App A - Definitions (20191210).doc

USAFCENT Postal Operations

Solicitation No.: FA4890-20-R-6002

APPENDIX A – DEFINITIONS, ABBREVIATIONS & ACRONYMS

1. DEFINITION

1.1. Accountable Mail. Mail that requires the signature of the addressee or addressee’s agent upon receipt to provide evidence of delivery or indemnification for loss or damage. Accountable mail includes Priority Mail Express service and Special Service mail such as Certified Mail, Collect on Delivery, Insured Mail for more than $200, Registered Mail, Return Receipt, and Signature Confirmation.

1.2. Air Stop. A general and direct support facility established at foreign airports or U.S. overseas bases to send, receive, distribute, combine, transfer, and dispatch military mail for transportation to, from, and within overseas areas for all Service Components via air and surface networks without an MCA function (smaller scale of a JMMT).

1.3. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

1.4. Contract Program Manager (CPM). Contractor appoint individual responsible for the performance of all work required under this contract. Functions as the primary, single interface between the Government and the Contractor. Maintains full authority to act for the Contractor on all matters relating to this program and contract execution.

1.5. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

1.6. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the Contracting Officer to perform quality surveillance functions on the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

1.7. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

1.8. EagleCashTM. EagleCash card is an alternative to cash, debit cards, credit cards, and checks at deployed locations. EagleCash is a "stored value card" that serves as a cash management tool. More information can be found at https://www.fiscal.treasury.gov/fsservices/gov/pmt/eagleCash/eagleCash_home.htm.

1.9. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

1.10. Military Post Office (MPO). A branch of a designated USPS civilian post office which falls under the jurisdiction of the Postmaster of either New York or San Francisco. It is operated by the Department of Defense to serve military personnel overseas where the USPS does not operate and a military situation requires the service. It may be either a U.S. Army Post Office (APO) that serves the U.S. Army or U.S. Air Force.

1.11. Non-accountable Mail. Mail that does not require a signature.

1.12. Non-Conformance. Any failure to comply with a contract requirement. Categorized based on program risk as either major (Corrective Action Request) or minor (1st or 2nd Notice) non-conformances.

1.13. Official Mail. Official matter mailed as penalty mail or with postage and fees prepaid.

1.14. Official Matter. Any item belonging to or exclusively pertaining to the business of the U.S. Government.

1.15. Performance Work Statement (PWS). A statement of work for performance based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

1.16. Physical Security. Actions that prevent the loss or damage of Government property.

1.17. Prograde Mail. Mail originating in the United States and destined for overseas locations.

1.18. Program Manager. Government individual who leads the multi-functional team and is responsible for cost, schedule, performance of the acquisition program. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, and does not constitute a change in the scope, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

1.19. Quality Assurance (QA). The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

1.20. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

1.21. Quality Control (QC). All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

1.22. Registered Mail. The most secure service the USPS offers. It incorporates a system of receipts to monitor mail movement from the point of acceptance to delivery.

1.23. Retrograde Mail. Mail originating overseas and destined for the United States.

1.24. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

1.25. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

1.26. Work Week. Monday through Sunday, unless specified otherwise.

2. ABBREVIATIONS AND ACRONYMS.

RSS

SAC

Retail System Software

Self-Assessment Communicators

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