Underbody_Plow.pdf

Invitation No. 231-25

ITB 231-25 Underbody Snowplows 06/27/2025

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation is to establish a term contract for hydraulically powered Underbody Plows.

Section 2: Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02.

Section 3: Price Change

All bid pricing shall not increase for the first sixty (60) calendar days after the date of the bid opening. Thereafter, a request for a price increase may be submitted in writing to the Department’s Office of Contract Sales along with all documentation that supports the need for the price increase. No price increase will be effective until it is approved by the Department and the Vendor is notified of such approval in writing. The price increase will take effect upon the date the Vendor is notified. In the event that a price increase is accepted by the Department, the Vendor may not seek an additional price increase for at least thirty (30) calendar days. The Department reserves the right to reject any proposed price increase, or to cancel the contract if such action is determined to be in the best interest of the Department.

In the event of a general price decrease, the Department shall be guaranteed full benefit of the price reduction for all undelivered purchase orders on the effective date of the decrease and thereafter. The Department will be entitled to a price decrease any time the Vendor sells a product or a service to any similarly situated customer for less than the price agreed to between the Department and the Vendor under this Contract. Any time the Vendor sells a product or provides a service to any customer or dealer for less than it is available to the Department under this Contract, the Vendor must notify the Department of that event within thirty (30) calendar days of its occurrence and immediately reduce the price of the affected goods or services to the Department under this Contract. If the Department believes it is appropriate, it will ask to renegotiate the price under this Contract of the goods and services affected by the general reduction in price. If the Vendor and the Department cannot agree on a renegotiated price, the Department will have the right, upon notice to the Vendor, to immediately remove the affected products and services from this Contract.

Section 4: Contract Duration

The effective duration of this contract shall be twelve (12) months from the Date of Award.

Section 5: F.O.B. Place of Destination

Please be advised, the vendor must honor any bid price submitted in this Invitation to Bid for all of ODOT’s twelve (12) Districts and eighty-eight (88) counties in the State of Ohio. All deliveries shall be Free on Board (F.O.B.) to any of ODOT’s twelve (12) Districts and eighty-eight (88) county destination locations in the State of Ohio, as per the enclosed map. Purchase orders when issued, will detail specific destination points. The Department will not accept any additional charges for these deliveries.

District 1 – Lima District 7 – Sidney

District 2 – Bowling Green District 8 – Lebanon

District 3 – Ashland District 9 – Chillicothe

District 4 – Akron District 10 – Marietta

District 5 – Jacksontown District 11 – New Philadelphia

District 6 – Delaware District 12 – Garfield Heights

Central Garage – Columbus (CG) Chillicothe Correctional Institute

Section 6: Delivery

Prototype (if requested) – As specified by each section of the specification.

All other orders placed pursuant to this contract will be delivered with the periods set forth for each product type specified in Section 9: Minimum Specifications.

Provide visible serial and stock numbers on all plows when delivered.

6.1 Delivery Hours

All deliveries made to a Department of Transportation facility must be made between the hours of 8:00 a.m. and 2:00 p.m., Monday through Thursday not including State Holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

All deliveries made to the Ohio Penal Industries at Chillicothe Correctional Institution must be made between the hours of 7:30 a.m. and 2:00 p.m., Monday through Thursday not including State Holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

Section 7: Additional Requirements

Bidders should submit with their bids, the latest literature that fully describes the items being bid.

Should a bidder fail to submit the literature, their bid may be considered non-responsive.

By submitting a bid in response to this solicitation the bidder certifies that the model bid is the latest current model and will include the manufacturer’s latest engineering changes.

The Ohio Department of Transportation reserves the right to inspect, test and approve units at the manufacturer’s plant or bidder’s establishment prior to delivery, or at the destination point.

The Bidder of the item which is considered for award shall, at the request of the Ohio Department of Transportation, demonstrate the item at a location chosen by the Department personnel to prove any feature or performance capabilities which may be in question. Should the demonstration of the item fail to meet Department requirements the item shall be considered non-conforming to these bid Specifications and will not be considered for award.

Section 8: Invoicing

In order to streamline the invoice payment process, the Office of Equipment Management requires vendors to email an attached copy of the invoice to the following address:

dot.cen.oem@dot.ohio.gov. Invoice is to be sent on the date that the ordered commodity is delivered to the Department.

Please provide the serial number and the corresponding OPI number (ex. 01_138) on the attached email copy of the invoice as well as the submitted paper invoice for each item up for bid.

mailto:dot.cen.oem@dot.ohio.gov

Paper invoice to be mailed to the “Bill To” contact and address located on the purchase order. If the order is processed through a credit card, the vendor will remit the invoice to the Credit Card holder’s name and address.

Section 9: Minimum Specifications

The purpose of these specifications is to describe hydraulically powered straight and folding underbody plows. All plow configurations must work with ODOT’s existing hydraulic systems provided by Force America, Muncie or Pengwyn.

All parts not specifically mentioned, which are necessary to provide a complete unit, or normally furnished as standard equipment shall be furnished. The parts shall conform in strength, quality of material and workmanship to what is normally provided in the industry.

This equipment must meet ALL Federal and State regulations.

The signing of this bid shall be considered a certification that the model as bid herein is the latest current model and will include the manufacturer’s latest engineering changes.

The Ohio Department of Transportation will consider performance history of similar equipment, vendor’s service and vendor’s overall responsiveness to the Department of Transportation’s utility of the products.

The Bidder of the equipment, which is considered for award shall, at the request of the Ohio Department of Transportation, demonstrate the equipment at a location chosen by the Department Personnel to prove any feature or performance capabilities which may be in question. Should the Demonstration Equipment fail to meet Department requirements, the equipment shall be adjudged as non-conforming to bid specifications. Any equipment failing to meet the Department’s requirements/specifications, set forth in this bid document, can be removed from the contract at any time.

Compliance check boxes: Located to the right of each minimum specification are the “Comply or Don’t Comply” check boxes. Check the Comply Box if the equipment being bid meets or exceeds the minimum specifications. If the equipment does not meet or exceed the department’s minimum specifications, then the bidder must check the Don't Comply box and supply an explanation, on the ODOT excel pricing tab called “EXCEPTION”, for the non-compliant specification. The department has the right to review the “Don’t Comply” explanation and decide to accept or deny the equipment being bid on. The bid package will be determined non-compliant and rejected by ODOT if the bidder fails to check either a Comply or Don't Comply box for every line of the specification being bid.

All other remarks, comments, etc. that are not check marks located in the check boxes will deem the vendor non-compliant.

(Specifications are located in the excel pricing sheet)

Section 10: OhioBuys

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time.

ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission.

The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

mailto:documents@esign.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fohiopays.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7C1ac0731aa3fa4f066d5408dc7b4d0c36%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638520818049379076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=v8I%2Ba6H4M2smMVdNcvpoDrB2Dqsn4%2FJvMONLWyfwoxE%3D&reserved=0