UD-27-364 RFQ Welding Supplies Parts Repair Services~2.pdf

REQUEST FOR QUOTATION (RFQ)

FOR WELDING SUPPLIES, PARTS & REPAIR SERVICES

I. SCOPE OF WORK/ REQUIREMENT

The Long Beach Public Utilities Department (LBPUD) is requesting quotations from qualified Contractors to provide Welding Supplies, Parts & Repair Services in accordance to the LBPUD needs and/or fund availability. The Contractor shall furnish all necessary materials, tools, parts, equipment, and labor to deliver these goods and services on an as-needed basis to support LBPUD operations.

The bid includes items with estimated annual quantities or service frequencies; however, these estimates are provided solely for reference. Actual orders will be based on operational requirements. LBPUD does not guarantee usage of any specific item listed and may request additional items not included in the bid.

ITEM DESCRIPTION ESTIMATED QTY SIZE

Grinding Cone 10 Each Abrasive Disc 10 Each

Safety Glasses 1 Box of 12 Marker Soapstone Crayon 3 Box of 144

Welding Gloves 4 Pack of 6 Pipe Wedge Beveling 10 Each

Chipping Hammer 5 Each Welding Cap 12 Each

Electrode Holder 5 Each Welding Hose 3 Each

Welding Googles 9 Box of 6 Clear Cover (Plastic) Lens 6 Box of 100

Triple Flint Lighter 6 Each Flap Wheel 10 Pack of 10

Welding Nozzle 6 Each Welding Helmet 6 Each

Welding Rod 300 50lbs Canister Welding & Brazing Rod 50 10lbs Canister

Face Shield 12 Each Bead Twist Wire Wheel 50 Box of 5

Tip Cleaner 12 Each Cutting Tip 5 Each

Welding Sleeve 12 Pack of 6 Pairs Grinding Wheel 200 Pack of 10 Cut-Off Wheel 100 Pack of 10

Wizard Pipe Wrap 6 Each

Examples of Work include but are not limited to:

Fixing damaged internal circuitry, transformers, and inverters inside power sources

Repairing or replacing frayed or cut welding hoses, cables, and ground clamps Restoring broken feeding mechanisms, rollers, and motors in wire feeders Testing power supply voltage and current outputs against manufacturer specifications Checking gas lines and regulators for leaks or flow restrictions Assessing safety components like auto-darkening welding helmets and face shields Blowing out dust, metal shavings, and debris from inside machine cabinets using compressed air Cleaning contact tips, nozzles, and liners in MIG guns or TIG torches to prevent wire feeding jams Polishing electrical contacts and terminals to maintain steady current conductivity Rewiring damaged control switches, knobs, and digital display panels on control boards Realigning internal components on regular valves and manifold systems Relubricating dry internal gears, bearings, and mechanical drive assemblies Replenishing hydraulic fluids or coolant levels in liquid cooled welding systems Applying protective sealants to environmental enclosures to keep out dust and moisture

II. SUBMITTAL INSTRUCTIONS

Bid quotes shall be submitted as follows:

Specifications UD-27-364 online via the City’s Long Beach Buys portal at https://longbeachbuys.buyspeed.com/bso/ under the bid invitation number.

Bids shall be submitted electronically via the City’s secure online bidding system Long Beach Buys portal, available at https://longbeachbuys.buyspeed.com/bso/. All required sections of the Bid must be submitted via the Long Beach Buys portal. Bidders must be registered with Long Beach Buys in order to submit a bid. Registration can be completed at https://longbeachbuys.buyspeed.com/bso/.

DEADLINES DATE TIME

Bid Due October 20, 2026 11:00 AM

The following items shall be submitted as general attachments to the bidders’ bid submittal. Bidders that do not include these items may be deemed as non-responsive and their bids may be rejected:

1. Addendum (if applicable)

2. Bid Form Section (page 15-29)

3. Copies of current price list or catalog

4. Local Preference Form (page 34)

The following items may be submitted as general attachments, if applicable:

1. Business License Section (page 14)

2. Use Tax Payment Permit (page 36)

Bids are to be submitted by Tuesday, October 20, 2026 no later than 11:00 A.M.

Bidders may submit their bid any time prior to the above stated deadline. Bids received after the date and time will not be considered. LBPUD reserves the right to reject all bids.

Late bids, or bids submitted through other channels, will not be accepted. Bidders are solely responsible for submitting their electronic bid completely and on time. The City’s Long Beach Buys portal will not accept late bids, and no exceptions shall be made.

Bidders will receive an e-bid confirmation number with a time stamp from Long Beach Buys indicating that their bid was submitted successfully. LBPUD will only receive bids that were transmitted successfully.

Technical support for Long Beach Buys is available by email at LBPurchasing@longbeach.gov, or by phone at (562) 570-6200 during normal business hours (8am-5pm PT Monday through Friday) or by submitting an Issue Reporting Form which can be completed at the following link:

https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wd LO R=c713C83D7-4896-4449-9834-FB4A3401C10C.

Note: Electronic bids are not accessible and cannot be viewed by LBPUD until the deadline date and time. If a bidder needs to withdraw their bid, the bidder may do so any time before the bid deadline, by going into the City’s Long Beach Buys portal and selecting “withdraw”.

