VAN Produce Bid14~36.xlsx
XLSX spreadsheet 32 KB Posted
- Contract number
- 26-426DOC-VANDA-P-86877
- Issued by
- Illinois
About this file
This document is an Invitation to Bid for produce procurement issued by the Vandalia Correctional Center, located in Vandalia, Illinois. The bid is designated as a Small Business Set-Aside and is governed by Illinois state procurement regulations, specifically targeting small businesses for a produce supply contract with the Illinois Department of Human Services.
The bid covers a comprehensive list of produce items including red delicious apples, bananas, cabbage, carrots, celery, cucumbers, lettuce, onions, oranges, potatoes, tomatoes, peppers, and other fresh produce. The contract is for a delivery scheduled on September 19, 2025, with specific requirements for produce quality (U.S. #1 grade), packaging, and refrigeration. Delivery is restricted to Monday or Tuesday (8/12/2024 or 8/13/2024) between 9 AM and 1 PM, with sealed bids due by 10:00 AM on August 7, 2024. The total contract value is not specified, as the bid sheet shows $0.00 for all line items, but indicates a substantial volume of produce, such as 1,600 lbs of russet potatoes and 240 lbs of bananas.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| BOA Vandalia Produce 9.29.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
INVITATION TO BID
Please use the attached forms to quote on any or all items requested. The sealed bid should be sent or delivered to: VANDALIA CORRECTIONAL CENTER, BOX 500, ONE MILE NORTH ON RT. 51, VANDALIA, IL 62471.
| DELIVERIES ARE TO BE MADE ON: | Monday or Tuesday | 8/12/2024 or 8/13/2024 | 9 AM TO 1 PM |
| DAY | DATE | TIME |
| SEALED BIDS MUST BE RECEIVED NO LATER THAN 10:00 AM | August 7, 2024 |
| DATE |
United Stated Department of Agriculture Inspection at point of shipment will not be required. At Vendor’s request, inspection may be made at Agency. All bids will be opened publicly at the stated time on the above date in the Business Office at the Vandalia Correctional Center. Bidders or their authorized representatives are invited to be present at the bid opening.
| NET PRICES: |
| Prices quoted must be net after deducting all trade discounts, quantity discounts and cash discounts. Awards will be based on the quoted net figure. ALL QUOTATIONS MUST BE F.O.B. VANDALIA CORRECTIONAL CENTER. |
| SPECIFICATIONS: |
| The latest Purchasing Division Specifications (NO. S-369-10-a dated 7/1/92) or any specification in effect at the time of bid opening shall govern. All items must fully comply with the Specifications. All bidders must refer to the printed Specifications for a complete description of each item. |
| AWARDS: |
| Awards will be made on the low total bid and not by item unless no complete bid is received. |
| REFRIGERATED DELIVERIES: |
| Products delivered to this Institution shall be delivered in a refrigerated vehicle kept at an ambient temperature between 35 degrees and 45 degrees Fahrenheit. Note: Special care should be taken to insure that bananas are covered by a blanket or paper wrapping in order to protect the bananas from lower temperatures required for other produce items. SPECIAL REQUIREMENT: Red and white potatoes shall be packaged in new burlap bags. Imprinted or tagged with the statement: U.S. #1 on the bag. |
| INSPECTIONS: |
| When the Invitation to Bid indicates that U.S.D.A. grading is required, the cost of such grading must be paid for by the successful bidder. The successful bidder must also notify the U.S.D.A. to arrange for the inspection at least 24-hours before the delivery is to be made. |
| NOTE TO BIDDERS: |
| One (1) completed copy of the form must be returned to this Institution by the time of bid opening. |
The Bid may be emailed or faxed to 618-283-9147 Bids on any other form, will not be considered. Pursuant to the regulations of the Small Business Purchasing Act and the Illinois Revised Statutes, chapter 127 and 132.21., this Invitation for bid has been designated as a SMALL BUSINESS SET-A-SIDE.
