intimidate any employee hired for the performance of work for the benefit of the State or for any department, bureau, commission, board, other political subdivision or agency, officer or agent thereof, on account of race, color, creed, sex, religion, physical or mental handicap unrelated to ability, or national origin; and there may be deducted from the amount payable to the Respondent by the State of Illinois or by any municipal corporation thereof, under this contract, a penalty of five dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of this Act.

4) Recovery by injured person: Any person, agency, corporation or association who violates any of the provisions of this Act, or who aids, abets, incites or otherwise participates in the violation of any of the provisions, whether the violation or participation therein occurs through action in a private, public or in any official capacity, shall be guilty of a petty offense for each and every violation or participation therein with respect to each person aggrieved thereby, to be recovered by each such aggrieved person, or by any other person to whom such aggrieved person shall assign his cause of action, in the circuit court in the county in which the plaintiff or the defendant shall reside.

5) Violations; punishment: Any person who or any agency, corporation or association which shall violate any of the provisions of the foregoing sections, or who or which shall aid, abet, incite or otherwise participate in the violation of any of the said provisions, whether the said violation or participation therein shall occur through action in a private, in a public, or in any official capacity, shall also be deemed guilty of a petty offense for each and every said violation or participation or, in the case of non-corporate violators, or participators, of a Class B misdemeanor.

6) To be inscribed in contract: The provisions of this Act shall be printed or otherwise inscribed on the face of each contract to which it shall be applicable, but their absence therefrom shall in no wise prevent or affect the application of the said provisions to the said contract.

7) Partial invalidity; construction: The invalidity or unconstitutionality of any one or more provisions, parts, or sections of this Act shall not be held or construed to invalidate the whole or any other provision, part, or section thereof, it being intended that this Act shall be sustained and enforced to the fullest extent possible and that it shall be construed as liberally as possible to prevent refusals, denials, and discriminations of and with reference to the award of contracts and employment thereunder, on the ground of race, color, creed, sex, religion, physical or mental handicap unrelated to ability, or national origin.

PLEASE CHECK THE APPLICABLE BOX

There are no conflicts of interest: and in the event that a conflict of interest is identified anytime during the duration of this award, or reasonable time thereafter, you, your firm or your firm’s ownership, management or staff will immediately notify the Village of Wilmette in writing.

There is an affiliation or business relationship between you, your management or staff, your firm, or your firm’s ownership, and an employee, officer, or elected official of the Village of Wilmette who makes recommendations to the Village of Wilmette with respect to expenditures of money, employment, and elected or appointed positions. If this box is checked, attach a list of the names of each Village employee, officer or elected official with whom you, your firm, or your form’s ownership, management or staff have an affilation or business relationship with.

PLEASE CHECK THE APPLICABLE BOX

We have a good safety record with OSHA.

We have had an OSHA violation within the past 5 years. (Attach explanation)

SIGNATURE OF PARTY AUTHORIZED TO EXECUTE THIS AGREEMENT

By: ______________________________________________________ (Signature)

By: ______________________________________________________ (Print Name and Title) d/b/a_____________________________________________________

Business address: ___________________________________________

Business Phone #:____________________________

Cell Phone #:________________________________

E-Mail Address:______________________________

APPENDIX ONE

Contract with Successful Respondent Only

VILLAGE OF WILMETTE

1200 Wilmette Ave Wilmette, IL 60091

Contract No. 26075

For:

External Direct Pipe Assessment

With:

Tbdvname

Tbdvaddress Tbdvcitystatezip

Note: This cover sheet is an integral part of the contract documents, as are all of the following documents, and are a part of this contract as executed between the Village of Wilmette and Tbdvname. Do not detach any portion of this document.

Invalidation could result.

1. The intent of the Agreement (“Agreement” or “Contract”) is to use electromagnetic scanning or other external direct assessment methods to inspect two (2) locations along the Village’s 24-inch cast iron drinking water transmission main. (“External Direct Pipe Assessment” or “Work”) per the Specifications in Attachment One (“Attachment One”) and Attachment Two (“Attachment Two”) of this document. The Agreement is for the proposal offered by Tbdvname (“Contractor”) to the Village of Wilmette (“Village”).

2. This Addendum is made pursuant to the proposal dated ___________, ____, 2026, attached as Attachment One. Together this Addendum, Certificate of Compliance, Attachment One and Attachment Two shall comprise the Agreement between the parties.

3. Incorporation. This Addendum is incorporated into Attachment One and Attachment Two and the Agreement shall not be effective unless this Addendum is also executed by the Parties.