All inquiries and questions shall be submitted as follows:

• Email: centralprocurement@lbutilities.org

The Department will not be responsible for or bound by: (1) any oral communication or

(2) any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the Department Contact.

III. CONTRACT PERIOD

The contract shall be for a term of twelve (12) months . This contract may be extended by mutual agreement for up to two (2) additional periods of one (1) year each in accordance with terms and conditions stated herein.

It is agreed that if the City intends to renew this contract, the City shall so notify the contractor ninety (90) days prior to the expiration date. Contractor shall be required to submit any price increases to LBPUD Purchasing Agent for approval prior to expiration of contract. Said notice shall show item number, price, contract number, and/or purchase order number. LBPUD reserves the right to accept or reject any price increase, and to cancel the renewal notice if price increases are not acceptable.

IV. BASIS OF AWARD

Quantities will not be considered in making this award. The award will be based on the unit prices, percentage discounts given, and in accordance with the provisions of the specification requirements stated herein. LBPUD reserves the right to order different items at the proposed unit price depending on actual operational needs and requirements.

LBPUD may award a single contract embracing all Bid items or separate contracts each embracing one or more Bid items, or include or exclude Bid items from the contract if LBPUD believes it is in their best interest.

V. BIDDER REPRESENTATIONS

By submitting a quote, Bidder represents that it:

Has thoroughly examined and become familiar with the specifications required under this RFQ.

Is capable of performing in accordance with Specifications.

Acknowledges that its quote is valid for 90 days and the quote cannot be withdrawn within that time.

VI. RIGHT TO REJECT QUOTE

The LBPUD reserves the right, in its discretion, to reject any and all Bid quotes and, to the extent not prohibited by law, to waive any minor irregularity or informality in any Bid quote that does not affect the validity of the quote or does not give the bidder a competitive advantage over other bidders. LBPUD reserves the right to request clarification of any term from bidders.

VII. DELIVERY & PICKUP

LBPUD shall order items for delivery and/or pickup of items by issuing release notice in the form of a Purchase Order from LBPUD to the Contractor, as items are needed during the contract period. No items shall be delivered, nor items shall be removed at LBPUD until after receipt of a release notice.

Deliveries and/or pickup shall be made within five (5) business days after receipt of a release notice. Unless specifically directed otherwise all items shall be delivered and/or picked up Monday through Friday between the hours of 8:00 a.m. and 2:00 p.m. If the Contractor is unable to meet these delivery and/or pickup terms, they must contact LBPUD and explain in writing (email) the reason(s) for the delay in delivery and/or pick up.

Delivery and/or pickup confirmation of date and time shall be emailed to LBPUD purchaser at least two (2) days prior to the arrival of the order. The items shall be delivered complete, f.o.b. Long Beach Public Utilities Department, Water Warehouse, 1841 E 33rd Street, Long Beach, CA 90807, and/or Gas Warehouse, 2400 E Spring Street, Long Beach, CA 90806.

LBPUD will not be held liable for the ordered items while in transport until the department has received the ordered items, which is standard for most purchases by cities, individuals, etc.

VIII. REPAIR SERVICE

LBPUD shall request repair service by issuing release notice in the form of a Purchase Order from LBPUD to the Contractor, as repair service are needed during the contract period. Response time for service at Contractor site shall be within twenty-four (24) hours after receipt of release notice. No repair service shall be completed until after receipt of approval of a release notice. Contractor shall provide a quote for the service to be performed. The quote shall include at minimum the following information:

i. Service and/or Work to be performed

ii. Estimated hour(s)

iii. At cost part(s) amount

iv. Date service to be performed and completed

All service shall be approved by LBPUD before work begins. A verbal approval is acceptable; work completed without written and/or verbal consent from LBPUD shall not be the responsibility of LBPUD. The Contractor shall bill services at the hourly rates indicated in their Bid quote.

LBPUD may request Contractor to pickup the item in need of service at LBPUD site or LBPUD may deliver the item to the Contractor site for service; LBPUD shall determine the option upon the initial repair service request. Contractor must be able to pick up the item in need of service at LBPUD. All service shall be completed within five (5) business days from time of delivery by LBPUD or pickup by Contractor. If the Contractor is unable to meet these terms, they must contact LBPUD and explain in writing (email) the reason(s) for the delay in service completion.

Upon LBPUD receiving notice that the repair service is complete LBPUD shall have the option to have the Contractor deliver the item to LBPUD site or LBPUD may pickup the item at the Contractor site; LBPUD shall determine the option upon approving the service.

Unless specifically directed otherwise all serviced items shall be delivered Monday through Friday between the hours of 8:00 a.m. and 2:00 p.m. The serviced items shall be delivered complete, f.o.b. Long Beach Public Utilities Department, Water Warehouse, 1841 E 33rd Street, Long Beach, CA 90807, and/or Gas Warehouse, 2400 E Spring Street, Long Beach, CA 90806. The LBPUD will not be held liable for the serviced items while in transport until the department has received the serviced items, which is standard for most purchases by cities, individuals, etc.