UNDER PENALTIES OF PERJURY, CONTRACTOR CERTIFIES THAT __________________________________ IS MY CORRECT FEDERAL TAXPAYER IDENTIFICATION NUMBER.
I AM DOING BUSINESS AS A (PLEASE CHECK ONE):
OUR STATE OF ILLINOIS DEPARTMENT OF HUMAN RIGHTS NUMBER IS: _________________________________.
BY SUBMITTING A SIGNED BID, THE BIDDER AGREES TO MAINTAIN, FOR A MINIMUM OF 5 YEARS AFTER THE COMPLETION OF CONTRACT, ADEQUATE BOOKS, RECORDS, AND SUPPORTING DOCUMENTS TO VERIFY THE AMOUNTS, RECIPIENTS, AND USES OF ALL DISBURSEMENTS OF FUNDS PASSING IN CONJUNCTION WITH THE CONTRACT: THE CONTRACT AN ALL BOOKS, RECORDS AND SUPPORTING DOCUMENTS RELATED TO THE CONTRACT SHALL BE AVAILABLE FOR REVIEW AND AUDIT BY THE AUDITOR GENERAL OF THE STATE OF ILLINOIS; AND THE CONTRCTOR AGREES TO COOPERATE FULLY WITH ANY AUDIT CONDUCTED BY THE AUDITOR GENERAL AND TO PROVIDE FULL ACCES TO ALL RELEVANT MATERIALS. FAILURE TO MAINTAIN THE BOOKS, RECORDS, AND SUPPORTING DOCUMENTS REQUIRED BY THIS SECTION SHALL ESTABLISH A PRESUMPTION IN FAVOR OF THE STATE OF ILLINOIS FOR THE RECOVERY OF ANY FUNDS PAID BY THE STATE OF ILLINOIS UNDER THE CONTRACT FOR WHICH ADEQUATE BOOKS, RECORDS, AND SUPPORTING DOCUMENTATION ARE NOT AVAIABLE TO SUPPORT THEIR PURPORTED DISBURSEMENT, PER PUBLIC ACT 87-991. WHICH BECAME EFFECTIVE ON SEPTEMBER 1, 1992.
| BY SUBMITTING A SIGNED BID, THE BIDDER CERTIFIES THAT HE/SHE: | |
| A. | HAS READ. UNDERSTANDS AND AGREES TO COMPLY WITH THE MOST CURRENT VERSION OF THE STANDARD PROCUREMENT RULES (44 ILL. ADM. CODE 1) PROMULGATED BY THE DEPARTMENT OF CENTRAL MANAGEMENT SERVICES AND |
| B. | HAS READ AND UNDERSTANDS THE REQUIREMENT OF THE INVITATION FOR BIDS AND OFFERS TO PROVIDE THE REQUESTED GOODS OR SERVICES AND |
| C. | IS NOT BARRED FROM BEING AWARDED A CONTRACT OR SUBCONTRACT UNDER SECTION 10.1 OR 10.3 OF THE ILLINOIS PURCHASING ACT (SEE ILL. REV. STAT. 1989. CH. 127, PAR. 132.10-1, 132.10-3), NOR IS IT BARRED FROM CONTRACTING WITH A UNIT OF STATE OR LOCAL GOVERNMENT AS A RESULT OF A VIOLATION OF SECTION 33-E OR 33-4 OF THE CRIMINAL CODE OF 1961 (SEE ILL. REV. STAT. 1989. CH. 38., PARS 33-E3 AND 33-E4 AND |
| D. | IS NOT IN DEFAULT ON AN EDUCATIONAL LOAN AS PROVIDED IN PUBLIC ACT 85-827 (SEE ILL. REV. STAT. 1989 CH. 127. PAR 3551-3553) (A PARTNERSHIP SHALL BE CONSIDERED BARRED IF ANY PARTNER IS IN DEFAULT OF AN EDUCATIONAL LOAN) AND |