4. Total Contract Amount. The total amount of the Contract shall not exceed $_______, including expenses.

5. Payment. Contractor shall submit invoices by email to AP@wilmette.com and must include the Village’s Purchase Order number prominently displayed on page one (1) of the invoice.

Payment of invoices with the Village’s Purchase Order number will be due within 30 days of completion of the Work, acceptance of the Work by the Village and receipt at either AP@wilmette.com or at the above mailing address. Invoices received without the Village’s Purchase Order number will be due within 45 days of completion of the Work, acceptance of the Work by the Village and receipt at either AP@wilmette.com or at the above mailing address.

6. Tax Exempt. The Village is a tax-exempt municipality. The Village’s Department of Revenue Tax Exempt ID # is E9998-1106-07. Contractor shall not charge the Village any tax incurred by the Contractor for these services.

7. Scope of Work. The scope of Work sought by the Village shall include the provision of all required labor, materials, equipment and expertise related to the Work as outlined in Attachment One.

8. Coordination of Work. Contractor shall be in charge of and responsible for the coordination, scheduling, performance and sequence of all elements of the work unless otherwise stated.

9. Supervision of Work. Contractor shall properly supervise the performance of the Work so as to ensure its completion in a timely manner, safely, accurately, and in accordance with the requirements of the contract documents. Contractor shall be fully responsible and assumes liability for the acts and omissions of all persons directly or indirectly employed by, or working at the direction of, the Contractor in the completion of the work.

10. Quality of the Work. Contractor shall perform all Work required of it under this Contract with that degree of skill, care and diligence normally shown by a Contractor performing Work of a scope and purpose and magnitude comparable with the nature of the Work to be provided under this Contract.

11. Title and Risk of Loss. Title to the Work shall pass to Village upon completion of the Work and acceptance by the Village. Contractor shall bear all risk of loss until title passes.

12. Warranties. Contractor agrees to provide warranty coverage per Attachment One and Attachment Two, and to cooperate with Village in the event Village makes any warranty claim.

13. Delivery of Village Data. If the Village requests its Data within sixty (60) days of expiration or termination of this Contract, Contractor will provide the Village with access to the Village’s Data in a searchable .pdf and .csv format within a reasonable time frame not to exceed (30) days from the date of the request.

14. Timing of Work. No Work shall be done prior to the receipt of a mutually agreed to and signed contract and a Village Purchase Order signed by the Village.

15. Limitation of Remedy. Village’s liability to Contractor for breach of this Contract shall be limited to amounts due for acceptable goods and services already received or performed and not paid for, not to exceed the Total Contract Amount.

16. Relationship of the Parties. The Contractor shall act as an independent contractor in providing and performing all work. Nothing in or done pursuant to, this Contract shall be construed

(1) to create the relationship of principal and agent, employer and employee, partners, or joint ventures between the Village and the Contractor; or (2) to create any relationship between the Village and any subcontractor of the Contractor.

17. No Collusion. The Contractor represents and certifies that this Contract is made by the Contractor without collusion with any other person, firm, or corporation. If at any time it shall be found that the Contractor has, in procuring this Contract, colluded with any other person, firm, or corporation, then the Contractor shall be liable to the Village for all loss or damage that the Village may suffer, and this Contract shall, at the Village’s option, be null and void.

18. Licensure and Compliance with Laws. Contractor represents that it has all necessary licenses and permits to perform its services in the State of Illinois and the Village of Wilmette, and that at all times it shall comply with applicable law. Contractor shall review and where appropriate certify its compliance with certain laws as provided for in the Certification of Compliance attached.

19. Amendment. No amendment or modification to the Contract shall be effective unless and until such amendment or modification is in writing, properly approved in accordance with applicable procedures, and executed by both the Village and the Contractor.

20. Assignment. The Contract may not be assigned by the Village or by the Contractor without the prior written consent of the other party.

21. Notice. Any required or permitted notices hereunder must be given in writing at the address of each party set forth below, or to such other address as either party may substitute by written notice to the other in the manner contemplated herein, by one of the following methods: hand delivery; registered, express, or certified mail, return receipt requested, postage prepaid; or nationally-recognized private express courier:

Contractor Tbdvname Tbdvaddress Tbdvcitystatezip

Village Director Engineering & Public Works 711 Laramie Avenue Wilmette, IL 60091 with a copy to:

Corporation Counsel Village of Wilmette 1200 Wilmette Ave Wilmette, IL 60091

22. Binding Effect. The terms of this Contract shall bind and inure to the benefit of the parties hereto and their agents, successors, and assigns.

