UPDATED_RFQ 26-003 Parallel Collector to SH47 Phase 1_ 2_ _ 3.pdf

REQUEST FOR QUALIFICATIONS

PARALLEL COLLECTOR TO SH47 PHASE 1, 2, & 3

PROJECT NO. 332-425-D3-2604

RFQ #26-003

Date Posted:

May 8, 2026

Electronic Statement of Qualifications Due:

June 4, 2026

Publicly Acknowledged via zoom:

https://us02web.zoom.us/j/82122652794?pwd=OeNZWQgmuabmTyiS6LYjhbcGZ11NlP.1

MEETING ID: 821 2265 2794

PASSCODE: 874094

DIAL IN: 1-346-248-7799

CITY OF BRYAN

ENGINEERING DEPARTMENT

https://us02web.zoom.us/j/82122652794?pwd=OeNZWQgmuabmTyiS6LYjhbcGZ11NlP.1

DISCLOSURE REQUIREMENTS

Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Bryan, including affiliations and business and financial relationships such persons may have with City of Bryan officers. An explanation of the requirements of Chapter 176, applicable forms and a complete text of the new law are available at:

http://www.bryantx.gov/purchasing-services/#vendorethics

If you are unable to obtain such information online, please contact the City of Bryan Purchasing Department via email at purchasing@bryantx.gov or call (979) 209-5500.

BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN,

YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS

OF CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU

ARE SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.

DISCLOSURE OF INTERESTED PARTIES

Section 2252.908 of the Government Code states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1MM. The disclosure requirement applies to a contract entered into on or after January 1, 2016. The process as implemented by the Texas Ethics Commission is as follows:

1. A business entity must use the application to enter the required information on Form

1295 and print a copy of the form and a separate certification of filing that will contain a unique certification number.

2. An authorized agent of the business entity must sign the printed copy of the form and have the form notarized. The completed Form 1295 and certification of filing must be filed with the city “at the time the business entity submits the signed contract” to the city.

3. The city must notify the Commission, using the Commission’s filing application, of the receipt of the filed Form 1295 and certification of filing not later than the 30th day after the date the contract binds all parties to the contract.

For more information regarding how to file Form 1295, please click on the following link: https://www.ethics.state.tx.us/filinginfo/1295 http://www.bryantx.gov/purchasing-services/#vendorethics mailto:purchasing@bryantx.gov https://www.ethics.state.tx.us/filinginfo/1295

ADDITIONAL CERTIFICATIONS

Developer verifies that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization, as prohibited by Section 2252.152 of the Texas Government Code.

Developer verifies, the extent authorized by law and as applicable under Section

2271.002 of the Texas Government Code, that for any contract that has a value of $100,000 or more, it does not, and will not for the duration of the contract, boycott Israel.

Developer verifies that neither it, nor its parent company, is (1) majority owned or controlled by individuals who are citizens of China, Iran, North Korea, or Russia, or by a company or other entity that is owned or directly controlled by the government of China, Iran, North Korea, Russia; (2) headquartered in any of those countries, as prohibited by Section 2275.0102 of the Texas Government Code.

CONFIDENTIAL INFORMATION

Any information deemed to be confidential or proprietary by Proposer should be clearly annotated on the pages where confidential or proprietary information is contained. The City cannot guarantee that it will not be required to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential or proprietary by Proposer may not be confidential or proprietary under Texas Law, or pursuant to a Court order. Pursuant to Government Code, Chapter 552, the City must disclose certain contracting information and the law presumes that most contracting information is public. Certain types of contracting information must generally be released under the Public Information Act: overall price; price and description of items or services to be delivered; delivery and service deadlines; remedies for breach of contract; identity of the parties to the Contract; execution and effective dates; and information connected to a vendor or contractor’s performance on the Contract. Additionally, information regarding performance under the Contract, including breaches of the Contract, Contract variances, amendments, liquidated damages, and other penalties for non- performance, must generally be released under the Public Information Act.

The requirements of Subchapter J, Chapter 552, Government Code, may apply to this RFQ and the contractor or vendor agrees that the Contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.

http://www.statutes.legis.state.tx.us/GetStatute.aspx?Code=GV&Value=552

TABLE OF CONTENTS

Introduction Schedule of Events Definitions, Terms and Conditions General Information Scope of Work Special Provisions Format Requirements Statement of Qualifications and Evaluation Factors Selection Evaluation Criteria Certification/Authorization/Acknowledgment Form Reference Form Sample Standard Form of Contract Exhibit A Maps Exhibit B Innovation Corridor Guidelines

INTRODUCTION

The City of Bryan is requesting qualifications for an Engineering service for the Parallel Collector to SH47 (Innovation Corridor) Phase 1, 2, & 3 and other associated services in accordance with the requirements specified herein and including all provisions set forth in the accompanying contract(s). The purpose of the Request for Qualifications (RFQ) process is to identify the most qualified Firm(s). It is intended that the selected Firm(s) or team(s) accomplish and/or supply all services outlined in this Request for Qualifications. The City has made no promises or representations and cannot offer, promise or guarantee that the selected Firm will be awarded any future contracts to provide additional services to the city.