The Contractor shall be liable for all loss or damage to the items while in its possession or the possession of any of its agents. Contractor shall reimburse LBPUD for any loss or damage to said items in its or its agents care or custody.

Emergency Service

In addition to repair services, the Contractor shall have capabilities for emergency services. Emergency service are defined as those services required to be completed within twenty-four (24) hours or if possible, the same day. Emergency service are to be authorized by LBPUD, either in writing or verbally, and to be shown as separate items on the billing. The Contractor shall bill emergency services at the hourly rates indicated in their Bid quote.

Contractor shall respond to an emergency service within two (2) hours of request. Failure to respond to emergency service or failure to provide competent responsive service may be cause for termination of the Contract or LBPUD may exercise the right to call another company to respond. The expense of this service call shall then be charged to and paid by the Contractor.

IX. ESTIMATES

Contractor shall provide written estimates at no additional cost to the LBPUD for each service request. Written estimate shall include but not limited to the service/work to be performed, estimated hours of service/work, any materials or supplies needed for the service/work, and start and end date to complete the service/work requested. A verbal approval is acceptable; service completed without written and/or verbal consent from LBPUD shall not be the responsibility of LBPUD. If any additional work is required that does not have prior approval, the Contractor shall make no attempt to complete such work, but shall contact LBPUD immediately of the issue. The Contractor shall be asked to submit a written quote for additional work.

Hourly rates shall include all costs associated with the requested service/work and be the total cost to LBPUD, including but not limited to labor, equipment, consumable materials, small tools, and repairs.

X. COST

Bidder shall provide pricing for the goods and/or services requested during the term of this Contract. The price quote shall include all charges. Other costs NOT listed in the price quote may not be added at the time of invoicing. Unit prices and percentage discounts for the items shall be held firm for the one-year term; decrease of percentage discounts and price increase for listed items is not acceptable. LBPUD reserves the right to cancel the contract if unit prices are increased and/or percentage discounts are decreased.

XI. SALES TAX

Unit prices stated herein shall not include sales tax.

XII. ADDENDUM (IF APPLICABLE)

During the advertising period an addendum may be issued, which includes changes and/or additions to the original bid solicitation. Bidder shall acknowledge the receipt of the addendum by signing and returning with their bid. Bidders that do not include a posted Addendum with their bid may be deemed non-responsive and their bids may be rejected.

Addendum submittal may not be accepted after the bid opening.

Addendums will be posted online https://longbeachbuys.buyspeed.com under the bid invitation number and via email request to CentralProcurement@lbutilities.org.

XIII. FUTURE AMENDMENTS

The LBPUD reserves the right to change any portion of the items required, add/or delete items or amend such other terms and conditions, which may become necessary.

XIV. NEW AND UNUSED

The items furnished shall be new and unused.

XV. MINIMUM ORDERS

No minimum orders will be permitted. Bid quote indicating a minimum order will be rejected.

XVI. INSURANCE

Awarded Contractor shall submit required documents in accordance to item 31 of the General Conditions.

XVII. LEGAL DISCLOSURE

Contractor shall disclose claims made by it or any of its owners against the LBPUD, the City, or any other public agency over the previous five (5) years and may provide relevant details regarding each claim. The Bidder shall disclose all pending claims and litigation to which it is a party, including the case number, jurisdiction, and current status of the action.

XVIII. CONFLICT OF INTEREST

Contractor represents and warrants that no City employee whose position in the City enables him/her to influence the award of the Contract or any competing Contract, and no spouse or economic dependent of such employee is or shall be employed in any capacity by the Contractor herein, or does or shall have any direct or indirect financial interest in this Contract.

XIX. PURCHASE ORDER

A Purchase Order (PO) will be sent to the Awarded Contractor by LBPUD. During the Contract period, Awarded Contractor will provide Welding Supplies, Parts & Repair Services.

XX. PAYMENT

Payment for goods and/or services shall be made in due course of payments of LBPUD after completion of delivery and/or work of items and acceptance by LBPUD; and upon receipt of an invoice from the Contractor.

The Awarded Contractor shall send an electronic invoice with each billing to the LBPUD Accounts Payable at the following email address:

UT-AccountsPayable@lbutilities.org Water Facility: LBPUD Accounts Payable, 1800 E. Wardlow Rd. Long Beach, CA 90807 Gas Facility: LBPUD Accounts Payable, 2400 E. Spring St., Long Beach, CA 90806

The Contractor shall not invoice for goods and/or services before items have been received or work has been completed. LBPUD will not be authorized payment until goods and/or services has been received or work has been completed.

LBPUD will pay said invoice in due course of payments, usually no more than thirty (30) days after receipt of the invoice, providing that all items are in accordance with these specifications, inspected and accepted by LBPUD and that applicable certifications and reports have been submitted in accordance with this Contract.

XXI. CONTRACTOR’S ON-SITE PERSONNEL

Each contractor’s personnel performing Welding Supplies, Parts & Repair Services on LBPUD site under these specifications shall be a regular employee of the Contractor.

During all working hours, Contractor's employees shall be attired in clean, neat appearing, and well fitted uniforms bearing Contractor's identification and shall have in their possession an identification card with photograph identifying them as an employee of the Contractor. Employees performing services for LBPUD shall also wear in full view LBPUD visitor’s badge.

