Solicitataion-USM-HQ-17-0007-Elevator_Modernization-Philly.pdf

UNITED STATES MINT

SOLICITATION

SOLICITATION NUMBER: USM-HQ-17-0007 Page 1 of 76

SOLICITATION NUMBER: USM-HQ-17-0007

ISSUED BY / RESPOND TO:

ADDRESS:

CONTRACTOR NAME:

PERIOD OF PERFORMANCE:

COLLEEN M GRINNELL, Contracting OfficerPOINT OF CONTACT:

Firm-Fixed PriceCONTRACT TYPE:

DESCRIPTION:

The Contractor agrees to furnish and deliver all items and perform all services as set forth herein. The rights and obligations of the parties to this contract shall be subject to and governed by the contract and all attachments thereto. By executing this document, the Contractor agrees to all terms and conditions included herein and has read the Notice Regarding Inapplicability of Laws Governing Procurement or Public Contracts, (GP-1).

Solicitation USM-HQ-17-0007-Elevator Modernization.

USMINT-HQR

United States Mint - Headquarters

801 9th Street, NW

Washington DC 20220

SOLICITATION DATE:

SOLICITATION DUE DATE: December 16,2016

November 03,2016

FOR THE UNITED STATES MINT

Date:

Title: Contracting Officer

Typed Name: COLLEEN M GRINNELL

SIGNATURE

Acceptance

FOR

Date:

Title:

Typed Name:

SIGNATURE

Offer

USM-HQ-17-0007 Elevator Modernization

SECTION B - PRICES

B.1 PRICE PROTECTION (APR 2014) CLAUSE # B-001

B.2 PRICING (FEBRUARY 2014) CLAUSE # B-136

B.3 TASK ORDERS (MAR 2015) (CLAUSE#B-004)-VAR

SECTION C - STATEMENT OF WORK/SPECIFICATIONS

C.12 SECTION 508 COMPLIANCE – NEW IDIQ CONTRACTS (CLAUSE #C-125), (Mar 2009)

SECTION D - PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE - GENERAL (MAY 2014) CLAUSE # E-013

SECTION F - DELIVERIES OR PERFORMANCE

F.1 CONTRACT TERM (JAN 1996) CLAUSE # F-017 (VAR)

F.2 TIME OF PERFORMANCE (JAN 1996) CLAUSE # F-018

F.3 OPTION TO EXTEND SERVICE OR SUPPLY CONTRACT (F-016, July 2014)

F.4 PLACE OF PERFORMANCE (JAN 1996) CLAUSE # F-019

F.5 REQUIRED SUBMITTALS (ALTERNATE II - CONSTRUCTION) (JAN 1996) CLAUSE # F-026

F.6 PROGRESS SCHEDULE (JAN 1996) CLAUSE # F-028

F.7 WORKING HOURS AND HOLIDAYS (FEB 2000) CLAUSE # F-029

F.8 PRODUCTION PROGRESS REPORT (OCT 1997) CLAUSE # F-027

F.9 SPECIFICATIONS ON ENERGY EFFICIENT EQUIPMENT (SEPT 1999) CLAUSE # F-113

F.10 PHILADELPHIA DELIVERIES (CLAUSE #F-139, (F-139, July 2013)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 INVOICING (JUL 1999) CLAUSE # G-034

G.2 PROGRESS PAYMENTS (DEC 2014) CLAUSE # G-035

G.3 PROGRESS MEETINGS AND REPORTS (JAN 1999) CLAUSE # G-038

G.4 SITE MANAGER (MAR 1999) CLAUSE # G-039

G.5 REFUNDS (OCT 1997) CLAUSE # G-042

G.6 PRE-CONSTRUCTION (JANUARY 2013) CLAUSE # G-100

G.7 CONTRACTING OFFICERS REPRESENTATIVE (COR) (JAN 2013) CLAUSE # G-103

G.8 CONTRACTOR CONTACT (MAR 1998) CLAUSE # G-107-(FILL-IN)

G.9 PAYMENT ALTERNATE 2 (CLAUSE #G-108, JUNE 2012) G-108

G.10 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS (AUGUST

2012) CLAUSE # G-111

G.11 CORRESPONDENCE PROCEDURES (DEC 2014) CLAUSE # G-109

G.12 CONTRACT CLOSEOUT (CLAUSE #G-110, NOVEMBER 2013) G-110

G.13 SUBCONTRACTOR GOODS AND SERVICES (JAN 2000) CLAUSE # G-114

G.14 TASK ORDERS (JAN 1996) (CLAUSE# G-037) VAR

SECTION H - SECURITY REQUIREMENTS

H.1 SECURITY PROCEDURES FOR CONTRACTOR EMPLOYEES (MAY 2012) CLAUSE # H-044

H.2 SECURITY INGRESS/EGRESS (MAY 2012) CLAUSE # H-045

H.3 PASSES AND BADGES (MAY 2012) CLAUSE # H-046

H.4 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (MAY 2012) CLAUSE # H- H.5 NON-DISCLOSURE AGREEMENT (May 2012) CLAUSE #H-047

SECTION I - CONTRACT CLAUSES AND GENERAL PROVISIONS

I.1 ENERGY EFFICIENCY IN ENERGY-CONSUMING PRODUCTS (FEB 2013) CLAUSE # I-039

I.2 PAYMENT AND PERFORMANCE BONDS (JUN 2000) CLAUSE # I-053

I.3 INSURANCE - CONSTRUCTION CONTRACTS (ALTERNATE V DATED NOVEMBER 2012) CLAUSE

# I-051

I.4 PREFERENCE FOR UTILIZATION OF METRIC COMPONENTS (JAN 1996) CLAUSE # I-056

I.5 KEY PERSONNEL (SEP 1998) CLAUSE # I-057

I.6 CONTRACTOR PERFORMANCE (MAR 1996) CLAUSE # I-058

I.7 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (JAN 1996) CLAUSE # I-059