Electronic Statement of Qualifications (SOQ) for RFQ #26-003 will be accepted until 2:00 PM on Thursday, June 4, 2026.

You may upload one (1) electronic SOQ response in the format prescribed herein to the City’s procurement website at https://brazosbid.ionwave.net/. Please note: The City of Bryan is not responsible for high internet traffic or technical issues at or near the submission deadline.

Respondents who submit during peak traffic times assume the risk that their response may not be received by the due date and/or time.

Alternatively, if you choose to submit a hard copy, one (1) original SOQ response must be returned in a sealed envelope clearly bearing the name and address of the respondent. Sealed statement of qualifications will be accepted until 2:00 PM CST on June 4, 2026, and shall be delivered to the location noted below:

RFQ #26-003

City of Bryan, Purchasing Department

Vicki Harris, Buyer 2611 N. Earl Rudder Fwy

Bryan TX 77803

In order to ensure a fair and objective RFQ process and evaluation, all questions and inquiries related to this Request for Qualifications shall be addressed in writing, via the Brazos Valley Online Bidding System (http://brazosbid.ionwave.net/). The deadline for written questions and inquiries is May 19, 2026 @ 10:00 A.M. CST. Contact with any City of Bryan employee or elected official is prohibited without prior written consent from the Purchasing Department or their designee. Firm(s) contacting any other employee(s) or elected official(s) without prior written consent, risk elimination of their submittal from further consideration.

The City believes that the data contained in this RFQ is sufficient for the preparation of a SOQ.

Requests for additional information will be considered depending on the RFQ time frame and the availability of the requested information. Such information will be submitted to all known Firms simultaneously.

https://brazosbid.ionwave.net/?utm_source=chatgpt.com http://brazosbid.ionwave.net/

SCHEDULE OF EVENTS

Release RFQ to Firms May 08, 2026

Deadline for Questions May 19, 2026 @ 10:00 AM

RFQ Submission Deadline June 4, 2026 @ 2:00 PM

SOQ Evaluations Complete June 11, 2026

Interviews June 15-19, 2026

Earliest Award of Contract July 14, 2026

DEFINITIONS, TERMS AND CONDITIONS

Definitions In order to simplify the language throughout this request for qualification, the following definitions shall apply:

CITY OF BRYAN/CITY – A Home Rule Municipal Corporation.

CITY COUNCIL – The elected officials of the City of Bryan, Texas, given the authority to exercise such powers and jurisdiction of all City business as conferred by the State Constitution and Laws.

CONTRACT – An agreement between the City and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity and/or service specified.

OFFEROR/VENDOR/FIRM/RESPONDENT – Organization offering a Statement of Qualifications in response to this RFQ.

RFQ – Request for Qualifications.

SOQ – Statement of Qualifications.

Receipt of Statement of Qualifications The submitted SOQ must be received by the Purchasing Department prior to the time and date specified. The mere fact that the SOQ was dispatched will not be considered; the Firm must ensure that the SOQ is actually delivered. SOQs received after the date and time specified in the Schedule of Events shall be returned unopened and will be considered void and unacceptable.

The City of Bryan is not responsible for lateness of mail carrier, etc., and time/date stamp in the Purchasing Department shall be the official time of receipt.

Submittals cannot be altered or amended after the closing date. Alterations made before closing must be initialed by Firm guaranteeing authenticity. Submittals may not be withdrawn after the closing date.

Submittals will be publicly acknowledged via zoom.

Submittals shall remain valid for a period of one-hundred-twenty (120) days from the date and time of the submission deadline date.

The original and one electronic version of the submittals must be included in .pdf, Word, or other standard format.

By submitting a SOQ, the Firm certifies that he has fully read and understands this “Request for Qualification” and has full knowledge of the scope, quantity, and quality of the services to be furnished and intends to adhere to the provisions described herein. Failure to do so will be at the Firm’s own risk, and he cannot secure relief on pleas or error. Neither law nor regulations make allowance for error of omission or commission on part of Firm.

Any submittal which does not contain all of the information requested in this RFQ will be considered incomplete and may be rejected by the City of Bryan.

The City of Bryan by statue is exempt from State Sales Tax and Federal Excise Tax, and the proposal price shall not include taxes.

The Firm shall furnish any additional information as the City of Bryan may require. The City of Bryan reserves the right to make investigation of the qualifications of the Firm(s) as they deem appropriate.

This SOQ, when properly accepted by the City of Bryan, shall constitute a contract equally binding between the successful Firm and the City of Bryan. No different or additional terms will become part of this Contract with the exception of a Change Order.

