upload_342447_BOA.pdf
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- Contract number
- 27-426DOC-PINCK-P-103449
- Issued by
- Illinois
About this file
This document is a State of Illinois Basic Ordering Agreement (BOA) under $50,000 between the State of Illinois Department of Corrections, specifically Pinckneyville Correctional Center, and E&N Service Company, a vendor located in Monroe Center, Illinois. The contract was executed on October 7, 2026, by Ethan Miller (Member) representing the vendor and John Barwick (Warden) representing the state agency. The agreement is effective upon signature and extends through June 30, 2027.
The contract covers the procurement of spare keys for an ER refrigerator, Model ABT-VX-SLS-23, serial number ABS-25087496-2608-VSC, part number 20329, with a quantity of four units at $30.34 per unit, resulting in a total extension cost of $121.36 as a one-time charge. This is a purchase acquisition with a one-time payment cycle. The vendor is responsible for F.O.B. Destination delivery to Pinckneyville Correctional Center's warehouse receiving dock, with deliveries accepted Monday through Friday between 8:00 a.m. and 2:00 p.m., excluding state holidays. The contract is funded through State fiscal year 2027 appropriations under account code 1300 using the small purchase procurement method, with no subcontractors utilized.
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Text version
ORDERING INFORMATION
Item Description
(manufacturer, model, serial number, feature, etc.) Qty One Time Charge Periodic Charge Unit Extension Unit Extension
Spare keys for ER refrigerator, Model ABT-VX-SLS-23, serial #ABS-25087496-2608-VSC, part #20329 4 $30.34
121.36
** If applicable, the use of a brand name is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. "Or equal" submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.
BASIC ORDERING AGREEMENT (BOA) IS AN ATTACHMENT IN REQUISITION-PLEASE
COMPLETE, SIGN, AND UPLOAD WHEN SUBMITTING QUOTE
Page Total:
State of Illinois Chief Procurement Office General Services 1 BOA under $50,000 V.23.2
STATE OF ILLINOIS
BASIC ORDERING AGREEMENT (BOA) < $50,000
The terms and conditions of this BOA, including those terms and conditions set forth in the additional documents referenced below, and any continuation sheets, constitute the entire agreement between the parties with respect to the subject matter of this BOA. State documents will prevail in the event of a conflict between State and Vendor documents.
CONTACT INFORMATION
Vendor Name: E&N Service Company Address: 8408 N. Kilbuck Rd. Monroe Center IL 61052 Contact: Nicole Disch Phone #: 262-206-2108 Email: enservicecompany@gmail.com Fax #: 262-997-0613
State Agency Name: Pinckneyville Correctional Center Address: 5835 State Route 154, Pinckneyville, IL 62274 Contact: Amy Cleland Phone #: 618-357-9722 ext. 2032 Email: amy.cleland@illinois.gov Fax#: 618-357-5192
Bill To:
Name: Pinckneyville Correctional Ctr Address:
5835 State Route 154, Pinckneyville, IL 62274
Ship To:
Name: Pinckneyville Correctional Ctr Address:
5835 State Route 154, Pinckneyville, IL 62274
CONTRACT INFORMATION
Contract #: 27-426DOC-PINCK-R-342447 Action: New Acquisition Type: Purchase Payment Cycle: One-Time Terms and Conditions: BOA Terms and Conditions
Term:
Begin Date:
Upon Signature
End Date:
6/30/2027
$121.36 BOA Total (if multiple pages):
$121.36
ADDITIONAL INFORMATION / REFERENCES / ATTACHMENTS
1. Bids must be submitted through BidBuy or email to the solicitation contact on page one. Only electronic submission will be accepted.
2. Pricing for all commodities and/or equipment shall be in accordance with the unit of measure specified in the Pricing Section and only one-unit price
3. shall be quoted per item unless otherwise stated. All extensions and totals requested shall be shown. Prices quoted must be net after deducting all trade or quantity discounts.
4. Agency reserves the right to award bid in whole or in part.
5. Signed BOA with bid information needs to be submitted through BidBuy. Agency must have fully executed BOA, signed and dated by both parties, prior to product being sent to the Agency by Vendor.
6. The vendor will be responsible for shipping or delivery of the parts to the Agency. Prices must be F.O.B. DESTINATION with all transportation and handling included and paid by the Contractor. Deliveries are accepted Monday through Friday, 8:00 a.m. to 2:00 p.m., excluding state holidays. Delivery to be made to the facility’s warehouse receiving dock.
SIGNATURES The undersigned parties agree to these terms and conditions.
Vendor State of Illinois
Signature: State Agency: Pinckneyville Correctional Center
Printed Name: Ethan Miller Signature agency representative:
Title: Member Printed Name: John Barwick
Date: 10/7/26 Title: Warden
State of Illinois Chief Procurement Office General Services 2 BOA under $50,000 V.23.2
STATE USE ONLY
Reference Number: Illinois Department of Corrections Source Selection Method: Small Purchase Is Financing Needed? No Using Agency Funding Source:
Fiscal Year: 2027 Type: State
Approp. Account Code: 1300 Detailed Expenditure Object Code: 1399 Award Code: C Original Procurement Method: Small Purchase Subcontractors Utilized? No Subcontractors Disclosed? No
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