VA255-17-R-0134-005.docx

VA255-17-R-0134

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT

NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV.

8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that t ime. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government accepta nce after the date offers are due will not be considered and will be rejected.

VA255-17-R-0134

X 12-01-2017 589-370 Department of Veterans Affairs Network 15 Contracting Office 3450 S.

4th Street Leavenworth KS 66048 Y Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 Sterrett, David 913-946-1146

THIS PROCUREMENT IS SET-ASIDE FOR COMPETITION AMONG ELIGIBLE SDVOSB FIRMS

This is a SDVOSB set aside IAW VA Procurement Policy Memorandum (2016-05)- Implementation of the Veterans First Contracting Program.

CONTRACTORS DUNS NO:___________________________________

NAICS CODE

= 236220, Commercial and Institutional Building Construction

SMALL BUSINESS SIZE: $36,500,000.00

Procurement Method: Design Build VA Program Guide PG-18-15 Vol. C Edited, RFP Document Submission PROJECT DESCRIPTION: The Department of Veterans Affairs, NCO 15, intends to award Project 589-CA3-370:

Construct an inpatient parking garage on the KC VA Medical Center on the site currently occupied by surface parking and with the approximate site boundaries of Building 6 on the south, Building 15 on the east, Veterans Parkway Drive to the west and the landscape area to the north.

All construction will be performed IAW the final contractor created construction specifications and drawings As stated elsewhere in this solicitation, this procurement is a two (2) Phase Design/Build IAW FAR Part 36.3. One solicitation will be issued covering both phases. In Phase One, proposals will be evaluated to determine which offerors will be submitting proposals in Phase Two.

Block 13.A., refers to Phase One proposals due date and time.

In Phase Two, a single award is intended to be made on item 1 and 2. Submit a price for each bid item. See specification section 01 00 00, 1.3 "STATEMENT OF BID ITEMS" for bid item dis cription and insert your bid price.

The Period of Performance for all bid items is 700 days after the NTP is issued.

NOTES:

(1) Failure to provide all requested documentation by this solicitation may result in the offeror not receiving credit or elimination of the offer in question from further consideration.

(2) Contractors performing work at this facility are exemptfrom sales tax as specified on exemption certificate.

A proj ect tax exemption certificate (Missouri Certificate) will be issued upon NTP.

(3) There will only be one organized pre-proposal site visit. It will be held on December 20, 2017 at 1:00PM CST, meet at the Kansas City VA Medical Center, Bldg. 6, Room 2 -210, 4801 Linwood Blvd Kansas City, Mo 64128.

Contractors are highly encouraged to attend the pre-bid site visit to fully understand their responsibilities.

(4) BID, PAYMENT AND PERFORMANCE BONDS ARE REQUIRED FOR THIS CONTRACT

All questions shall be submitted to the Contracting Officerby email on or before January 8, 2018, 2:00 pm CST.

Contact Information: David Sterrett, 913-946-1146 or david.sterrett@va.gov Contractor shall provide proof of completion of Vets-4212 report and be registered in VetBiz, http://www.dol.gov/vets/vets4212.htm and SAM (System of Award Management) prior to award.

Submittal Instructi ons: See this section of the solicitation for the proposal evaluation criteria and submittal instructions.

X X 52.211-10 X Zero (0)

2:00 PM CST

01-19-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS

ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) ( 26.

ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(See Specification Section 01 00 00 Paragraph 1.3) Use the Proposal Schedule provided on page 6.

589-36X0111-3363-854200-3240 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX 877-353-9791 512-460-5429 X Arnold J. Payne

Table of Contents

A.1 SCHEDULE

0001 BASE BID (Design): 1 JOB ___________________________ Work includes all labor, materials, equipment and supervision for a design submission IAW with Program Guide PG-18-15, Vol C (See Attachments) for a 323 space parking garage (589-CA3-370 Inpatient Parking Garage) complete with required utilities, storm drainage, communications, electric, HVAC, fire protection/alarm systems, IDS, force protection measures, paving, walks, curbs, parking, access roads, exterior lighting, site improvements, grading and landscaping on Government-owned land at the Kansas City VA Medical Center, 4801 E Linwood Blvd, Kansas City, MO 64128. During the Design Phase, the Contractor shall develop and submit for review and acceptance the Charrette, Revised Charrette Document, 35%, 65%, 95%, and 100% For Construction Document Submittals. Once the 100% For Construction Documents have been received and accepted by the Government, the Design/Build Team will be given acceptance to start construction. Note: The provided drawings and documents are for reference only and the design build contractor is responsible for the complete design build project including new drawings and specifications Performance Period is 259 calendar days after NTP.