I.8 DIFFERING SITE CONDITIONS (JAN 1996) CLAUSE # I-060

I.9 AVAILABILITY AND USE OF UTILITY SERVICES (JAN 1996) CLAUSE # I-061

I.10 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION AND ORDER OF PRECEDENCE (MAY

1998) CLAUSE # I-062

I.11 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK (JAN 1996) CLAUSE # I-063 . 44

I.12 EQUIPMENT AND MATERIALS (MAR 1996) CLAUSE # I-064

I.13 SCHEDULING AND EXECUTION OF WORK (MAR 1996) CLAUSE # I-065

I.14 STAGING AND MATERIALS STORAGE AREA (ALTERNATE I) (MAR 1996) CLAUSE # I-066

I.15 SMOKING AND OTHER MINT-SPECIFIC POLICIES (FEB 1998) CLAUSE # I-086

I.16 EXCUSABLE DELAYS (APR 2000) CLAUSE # I-095

I.17 ENERGY EFFICIENCY REQUIREMENTS (DEC 2014) CLAUSE # I-112

I.18 TAXES (DEC 2000) CLAUSE # I-119

I.19 REQUIRED SYSTEM FOR AWARD MANAGEMENT (CLAUSE # I-122, JUL 2012) I-122

I.20 CONSTRUCTION CONTRACTS PREVAILING WAGE REQUIREMENTS DAVIS-BACON ACT

(JULY 2010) CLAUSE # I-138

I.21 MINIMUM WAGE FOR CONTRACTORS (EXECUTIVE ORDER 13658), DECEMBER 2014) I-140

I.22 NOTICE REGARDING INAPPLICABILITY OF LAWS GOVERNING PROCUREMENT OR PUBLIC

CONTRACTS (MAR 2003) CLAUSE # GP-1

I.23 CHANGES (OCT 1998) CLAUSE # GP-2

I.24 DISPUTES (OCT 2011) CLAUSE # GP-3

I.25 ENTIRE AGREEMENT (APR 1996) CLAUSE # GP-4

I.26 GOVERNING LAW (NOV 1996) CLAUSE # GP-5

I.27 INDEMNITY (SEP 1997) CLAUSE # GP-6

I.28 MINT APPROVAL (NOV 1996) CLAUSE # GP-7

I.29 PERMITS (AUG 1998) CLAUSE # GP-8

I.30 PUBLICITY (MAR 1996) CLAUSE # GP-9

I.31 REMEDIES NOT EXCLUSIVE (FEB 1997) CLAUSE # GP-10

I.32 RIGHTS IN DATA (JUL 1999) CLAUSE # GP-11

I.33 SEVERABILITY (NOV 1996) CLAUSE # GP-12

I.34 STANDARD OF PERFORMANCE (NOV 1996) CLAUSE # GP-13

I.35 SURVIVAL (NOV 1996) CLAUSE # GP-14

I.36 TERMINATION (MARCH 2015) CLAUSE # GP-15

I.37 TIME IS OF THE ESSENCE (NOV 1996) CLAUSE # GP-16

I.38 TRADEMARK USE (AUG 2010) CLAUSE # GP-17

I.39 WAIVER (NOV 1996) CLAUSE # GP-18

I.40 WARRANTIES AND REPRESENTATIONS (AUG 2000) CLAUSE # GP-19

I.41 AUDITS AND RECORDS (MAR 2015) CLAUSE # GP-20

I.42 STRENGTHENING PROTECTIONS AGAINST TRAFFICKING IN PERSONS IN FEDERAL

CONTRACTS (OCT 2012) CLAUSE #I-139

SECTION J - LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND ACKNOWLEDGEMENTS

K.1 REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGMENTS (AUG 2013) CLAUSE # K-

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L.1 AMENDMENTS TO SOLICITATIONS (JAN 1996) CLAUSE # L-069

L.2 PROPOSAL DUE DATE (FEB 2000) CLAUSE # L-070

L.3 PREPARATION OF PROPOSAL (JAN 1996) CLAUSE # L-071

L.4 RESTRICTION ON DISCLOSURE AND USE OF DATA (JAN 1996) CLAUSE # L-072

L.5 SITE VISIT (JAN 1996) CLAUSE # L-074 (VAR)

L.6 EXPLANATION TO PROSPECTIVE OFFERORS (JAN 1996) CLAUSE # L-075

L.7 CONTRACT AWARD (JAN 1996) CLAUSE # L-076

L.8 PREAWARD SURVEY (JAN 1996) CLAUSE # L-077

L.9 TYPE OF CONTRACT (JAN 1996) CLAUSE # L-078

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 BASIS FOR AWARD (APR 2000) CLAUSE # M-079

SECTION B - PRICES

B.1 PRICE PROTECTION (APR 2014) CLAUSE # B-001

Contractor warrants and guarantees that the prices contained in this contract are the lowest available prices for the types of personnel, goods and/or services specified. If, during the six-month period before the issuance of this contract or purchase/delivery order and for the duration of this contract, the Contractor sells or offers to sell comparable quantities of goods and/or services substantially similar to those purchased under this contract at lower prices or under more favorable terms than those stated in this contract, then the prices and/or terms of this contract shall be automatically revised, as of the date on which the Contractor sold or offered to sell such comparable quantities of goods and/or services, to equal the lower prices and/or more favorable terms. If the United States Mint becomes entitled to lower prices and/or more favorable terms for any goods and/or services under this clause, the Contractor shall promptly notify the United States Mint and refund the difference. If the Contractor does not promptly refund the difference, the United States Mint shall have the right to deduct or withhold payment under this contract or any other current or future contract with the Contractor for the amount of difference.

The United States Mint shall have the right to examine and audit the Contractor's records to verify that the Contractor is complying with this provision.

B.2 PRICING (FEBRUARY 2014) CLAUSE # B-136

The maximum potential value of the contract shall not exceed $TBD.