This RFQ does not commit the City of Bryan to award a contract, to pay any cost incurred in the preparation of a proposal, or to procure or contract for services.

Successful Firm agrees to extend prices and terms to all entities who have entered or will enter into joint purchasing inter-local cooperation agreement(s) with the City of Bryan.

Reservations The City reserves the right to accept or reject any or all SOQs as a result of this request, to negotiate with all qualified sources, or to cancel, in part or in its entirety, this Request for Qualifications if found in the best interest of the City. All SOQs become the property of the City of Bryan.

The City reserves the right to retain all SOQs submitted and to use any idea in a submittal regardless of whether that Firm or team is selected. Submission of an SOQ indicates acceptance by the Firm of the terms and conditions contained in this request for qualifications, unless clearly and specifically noted in the SOQ submitted and confirmed in the contract between the City of Bryan and the Firm or team selected.

The City of Bryan reserves the right to waive any informalities and technicalities and to accept the offer considered most advantageous in order to obtain the best value for the City. Causes for rejection of a submittal may include but shall not be limited to the Firm’s current violation of any City ordinance, the Firm’s current inability to satisfactorily perform the work or service, or the Firm’s previous failure to properly and timely perform its obligations under a contract with the City.

Firms may be disqualified and rejection of submittals may be recommended for any (but not limited to) of the following causes: 1) Failure to use the forms furnished by the City; 2) Lack of signature by an authorized representative on the Certification form; 3) Failure to properly complete the submittal requirements; 4) Evidence of collusion among proposers; 5) Omission of uncertified personal or company check as a proposal guarantee (if Bid Bond required); or 6) Any alteration of the language contained within the RFQ forms. City of Bryan reserves the right to waive any minor informality or irregularity.

The City reserves the right to retain all submittals and to use any idea provided regardless of whether that Firm is selected. SOQ submission indicates acceptance by the Firm of the terms and conditions contained in this RFQ, unless clearly and specifically noted in the SOQ and confirmed in the contract between the City of Bryan and the Firm selected.

The City of Bryan may conduct reference checks as needed to evaluate SOQ submissions. The City may contact those listed, and inclusion of this listing in the submittal is an agreement that the City may contact the named reference. The City reserves the right to contact other companies or individuals that can provide information to the City that will assist the City in evaluating the Firm’s capability.

Reimbursements There is no express or implied obligation for the City of Bryan to reimburse responding Firms for any expenses incurred in preparing SOQs in response to this Request for Qualifications and the City of Bryan will not reimburse responding Firms for expenses, nor will the City pay any subsequent costs associated with the provision of any additional information or presentation, or to procure a contract for these services.

Certification SOQ’s must be completed and submitted as required in this document. The Certification and Authorization form must be fully completed. Failure to submit the certification form within the sealed SOQ will result in the SOQ being rejected as non-responsive.

By submitting an RFQ, the Firm(s) certifies that he has fully read and understands this "Request for Qualifications" and has full knowledge of the scope, quantity, and quality of the services to be furnished and intends to adhere to the provisions described herein. Failure to do so will be at the Firm(s) own risk, and he cannot secure relief on pleas or error. Neither law nor regulations make allowance for error of omission or commission on part of Firm(s).

Communication The City shall not be responsible for any verbal communication between any employee of the City and any potential Firm. Only written requirements and qualifications will be considered.

Management Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party.

Payment Terms Payment will be made in accordance with a negotiated fee schedule.

Negotiations During the evaluation process, City of Bryan reserves the right, where it may serve the City of Bryan’s best interest, to request additional information or clarifications from respondents. At the discretion of the City, all Firm(s) reasonably susceptible of being selected based on criteria set forth in this RFQ, may be requested to make oral presentations. Each SOQ must designate the person(s) who will be responsible for answering technical and contractual questions.

Firms will be ranked in order of preference and final contract negotiations will begin with the top ranked Firm. Should negotiations with the highest ranked Firm fail to yield a contract, or if the Firm is unable to execute said contract, negotiations will be formally ended and then commence with the second highest ranked Firm, etc.

Disclosure At the public opening, there will be no disclosure of contents to competing Firms and all SOQs will be kept confidential during the negotiation process. Except for trade secrets and confidential information which the Firm identifies as proprietary, all SOQs will be open for public inspection after the RFQ process.

Award of the Contract Award of the contract shall be based on demonstrated competence and qualifications, so long as the professional fees are consistent with, and not higher than the published recommended practices and fees of the various professional associations and do not exceed any maximums provided by state law.

Communications with The City To insure the proper and fair evaluation of the SOQ submittals, the City prohibits ex parte communication (e.g., unsolicited) initiated by the Firm(s) to the City Official or Employee evaluating or considering the SOQ submittal prior to the time an award has been made.

