UW_WSS_Bidder_Guide.pdf
PDF 87 KB Posted
- Attached to
- Event Setup Services for UW Office of Ceremonies
- Solicitation number
- RFP 26-0023 KLE
- Issued by
- Washington
About this file
This is a Bidder Guide document from the University of Washington Procurement Services that outlines procedures for submitting proposals through the Workday Strategic Sourcing (WSS) portal for competitive solicitations, including Requests for Proposal (RFPs), Requests for Quote and Qualifications (RFQQs), and Invitations to Bid (ITBs). The guide does not specify particular products or services, response dates, due dates, site visits, or bidder conferences, as it serves as a general instructional document for the procurement process. Instead, it provides step-by-step guidance for potential bidders on how to register, access solicitation documents, complete questionnaires, submit pricing information, and revise submissions through the WSS portal before firm deadlines.
The guide emphasizes that all bidder communications must occur through the WSS Message Center to ensure fair and documented processes, and that bidders should not contact University of Washington staff directly by phone or external email regarding active solicitations. Clarifying question responses may be shared with all bidders as addenda. The document does not address pricing terms, set asides, incumbents, funding sources, or contract amounts, as it is procedural guidance only. Bidders are instructed to submit early to allow time for resolving technical issues, as WSS automatically closes events at the stated deadline and late submissions cannot be accepted.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQQ Notice 26-0023.pdf | ||
| RFP 26-0023 Ceremonies Setup Services.pdf |
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Text version
WORKDAY STRATEGIC SOURCING
University of Washington · Procurement Services
The University of Washington uses Workday Strategic Sourcing (WSS) to conduct competitive solicitations — including Requests for Proposal (RFPs), Requests for Quote and Qualifications (RFQQs), and Invitations to Bid (ITBs). All submissions must be made through the WSS portal.
Getting Help
Message Center Use in-platform messaging for all event-related questions (see section below).
WSS Bidder Support Use the Support menu in the top right of the page or email suppliers@workdaystrategicsourcing.com — for technical issues.
Important: Do not contact UW staff directly by phone or outside email regarding an active solicitation. All communications must go through the WSS Message Center to ensure a fair and documented process.
Message Center
1 Log in to WSS and open the event you are participating in.
2 Click the Messages tab within the event to open the Message Center.
3 Select New Message, enter your subject and question.
Attach files if needed.
4 Click Send. The UW Procurement team will respond within the event.
5 You will receive an email notification when a reply is posted. Return to WSS to view it.
6 Responses to clarifying questions may be shared with all bidders as an addendum.
Responding to an Event
1 Register or log in at the WSS portal.
Create a free supplier account if needed.
2 Locate the event via the link in your invitation email or the public UW solicitations page.
3 Click Register for Event to express intent and gain full access to documents.
4 Review all tabs: Overview, Documents, Questionnaire, and Pricing.
5 Complete all required questionnaire responses and upload requested attachments.
6 Enter pricing in the designated Pricing section — do not embed it in attachments only.
7 Click Submit Response before the deadline. You will receive a confirmation.
8 You may revise and resubmit at any time before the event closes.
Deadlines are firm. WSS automatically closes events at the stated date and time. Late submissions cannot be accepted.
Submit early and allow time to resolve any technical issues.
University of Washington · Procurement Services · https://finance.uw.edu/ps/suppliers mailto:suppliers@workdaystrategicsourcing.com https://university-of-washington.public-portal.us.workdayspend.com/ https://university-of-washington.public-portal.us.workdayspend.com/ https://finance.uw.edu/ps/suppliers
File details come from the government source that posted it. Updated .