Base Year #1: XXXXX - XXXXX

CLIN Description Unit Unit Price

0001 Elevator renovations and upgrades- Passenger Elevator 1

EA

0002 Elevator renovations and upgrades- Freight Elevator 2

EA

0003 Elevator renovations and upgrades- Freight Elevator 4

EA

0004 Elevator renovations and upgrades- Freight Elevator 5

EA

0005 Elevator renovations and upgrades- Passenger Elevator 6

EA

CLIN Description Unit Unit Price

0006 Elevator renovations and upgrades- Passenger Elevator 7

EA

0007 Electrical upgrades EA

0008 Automatic Fire Suppression System Upgrades as needed (Fire Sprinklers) EA

0009 Fire Alarm upgrades EA

0010 Environmental Systems installed in mechanical rooms where required. EA

0011 Integration with existing Building Information Management Systems EA

Technical Support

List labor categories and rates

EA

** Optional: Installation of a plunger gripper as an acceptable means to bring an elevator to a safe controlled stop or comparable safety device.

EA

0014 ** Optional: New controls with interactive management that is compatible with the existing building automation system.

TOTAL

Option Year #1: XXXXX - XXXXX

CLIN Description Unit Price

Technical Support

List labor categories and rates

Option Year #2: XXXXX - XXXXX

Option Year #3: XXXXX - XXXXX

Option Year #4: XXXXX - XXXXX

B.3 TASK ORDERS (MAR 2015) (CLAUSE#B-004)-VAR

CLINS 0001 to 0011 are Firm Fixed Price and are not subject to further negotiation. The United States Mint reserves the right to award some, all or none of the Fixed Price CLINs listed above. This contract permits the issuance of written Firm Fixed Price, Labor Hour, and Time and Material Task/Delivery Orders for the United States Mint’s Technical Support requirements. (See CLIN 0012 and each option year CLIN 0001.)

Firm Fixed Price

Prior to the issuance of a task/delivery order, the Contracting Officer will issue a written task/delivery order proposal request. However, at times because of urgent requirement needs, requests may be issued verbally. The Contractor shall respond by submitting to the Contracting Officer a written proposal within 15 days of the date of the United States Mint's request. The proposal shall include a technical narrative and a price proposal. The Contractor shall be obligated to perform the services under each Firm Fixed Price task order for the lesser of the Contractor’s price proposal or a negotiated fixed price amount.

Labor Hour or Time and Material Task Orders

If Labor Hour or Time and Material task orders are issued under the contract, each task order shall include estimated levels of effort or work hours per Contractor employee labor category/skill set or for non-employee subcontracted services/labor. The United States Mint shall be invoiced monthly for only actual hours expended on United States Mint work. The Contractor shall never exceed the not-to-exceed dollar amounts established under this contract or any task order issued hereunder. Rates for non-employee subcontracted services/labor hours require prior written approval from the Contracting Officer. Further, the Contractor shall notify the Contracting Officer in writing when costs incurred have reached 75% of estimated costs outlined in the Task Order. The Contractor shall bill or invoice the United States Mint only for employee hours actually spent performing contract work required by the statement of work. Other cost categories will be billed at cost plus markup in accordance with Table II under section B.3. As such, the United States Mint shall not be billed for any holidays, sick leave, vacation leave, training, lunch periods or other breaks, or any other hours not spent specifically performing work required by the statement of work. Salaried employee hours are limited to 40 hours per week, less any hours charged to other tasks, and less Contractor paid time-off hours. All Contractor invoices shall include the appropriate employee time sheets that must support the hours being billed for that month. Unless authorized in writing by the Contracting Officer, for onsite Contractor personnel, the Contractor shall invoice for only those hours during which such personnel performed work required by the statement of work at United States Mint premises. Additionally, no hours shall be billed to the United States Mint for labor categories or labor rates not included as part of the contract. Any materials (hardware or software) acquired under a Task Order shall be billed to the United States Mint at cost plus the mark-up factor agreed to in Section B.3 (Table II). However, the Contractor shall not purchase materials without the written authorization of the Contracting Officer. Purchases of materials, if required, shall be funded on a case-by-case basis. The United States Mint shall have the right to examine and audit the Contractor's records to verify costs claimed in accordance with United States General Provision (GP-

20) "Audit and Records".

Authorization to Proceed

To accommodate urgent program requirements, the Contracting Officer may give the Contractor written Notice to Proceed in advance of issuing a task order. In such instances, the Contractor shall submit a proposal before the 15 days calendar days of its receipt of the Notice to Proceed, or the deadline specified by the Contracting Officer in the Notice to Proceed.

Notes

* CLINS 0001-0007 will be prioritized by the United States Mint and will be issued as funding becomes available throughout the period of performance of the contract.

The United States Mint reserves the right to award all or none of the CLINs listed above.

** Repairs will be prioritized by the United States Mint and task orders will be issued as funding becomes available throughout the period of performance of the contract. The United States Mint reserves the right to award a task order for some, all or none of the CLINs listed above.

*** In reference to optional CLIN 0013 in the pricing table above, the United States Mint is interested in pricing of an Adams (or equivalent) patented hydraulic elevator safety system which prevents a car from falling when the cylinder fails or in the presence of another system failure. This would make the pit safe without requiring permit required confined space entry.

Required Features: Installs directly above the cylinder head and prevents the elevator from moving in the downward direction in the event of a catastrophic failure, detects over-speed and pressure-system failures, fits on hydraulic elevators with piston diameter from 3.50" up to 8. 625" and does not damage the plunger.

(END OF SECTION B)

SECTION C - STATEMENT OF WORK/SPECIFICATIONS

PHILADELPHIA ELEVATOR REFURBISHMENT

C.1 OBJECTIVE

The objective of this requirement is to modernize the elevator equipment at the United States Mint in Philadelphia, based on a review of existing site conditions in addition to the assessment performed and reported by Lerch Bates in July 2012.