Communication between Firm(s) and the City will be initiated by the appropriate City Official or Employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the SOQ submittal. Ex parte communication may be grounds for disqualifying the offending Firm(s) from consideration or award of the SOQ submittal then in evaluation, or any future submittals. Ex parte communications with any elected officials will disqualify the bidder from consideration.

Unless otherwise specified, all requests for clarification or questions regarding a Solicitation must be directed to the City of Bryan Purchasing Office via brazosbid.ionwave.net.

Disclosure of Pending Litigation Each Firm(s) shall include in its proposal a complete disclosure of any material civil or criminal litigation or pending investigation which involves the Firm(s) or in which the Firm(s) has been judged guilty.

Addenda In the event of a needed change in the published documents, it is understood that all the foregoing terms and conditions and all performance requirements will apply to any published addendum.

All published addenda shall be signed and included with the Firm(s) response package as acknowledgement of the addendum. Firm(s) are responsible for obtaining all published addenda from the City of Bryan Purchasing Office or by downloading these documents from the City of Bryan website. The City assumes no responsibility for the Firm(s) failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the SOQ to be rejected. The City’s decision to accept or reject any particular SOQ due to a failure to acknowledge and submit addenda shall be final.

If RFQ Submittal Results in a Contract, the Following Terms and Conditions Will Apply Firm(s) should be aware that the RFQ and the contents of the successful submittal will become a part of any subsequent contractual document that may arise from this RFQ. In case of discrepancy between the RFQ and the Firm(s) submittals, the RFQ will rule.

Award of the contract shall be based on demonstrated competence and qualifications, so long as the professional fees are consistent with, and not higher than the published recommended practices and fees of the various professional associations and do not exceed any maximums provided by state law.

In the event a new contract cannot be executed at the anniversary date of the original term or any renewal term, the contract may be renewed month-to-month until a new contract is executed.

Contracts can be cancelled, without penalty, with thirty (30) days written notice of cancellation by the City of Bryan.

The opportunity for City of Bryan to enter into contract with the successful Firm(s) will remain open for a period of one-hundred and twenty (120) days from the date and time of the proposal submission deadline date, with the same terms, conditions and negotiated fee schedule.

The City of Bryan will not accept any contract terms that require pre-payment for services, supplies, or equipment.

http://www.brazosbid.cstx.gov/

No oral statement of any person shall modify or otherwise change, or affect the terms, conditions, or specifications stated in the resulting contract. All Change Orders to the contract will be made in writing by the Purchasing Department for the City of Bryan.

Should there be a change in ownership or management, the Contract shall be cancelled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This Contract is nontransferable by either party.

Payment will be made in accordance with a negotiated fee schedule.

All invoicing shall be submitted in duplicate to the City of Bryan. If invoices are subject to cash discount, discount period is to be taken from the date of completion of order or date of receipt of invoice, whichever occurs last regardless of whether or not correct discount terms appear on invoice. All invoices are to be paid in full within 30 days after satisfactory delivery of services and billing.

No public official or City employee shall enter into a contract with the City that violates Local Government Code, Section 171.003. The Firm(s) will be required to comply with all provisions of the President’s Executive Order No. 11246 as of September 24, 1965. Firm(s) is/are advised that all contracts are subject to all legal requirements provided in the City Charter and/or applicable City Ordinances, State, and Federal Statutes.

The City of Bryan operates and is funded on a fiscal year basis; accordingly, the City of Bryan reserves the right to terminate, without liability, any contract for which funding is not available.

Renewal of contract will be in accordance with Local Government Code 271.903 concerning non-appropriation of funds for multi-year contracts.

GENERAL INFORMATION

General Background (City of Bryan)

The City of Bryan, Texas, seat of Brazos County, is centrally located between Austin and Houston.

The city was incorporated in 1871 and the original square-mile town site now consists of more than 54.2 square miles. As of 2024, Bryan has an estimated population of 90,541. The community is home to Texas A&M University’s Health and Science Center, RELLIS Campus, and Blinn College, which have a combined population of over 90,000 students. The City is bordered on the north, east and west by unincorporated areas of Brazos County and on the south by the City of College Station and Texas A&M University’s main campus. The government, education, manufacturing, and healthcare sectors are the largest employers in the city.

Bryan is a home-rule city that operates under the council-manager form of government. The seven-member city council consists of a mayor and six councilmembers, with one councilmember elected at-large and the other five elected from single-member districts. The mayor and councilmembers are elected for alternating four-year terms with eight-year term limits. The City provides the full range of municipal services established by charter and state law. These services include police, fire and emergency medical services, parks and recreational facilities and programs, library services, street maintenance and construction, public improvements, general administrative services, and electrical (Bryan Texas Utilities), water, sewer, and solid waste systems.

SCOPE OF WORK

The City of Bryan is requesting qualifications for professional engineering and associated services, in accordance with the requirements specified herein and including all provisions set forth in the accompanying documentation.