| E. | IS NOT PROHIBITED FROM SELLING GOODS OR SERVICES TO THE STATE OF ILLINOIS BECAUSE IT PAYS DUES OR FEES ON BEHALF OF ITS EMPLOYEES OR AGENTS OR SUBSIDIZES OR OTHERWISE REIMBURSES THEM FOR PAYMENT OF THEIR DUES OR FEES TO ANY CLUB WHICH UNLAWFULLY DISCRIMINATES (SEE ILL. REV. STAT. 1989. CH. 68, PARS. 101-103, ) AND |
| F. | CERTIFIES AS REQUIRED BY THE DRUG FREE WORKPLACE ACT (ILL. REV. STAT., CH. 127., PAR. 152.311) FOR CONTRACTS AND GRANTS EFFECTIVE JANUARY 1, 1992. THE DRUG FREE WORKPLACE ACT REQUIRES THAT NO CONTRACT FROM THE STATE OF ILLINOIS FOR THE PROCUREMENT OF ANY PROPERTY OR SERVICES UNLESS THE GRANTEE OR CONTRACTOR WILL PROVIDE A DRUG FREE WORKPLACE AND THAT INDIVIDUALS MUST NOT ENGAGE IN THE UNLAWFUL MANUFACTURE, DISTRIBUTION, DISPENSATION, POSSESSI9ON OR USE OF A CONTROLLED SUBSTANCE IN THE PERFORMANCE OF THE CONTRACT OR GRANT. FALSE CERTIFICATION OR VIOLATION OF THE CERTIFICATION MAY RESULT IN SANCTIONS INCLUDING, BUT NOT LIMITED TO, SUSPENSION OF CONTRACT OR GRANT PAYMENTS, TERMINATION OF THE CONTRACT OR GRANT AND DEBARMENT OF CONTRACTING OR GRANT OPPORTUNITIES WITH THE STATE OF ILLINOIS FOR AT LEAST ONE (1) YEAR BUT NOT MORE THAN FIVE (5) YEARS. |
CONTRACTOR/GRANTEE
FOR THE PURPOSE OF THIS CERTIFICATION “GRANTEE” OR “CONTRACTOR” MEANS A CORPORATION, PARTNERSHIP, OR OTHER ENTITY WITH TWENTY-FIVE (25) OR MORE EMPLOYEES AT THE TIME OF ISSUING THE GRANT, OR A DEPARTMENT, DIVISION, OR OTHER UNIT THEREOF, DIRECTLY RESPONSIBLE FOR THE SPECIFIC PERFORMANCE UNDER A CONTRACT OR GRANT OF $5,000.00 OR MORE FROM THE STATE OF ILLINOIS.
| 1 | PUBLISHING A STATEMENT: | |
| A. | NOTIFYING EMPLOYEES THAT THE UNLAWFUL MANUFACTURE, DISTRIBUTION, DISPENSATION, POSSESSION, OR USE OF A CONTROLLED SUBSTANCE, INCLUDING CANNABIS, IS PROHIBITED IN GRANTEE’S OR CONTRACTOR’S WORKPLACE. |
| B. | SPECIFYING THE ACTIONS THAT WILL BE TAKEN AGAINST EMPLOYEES FOR VIOLATIONS OF SUCH PROHIBITIONS. |
| C. | NOTIFYING THE EMPLOYEE THAT, AS A CONDITION OF EMPLOYMENT ON SUCH CONTRACT OR GRANT: |
| THE EMPLOYEE WILL: | |||
| 1 | ABIDE BY THE TERMS OF THE STATEMENT: AND | ||
| 2 | NOTIFY THE EMPLOYER OF ANY CRIMINAL DRUG STATUTE CONVICTION FOR A VIOLATION OCCURRING IN THE WORKPLACE NO LATER THAN FIVE (5) DAYS AFTER SUCH CONVICTION. | ||