C.1.1 BACKGROUND

In January 2010 the United States Mint completed a facility assessment of the Philadelphia Mint facility located at 151 North Independence Mall East Philadelphia, Pennsylvania. During this assessment, it was found that the elevators were identified as “Deficiency Rating – Poor” with a repair criticality of 1 year. The cooling/heating of the elevator mechanical room was identified as “Deficiency Rating – Fair” with a repair criticality of 1 year. The United States Mint at Philadelphia has seven (7) elevators. In July 2012, Lerch Bates, a building-systems consulting firm, inspected all of these for reliability, safety, and code compliance (see Appendix). Lerch Bates determined passenger elevators 1, 6, and 7; freight elevators 2, 4, and 5 all need modernization for improved operation, safety, and long-term reliability. A copy of Lerch Bates’ findings are attached to this solicitation. This modernization should extend the life of each elevator by at least ten

(10) years. While there are currently no known critical safety issues with these elevators, their reliability is essential to plant operation.

C.2 TASK REQUIREMENTS

C.2.1 Design

Contractor shall be responsible for design, engineering, securing all permits and any necessary approvals from local authorities for implementing the recommendations of Lerch Bates Elevator & Escalator Modernization Report, Dated July 27, 2012 and completing all requirements contained herein.

** Task requirements for modernization project, but is not necessarily limited to, the following:

a. The Contractor shall review the July 27, 2012 Lerch Bates Elevator & Escalator Modernization Report.

b. The Contractor shall conduct a site visit at the United States Mint’s Philadelphia facility in order to identify and incorporate any site conditions or relevant discrepancies with the July 27, 2012 Lerch Bates Elevator & Escalator Modernization Report.

c. The Contractor shall provide engineering design to incorporate changes or upgrades to facilities mechanical systems (Mechanical, Electrical, Plumbing upgrades as necessary for equipment operation or code compliance.)

d. All engineering, design and construction work performed under this contract (including all plans, specifications and drawings) shall be in compliance with all building, health and safety codes applicable to the work. These shall include, but not be limited to, those of the City of Philadelphia, the State of Pennsylvania, OSHA and the United States Mint.

* Detail specifications and design systems to complete related work requirements, including monitoring of vertical transport equipment by the existing building information management systems from a remote location.

1. New Hydraulic Cylinder with Double Bottom 2. Detail of New Cylinder Installation

** US Mint may require a “Plunger Gripper” device installed on all hydraulic elevators to limit component movements due to over-speed or fluid loss conditions.

C.3 Passenger Elevator No. 1

** Currently this unit is out of service due to a defective hydraulic cylinder. C.3.1 through C.3.12 address tasks required for Passenger Elevator No. 1.

C.3.1Controls

The CEMCO controls include a programmable logic controller which is no longer supported by the manufacturer. Replacement of this control is critical to the future reliability of this elevator. New microprocessor controls are recommended to replace this obsolete equipment.

C.3.2 Power Unit (Tank, pump, motor & valves)

The existing CEMCO power unit will be replaced with a new unit which includes an integral oil cooler for heavy duty operation. The new unit will be rated at 120 upstarts per hour.

C.3.3 Jack and Cylinder Assembly

For informational purposes, the jack and cylinder assembly was replaced in 2014.

C.3.4 Car Frame

For informational purposes, the existing car frame is simply structural steel and will be reused. Heavy duty slide guides have been installed and these will be reused as well.

C.3.5 Platform

The existing platform is suitable for reuse. Contractor will be responsible for installing a new subfloor under the new floor covering. Contractor shall propose the specifications for the new subfloor.

C.3.6 Car and Hoistway Door Equipment

As many improvements have been made in door operating technology during the past decade, replacement of hoistway car door equipment is recommended. It is anticipated that new door equipment will offer substantial improvement in performance and long term reliability.

C.3.7 Cab Enclosure

The elevator enclosure is worn and showing some damage. A new cab is recommended and shall include heavy duty finishes for durability. A new ceiling shall include long lasting LED lighting.

C.3.8 Car and Hall Station Fixtures

All car control stations and hall pushbutton stations will be replaced with new long lasting LED registration buttons.

C.3.9 Guide Rails & Supports

The elevator car guide rails and supports are in generally good condition and are suitable for reuse in the modernization program. Contractor will be responsible for cleaning guide rails and supports, and tightening all fastenings.

C.3.10 Traveling Cables and Hoistway Wiring

Contractor will replace all traveling cables and hoistway wiring with the new controls and fixtures. New traveling cables will be provided by the contractor with minimum 10% spare conductors of the same type and ampacity as the maximum current carrying conductors, and should include a minimum of four (4) sets of twisted shielded pairs of communication wires to facilitate installation of new car controls and to provide sufficient spares to accommodate future devices such as CCTV.

C.3.11 Buffers and Pit Equipment

The Contractor will be responsible for spring buffers which are suitable for retention when the new hydraulic cylinder is installed. The Contractor will determine if they are to be retained or replaced and provide clear justification for their determination.

C.3.12 Interactive Management

Contractor will equip the new controls with interactive management functionality that is compatible with the existing United States Mint - Philadelphia building automation system.

Connections to the elevator controllers are usually managed through the LAN so that separate wiring is not needed.

Page 15 of76

3. New Pump Unit with Integral Oil Cooler

C.4 Freight Elevator No. 2

As this elevator was modernized in 2003, the only additional requirement at this time is to replace the motion control valves in the three pump units. These valves appear to be original equipment. The previous modernization work included new controls, a new jack, new solid state pump starters, new power operated doors and car gates, a new freight enclosure, and all new signal and operation fixtures. This is similar to the required scope of work for the remaining elevators.