The scope of the project will be broken down into three phases.

• Phase 1, 2, & 3 – Conceptual Design & Planned Land Acquisitions - 2026

• Phase 2 – Detailed Design & Land Acquisitions - 2028

• Phase 3 – Construction - 2030

The City intends to contract with a single provider for all three phases using the City of Bryan’s Capital Improvement Program funds.

As part of contract negotiations and design phase, the selected firm shall submit an Engineer’s Opinion of Probable Construction Cost (EOPCC) for the proposed improvements, including any optional scope items identified in this RFQ. Optional scope items are to be evaluated and incorporated into the EOPCC for consideration but may not be selected to be included with this contract. Although optional scope may not be included in the final project scope, the selected consultant shall remain aware of future adjacent improvements and design accordingly to support long-term continuity.

The City of Bryan requires that total design fees not exceed 7.5% of the EOPCC, consistent with internal policy and professional services contracting standards. Firms that are unable to provide full services within this requirement should not submit a Statement of Qualifications

(SOQ).

Firms should use the construction budgets provided in this RFQ as a general basis for evaluating the anticipated level of effort in planning and scoping their SOQ. No fee proposals are requested at this time. Final scope and fee will be negotiated following engineering services firm selection, in accordance with Texas Government Code 2254.

All work shall be performed in accordance with City of Bryan standards, policies, and applicable regulatory requirements.

Phase 1, 2, & 3 is scheduled to begin in Spring 2026. The scope of work for this RFQ includes providing conceptual design for a parallel collector spanning approximately 11,500 linear feet, on the east side of SH47 (John Sharp Parkway), beginning at Leonard Road and extending to Silver Hill Road at Thompson Creek Crossing. The COB Thoroughfare Plan shows the proposed parallel collector connecting to Higgs, a local street, that intersects Leonard Road. The site is located on the east side of the RELLIS Campus within the area zoned as Innovation Corridor – Research Development and Retail Services.

The existing drainage facilities in the areas do not have the capacity to convey the increased runoff anticipated with the proposed roadway development. Please see Exhibit A for a map showing the project’s proposed extents.

The proposed improvements include a major collector roadway cross section that includes a two-way left-turn lane (TWLTL), dedicated left-turn bays at intersections, sidewalks and/or shared-use paths on one or both sides of the roadway, and street lighting. The preliminary concept reflects a traditional 54-foot curb-to-curb section with multimodal accommodations.

The City is also considering an alternative, more compact cross section that would consist of a 38-foot curb-to-curb major collector with a travel lane in each direction, a two-way left-turn lane (TWLTL), shared-use paths on both sides of the roadway, and street lighting. Under this concept, on-street bicycle facilities would be removed and replaced with off-street shared-use paths. This alternative may reduce overall right-of-way needs and associated impacts while maintaining multimodal functionality.

The selected consultant will be required to evaluate both roadway cross section concepts in the context of projected traffic volumes, multimodal needs, safety, operations, right-of-way impacts, constructability, cost, and consistency with applicable City.

The conceptual design shall evaluate areas within the Innovation Corridor in conjunction with the proposed collector roadway to support potential future private development. Considerations should include, but are not limited to, lot sizes, frontage, access management, and utility availability. Please see Exhibit B for additional information on the guidelines associated with the Innovation Corridor Zoning Overlay.

The conceptual design services for the project include but are not limited to:

• Determination of the most appropriate improvements in between Leonard Road and Silver Hill Road. Solutions should prioritize safety and efficiency while taking into account the proposed increases in vehicular traffic from the growth within the Innovation Corridor.

o Conceptual design should consider the developability of adjacent properties in accordance with the Innovation Corridor Development Guidelines o Environmental and Geotechnical Investigation

• Preparation of construction cost estimates for the different components of the project at various milestones including recommendations for the parallel collector

• Data Collection/ Planning o Conduct topographic and boundary surveys.

o Collect right-of-way (ROW) and property data from tax records, as-built drawings, and existing maps.

o Prepare metes and bounds exhibits for easement and ROW acquisition

(acquisition services by others), as necessary.

o Perform all necessary environmental investigations and clearances.

• Identification of potential conflicts and encroachments o Obtain and map utility data to identify all public and private utilities within the project limits.

• Coordination with the public and stakeholders o Coordinating and attending at least two (2) public meetings.

o Preparing layout exhibits and project visuals for public presentation.

o Engaging with affected residents and property owners throughout design development and construction.

Phase 2 is scheduled to begin in Spring 2028 and will include the pursuit of land acquisitions and full design of Phase 1, 2, & 3.

The following items represent the anticipated scope of services for Phase 2 and reflect the City’s expectations for a comprehensive, full-service approach to roadway, drainage, and utilities through construction completion. Proposing firms are encouraged to build upon these tasks based on their experience, standard practices, or value-added services. Any additional scope elements proposed should support the successful delivery of the project and align with the objectives outlined in this RFQ.