Note that LBPUD will provide access to all locations. The Contractor shall not admit any person into the work area who is not an employee of LBPUD or the Contractor. The Contractor’s personnel shall have the appropriate identification with them at all times.

Entry into and exit from LBPUD facilities by the Contractor's employees shall be made at those locations designated by LBPUD. Upon completion of service the Contractor shall immediately return visitor badges to LBPUD.

XXII. SECURITY OF FACILITIES

LBPUD will provide access to all LBPUD locations. Contractor shall not admit any persons into LBPUD work area who is not an employee of LBPUD or the Contractor.

Contractor’s personnel shall have the appropriate identification with them at all times.

It shall be the responsibility of the Contractor to secure against unauthorized entry to LBPUD facilities or portions of facilities occupied by Contractor’s employees in the absence of LBPUD personnel. All unattended exterior doors and gates shall remain locked at all times.

Entry into and exit from LBPUD facilities by Contractor’s employees shall be made at those locations designated by LBPUD.

XXIII. DAMAGES

The Contractor shall take all reasonable precautions to ensure that LBPUD property, building, grounds, equipment, furnishings, and other items are properly protected from damages at all times. Reasonable precautions may include, but are not limited to:

sectioning off work area, objects, or other such actions that may be necessary to prevent damages. Contractor shall be responsible for any damages caused by actions of its personnel during the course of setting up, working, or removing from work sites its equipment, materials, and supplies.

The Contractor shall be held responsible for all or any damages to LBPUD building structures, property, equipment, etc., and shall further be responsible to replace, repair, and make restitution to the LBPUD’s satisfaction for such damage as incurred by the Contractor. Any damage to property from any cause which might have been prevented by the Contractor, contractor’s employees or agents shall be repaired at the Contractor’s own cost and expense.

All safety concerns, incidents, or accidents shall be reported to LBPUD immediately.

Contractor shall exercise all appropriate measures to fully protect all surfaces, persons, and adjacent areas before, during and after work.

In the event of accidental site damage by the Contractor, Contractor shall be responsible to return the site to its original condition at no cost to LBPUD.

XXIV. SAFETY REQUIREMENTS/PRECAUTIONS

All work performed under this contract shall be performed in such a manner as to provide maximum safety to the public and adhere to the safety standards outlined by Cal/OSHA.

LBPUD representative(s) reserves the right to issue restraint or cease orders to the contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract.

The Contractor shall additionally accept the sole responsibility for complying with all, city, state, federal, and other legal requirements, including but not limited to compliance with applicable OSHA and Cal/OSHA safety orders. The Contractor shall inspect all potential hazards at said facilities and keep a log of date inspected and action taken.

Contractor’s shall be responsible for instructing employees in safety measures considered appropriate. Contract workers shall not place any equipment in traffic areas or other locations in any manner that would create safety hazards. The Contractor shall at all times ensure the safety of the public, City employees, elected and appointed officials, and others, by posting safety warning signs, safety tape, barricades, traffic cones, or other warning devices around job sites prior to and during the performance of work. The Contractor's personnel must wear safety harnesses, safety ropes and other applicable personal protective equipment at all times when performing high-rise work. ln all situations, the Contractor must conform to all Occupational Safety and Health Administration (OSHA) and lndustrial Safety Order rules and regulations while performing services.

The contractor is responsible for supplying each employee of the contractor with the necessary personal protective equipment which meets OSHA rules. Personal protective equipment to include safety glasses, shoes, safety shields, face masks, rain gear, leather, etc. All personal protective equipment necessary to perform the service shall be secured by the Contractor at the Contractor's own expense.

XXV. USE OF SPECIAL EQUIPMENT

The Contractor shall provide, at its own cost and expense, all other equipment for performing work at all job sites listed. The Contractor shall follow all safety requirements in the use of any equipment.

XXVI. SUBCONTRACTING

Any attempt by the Contractor to subcontract any performance of the terms of this Contract shall be approved by LBPUD. LBPUD shall not be held responsible for any unapproved work completed by a subcontractor. Contractor shall be responsible for any costs resulting from unapproved subcontract services. In the event of such a default, LBPUD may immediately terminate this contract.

XXVII. AUTHORIZED DISTRIBUTOR/ DEALER

If bidder is not an authorized distributor/dealer, the bidder shall submit with its Bid quote a formal Letter of Certification from the manufacturer, stating that the manufacturer will honor any warranty claims by LBPUD for items provided by the bidder.

The manufacturer will be responsible for any default of the supplier that is not corrected by the supplier in a timely and efficient manner.

XXVIII. BRAND NAMES

Brand Names referenced are for illustrative or descriptive purposes only, and are not intended to be restrictive to any particular product. If bidder proposes to furnish another product equal in quality and purpose, such quote will be considered as long as they materially comply with the specifications. Alternate Brand Names, and/or Catalog Number(s) must be indicated opposite each item in the space provided.

The specified Brand Name must be furnished unless otherwise specified by bidder.