0002 BASE BID (Build): 1 JOB ____________________________ Work includes all labor, materials, equipment and supervision to Construct an inpatient parking garage on the KC VA Medical Center on the site currently occupied by surface parking and with the approximate site boundaries of Building 6 on the south, Building 15 on the east, Veterans Parkway Drive to the west and the landscape area to the north. A letter of authorization will initiate the Construction Phase, which should normally occur within two weeks of 100% For Construction Documents acceptance.

Performance Period is 441 calendar days after NTP.

Total Period of Performance for Lines 1 and 2 is: 700 Days NOTE: All days are in calendar days. All design review meetings, conferences, and partnering sessions will be held at KC VA Medical Center during regular business hours. Securing a conference room is coordinated with the KC VA Medical Center. All construction meetings will be held at the project site.

NOTE: IT IS THE INTENT OF THE GOVERNMENT TO AWARD LINE ITEM 0001 and 0002. Offerors must provide a price for each bid item. In addition, offerors shall include a breakdown of material and labor costs, by specification division, for each bid item. Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated. The facility shall be designed and built by a single firm or team of firms (referred to as the Contractor or Design-Build Contractor) that has registered Architects and Engineers employed by or subcontracted to their organization.

PROJECT SPECIFIC INFORMATION

PROJECT TITLE AND NO: Project 589-CA3-370 Inpatient Parking Garage PROJECT LOCATION: Department of Veteran Affairs Kansas City VA Medical Center 4801 Linwood Blvd Kansas City MO, 64128.

PROJECT OBJECTIVES

Definition Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services for a specific project.

PROJECT DESCRIPTION: Construct an inpatient parking garage on the KC VA Medical Center on the site currently occupied by surface parking and with the approximate site boundaries of Building 6 on the south, Building 15 on the east, Veterans Parkway Drive to the west and the landscape area to the north.

Attachment A:

Refer to Attachment A, Parts 1-13, for detailed programmatic and functional requirements of the proposed inpatient parking garage.

Attachment B:

Refer to Attachment B for basis of design drawings and specifications. The project basis of design was developed by the KC VA Medical Center, and an A/E design team. This conceptual design is accepted by the Government, but is provided for information only. Innovative, creative, or cost-saving proposals, which meet or exceed requirements, will be encouraged during solicitation.

Attachment C:

Sample Project Schedule Attachment D:

PG-18-15 Vol. C, edited: A/E Submissions for Design-Build.

MAGNITUDE OF PROJECT: Between $5,000,000.00 and $10,000,000.00 (VAAR 836.204) TYPE CONTRACT: Firm Fixed Price TYPE CONSTRUCTION: GENERAL CONSTRUCTION (Design-Build) NAICS: 236220, Commercial and Institutional Building Construction SMALL BUSINESS SIZE: $36.5 Million PERFORMANCE PERIOD: The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use no later than the performance schedule listed below:

The Period of Performance for all Bid Items is 700 Calendar Days The time stated for completion shall include final cleanup of the premises.

SITE VISIT: A site visit will be conducted on: December 20, 2017 1:00 PM CST Location:

Kansas City VA Medical Center 4801 Linwood Blvd Kansas City Mo 64128 Building 6, Room 2-610 and then proceeding to actual project location. Only one site visit will be conducted. Prime Contractors are strongly encouraged to invite any subcontractors they would like to provide bids. Site Visit meeting attendance is not mandatory. Therefore, if the interested contractors cannot attend this scheduled site visit meeting, the Offeror shall submit their best proposal, based on available solicitation documents.

TECHNICAL QUESTIONS: For the Government to respond to all questions timely and in an appropriate format, questions must be submitted no later than January 8, 2018 2:00 PM CST and will be answered by amendment to the solicitation. Telephonic inquiries will not be accepted. All technical questions shall be submitted via email to david.sterrett@va.gov Questions received after this date will not be answered.

WORK ELEMENT: Design-Build Effort is required by the Contractor. The Government has included a 35% design package consisting of project specifications and drawings (for reference only).

TENTATIVE SOLICITATION SCHEDULE:

This table has been provided to illustrate estimated submittal dates for the selection process and emphasizes key milestones in the selection process.