• Conduct geotechnical investigations and determine recommended pavement sections.

• Drainage Design o Evaluate existing drainage conditions and design necessary stormwater improvements supported by a drainage report.

o Provide hydrologic and hydraulic analysis for all culvert crossings.

• Utility Coordination o Coordinate with utility owners for relocation and design, including BTU, Atmos, Frontier, Optimum (Altice), and others.

o Where overhead utilities are relocated underground, design conduit pathways and coordinate associated plan submittals, as necessary. Cost responsibility for relocation lies with the utility owners.

• Access Management and Streetscape Improvements o Design pedestrian facilities, roadway lighting, traffic control measures, erosion control features, and related improvements.

o Coordinate TDLR project registration and inspection to ensure TAS compliance, either in-house or through a third-party RAS.

o Evaluate existing driveways and recommend closures or consolidations to improve safety and access management.

o Address miscellaneous design elements such as mailbox replacements, residential driveway reconstruction, and protection of existing trees.

o Preserve existing mature trees where feasible o Consult with a certified arborist to recommend best practices for tree preservation, assess potential impacts from construction activities, and identify appropriate remediation measures for damaged roots.

• Construction Documents Preparation o Propose and provide geometric layouts and schematics for roadway reconstruction and pedestrian access.

o Provide phasing and traffic control plans as necessary.

o Design utility replacement or realignment where required.

o Prepare construction plans, project details, technical specifications, and the construction project manual.

o Integrate proposed improvements with adjacent infrastructure and roadway systems.

• Cost Estimating and Phased Submittals o Generate detailed construction cost estimates at the preliminary and final design stages.

o Submit construction plans, specifications, and estimates (PS&E) at the 60%, 90%, and 100% design milestones.

o Attend a project walk-through following the 60% design submittal to gather feedback and finalize design decisions.

Phase 3 is scheduled to begin in Spring 2030 and will include the construction phase services for Phases 1 and 2.

• Bid Phase Services o Assist with the pre-bid meeting.

o Respond to prospective bidders’ questions.

o Assist with preparation of Addenda, if required.

o Attend the bid opening.

• Construction Phase Services o Provide two (2) full-size (24”x36”) printed plan sets, four (4) half-size (11”x17”) plan sets, and a PDF file of the conformed construction plans (including Addenda).

o Assist with the pre-construction meeting.

o Review material submittals for conformance to project specifications.

o Perform periodic, critical-point inspections with field reports and photos by the design engineer.

o Attend construction progress meetings and document discussions for distribution to applicable parties.

o Coordinate with testing labs on required materials testing.

o Respond to Requests for Information (RFIs) during construction.

o Review change orders, if required.

o Attend field meetings to address construction issues, document resolutions, and provide plan revisions if necessary.

o Maintain access to a certified arborist during construction to promptly evaluate and recommend treatment or mitigation for any trees damaged during excavation, utility installation, or other construction activities.

o Attend one Final Inspection upon substantial completion of construction and assist with preparing Punch List items.

o Attend a second Final Inspection upon contractor’s completion of Punch List items.

o Assist with construction closeout activities.

o Conduct an as-built survey upon project completion and provide “As-Built” drawings in PDF and .DWG formats.

The City of Bryan will provide any GIS data and as-built drawings that are available. The SOQ should address the Project Specific Evaluation Factors defined in the Statement of Qualifications and Evaluation Factors section of this RFQ.

The design shall be in compliance with all applicable laws, statutes, ordinances, codes and regulations.

SPECIAL PROVISIONS

Selection Process

A selection committee composed of City staff and representatives from the Public Works Department, and any other persons shall review all submittals.

Selection shall be based on the responsible Firm(s) whose submittal(s) is determined to be the best value to the City of Bryan, considering the relative importance of the evaluation criteria listed herein.

Oral Presentations

After all submittals have been evaluated, the selection committee may require representatives of one or more of the respondents to appear and make presentations to the selection committee for the purpose of making a final evaluation and recommendation for contract award. However, the City may, in its sole discretion, award a contract without presentations, based solely on information supplied in the responses.

News Releases/Publicity

News releases, publicity releases, or advertisements relating to this engagement or the tasks or projects associated with this engagement shall not be made without prior written approval from the City.

FORMAT REQUIREMENTS

Overview The following instructions describe the form in which SOQs must be submitted.

Responses to the following items will be used for evaluation purposes. Submittals that do not contain responses to each of the requirement items will be considered incomplete and may be rejected by the City of Bryan.

Submittal documents should provide a straightforward, concise description of the Firm’s capabilities to satisfy the requirements of this RFQ. Emphasis should be on completeness, clarity of content, and conveyance of the information requested by the City of Bryan. The requirements stated do not preclude the Firm from furnishing additional reports, functions, and costs as deemed appropriate.