C.5 Freight Elevator No. 4

C.5.1 Controls

The MCE controls are microprocessor based controls and have some support from the manufacturer. Replacement of this controller is required as it was installed in 1995 and will soon be at the 20 year mark, an important landmark when elevator controls start to develop supply and repair issues. New microprocessor controls are recommended to replace this equipment and will include new software and hardware for current code compliance. Contractor will replace microprocessor controls. Must include new software and hardware for current code compliance.

Page 16 of76

C.5.2 Hoist Machine and Deflector Sheave

The existing Otis CT geared hoist machine is suitable for re-use. The brake will be rebuilt and all machine seals replaced as part of the refurbishment. Contractor will rebuild the brake and replace all machine seals. Contractor will replace the direct current motor with new alternating current hoist motor, eliminating the carbon brushes and contamination caused by operation of these components.

C.5.3 Rope Brake

Contractor will install a new rope brake for protection against unintended car motion as required by current applicable code.

C.5.4 Governor

The existing Hollister Whitney governor assembly is relatively new and will be reused.

Contractor will checked and calibrate the governor before testing.

C.5.5 Car Frame and Safety

For informational purposes, the existing car frame is simply structural steel and will be reused as will the safeties. Heavy duty slide guides have been installed and these will be reused.

C.5.6 Platform

The existing platform is suitable for reuse. Contractor will install a new subfloor under the new checker plate floor covering. Contractor shall propose the specifications for the new subfloor.

C.5.7 Counterweight

For informational purposes, the existing counterweight frame is suitable for reuse. The solid counterweight guides are suitable for reuse.

C.5.8 Hoist Ropes

The existing traction steel hoist ropes appear to be acceptable at this time. Contractor will examine existing traction steel hoist ropes and determine if new ropes are necessary.

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C.5.9 Car Gate and Hoistway Door Equipment

Contractor will replace power operated hoistway doors and car gates and relay based controls. New door equipment should offer substantial improvement in long term reliability.

C.5.10 Cab Enclosure

The elevator enclosure is worn and showing some damage. Contractor will install a new cab which will include heavy duty rigidized finishes for durability. Contractor will install new non-skid checker plate flooring.

C.5.11 Car and Hall Station Fixtures

Contractor will replace all car control stations and hall pushbutton stations with new long lasting LED registration buttons.

C.5.12 Guide Rails & Supports

The elevator car and counterweight guide rails and supports are in generally good condition and are suitable for reuse under any modernization program. Contractor will clean elevator car and counterweight guide rails and supports and tighten fastenings.

C.5.13 Traveling Cables and Hoistway Wiring

Contractor will replace all traveling cables and hoistway wiring as a result of the new controls and fixtures. New traveling cables should be provided with minimum 10% spare conductors of the same type and ampacity as the maximum current carrying conductors, and should include a minimum of four (4) sets of twisted shielded pairs of communication wires to facilitate installation of new car controls and to provide sufficient spares to accommodate future devices such as CCTV.

C.5.14 Buffers and Pit Equipment

The spring buffers are suitable for retention.

C.5.15 Interactive Management

Contractor will equip the new controls with interactive management functionality that is compatible with the United States Mint - Philadelphia building automation system. Connections to the elevator controllers are usually managed through the LAN so that separate wiring is not needed.

Page 18 of76

4. New Rope Brake for Car 4 5. New Motion Control Valve

C.6 Freight Elevator No. 5

C.6.1 Controls

Contractor will replace the current CEMCO controls, which include a programmable logic controller which is no longer supported by the manufacturer. New microprocessor controls are recommended to replace this obsolete equipment.

C.6.2 Power Unit (Tank, pump, motor & valves)

The existing power units will be retained. The contractor will install new motion control valves as part of the upgrades.

C.6.3 Jack and Cylinder Assembly

The contractor will replace the jack assembly on this elevator.

C.6.4 Car Frame

The existing car frame is simply structural steel and will be reused. Heavy duty slide guides have been installed and these will be reused.

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C.6.5 Platform

The existing platform is suitable for reuse. Contractor will install a new subfloor under the new checker plate floor covering. Contractor shall propose the specifications for the new subfloor.

C.6.6 Car and Hoistway Door Equipment

Contractor will replace power operated hoistway car doors along with the older relay based controls. New door equipment will offer substantial improvement in long term reliability.

C.6.7 Cab Enclosure

Contractor will install new cab and will include heavy duty rigidized finishes for durability.

C.6.8 Car and Hall Station Fixtures

Contractor will replace all car control stations and hall pushbutton stations with new long lasting LED registration buttons.

C.6.9 Guide Rails & Supports

The elevator car guide rails and supports are in generally good condition and are suitable for reuse under any modernization program. Contractor will clean elevator car and counterweight guide rails and supports and tighten fastenings.

C.6.10 Traveling Cables and Hoistway Wiring

Contractor will replace all traveling cables and hoistway wiring as a result of the new controls and fixtures. New traveling cables should be provided with minimum 10% spare conductors of the same type and ampacity as the maximum current carrying conductors, and should include a minimum of four (4) sets of twisted shielded pairs of communication wires to facilitate installation of new car controls and to provide sufficient spares to accommodate future devices such as CCTV.

C.6.11 Buffers and Pit Equipment

For informational purposes, the spring buffers are suitable for retention but are generally replaced when a new hydraulic cylinder is installed. The Contractor will determine if they are to be retained or replaced and provide clear justification for their determination.

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C.6.12 Interactive Management

The new controls will be equipped with interactive management functionality that is compatible with the existing United States Mint – Philadelphia building automation system.

Connections to the elevator controllers are usually managed through the LAN so that separate wiring is not needed.

C.7 Passenger Elevator No. 6

**This elevator serves the public area

C.7.1 Controls

Contractor will replace the CEMCO controls included in the programmable logic controller. The CEMCO controls are no longer supported by the manufacturer. The new microprocessor controls are recommended to replace this obsolete equipment.

C.7.2 Power Unit (Tank, pump, motor & valves)

The existing power unit will be retained. Contractor will install new motion control valves.

