USER GUIDE 2024 Fire Security.docx

STATE OF WISCONSIN

DEPARTMENT OF ADMINISTRATION

Division of Enterprise Operations State Bureau of Procurement

Contract User Guide Security & Fire Protection Services

Scope This is a non-mandatory contract for Security & Fire protection products and services for State of Wisconsin Agencies, UW-Campuses and municipalities. The contract has been made available by means of a collective purchase process by utilizing a National Association of State Procurement Officials (NASPO) contract which is led by the State of Nevada. Contracts are in the form of participating addendums (PA) with the vendors on the State of Nevada’s NASPO contract #99SWC-NV23-16270. All Contractors must adhere to the language in the NASPO contract along with the specific language and terms and conditions in the PA’s from the State of Wisconsin.

Ordering, Delivery, Etc.

Purchasing Card (P-Card): The State of Wisconsin P-Card may be used on this contract when purchasing items. If you will be using your P-Card, be sure to advise the Contractor(s) when setting up your initial account or placing your order.

No Minimum Order: There is no minimum order required under this contract.

Purchase Orders (PO): Purchase Orders or releases from blanket Purchase Orders shall be placed directly with Contractor(s) by the customer. All orders must contain the following: (1) Mandatory Language, “PO is subject to NASPO State of Nevada Contract #99SWC-NV23-16270,” (2) Customer’s Name, Address, Contact, & Phone Number, and (3) Purchase order amount, itemized list of products and/or services being purchased. (4) DOA Contract Number associated with Vendor.

Vendor Contact Information

Harris Mountain West

505ENT-O24-SECURITFIRE-05

Categories awarded: 12, 13, 14, 15

Contact: Mike Skinner

Email: mskinner@harriscompany.com

Phone: 801-673-4630

GETTING STARTED

Step 1: Each Vendor on contract has a wide selection of products & services. To determine which Vendor offers the product or service you wish to purchase check the category list (Categories awarded to each vendor are listed above with contact info and category description listed below.)

Step 2: If you have questions on products or services provided by vendors you should contact the vendor’s sales representatives listed on the Vendor Contact List above as they will be able to assist you as well as provide quotes.

Note: When speaking with any of the Vendor representatives make sure to mention you will be using the “NASPO State of Nevada Contract #99SWC-NV23-16270” as Wisconsin is a participating state on this contract so that the vendor can match you up to the correct pricing and contract terms.

Step 3: Place your order with your selected Vendor.

Basic information needed when setting up a new account/placing an order is as follows:

-Name -Agency -Email -Phone -Billing and Shipping Addresses -NASPO State of Nevada Contract #99SWC-NV23-16270-DOA Contract Number (see the list of unique contract numbers for each vendor in vendor contact information above).

Customers will place orders directly with the Contractors via written purchase order, telephone, fax, or P-Card.

Further details regarding customer service requirements can be found in the NASPO State of Nevada contract #99SWC-NV23-16270 and in each of the Contractor’s Participating Addendums with the State of Wisconsin.

CONTRACT PRICING

See the specific Contractor price listing attachment on the NASPO ValuePoint website. Please copy and paste the following link in your browser:

https://www.naspovaluepoint.org/portfolio/security-fire-protection-services-2023-2028/

Once there scroll down to the attachments, then click on the various vendors contract documents and price lists.

Vendors may offer better discounts based on large purchases, make sure to inquire about quantity discounts if applicable. Vendors always have the option of charging less than the contracted amount provided on the price lists.

Any pricing that deviates from the price listings should be brought to the attention of the DOA Contract Manager.

All contract pricing is fixed, net product pricing. All pricing includes shipping, all packing, packaging, freight and fuel costs, insurance, and charges for quotes. There should be NO fuel charges associated with this contract.

In the event of a price change between the date of order and the date of delivery or installation, the Contractor must charge the lower price.

DELIVERY, PAYMENTS/INVOICING AND QUALITY ASSURANCE REQUIREMENTS

Specifics regarding delivery, payments/invoicing, and quality assurance is located in each of the Vendors NASPO State of Nevada contracts located on the NASPO ValuePoint website. Once there scroll down to the Contractor’s logo, then click on the various vendor contract documents.

However, specifications in the NASPO contract may be superseded by the Standard Terms and Conditions included in each of the Contractor’s Participating Addendums with the State of Wisconsin. All entities should read and understand the Contractor’s requirements.

Questions/Comments/Complaints/User Feedback Please direct any questions, comments, complaints to the state contract manager. Feedback will help to address and correct immediate issues and to prepare for future solicitations in a manner that will benefit the end users of this contract and the State of Wisconsin.

Contract Manager: Stacia Rice DOA – Bureau of Procurement, 101 E. Wilson St., F6, Madison, WI 53703 608-261-7014 stacia.rice@wisconsin.gov image1.png