(MM/DD/YYYY)

Time Local Time – (CST)

SAMPLE PROJECT SCHEDULE: Refer to Attachment C, Sample Project Schedule. This will be used as your guide unless changed by amendment(s):

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish a photocopy of the original required bid guarantee in the proper form and amount, by the time set for submittal of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. Bidders shall provide an original bid guarantee within two business days after notification by the Contracting Officer.

PERFORMANCE & PAYMENT BONDS: In accordance with FAR 28.102-1(b) and Contract Clause 52.228-15, Contractors are reminded that any awards exceeding $150,000 shall require both Payment and Performance Bonds. All bonds are due no later than 10 days after award and prior to the start of any work.

PROGRESS SCHEDULE: The progress schedule contemplated by VAAR 852.236-84, Schedules for Construction Contracts, shall be submitted and approved prior to commencement of any on-site work.

NOTICE TO PROCEED: The notice to proceed (NTP) will be issued by contracting as soon all required insurance certificates, payment bonds and performance bonds have been delivered to the attention of the NCO 15 Contracting Officer (CO), reviewed and approved.

AFFIRMATIVE ACTION GOALS AND GEOGRAPHICAL AREA (reference 52.222-23):

Goals for Female Participate for each trade __6.9__% Goals for Minority Participation for each trade __12.7__% The Geographical covered area for this solicitation (project) is Kansas City, Mo.

LIQUIDATED DAMAGES: (_) YES or (_X_) NO (reference Contract Clause 52.211-12) Amount Per Day: ___NA___ WARRANTY OF CONSTRUCTION FOR GUARANTEE PERIOD SERVICES: ( ) YES or (X ) NO (reference VAAR 852.246-75).

RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS: ( ) YES or (X) NO (reference VAAR 852.236-90) Description: ____NA__________________________________________ METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch/pound units, providing they fall within tolerances specified using conversion tables contained in the latest revision of Federal Standard NO. 376B, and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch/pound units, a request should be made to the contracting officer to determine if the product is acceptable. The contracting officer, in concert with the Contracting Officer’s Technical Representative, will accept or reject the product.

WAGE DETERMINATIONS APPLICABLE TO THIS PROJECT:

PHASE 1 PROPOSAL DUE DATE: January 19, 2018 - 2:00 PM CST Veterans Health Administration Network Contracting Office 15 3450 South 4th Street Leavenworth KS, 66048 Attn: David Sterrett

OFFER ACCEPTANCE PERIOD:

Phase 2 Offers providing less than 120 calendar days for Government acceptance after the date offers are due may not be considered and may be rejected.

FUNDING: Funding is not currently available. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Funds and VAAR 807-173. The Government does not compensate vendors for proposal development.

Note: This solicitation is not a commitment by the Government and any expense incurred prior to the receipt of a contractual document is your responsibility. Only a Contracting officer is authorized to obligate the Government under this contract. Further, the Government is not obligated until the Contract is executed by a Contracting Officer. All information contained in this Solicitation should not be divulged to persons other than those having a definite “Need to Know” without prior approval in writing from this office.

PROPOSAL EVALUATION:

Offers will be evaluated using the procedures in FAR 15.305. The Government’s intent is to award without discussions and offerors may be given the opportunity to clarify certain aspects of their proposal in accordance with FAR 15.306. If discussions become necessary, they will be conducted using FAR 15.306. The Government is not obligated to request any additional information from an offeror who does not provide sufficiently detailed information of which an accurate evaluation can be made of an offeror’s proposal. Failure to submit all the requested information in the manner described above for the technical proposal may be grounds to consider the offeror incomplete and exclude the proposal from further considerations. It is, therefore, in the offeror’s best interest to submit all required documentation to the fullest degree possible. If an offeror cannot provide all information required by the evaluation factors, a statement documenting each omission shall be included in the offeror’s proposal addressing the omission(s).

SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) VERIFICATION:

All solicitations are 100% verified SDVOSB. The award of this requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB will be excluded from award consideration.

SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE:

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information will result in a determination of “Non-Responsibility” for the bidder/offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility will make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

Role for Design Build’s consultant A/E Team

1. The Government has determined that the Department of Veterans Affairs team of architect and engineering (A/E) consultant firms who developed this project to date (and produced these RFP documents) are not available to be named as members of the Offeror’s design team. The VA may retain their team for the remainder of the project’s development for review and monitoring purposes; and

1. For clarity, the A/E team who produced these RFP documents are listed below:

GLMV Architecture FSC, Inc. Consulting Engineers

GENERAL CONTRACT REQUIREMENTS

1. Design-Build (DB) Team’s Responsibilities Intent: The DB contractor shall construct the project in accordance with the VA RFP documents and approved construction documents prepared by the DB A/E within the required time period (contract length).

2. Construction Documents A. General:

1. The RFP documents are intended to define the parking garage layout, the basic materials, and systems to be installed in the project. It is the DB team’s responsibility to complete the documents and construction in a manner consistent with the intent of the solicitation documents;

2. The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs Request for Proposal (VA RFP), and prevailing codes. The DB A/E shall submit the construction documents for review at Schematic, 35%, 65%, 95% and 100% completion stage

3. The DB team shall allow time for each review cycle per Attachment C: Sample Project Schedule. The DB Team shall allow for (1) full day of meetings with the staff of VA Medical Center to review each submission and resolve design issues

4. Each submission shall include 2 full size hard copy sets, 2 half size hard copy sets, electronic PDF files, and 1 DVD-ROM containing all electronic files. Electronic files include: (1) PDFs rotated to read upright in PDF (1a) grouped by discipline and also a single bound (1b) set of all sheets (2) AutoCAD (3) Revit

5. Each submittal shall be made to the VA Project Manager COR

6. Mandatory schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team and in agreeance with the VA COR.

10. The construction drawings shall comply with the VA RFP and be prepared to include such details that the project can be constructed. The construction record drawings shall be completed in DWG format and Revit format. Construction shop drawings are not required to be completed in DWG format. Drawings shall be plotted at scales no smaller than those used for equivalent information in the RFP (solicitation) documents.

B. Construction Drawings: Refer to Attachment D: PG-15-18 Vol C, edited included in this RFP for detailed requirements. The DB Contractor provided construction drawings shall include a coordinated set of:

1. Civil engineering drawings including grading and drainage plans, paving plans, utility plans, schedules, and details;

2. Landscape drawings including landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, and details;

3. Structural drawings including foundation plans, roof framing plans, schedules, and details, including general notes and all calculations;

4. Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, cabinetry elevations, door schedules and details, window schedules and details, room finish schedules, loading dock details, auto transport and pneumatic tube details, and other details;

5. Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, plumbing fixture schedules, and details, including general notes and all related calculations;

6. Food service Equipment drawings including floor plans, elevators, equipment schedules, and details;

7. Plumbing drawings including floor and roof plans, riser diagrams, equipment schedules, plumbing fixture schedules, and details, including general notes and all related calculations;

8. HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also, provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment;

9. Outside Steam Distribution drawings including system plans and profiles, manhole piping plans and sections, equipment schedules, and details; and

10. Electrical drawings including floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules and details.

C. Construction Specifications: Project Specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings and to be incorporated in the project:

1. The DB Team shall prepare and submit 35% (outline specs), 65%(first edition specs); 95% (final), 100%(final revised) for construction submittals in accordance with Attachment D: PG-15-18, Vol. C, Edited and standard professional practice and the VA RFP;

2. The construction specifications shall be at a comparable level of detail and demonstrate compliance with the VA RFP. The specification submitted for review shall be a “redline and strikeout” version of the VA RFP Specifications that clearly indicate the locations of deletions, revisions, and additions to the VA RFP Specifications; and

3. The construction specifications shall include the name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project.

3. Construction Period Submittals

1. The DB Contractor shall prepare and submit shop drawings, product data, and samples during construction as required by the VA RFP documents and outlined in the A/E Specifications The shop drawings, product data, and samples shall bear the stamp of the licensed architect or engineer of record certifying compliance with the RFP;

Other Submittals: The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications and as outlined in the schedule of submittals prepared by the DB A/E; and

1. Project Record Drawings: The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA COR at all times.

4. Project Close-out The DB team shall comply with the requirements in the “General Conditions”, 01001, and “General Requirements”, 01010, for submission of final RFP as-built drawings redline, shop drawings, manuals, Digital submission of drawings in AutoCAD and Revit and other documents as noted.