XXIX. ALTERNATES OR EXCEPTIONS

The Bidder may offer any items which shall be equal in every respect to that so indicated or specified. If Bidder desires to bid an “approved equal” item, the Bidder shall include a written request with Bid submission. The request shall include all data necessary to substantiate that the item is equal, including the specifications and MSDS, if applicable.

XXX. DATA REQUIRED OF BIDDER

Bidders shall provide with their bid, or have on file with LBPUD, detailed documentation on the material/item(s) to be furnished including but not limited to product data sheet, material data sheet, safety data sheet, and/or mechanical drawings in an Excel or PDF format. Bidder's failure to provide all required data and/or drawings with bid, or failure to submit requested data, drawings or samples within five (5) business days after receiving the request from LBPUD may be cause for rejection of the bid.

Bidders shall submit all required data sheet with their bid as a general attachment.

Bidder’s failure to supply required documentation with the bid, or failure to submit requested data, drawings or samples within five (5) business days after receiving the request from LBPUD may cause for rejection of the bid.

XXXI. MISCELLANEOUS ITEMS / SERVICES

Miscellaneous items or services not listed herein may be purchased by the LBPUD, from the successful Bidder, provided no purchase exceeds $5,000.00 per order.

XXXII. SUPPLEMENTAL WORK / ADDITIONAL AS-NEEDED WORK

LBPUD may require the Contractor to perform supplemental work/ additional as-needed work, outside the scope of this RFQ. A separate invoice shall be submitted for each approved Supplemental Work service. Prior to performing any Supplemental Work, the Contractor shall prepare and submit a written description of the services with an estimate of labor, materials, tools and equipment, as well as a signature line for the LBPUD Representative to indicate if the work is approved to start. No work shall commence without the written authorization of LBPUD Representative. The signed estimate shall be supplied with each Supplemental Work invoice.

The invoice for Supplemental Work shall show the exact location of the work, including the name and location, with a brief description of work performed. The invoice shall include an itemized list of the costs associated with the task, including any supplies used with their unit price, as well as total cost and labor.

All supplemental work as provided for herein shall commence on the specified date established and the Contractor shall proceed diligently to complete said work within the time allotted.

LBPUD reserves the right to bid separately, outside the scope of this bid, for additional work. There is no guarantee that LBPUD will request the Contractor to perform any additional work. Bidder must not rely on receiving a request from the City for additional work in preparing and submitting a bid.

XXXIII. INSPECTION

Contractor shall perform service in a timely and professional manner. All work and materials used shall be of the highest quality. All services performed under this contract shall be inspected and signed off by the designated LBPUD representative. Final inspection and acceptance shall be made after service is complete. Neither inspection, waiving of inspection, nor LBPUD's acceptance shall relieve the Contractor of the obligation to furnish the products and services according to these Specifications.

In the event that work performed is deemed by LBPUD to be deficient or the items not meeting the minimum specified requirements as determined by LBPUD, shall be returned to the Contractor for compliance. Contractor shall correct noted deficiencies within ten

(10) working days at no additional cost to LBPUD.

XXXIV. DEFAULT CONTRACTOR

The Contract may be terminated by LBPUD without liability for damages when in the LBPUD’s opinion the Contractor is not diligently performing the work or otherwise not complying in good faith with the Contract.

In case of default by Contractor, the LBPUD reserves the right to procure the goods and/or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the LBPUD thereby.

XXXV. LOCAL PREFERENCE

In order to help support the success of businesses in Long Beach, the City of Long Beach has a local preference provision.

In bids for materials, equipment, supplies and nonprofessional services, Long Beach-based businesses meeting the criteria set forth below may have their bid price reduced by ten percent (10%) solely for the purpose of determining the lowest responsible bid (if selected as the winning bid, you would be paid based upon your actual bid price, not the reduced price).

The maximum preference a bidder may be awarded pursuant to this Section and any other provision of law shall be ten percent (10%). However, in no case shall the maximum preference cost under this Section exceed fifty thousand dollars ($50,000.00) for any bid.

It has been determined that the local preference is applicable to this Request for Quotation.

To qualify for the local preference, eligible bidders must attach copies of the following documents to their bid package:

1. A current, valid business license from the City of Long Beach showing a place of business within the city limits; and

2. A current, valid seller’s permit (also known as a sales tax permit) showing a place of business within the city limits.

All Bidders must submit the Local Preference Program at Attachment I.

XXXVI. LICENSES AND PERMITS

The Contractor shall be licensed to do business within the City of Long Beach and shall meet the Labor Standards for each employee as set forth by the California Industrial Relations Department.

All permits and licenses necessary to provide and/or perform Welding Supplies, Parts & Repair Services shall be secured by the Contractor at the Contractor's own expense. The Contractor shall pay all taxes properly assessed against any equipment or property used or required in connection with the performance of Welding Supplies, Parts & Repair Services.

XXXVII. BUSINESS LICENSE

The Long Beach Municipal Code (LBMC) requires all businesses operating in the City of Long Beach to pay a business license tax. In some cases the City may require a regulatory permit and/or evidence of a State or Federal license. Prior to issuing a business license, certain business types will require the business license application and/or business location to be reviewed by the Development Services, Fire, Health, and/or Police Departments. For more information, go to www.longbeach.gov/finance/business_license.