Submittal Costs The City shall not be liable for any costs incurred in the preparation, presentation, interviews, or negotiation in response to this solicitation.

Submittal Format To facilitate the review of the responses, Firms shall follow the proposal format described below and the Selection Evaluation Criteria. Emphasis should be focused on completeness, clarity of content and responsiveness to all requirements and specifications of this RFQ. Responses must not exceed a total of 25 pages, inclusive of all documents: cover page, exhibits, resumes, narratives, summaries, and tab dividers.:

COVER

LETTER Team Introduction

TAB A Firm Introduction

1. Briefly introduce your Firm, providing a summary of the administration, organization and staffing of your Firm, including multiple offices, if applicable.

2. Provide an organizational chart indicating the positions and names of the core management team which will undertake this engagement.

3. If your Firm has multiple office locations, specify which location you propose to service our account.

TAB B Demonstrate the Competence and Qualifications of the Individuals who will be Directly Responsible for the Management and Delivery of the Proposed Work.

1. Identify the project manager and each individual who will work as part of this engagement. Include resumes for each person to be assigned. Include any professional designations and affiliations, certifications and licenses, etc.

2. Describe the organization of the proposed team, detailing the level of involvement, field of expertise, and estimated hours for each member of the team.

TAB C Demonstrate the Experience of the Firm and Sub-consultants based upon

Previous work Similar to that of the Type Considered.

1. Describe the experience of the Firm in the last thirty-six (36) months in performing services in similar size and scope. Particular emphasis will be placed on Firms that have performed WORK/SERVICES for municipalities.

TAB D Describe the Prime firm’s workload capacity and current workload as well as the firm’s history performing work within a specified schedule.

TAB E The approach proposed for the design project.

TAB F Knowledge of the City of Bryan administration, contracting, local contractors, codes, adopted design criteria and specifications, and local site conditions.

TAB G Consideration for the utilization of a prime firm or individuals that have prior experience with an existing project that is proposed for continuation or modification.

TAB H References.

1. Provide references for similarly successful projects from three government agencies, including the name of the agency, contact name, telephone, fax and email address.

TAB I Certification page, acknowledgement of any Addenda issued and a statement of willingness to sign the City’s Standard Form of Agreement.

STATEMENT OF QUALIFICATIONS and EVALUATION FACTORS

The City will review all proposals to determine compliance with the requirements as specified in the RFQ. Only submittals which, in the opinion of the selection committee, meet the requirements of the RFQ will be further evaluated.

Submittals that pass the preliminary review will be evaluated on how well the submittal meets the needs of the City as described in the Firm’s response to each requirement listed in the RFQ. The Selection Committee will review all written submittals that meet the minimum requirements and will select what it deems to be the top two to four submittals for further review. It is important that the responses be clear and complete so that the selection committee can adequately understand all aspects of the submittals.

Information supplied in the SOQ in response to the identified project description and proposed scope of work will be evaluated upon the criteria as described below. The “Pages” represent the maximum number of pages allowed for submittal in each specific evaluating factor. The “Percent” represents the weight the City will place on evaluating each factor.

Percent Description

5% (A) Firm introduction.

20% (B)

The competence and qualifications of the individual who will be directly responsible for the management and delivery of the proposed work based upon education and experience pertinent to the work considered.

20% (C) Demonstrate the Experience of the Firm and Sub-consultants based upon Previous work similar in size and scope.

10% (D) Prime firm’s workload capacity and current workload as well as the firm’s history of performing work within a specified schedule.

20% (E) The approach proposed for the design project or study.

10% (F) Knowledge of the City of Bryan administration, contracting, local contractors, codes, adopted design criteria and specifications, and local site conditions.

10% (G) Consideration for the utilization of a prime firm or individuals that have prior experience with an existing project that is proposed for continuation or modification.

5% (H) References. All firms are required to provide a minimum of five (5) reference(s) from current and recent clients of similar size (and/or projects recently completed of similar size and scope.)

0% (I) Purchasing required documents. No point value but required for a complete response.

If the evaluated criteria result in two or more Firms being rated equal, then the following tie procedure shall be utilized:

1. local Firms are preferred over non-local Firms; and

2. non-local Firms who associate with a local Firm for the work are preferred over non-local.

SELECTION EVALUATION CRITERIA

The following is a description of items to receive consideration in the evaluation of submittals in response to a solicitation for Request for Qualifications (RFQ) for providing Professional Services to the City of Bryan. Evaluation points associated with each Consideration Item are specific to each SOQ solicited and some Consideration Items may not be applicable to some solicitations. Wherever used "prime Firm" denotes a single Firm or a joint venture submitting as the prime contract consultant. Wherever used, "page" refers to single-sided, single spaced, 10-point minimum font printed on 8-1/2 x 11 inch pages. The inclusion of specific professional expertise into the project team by subcontract is encouraged; however, since the prime Firm is the entity that is rated in many of the Consideration Items it is expected that a significant portion of the work is actually performed by the prime Firm.