C.7.3 Jack and Cylinder Assembly

Contractor will replace the jack assembly on this elevator.

C.7.4 Car Frame

The existing car frame is simply structural steel and will be reused. Heavy duty slide guides have been installed and these will be reused.

C.7.5 Platform

The existing platform is suitable for reuse. Contractor will install a new subfloor under the new checker plate floor covering. Contractor shall propose the specifications for the new subfloor.

C.7.6 Car and Hoistway Door Equipment

Contractor will replace hoistway car door operating equipment. New door equipment will offer substantial improvement in performance and long term reliability.

C.7.7 Cab Enclosure

Contractor will replace elevator enclosure and replacement will include heavy duty finishes for durability.

Page 21 of76

C.7.8 Car and Hall Station Fixtures

Contractor will replace all car control stations and hall pushbutton stations with new long lasting LED registration buttons.

C.7.9 Guide Rails & Supports

The elevator car guide rails and supports are in generally good condition and are suitable for reuse under any modernization program. Contractor will clean elevator car and counterweight guide rails and supports and tighten fastenings.

C.7.10 Traveling Cables and Hoistway Wiring

Contractor will replace all traveling cables and hoistway wiring as a result of the new controls and fixtures. New traveling cables should be provided with minimum 10% spare conductors of the same type and ampacity as the maximum current carrying conductors, and should include a minimum of four (4) sets of twisted shielded pairs of communication wires to facilitate installation of new car controls and to provide sufficient spares to accommodate future devices such as CCTV.

C.7.11 Buffers and Pit Equipment

For informational purposes, the spring buffers are suitable for retention but are generally replaced when a new hydraulic cylinder is installed. The Contractor will determine if they are to be retained or replaced and provide clear justification for their determination.

C.7.12 Interactive Management

Contractor will equip the new controls with interactive management functionality that is compatible with the United States Mint – Philadelphia building automation system. Connections to the elevator controllers are usually managed through the LAN so that separate wiring is not needed.

C.8 Passenger/Service Elevator No. 7

The elevator was installed by ThyssenKrupp on or about 2005. No recommendations are made at this time.

C.9 Related Work

A modernization of the elevator equipment will require upgrades to building conditions for Code compliance within the limitations of the existing structure. Where upgrades are required by Code, the Code publication and article or reference to the requirement shall be noted. A general summary of such work is listed in the following paragraphs.

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C.9.1 Hoistways and Pits

The hoistways and pits appear to be in generally good condition. The pits are classified as confined space and training is required to enter these areas.

C.9.2 Machine Rooms

Car 1 and Car 6 Ventilation and heating: Air conditioning is required in these machine rooms to maintain a stable operating temperature. Contractor will install air conditioning in these machine rooms.

C.9.3 Electrical Service, Conductors, and Devices

a. Contractor will provide and install upgraded efficient lighting in the hoistways and pits.

GFCI convenience outlets are required in pits and machine rooms. Contractor will provide one additional non-GFCI convenience outlet in pit for future sump pump and oil return pump.

b. Three-phase mainline copper power feeders to terminals of each elevator controller in the machine room with protected lockable “open” disconnecting means have been installed. However, as sprinklers will be added to the machine rooms and hoistways, Contractor will replace these disconnects with shunt trip type circuit breakers activated by heat detectors.

c. Contractor will provide and install Single-phase copper power feeder to elevator controller for car lighting and exhaust blower with individual protected lockable “open” disconnecting means located in machine room for Car 1.

d. Fire alarm initiating devices in each elevator lobby and each machine room to initiate firefighters’ return feature have been installed except in the machine rooms of Cars 4 and 5. If sprinklers are installed in the hoistways, additional smoke detectors will be needed in these areas. Contractor will provide alarm initiating signal wiring from hoistway or machine room connection point to elevator controller terminals. The smoke detectors in the machine rooms and at top of hoistways must be programmed to provide signal for general alarm and discrete signal for Phase II firefighters’ operation.

e. Contractor will provide/install Shunt Trip Devices: Means to automatically disconnect power to affected elevator drive unit and controller prior to activation of machine room fire sprinkler system and/or hoistway fire sprinkler system. Manual shut-off means shall be located outside bounds of machine room.

f. When sprinklers are provided in the hoistway all electrical equipment, located less than 4'-0" above the pit floor shall be identified for use in wet locations.

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United States Mint of Philadelphia Vertical Transportation Inventory

Type & Unit

Number

Date Installed/

Modernized

General Recommendation

Oil Hydraulic Passenger Elevator

1991(Est)

New Controls, Wiring, Fixtures, Cab & Doors

Oil Hydraulic Freight Elevator 2

2003 Retain as is. Add new valves.

Traction

Freight Elevator 4

New Controls, Wiring, Fixtures, Cab & Doors

New Cylinder

Oil Hydraulic Freight Elevator 5

New Controls, Wiring, Fixtures, Cab & Doors

New Cylinder

Oil Hydraulic

New Controls, Wiring, Fixtures, Cab & Doors

New Cylinder

Oil Hydraulic

Installed New-2005

Retain as is.

** The above table is provided for informational purposes only.

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C.10 Requirements

C.10.1 Site Inspection

Contractor shall conduct site inspections and verify any discrepancies between existing conditions and 2012 report. (See Attachment)

C.10.2 Plan and Specification

Contractor shall prepare plans and specifications for all proposed work, the United States Mint Facilities Engineering Department at Philadelphia and Washington DC will review and approve the proposed designs, drawings and specifications. At the agency’s discretion, the United States Mint may utilize the services of outside consultants and or engineering firms to assist in plan, drawings, specifications and proposal review.

C.10.3 Inspection Plan for Critical Tasks

Contractor will determine critical tasks; and prepare inspection plan for each of the tasks. The plan shall provide inspection criteria for all the critical tasks. Philadelphia Mint building engineering team will perform inspections, and may call in outside consultants for additional project supervision.