In accordance with Municipal Code (Section 3.80.210) a business license is required under the following conditions:

(a) If you are providing a service in Long Beach, CA

(b) If you are providing and delivering a product in Long Beach, CA

For more information, contact the Business License Section at 562-570-6211 or by e-mail to lbbiz@longbeach.gov.

Long Beach Business License Number:

(Only Required Upon Notification of Award)

Awarded Contractor(s) must have a valid Long Beach Business License prior to contract execution. At the time of Quote submittal, a Long Beach Business License is not mandatory; however, if the Contractor has already filed, information may be submitted above.

BID FORM SECTION

In accordance to the terms and conditions, the undersigned shall furnish Welding Supplies, Parts & Repair Services complete as per Specifications UD-27-364 and execute a contract at the following prices and percentages.

Pricing shall be submitted electronically on the Line Items tab on Long Beach Buys and all pages of the bid document shall be uploaded as a general attachment.

Enter all official pricing in the Long Beach Buys portal; portal pricing will be used for evaluation.

Return this bid document as required. Requests to bid an Alternative Option to a specified item must be indicated opposite each item in the space provided.

The bid submission shall include all data necessary to substantiate that the item is equal, including the specifications and MSDS, if applicable.

Bidders may use the “Alternate or Exception” column to clarify any packaging or unit-of-measure differences.

A. Items

Service Items:

Contractor must be able to fully service and perform electrical and mechanical repairs on equipment including but not limited to welding machines and fume extractors. The Contractor must be able to service and repair equipment from brands including but not limited to the following. Bidder must indicate their capability by placing a check mark in the spaces provided for each line, if they comply with the specifications for that line. Failure to properly complete this required information may result in bid being rejected and may be deemed as non-responsive.

Equipment Yes No

Miller CST 282

Miller Millermatic 211

Miller Millermatic 252

Miller Multimatic 220 AC/DC

Miller Syncrowave 300

Miller PipePro 304

Miller Millermatic 350P

Miller Dynasty 700

Miller 330A/BP

Equipment Yes No

Miller Filtair MWX-D

Thermal Arc PAK 10XR

Lincoln Electric 180 Dual

Service Parts Discount:

Contractor to furnish parts as listed in current manufacturers catalogues and/or price list.

Bidders to provide percentage discount are allowed to the LBPUD based on catalogue parts listed below.

Catalogue Parts Brand Discount % from MFG List

Fluxes Peterson ______% Off

Arc Repair Parts Tweeco ______% Off

Torch Repair Parts Victor ______% Off

Grinding Disc Norton ______% Off

Grinding Wheels Magnum ______% Off

Hose & Hose Fittings Dayco & Goodyear ______% Off

Cutting Oil & Misc. Fittings Western ______% Off

Lenses Thermacote ______% Off

Googles & Hoods Huntsman ______% Off

Aprons Tillman ______% Off

Oxygen & Acetylene Torches/Tips/Gauges

Victor ______% Off

For additional catalogue parts Brand not listed above, please list discount and brand:

Catalogue Parts Brand Discount % from MFG List

____________________ ___________________ ______% Off

____________________ ___________________ ______% Off

Service Rates:

ITEM

NO.

DESCRIPTION UNIT PRICE

1. Repair Service at LBPUD Site (Hourly Rate)

ENTER UNIT PRICE

IN LINE ITEMS TAB

2. Repair Service at Contractor Site (Hourly Rate)

ENTER UNIT PRICE

IN LINE ITEMS TAB

3.

Emergency Repair Service at LBPUD Site (Hourly Rate)

ENTER UNIT PRICE

IN LINE ITEMS TAB

4.

Emergency Repair Service at Contractor Site (Hourly Rate)

ENTER UNIT PRICE

IN LINE ITEMS TAB

Supply Items:

NO.

DESCRIPTION

ALTERNATE OR

EXCEPTION

UNIT PRICE

5.

Grinding Cone: Norton Type 16 (2” x 3” x 5/8” – 11)

6.

Grinding Cone: Norton Type 16 (1-1/2” x 3” x 5/8” – 11)

7.

Welding Glove: Tillman 24C Large Premium TIG Glove, pack of 6 pairs

8.

Welding Glove: Tillman 1018 Large Split Cowhide Glove, 9.

Welding Glove: Tillman 34M Premium Cowhide Foam Lined MIG Glove, pack of 6 pairs

10.

Welding Glove: Tillman 34LG Premium Cowhide Foam Lined MIG Glove, 11.

Welding Glove: Tillman 34XL Premium Cowhide Foam Lined MIG Glove, 12.

Welding Glove: Tillman 850M Premium Elkskin Glove, pack of 6 pairs

NO.

DESCRIPTION

ALTERNATE OR

EXCEPTION

UNIT PRICE

13.

Welding Glove: Tillman 850L Premium Elkskin Glove, 14.

Grinding Wheel: PFERD (4½” x ¼” x 7/8) Quick release 5/8 nut connection, pack of 10

15.

Grinding Wheel: 5” x 1/8” x 7/8” with attached 5/8 Nut and Quick release 5/8 nut connection, pack of 10

16.

Grinding Wheel: 7” x 1/4” x 5/8”-11 with attached 5/8 Nut and Quick release 5/8 nut connection, pack of 10

17.