Page 1 of Page 1 of

PROPOSAL SUBMITTAL INSTRUCTIONS

FOR BEST VALUE SOLICITATION

SOLICITATION: VA255-17-R-0134

PROJECT: 589-CA3-370: Construct Inpatient Parking Garage - DESIGN BUILD

LOCATION:

Department of Veteran Affairs Kansas City VA Medical Center, Building 6 4801 Linwood Blvd.

Kansas City, MO. 64128

1. PREPARATION AND SUBMITTAL OF PROPOSALS

This is a Stand-Alone Contract Proposal Request. This is a SDVOSB competitive solicitation that represents the best value to the Government conducted under FAR Subpart 15.101-1 Tradeoff process as discussed in FAR Part 15 Source Selection Process.

a. The Government intends to award a contract using competitive negotiation to one (1) contractor whose offer conforms best to the solicitation and is the most advantageous to the Government, price and other factors considered.

b. The Best Value is the most advantageous offer, price and other factors considered, and consistent with the Government’s stated importance of evaluation criteria. This may result in award being made to a high-rated, higher-priced offeror where the Contracting Officer determines that the Technical capability of the higher-priced offeror outweighs the price difference.

c. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award and being considered non-responsive.

d. The solicitation of VA255-17-R-0134 PROJECT: 589-CA3-370: Construct Inpatient Parking Garage - DESIGN BUILD covers both phases, Phase One and Phase Two, for this design-build project. Proposals will be evaluated in Phase One to determine which Offerors will submit proposals for Phase Two.

e. After evaluating Phase One proposals; the VA will select up to a maximum of five of the most highly qualified offerors from Phase One to submit Phase Two proposals. Do not submit Phase Two proposals unless specifically instructed by the Contracting Officer.

f. Material Submitted: The offeror is advised that all submissions and related material become the property of the U.S. Government and will not be returned. The technical and price proposals, if accepted by the Government, will form binding parts of the contract that results from this solicitation.

g. All material shall be in typeface Time New Roman or Arial (no smaller than 11 font size), 1.5-line spacing on 8½” x 11” white paper with one (1) inch margins all around. Tables and illustration may use a reduced font style, but not less than 8 point, and may be single-spaced. Each page must identify the submitting offeror in the header or footer and page number.

2. GENERAL INFORMATION.

a. This procurement is a two (2) Phase Design/Build, In Accordance With (IAW) FAR Part 36.3. One solicitation will be issued covering both phases. In Phase One, proposals will be evaluated to determine which offerors will be submitting proposals in Phase Two. The CO will notify all offerors of their status. Selection of an offeror for contract award will be made at the conclusion of Phase Two based on an assessment of each Phase Two offeror’s response to the Request for Proposal (RFP). The Request for Proposals (RFP) solicitation is based on the Best Value Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-1 Tradeoff Process, the VA will make the award to the best value evaluated proposal meeting or exceeding the acceptability standards for the evaluation factor and significant sub-factors in the solicitation. See section “5. EVALUATION CRITERIA” in this document for specific requirements of the Phase 1 and Phase 2 requirements listed:

(a). Phase One: Performance Capability Evaluation All evaluation factors for Phase One are equally important. All sub-factors are equally important. The following Six (6) evaluation factors will be used to determine the performance capability in Phase One:

1. Factor 1: Organization and Management

2. Factor 2: Capacity to Perform Work

3. Factor 3: Qualifications of Proposed Design Firm

4. Factor 4: Qualifications of Proposed Staffing

5. Factor 5: Relevant Past Performance Both Design and Construction Firms

6. Factor 6: Construction Experience

(b). Phase Two: Technical and Price Evaluation In Phase Two, all evaluation factors other than cost or price, when combined, are significantly more important than cost or price. All sub-factors for Phase Two are equally important.

In Phase Two, the following four (4) Factors, Factors 7-10, will be evaluated. Offerors will submit responses relative to these four factors only if notified by the Contracting Officer (CO) to do so at the conclusion of Phase One.

7. Factor 7: Design/Build Team Solution

8. Factor 8: Construction Experience of Elevator Manufacturer, Suppliers, Installers or Related Subcontractor

9. Factor 9: Prime Contractor Safety Plan

10. Factor 10: Project Parking Provided

NOTE: Failure to comply with the RFP requirements will raise serious questions regarding an Offeror’s technical ability to perform the services and may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal, and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS Pursuant to clause 52.215-1 the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. DOCUMENTS AND NUMBER OF COPIES TO SUBMIT.