Consideration Item (a): Firm Introduction

Briefly introduce your Firm, providing a summary of the administration, organization and staffing of your Firm, including multiple offices, if applicable. Provide an organizational chart indicating the positions and names of the core management team which will undertake this engagement.

Consideration Item (b): Demonstrate the Competence and Qualifications of the Individuals who will be Directly Responsible for the Management and Delivery of the Proposed Work.

City is interested in the technical qualifications and experience of the individuals at the prime consultant or subcontractor Firms who will actually be performing work on the project or study described in the solicitation. Demonstrate technical competency, qualifications, and compliance with legal requirements by providing resumes which reflect:

(a) educational background;

(b) license status if applicable, to include Texas registration number and expiration date of engineer, or surveyor assuming professional responsibility on the project or study;

(c) continuing education efforts exhibited by involvement in short courses and professional seminars, including teaching;

(d) technical publications including books, papers or presentations;

(e) participation in technical code or standard or similar policy-generating efforts;

(f) documented specialized design expertise demonstrating such specialized capabilities pertinent to similar work experience as described in the solicitation by the individual;

(g) descriptions and examples of specific projects or studies of a similar nature by the individual as described in the solicitation and their role in the work. This should include at a minimum the following information: Project name/location, Project Description, Firm name work performed under, Year completed, Owner representative’s name, title, address, and phone number.

Consideration Item (c): Demonstrate the Experience of the Firm and Sub-consultants based upon Previous Work Similar in size and scope.

City is interested in the Firm's history with similar projects or studies as described in the solicitation.

List no more than five (5) projects or studies meeting these criteria which have been completed within the last five years. Include the project or study description, name of the team leader, description of the prime Firm’s role, cost of the project or study, year of the work, and name and phone number of the agency contact who can respond to questions about the work.

(a) general description of prime Firm and sub consultants;

(b) applicability of projects or studies similar in nature as described in the solicitation;

(c) role of Firm with the project or study;

(d) prime Firm’s quality assurance procedures for design, study, or plan;

(e) procedures for assurance of project compliance with program requirements, codes, ordinances, regulations, standards, etc.;

(f) Program of construction phase services

Consideration Item (d): Prime firm’s workload capacity and current workload as well as firm’s history performing work within a specified schedule.

City is interested in the ability of the prime Firm to dedicate the necessary resources to the work described in the solicitation. City reserves the right to visit the location of the prime Firm to verify the capabilities and resources.

(a) capabilities of the proposed project team and approach for handling multiple projects simultaneously at various stages of development;

(b) coordination efforts and procedures of team members not located at the same location;

(c) contingency plan and ability of the prime Firm to sustain a loss of a key team member without compromising project quality, schedule or budget considerations;

(d) current workload capacity (manpower and dollar volume), current workload and anticipated future workload for which the prime consultant is engaged or expects to begin in the near future;

(e) scheduling methods utilized to manage personnel and resources;

(f) physical resources in terms of office space, computers, software, plotters, and other equipment.

(g) Describe history of performing similar work within a specified schedule.

City is interested in the prime Firm’s success and performance record related to projects or studies for the City of Bryan or other entities. List no more than five (5) projects. Projects other than those listed in Consideration Item (c) may be submitted which are not necessarily similar in nature to those described in the solicitation. For other projects or studies to be considered, include the project or study description, name of the team leader, description of the prime Firm’s role, cost of the project or study, year of the work, and name and phone number of the agency contact who can respond to questions about the work. Known projects, other than those listed may be checked for the Firm’s record of performance.

(a) quality, clarity and thoroughness of bid documents;

(b) number of contract amendments (design) or change orders (construction);

(c) conformance with project objectives and program requirements;

(d) coordination with and responsiveness to applicable parties during design and construction;

(e) ability to remain on schedule.

Consideration Item (e): Firm’s Approach for the Design Project.

City is interested in the team’s organizational structure and work plan for accomplishing the work as described in the solicitation. Time is of the essence for this project; therefore, it is important to streamline the projected time frame while still being realistic.

(1) organization and structure of the project team, including sub-consultants role adequately defined;

(2) approach to project management including, project leadership and reporting responsibilities;

(3) sub-consultants role adequately defined, including percentage of work proposed to be done by subconsultants;

(4) coordination plan with user groups, citizens, regulatory agencies, etc.;

(5) work plan indicating approach for accomplishment of project, identified options, and proposed solutions;

(6) compliance with requirements related to federal funding administered by the Department of Housing and Urban Development.

(7) proposed project schedule should be supplied identifying the beginning and ending of each phase of the work for this project.

Consideration Item (f): Knowledge of City of Bryan administration, contracting, local contractors, codes, adopted…