C.10.4 Submittals

Submittals shall be provided to the Contracting Officer’s Representative (COR) in accordance with the following:

a. Plan and Specification After the contract is awarded, the Contractor shall provide complete construction drawings including both plans and specifications. Five copies shall be required. The construction documents shall be submitted for United States Mint review and comment within 90 calendar days after the initial site inspection. Final revised plan and specifications shall be submitted within 30 calendar days after the receipt of comments from the United States Mint. Contractor will provide project as-builts prior to final inspections. All drawings are to be created in AutoCAD using the latest version. All drawings shall be submitted to the Mint in AutoCAD and Adobe format. Final as-built specifications shall be submitted MS Word.

b. Inspection Plan Contractor shall submit the Inspection Plan when the Final Plan, Drawings and Specifications are submitted. The final copy shall be in an electronic file.

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C.11 Project Activities

Contractor shall provide the necessary demolition, removal, construction, technical support, supervision, and equipment to complete in a fully operation state all work required under this contract as specified in the United states Mint approved design, drawings and specifications. . This shall include, but is not necessarily limited to the following:

a. Project coordination and supervision

b. Equipment and installation as specified.

c. Coordination of subcontractor activities

d. Final as-built documents, operational manuals, and warranty information

C.12 SECTION 508 COMPLIANCE – NEW IDIQ CONTRACTS (CLAUSE #C-125),

(Mar 2009)

All electronic and information technology (EIT) products (supplies and services) provided or delivered under this contract shall fully conform to Section 508 of the Rehabilitation Act of 1973, as amended, and the Architectural and Transportation Barriers Compliance Board's Electronic and Information Technology Accessibility Standards at 36 CFR Part 1194 et seq.

Any electronic means by which the Contractor shall provide information or data about its offered products must conform to Section 508 requirements.

For every EIT product accepted under this contract by the United States Mint that does not fully comply with 36 CFR Part 1194 et seq. (pursuant to an exception or exclusion as determined by the United States Mint in its discretion), the Contractor shall on 30 days notice, at the discretion of the United States Mint, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral.

(END OF SECTION C)

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SECTION D - PACKAGING AND MARKING

Intentionally Left Blank

(END OF SECTION D)

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SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE - GENERAL (MAY 2014) CLAUSE # E-013

The United States Mint shall have the right to inspect the work being performed under this contract at any place and at any time. Such inspections do not waive any term or requirement under this contract.

(a) Any work found not to be in compliance with the contract, or not in compliance with any task order, shall be corrected by the Contractor at no additional cost to the United States Mint. If the Contractor fails to timely correct the unacceptable work, the Contracting Officer may assess appropriate damages and may terminate the contract.

(b) Inspection of the work shall be made as soon as practicable after completion of the work and subsequent acceptance shall be final except for latent defects, fraud, gross mistakes amounting to fraud, failure to comply with applicable laws, or the United States Mint's rights under warranty.

(c) Failure to agree with any decision by the Contracting Officer under this clause shall not permit the Contractor to stop or suspend work under this contract or any task order pending resolution of the issue. Failure to proceed in this manner will constitute a material breach of the contract by the Contractor.

(END OF SECTION E)

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 CONTRACT TERM (JAN 1996) CLAUSE # F-017 (VAR)

This contract shall remain in effect from date of award through TBD, which may be exercised solely at the United States Mint discretion.

(a) The Contracting Officer will provide a preliminary written notice of its intent to exercise optional ordering periods at least TBD days prior to the contract’s expiration. The preliminary notice does not commit the Government to an extension.

(b) Exercising of options will be based on the needs of the United States Mint, and subject to the availability of funds.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed TBD years.

F.2 TIME OF PERFORMANCE (JAN 1996) CLAUSE # F-018

(a) The work required herein shall be completed by TBD.

(b) No work under the contract shall commence until a Notice to Proceed is issued.

The Notice to Proceed will be issued, in writing by the Contracting Officer, upon acceptance of any required bonds, insurance, and/or security clearances. Failure of the Contractor to submit approved bonds, insurance and security clearances forms shall be cause for termination of the contract.

F.3 OPTION TO EXTEND SERVICE OR SUPPLY CONTRACT (F-016, July 2014)

The United States Mint may require continued performance of any service or supply contract within the limits and at the rates specified in this contract, outside the aggregate performance term. These rates may be adjusted only if agreed to by the United States Mint. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed six (6) months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) days prior to contract expiration. Contracting Officers cannot exercise unpriced options.

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F.4 PLACE OF PERFORMANCE (JAN 1996) CLAUSE # F-019

Unless otherwise specified, all work shall be performed at:

United States Mint Philadelphia 151 North Independence Mall East Philadelphia, PA 19106-1886

F.5 REQUIRED SUBMITTALS (ALTERNATE II - CONSTRUCTION) (JAN 1996)

CLAUSE # F-026

In addition to the submittals required by the specifications and drawings, the contractor shall furnish the following:

DESCRIPTION DUE DATE

a. Progress Schedule 5 days after contract award

b. Progress Reports 5 calendar days after work

c. Equip., Materials and Tool List 14 working days after contract

d. Insurance Certificate 14 days after date of contract

e. Performance/Payment Bonds 10 days after date of contract

f. Security Forms 14 days after date of contract

g. Energy Consumption Report 14 days after date of contract

F.6 PROGRESS SCHEDULE (JAN 1996) CLAUSE # F-028

(a) The Contractor shall, within five (5) days after work commences on the contract or delivery/task order prepare and submit to the Contracting Officer for approval, three (3) copies of a progress schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work.

(b) The schedule shall be in the form of a progress chart which indicates appropriately the percentage of work scheduled for completion by any given date during the period. If the Contractor fails to submit a schedule within the time prescribed, the Contracting Officer may withhold payments until the Contractor submits the required schedule.