Cut-Off Wheel: PFERD (4½” x .043” x 7/8”) Quick release 5/8 nut connection, pack of

18.

Cut-Off Wheel: 4½” x .045” x 7/8” A60S Quick release 5/8 nut connection, pack of 10

19.

Welding Rod: Lincoln Electric 7018 MR Stick Electrode 3/32” x 14”, 10lbs can

20.

Welding Rod: Lincoln Electric Fleetweld 5P+ E6010 Stick Electrode 1/8” x 14”, 10lbs can

21.

Welding Rod: ESAB Atom Arc 7018 Stick Electrode 3/32” x 14” Mfr. #25-501331- 0, 50lbs can

22.

Welding Rod: ESAB Atom Arc E-7018 Stick Electrode 1/8" x 14” Mfr. #25-501181- 9, 50lbs can

23.

Brazing Rod: 15 Low Fuming Bronze Flux-Coated Brazing Alloy 3/32” x 36” Mfr. #015FC50, 10lbs can

NO.

DESCRIPTION

ALTERNATE OR

EXCEPTION

UNIT PRICE

24.

Brazing Rod: 15 Low Fuming Bronze Flux-Coated Brazing Alloy 1/8” x 36” Mfr.

#015FC60, 10lbs can

25.

Welding Rod: Harris Hi-Test 1/16” X 36”, 10lbs can

26.

Welding Rod: 5/32” x 14”

E7010 SHIELD-ARC HYP+

Low Alloy Stick Electrode Mfr. #ED029513, 50lbs can

27.

Welding Rod: Harris Hi-Test W1200 RG60 1/8" x 36” Mfr.

#W120060, 50lbs can

28.

Welding Rod: Lincoln Fleetweld 5P+ E6010 Stick Electrode 3/32” x 12” Mfr.

#ED010283, 50lbs can

29.

Welding Rod: Lincoln Fleetweld 5P+ E6010 Stick Electrode 1/8" x 14” Mfr.

#ED010278, 50lbs can

30.

Welding Rod: Lincoln Fleetweld 5P+ E6010 Stick Electrode 5/32” x 14” Mfr.

#ED010285, 50lbs can

31.

Welding Helmet: Miller Digital Infinity, Auto Darkening, Black, ClearLight 4x Lens

32.

Welding Helmet: Huntsman 490P 2” X 4” Quickslide Filter Plate

33.

Face Shield Headgear:

Jackson Model K Single Crown and Ratcheting Headgear Black, 180 Degree, Wrap Around, Adjustable Headband

34.

Face Shield Headgear:

Huntsman Model K Compatible with 895-74-05- 001 Visor

NO.

DESCRIPTION

ALTERNATE OR

EXCEPTION

UNIT PRICE

35.

Face Shield Visor: Jackson Safety 0754-0031 Model 34- 65 IRUV Shade 5.0

36.

Welding Goggles: Xtralite, VG200 series, Adjustable Band, box of 6

37.

Welding Goggle: Jackson Safety GPL550 Anti-Fog IRUV 5 Safety Goggles Item #21002, box of 6

38.

Safety Glasses: Jackson Safety 19860 Nemesis Black Shade 5.0, box of 12

39.

Clear Cover Lens: CR-39 2” x 4” Plastic, box of 100

40.

Welding Sleeve: Tillman Goatskin & FR Cotton Sleeves, pack of 6 pairs

41.

Welding Cap: SW-320 Torch Back Cap Short

42.

Back Cap Medium

43.

Back Cap Large

44.

Welding Cap: Comeaux Caps Size 7-1/4

45.

Caps Size 7-1/2

46.

Caps Size 7-5/8

47.

Caps Size 8

48.

Flap Disc: Pearl Abrasive 4½” x 7/8”, 60 Grit, Quick release 5/8 nut connection

49.

Abrasive Disc: 3M Cubitron II Fibre Disc 982C 7” x 7/8”, 36 Grit, pack of 25

NO.

DESCRIPTION

ALTERNATE OR

EXCEPTION

UNIT PRICE

50.

Abrasive Disc: 3M Cubitron II Fibre Disc 4½” x 5/8”, 36 Grit, pack of 25

51.

Disc Pad Hub: 3M Fiber Disc Pad Hub 5/8"-11, 2 1/2 in Dia, 12 5/16” Ht, Mfr.

#28476

52.

Disc Pad Hub: 3M Disc Pad Hub, GL Quick Change, 4½” x 5/8”-11 Internal, Mfr.

#11823

53.

Stringer Bead Twist Wire Wheel: 4” Wheel .020” Stainless Steel fill 5/8”-11 Quick release 5/8 nut connection, box of 5

54.

Stringer Bead Twist Wire Wheel: 4” Wheel Pop MS Quick release 5/8 nut connection, Mfr. #93774, box of 5

55.

Stringer Bead Twist Wire Wheel: 4” Wheel .020” Stainless Steel fill 5/8”-11, 6- 7/8” Quick release 5/8 nut connection, box of 5

56.

Bandsaw Blade: Porta-Band 10/14 TPI ½” Width 0.02” Thick/Thin Blade Combo

57.