23. No Third-Party Beneficiaries. No claim as a third-party beneficiary under the Contract by any person, firm, or corporation other than the Contractor shall be made, or be valid, against the Village.

24. Waiver. No waiver of any provision of the Contract shall be deemed to or constitute a waiver of any other provision of the Contract (whether or not similar) nor shall any such waiver be deemed to constitute a continuing waiver unless otherwise expressly provided in this Contract.

25. Contractor’s Insurance Requirements. At the time of execution of the Agreement, Contractor shall furnish to the Village satisfactory proof of the required insurance coverage stated below. Such proof shall consist of certificates executed by the respective insurance companies together with executed copies of an “Additional Insured Endorsement” provided on standard Insurance Service Office (“ISO”) forms which shall be made a part hereof. Use of “manuscript” or other non-standardized ISO forms is not acceptable. Said certificates shall expressly provide that, for the duration of the Agreement, the insurance policy shall not be suspended, cancelled, or reduced in coverage or amount. In addition, said certificates shall name the Village and its corporate authorities, officers, agents and employees as additional insured’s on a primary and non-contributory basis on all required insurance policies.

Contractor shall procure and maintain without interruption from the time of the execution of the Contract until final payment, insurance against all claims for injury to or death of a person or persons or damage to property, which may arise wholly or in part from the performance of the work hereunder by Contractor or its subcontractors. The scope of coverage shall be at least as broad as, and shall be in amounts not less than, the following:

a. Commercial General Liability, $1,000,000 combined single limit per occurrence for personal injury, bodily injury and property damage, and broad form contractual liability.

The general aggregate shall be no less than $2,000,000. Products-Completed Operations coverage evidenced by Endorsement CG 20 37 in an amount not less than $1,000,000 with not less than a $2,000,000 aggregate.

b. Umbrella Coverage, $2,000,000 per occurrence. The Contractor shall endorse the Village as an “Additional Insured” on the Umbrella Insurance, unless the Commercial Umbrella Insurance provides coverage on a pure “True Follow-Form” basis, or the Village is automatically defined as an additional protected person. Any self-insured retention or deductible shall not exceed $25,000.

c. Business Auto Liability, $1,000,000 combined single limit for bodily injury and property damage.

d. Workers Compensation – covering all liability of the Contractor arising under the Worker’s Compensation Act and Workmen’s Occupational Disease Act; Employers Liability $1,000,000.00. The policy shall include an unrestricted/unlimited 'waiver of subrogation' on Form WC 00 03 13.

The Village reserves the right, but not the obligation, to review and reject any insurance policies failing to meet the criteria stated herein, or any insurer(s) providing coverage.

All insurance required herein of Contractor shall be valid and enforceable policies, insured by insurers licensed and permitted to do business by the State of Illinois or surplus line carriers qualified to do business in the State of Illinois. All insurance carriers and surplus line carriers shall be rated A-, VII or better by A.M. Best Company.

Contractor shall require all subcontractors not protected under the Contractor’s policies to take out and maintain insurance of the same nature, in the same amounts and under the same terms as required herein of Contractor. Contractor shall confirm subcontractor compliance with the requirements stated herein prior to the performance of any work by a subcontractor.

Contractor expressly understands and agrees that any insurance policies required to be maintained shall in no way limit, to any extent, Contractor’s responsibility to indemnify, keep and save harmless and defend the Village its officers, agents, employees, representatives and assigns.

Contractor’s insurance coverage shall be primary as respects to any insurance or self-insurance maintained by the Village, which insurance of the Village shall be excess of Contractor’s insurance and shall not contribute with it.

26. Kotecki Waiver. Contractor (and any subcontractor into whose subcontract this clause is incorporated) agrees to assume the entire liability for all personal injury claims suffered by its own employees and waives any limitation of liability defense based upon the Worker's Compensation Act and cases decided there under. Contractor agrees to indemnify and defend the Village from and against all such loss, expense, damage or injury, including reasonable attorneys' fees, which the Village may sustain as a result of personal injury claims by Contractor’s employees, except to the extent those claims arise as a result of the Village’s own negligence.

27. General indemnification. To the fullest extent permitted by law, the Contractor will indemnify, defend and hold harmless the Village, any other governmental agency providing funding for all or any portion of the Contract sum, and their officers, directors, employees, agents, affiliates and representatives, from and against any and all claims, demands, suits,…