| 2 | ESTABLISHING A DRUG FREE AWARENESS PROGRAM TO INFORM EMPLOYEES ABOUT: | ||
| A. | THE DANGERS OF DRUG ABUSE IN THE WORKPLACE: | ||
| B. | THE GRANTEE’S OR CONTRACTOR’S POLICY OF MAINTAINING A DRUG FREE WORKPLACE: |
C. ANY AVAILABLE DRUG COUNSELING, REHABILITATION, AND EMPLOYEE ASSISTANCE PROGRAMS: AND
D. THE PENALITIES THAT MAY BE IMPOSED UPON EMPLOYEES FOR DRUG VIOLATIONS.
3 PROVIDING A COPY OF THE STATEMENT REQUIRED BY SUBPARAGRAPH (A) TO EACH EMPLOYEE ENGAGED IN THE PERFORMANCE OF THE CONTRACT OR GRANT, AND TO POST THE STATEMENT IN THE WORKPLACE.
| 4 | NOTIFYING THE CONTRACTING OR GRANTING AGENCY WITHIN TEN (10) DAYS AFTER RECEIVING NOTICE UNDER PART (B) OF PARAGRAPH (3) OF SUBSECTION (A) ABOVE FROM AN EMPLOYEE OR OTHERWISE RECEIVING ACTUAL NOTICE OF SUCH CONVICTION. |
| 5 | IMPOSING A SANCTION ON, OR REQUIRING THE SATISFACTORY PARTICIPATING IN A DRUG ABUSE ASSISTANCE OR REHABILITATION PROGRAM BY, ANY EMPLOYEE WHO IS SO CONVICTED, AS REQUIRED BY SECTION 5 OF THE DRUG FREE WORKPLACE ACT. |
| 6 | ASSISTING EMPLOYEES IN SELECTING A COURSE OF ACTION IN THE EVENT DRUG COUNSELING, TREATMENT, AND REHABILITATION IS REQUIRED AND INDICATING THAT A TRAINED REFERRAL TEAM IN PLACE. |
7 MAKING A GOOD FAITH EFFORT TO CONTINUE TO MAINTAIN A DRUG FREE WORKPLACE THROUGH IMPLEMENTATION OF THE DRUG FREE WORKPLACE ACT.
| INDIVIDUALS |
| IF A VENDOR IS AN INDIVIDUAL, OR AN INDIVIDUAL DOING BUSINESS IN THE FORM OF A SOLE PROPRIETORSHIP, THE INDIVIDUAL CERTIFIES THE INDIVIDUAL WILL NOT ENGAGE IN THE UNLAWFUL MANUFACTURE, DISTRIBUTION, DISPENSATION, POSSESSION OR USE OF A CONTROLLED SUBSTANCE IN THE PERFORMANCE OF THE CONTRACT. VENDOR CERTIFIES THAT IT WILL NOT ENGAGE IN THE UNLAWFUL MANUFACTURE, DISTRIBUTION, DISPENSATION, POSSESSION OR USE OF A CONTROLLED SUBSTANCE IN THE PERFORMANCE OF THE CONTRACT. THIS REQUIREMENT APPLIES TO CONTRACTS OF MORE THAN $5,000.00 AND |
| G. | HAS AGREED NOT TO COMMIT UNLAWFUL DISCRIMINATION, AND HAS AGREED TO COMPLY WITH APPLICABLE PROVISIONS OF THE ILLINOIS HUMAN RIGHTS ACT, THE PUBLIC WORKS EMPLOYMENT DISCRIMINATION ACT, AND APPLICABLE RULES. THE EQUAL EMPLOYMENT OPPORTUNITY CLAUSE OF THE DEPARTMENT OF HUMAN RIGHTS’ RULESIS SPECIFICALLY INCORPORATED HEREIN. THIS SHALL APPLY TO ALL EMPLOYEES AND SUBCONTRACTORS, AS A CONDITION OF RECEIVING ANY CONRACT. THE BIDDER AGREES TO