F.7 WORKING HOURS AND HOLIDAYS (FEB 2000) CLAUSE # F-029

(a) Philadelphia - Monday through Friday, three 8 hour shifts -Day Shift, 5:00 am – 2:30 pm (EST); Evening Shift 3:00 pm – 1:00 am and an additional shift from 8:00-4:30am (EST). Working hours outside normal hours must have the written advance approval of the COR.

(b) Except as approved by the COR in writing, in advance, work shall not be performed on Federal holidays: New Years Day, Martin Luther Kings Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Page 30 of76

Thanksgiving, and Christmas Day.

F.8 PRODUCTION PROGRESS REPORT (OCT 1997) CLAUSE # F-027

The Production Progress Report shall be submitted to the COR with a copy to the Contracting Officer and shall include:

(a) Contract Number: TBD

(b) Delivery Order Number: N/A

(c) Contract Line Item Number and Description

(d) Contract Required Delivery Date

(e) Quantity Shipped

(f) Cumulative Quantity Shipped to Date

(g) Quantity of Next Shipment

(h) Delivery Date of Next Shipment (Not Shipping Date)

(i) Explanation for Any Actual or Anticipated Delay in this or Next Shipment

F.9 SPECIFICATIONS ON ENERGY EFFICIENT EQUIPMENT (SEPT 1999) CLAUSE

# F-113

Within 14 days following contract award, the Contractor shall forward to the Contracting Officer energy consumption data on all equipment to include kilowatts consumed per hour at startup, idle, and in full operation and the amperage of the equipment.

F.10 PHILADELPHIA DELIVERIES (CLAUSE #F-139, (F-139, July 2013)

The loading dock at the United States Mint in Philadelphia will only permit entry to Contractors who have a scheduled time of delivery or pickup. Contractors shall schedule their delivery time slot by contacting the Cash Office at (215) 408-0202 or

(215) 408-0204 at least 24 hours in advance. The time scheduled will be a one (1) hour slot. The United States Mint is in a residential area so trucks will not be able to park on the street outside to await their designated time slot. Failure to arrive during the scheduled time slot will be recorded on a score card and could result in denied admission to the facility. The loading dock hours for the United States Mint in Philadelphia are 7:30 a.m. through 2:30 p.m. Eastern Time, Monday through Thursday.

Friday deliveries can be scheduled for every other Friday from 7:30 a.m. through 2:30 p.m. If a Friday delivery is planned, Contractor must check for Friday delivery availability.

(END OF SECTION F)

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SECTION G - CONTRACT ADMINISTRATION DATA

G.1 INVOICING (JUL 1999) CLAUSE # G-034

The Contractor shall invoice monthly for work performed under this contract or delivery/task order. Payment shall be made at prices stipulated in this contract less any deductions provided for. No partial payments are authorized.

G.2 PROGRESS PAYMENTS (DEC 2014) CLAUSE # G-035

(a) The United States Mint shall make progress payments monthly based on estimates of work accomplished under the contract and approved by the COR. The Contractor shall furnish documentation with the invoice, in such detail as requested by the Contracting Officer, showing the amount included in the invoice for each principal category of the work ("principal category" refers to those categories in the Progress Schedule), which shall substantiate the payment amount requested.

(b) The Contracting Officer may retain a maximum of ten percent (10%) of the amount invoiced and approved for payment. When the work is substantially complete, the Contracting Officer may retain from previously withheld funds that amount the Contracting Officer considers adequate for protection of the United States Mint and shall release to the Contractor all the remaining withheld funds. Future payments shall be subject to a maximum withholding of 10% of the invoiced amount.

(c) The United States Mint shall make final payment under this contract after

(1) Acceptance of all work;

(2) Presentation of a properly executed invoice; and

(3) Presentation of release of all claims against the U.S. Government arising by virtue of this contract. A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned to a third party.

G.3 PROGRESS MEETINGS AND REPORTS (JAN 1999) CLAUSE # G-038

(a) The United States Mint shall conduct a monthly progress meeting with the Contractor to ensure that the work is progressing satisfactorily and according to schedule. TBD

(b) Progress reports shall be prepared weekly and submitted to the Contracting Officer Representative (COR) TBD at the progress meeting. The format of the progress report shall be compatible with the progress schedule required under Clause #F-028 herein and shall indicate actual progress as compared to schedule progress.

G.4 SITE MANAGER (MAR 1999) CLAUSE # G-039

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The Site Manager is responsible for performing technical surveillance at the Philadelphia Mint and shall act in the absence of the Contracting Officer's Representative (COR). See United States Mint clause entitled Contracting Officer's Representative (COR) delineating COR authority.

The Site Manager is: TBD at contract award

G.5 REFUNDS (OCT 1997) CLAUSE # G-042

The Contractor agrees that any refunds, rebates, or credits (including any related interest) accruing to or received by the Contractor or any assignee, that arise under this contract and for which the Contractor has received reimbursement, shall be paid by the Contractor to the Government. The Contractor shall execute and deliver, at the time of and as a condition precedent to final payment under this contract, an assignment to the Government of such refunds, rebates, or credits including any interest (United States Mint Form 7510/7511) in form and substance satisfactory to the Contracting Officer (Attachment G-3).

G.6 PRE-CONSTRUCTION (JANUARY 2013) CLAUSE # G-100

The United States Mint intends to hold a pre-construction conference with the Contractor no later than two (2) weeks after contract award. The purpose is to bring all relevant contract administration personnel together to ensure a clear, mutual understanding of the contract requirements/objectives, construction schedule, and personnel roles and responsibilities. Any changes to the contract resulting from the conference must be made by contract modification.

G.7 CONTRACTING OFFICERS REPRESENTATIVE (COR) (JAN 2013) CLAUSE #

G-103

The Contracting Officer's Representative (COR) for this contract is:

TBD at contract award

(a) COR…