(a). Phase 1- Prospective offerors shall submit a SINGLE PACKAGE proposal in one binder along with a CD of the proposal content, by the due date and time– to the following location:

NCO 15 Contracting Office 3450 S 4th Street Leavenworth KS 66048 Attention: David Sterrett

The Phase 1 package shall include:

One (1) submittal marked:

PHASE 1: ORIGINAL - RESPONSE TO RFP VA255-17-R-0134

PROJECT: 589-CA3-370: Construct Inpatient Parking Garage - DESIGN BUILD- Company Name.

This submittal is to contain the following documents:

(1). STANDARD FORM 1442. Submit the original signed copy SF 1442 issued under this solicitation, with Blocks 10 (DUNS Number) and Blocks 14 through 20 properly filled-out by the Offeror, omitting Block 17 (pricing) for the Phase 1 submittal. Include acknowledgment of all Amendments that may have been issued under Phase One, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

(2). Responses to the Six (6) Phase 1: Performance Capability Evaluation factors listed below in 5.

(b) Phase 2- Prospective offerors selected from Phase One shall submit a SINGLE PACKAGE proposal in two separate binders along with a CD of the proposal content by the due date and time for Phase Two– to the following location:

NCO 15 Contracting Office 3450 S 4th Street Leavenworth KS 66048 Attention: David Sterrett

The Phase Two package shall consist of one (1) original signed copy for each of the two separate binders. The specific contents of binders are detailed below:

(1). The first submittal binder for Phase Two, the Technical Proposal, shall be marked:

TECHNICAL: PHASE 2: ORIGINAL - RESPONSE TO RFP VA255-17-R-0134

PROJECT: 589-CA3-370: Construct Inpatient Parking Garage - DESIGN BUILD- Company Name This submittal is to contain the original signed copy of the documents and the response for the four (4) technical factors, Factors 7-10, as listed below in 5. You should not resubmit documents associated with Evaluation Factors 1-6 again.

(2). The second submittal binder for Phase Two, the Price Proposal, shall be marked:

PRICE: PHASE 2: ORIGINAL- RESONSE TO RFP VA255-17-R-0134

PROJECT: 589-CA3-370: Construct Inpatient Parking Garage - DESIGN BUILD -Company Name This submittal is to contain the original signed copy of the solicitation documents and the response for all required Bid Items as indicated on the price schedule.

The Price Proposal must include the following original signed documents:

(a). STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (DUNS Number) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers.

NOTE: Failure to acknowledge all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

3. DOCUMENTATION OF ACCEPTABILITY.

Proposals received in response to this solicitation will be evaluated in accordance with procedures outlined in Federal Acquisition Regulations (FAR) Part 15.101-1 Tradeoff Process for Best Value.

The following acceptability standards for the evaluation factor and significant sub-factors in the solicitation will be used as the basis for determining Performance Capability and Technical Acceptability in Phase One: 1) Organization and Management, 2) Capability to Perform Work, 3) Qualifications of Proposed Design Firm, 4) Qualifications of Proposed Staffing, 5) Relevant Past Performance Both Design and Construction and 6) Construction Experience.

In Phase Two: four additional factors (7-10) will comprise volume one and all the required bid paperwork in volume two. The additional four factors are:7) Design/Build Team Solution, 8) Construction Experience of Elevator Manufacturer, Suppliers, Installers or Related Subcontractor, 9) Prime Contractor Safety Plan and 10) Project Parking Provided

4. RELATIVE IMPORTANCE OF EVALUATION FACTORS:

All evaluation factors for Phase One are equally important. All sub-factors are equally important.

In Phase Two, all evaluation factors other than cost or price, when combined, are significantly more important than cost or price. All sub-factors for Phase Two are equally important.

Offerors should address, in detail, their Technical Capabilities by describing their proposed approach to each factor. All factors will be considered based solely on the proposal provided, to the extent in which the proposal demonstrates a clear understanding of the requirements, and the contractor’s ability to meet those requirements.

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

5. EVALUATION CRITERIA

Phase 1: Performance Capability Evaluation Factors Factors 1-6, as provided below, will make up the evaluation criteria for Phase 1 FACTOR 1. Organization and Management

The design-build offeror will:

a. Provide information that describes the offeror’s organization including the Prime Contractor, Design Firm(s) and Key Subcontractors.

b. Organization: Describe what/how the Prime Contractor, Design Firm, Subcontractors will be utilized, their roles and responsibilities and any contractual arrangements that have been established.