PROVIDE SERVICES, PROGRAMS AND ACTIVITIES IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (42 U.S.C. 12101 ET SEQ.) AND THE REGULATIONS THEREUNDER (28 CFR 35.130) (AD) WHICH PROHIBIT DISCRIMINATION AGAINST PERSONS WITH DISABILITIES BY THE STATE, WHETHER DIRECTLY OR THROUGH CONTRACTUAL ARRANGEMENTS, IN THE PROVISION OF ANY AID, BENEFIT OR SERVICE. |
| H. | IS IN COMPLIANCE WITH PUBLIC ACT 87-1257. AMENDING THE ILLINOIS HUMAN RIGHTS ACT. THE CONTRACTOR CERTIFIES THAT IT HAS WRITTEN SEXUAL HARRASSMENT POLICIES THAT SHALL INCLUDE, AT A MINIMUM, THE FOLLOWING INFORMATION: (1) THE LILLEGALITY OF SEXUAL HARRASSMENT: (II) THE DEFINITION OF SEXUAL HARRASSMENT UNDER STATE LAW: (III) A DESCRIPTION OF SEXUAL HARRASSMENT, UTILIZING EXAMPLES: (IV) THE VENDOR’S INTERNAL COMPLAINT PROCESS INCLUDING PENALTIES: (V) THE LEGAL RECOURSE, INVESTIGATIVE AND COMPLAINT PROCESS AVAILABLE THROUGH THE DEPARTMENT AND COMMISSION; AND (VI) PROTECTION AGAINST RETALIATION AS PROVIDED BY SECTION 6-101 OF THE ACT. A COPY OF THE POLICIES SHALL BE PROVIDED TO THE DEPARTMENT UPON REQUEST. |
| PERSONAL SERVICES CAPACITY TO CONTRACT: | |
| SECTION 11.1 OF THE ILLINOIS PURCHASING ACT (ILLINOIS REVISED STATUES, CHAPTER 127, PARAGRAPH 132.11-1) PROHIBITS CERTAIN PERSONS AND ENTITIES FROM HAVING OR ACQUIRING ANY CONTRACT WITH THE SATE OF ILLINOIS AND FROM HAVING OR ACQUIRIGIN ANY DIRECT PECUNIARY INTERESTS IN ANY CONTRACT WITH THE STATE OF ILLINOIS. WHETHER FOR MATERIALS, SERVICES, SUPPLIES, PRINTING OR STATIONERY. THIS PROHIBITION DOES NOT EXTGEND TO CERTAIN CONTRACTS FOR PERSONAL SERVICES OF A MINISTERIAL NATURE AS PROVIDED FOR IN SECTION 11.1 OR TO SUB CONTRACTS. (1976 OP. ATTY. GEN. NO. 2-1281). IN ACCEPTANCE OF THIS CONTRACT, THE CONTRACTOR CERTIFIES THAT HE OR SHE HAS READ SECTION 11.1 OF THE ILLINOIS PURCHASING ACT AND CERTIFIES (1) THAT HE OR SHE IS NOT AN ELECTED STATE OFFICIAL. A MEMBER OF THE GENERAL ASSEMBLY, AN APPOINTED STATE OFFICER, A STATE EMPLOYEE OF THE ILLINOIS TOLL HIGHWAY AUTHORITY OR OF THE ILLINOIS BUILDING AUTHORITY; AND (III) THAT HE OR SHE IS NOT A SPOUSE OR A MINOR CHILD OF ANY SUCH OFFICIAL, MEMBER, OFFICER, OR EMPLOYEE, AND (IV) THAT THE CONTRACTOR IS NOT PROHIBITED FROM CONTRACTING WITH THE STATE BY ANY PART OF SECTION 11.1 OF THE ILLINOIS PURCHASING ACT. |
| NAME OF BIDDER: |
| ADDRESS: |
QUOTATION SUBMITTED:
| BY: |
| TITLE: |
| VANDALIA CORRECTIONAL CENTER | ||||
| ORDER FOR DELIVERY | ||||
| VENDOR: | 26VAN0139 | |||
| SHIP TO: | VANDALIA CORRECTIONAL CENTER | |||
| 1 MILE NORTH ON ROUTE 51 | ||||
| VANDALIA, IL 62471 | September 19, 2025 |
| NO. | ITEM | UNIT | QTY | PRICE | TOTAL | |
| 1B | RED DEL APPLES U.S. #1 EATING 100 TRAY PACK | CASE | 16 | $0.00 | ||
| 10 | BANANAS GREEN TIPPED RIPE IN 3 DAYS | LB | 240 | $0.00 | ||
| 141 | CABBAGE GREEN U.S. #1 2 LB MIN | LB | 300 | $0.00 | ||
| 151 | CARROTS U.S. #1 TOPPED 1" MIN 2" MAX | LB | 300 | $0.00 | ||
| 161 | CELERY U.S. #1 2 DOZ / CRATE | CASE | 2 | $0.00 | ||
| 178 | CUCUMBERS U.S. 24 CT | CASE | 0 | $0.00 | ||
| LETTUCE PRE CUT SALAD MIX | CASE | 6 | $0.00 | |||
| OATMEAL | BAG | 0 | $0.00 | |||
| 221 | YELLOW ONIONS U.S. #1 | LB | 100 | $0.00 | ||
| NAVEL ORANGE 113 COUNT | CASE | 3 | $0.00 | |||
| FRESH EARS OF CORN 50-55 CT | CASE | 0 | $0.00 | |||
| 243 | GREEN PEPPERS CHOPPING U.S. #1 | LB | 0 | $0.00 | ||
| 271 | POTATOES RUSSET A 2" MIN 4"MAX | LB | 1600 | $0.00 | ||
| 275 | TOMATOES U.S. #1 5 X 6 | CASE | 2 | $0.00 | ||
| 247 | MUSHROOMS | CASE | 0 | $0.00 | ||
| BROCCOLI U.S. # 1 20# | LB | 2 | $0.00 | |||
| 272 | POTATOES BAKERS U.S. #1 80 TO 100 COUNT | LB | 0 | $0.00 | ||
| 156 | CAULIFLOWER U.S. #1 | CASE | 2 | $0.00 | ||
| SWEET POTATOES, 40 pounds/case | CASE | 0 | $0.00 | |||
| ZUCCHINI/SQUASH 20# | CASE | 0 | $0.00 | |||
| TOTAL | $0.00 | |||||
| REQUESTED BY: Philip Buehl, FSPM | Approved by Rachel Dodd |
Wednesday 9/24/2025 between 10 a.m. and 1 p.m. as per bid specification
| ***NO SUBSTITUTIONS ON ANY ITEMS REQUESTED PER BID*** |
| ***NOTE: TWO TO THREE FRUITS WILL BE SELECTED BASED ON RESULTS OF PRICING.*** |
| VANDALIA CORRECTIONAL CENTER REQUIRES MATERIAL SAFETY DATA SHEETS FROM SUPPLIERS WITH ALL ORDERS |
| BY ACCEPTANCE OF THIS ORDER, THE CONTRACTOR CERTIFIES THAT IT HAS NOT BEEN BARRED FROM CONTRACTING WITH A UNIT OF STATE OR LOCAL GOVERNMENT AS A RESULT OF A VIOLATION OF SECTION 33E OR 33E-4 OF THE CRIMINAL CODE OF 1961. |
INDIVIDUAL
MEADICAL & HELTH CARE SERVICES PROVIDER CORP
PARTNERSHIP
REAL ESTATE AGENT
CORPORATION
TRUST OR ESTATE
NOT-FOR-PROFIT CORP
GOVERNMENT ENTITY
SOLE PROPRIETORSHIP
TAX EXEMPT ORGANIZATION (IRC 501(A) ONLY)
File details come from the government source that posted it. Updated .