Machinist File: NICHOLSON 10” Half Round Bastard File, Double-Cut/Single-Cut, Single Edge Cut, 15/16” Width

58.

Machinist File: NICHOLSON 12” Half Round Bastard File, Double-Cut/Single-Cut, Single Edge Cut, 1-1/8” Width

59.

Machinist File: NICHOLSON 8” Mill Bastard File, Double- Cut/Single-Cut, Single Edge Cut, ¾” Width, 13/64” Thick

NO.

DESCRIPTION

ALTERNATE OR

EXCEPTION

UNIT PRICE

60.

Machinist File: NICHOLSON 14” Mill Bastard File, Double-Cut/Single-Cut, Single Edge Cut, 1.25” Width 5/16” Thickness

61.

Machinist File: NICHOLSON 12” Round Bastard File, Double-Cut/Single-Cut, Single Edge Cut

62.

Machinist File: NICHOLSON 8” Round Bastard File, Double-Cut/Single-Cut, 63.

Machinist File: NICHOLSON 10” Round Bastard File, Double-Cut/Single-Cut, 64.

Marker: Soapstone Marking Crayon White Flat 1/2” x 3/16” x 5”, box of 144

65.

Marker: Markal Silver Streak Metal Marker Item #96006

66.

Marker: Markal Silver Streak Metal Marker Item #96007, pack of 6 Refills

67.

Marker: Milwaukee White Liquid Paint Marker Item #48-22-3711

68.

Marker: Milwaukee Yellow Liquid Paint Marker Item #48-22-3721

69.

Triple Flint Striker: Oxweld ESAB No. 790F35

70.

WYPO 13 Standard Tip Cleaner

71.

Welding Chipping Hammer with Horizontal Chisel And Pick

72.

Electrode Holder: Bernard Model No. 4/40B Shortstub, 250 & 300 Amp

NO.

DESCRIPTION

ALTERNATE OR

EXCEPTION

UNIT PRICE

73.

Electrode Holder: Tillman 525 Side Split Cowhide Leather Rod Bag

74.

Hose: Twin Welding Hose 3/16” x 12-1/2’

75.

Hose: Grade T Twin Line Welding Hose 3/16” ID x 100’ with B-B Fitting

76.

Welding Nozzle: Victor 0-

RTE

77.

Welding Nozzle: Victor 2-

78.

Welding Nozzle: Victor 3-

79.

Welding Nozzle: Victor 4-

80. Cutting Tip: Victor 00-1-101

ENTER UNIT PRICE

IN LINE ITEMS TAB

81. Cutting Tip: Victor 0-1-101

ENTER UNIT PRICE

IN LINE ITEMS TAB

82. Cutting Tip: Victor 1-1-101

ENTER UNIT PRICE

IN LINE ITEMS TAB

83. Cutting Tip: Victor 2-1-101

ENTER UNIT PRICE

IN LINE ITEMS TAB

84. Tip End: Victor 2-TE

ENTER UNIT PRICE

IN LINE ITEMS TAB

85.

Contact Tip: Tweco 14-35 #1140-1102

86.

Tape Measure: Curv-O Wrap-A-Round #5801 Medium Gauge 4" Wide X 60" Long

87.

Tape Measure: Flange Wizard Small Pipe Wrap Item #WW-16

NO.

DESCRIPTION

ALTERNATE OR

EXCEPTION

UNIT PRICE

88.

Welding Jacket: Black Stallion FR Welding Jacket, Khaki, Size Large Item #REVBXTN9C-L

89.

Welding Jacket: Black Stallion FR Welding Jacket, Khaki, Size XLarge Item #REVBXTN9C-XL

90.

Welding Jacket: Black Stallion FR Welding Jacket, Khaki, Size XXLarge Item #REVBXTN9C-2X

91.

Welding Jacket: Black Stallion FR Welding Jacket, Khaki, Size XXXLarge Item #REVBXTN9C-3XL

92.

Welding Hood: Outlaw Leather Pipeliner Brown Leather Top Item #OL-PBR-401

93.

Welding Hood: Outlaw Leather Pancake Welding Hood, Left-Handed Item #OL-CFPW-301L

94.

Welding Hood: Outlaw Leather Pancake Welding Hood, Right-Handed Item #OL-CFPW-301R

95.

Flap Wheel: Merit 1” x 1”, ¼” In Straight-Shank, 40 Grit Aluminum Oxide Item #08834131259, pack of

96.

Pipe Wedge: H&M Pipe Beveling Machine Small Pipe Wedge 3/4” x 4” x 3/16” Item #PW-S

97.

Pipe Wedge: H&M Pipe Beveling Machine Large Pipe Wedge 1-3/4” x 8- 3/4” x 1/4” Item #PW-L

Other Charges (Example: “Freight charge”)

DESCRIPTION

UNIT PRICE

(PRICE PER ITEM)

The bid amounts include all taxes legally chargeable in connection with furnishing and delivering bid items to LBPUD except Sales tax and Federal taxes from which municipalities are exempt.

B. Authorized Dealer

Bidder must indicate if it is an authorized factory distributor/dealer for the manufacturer being quoted (please initial).

☐ Yes______ ☐ No ______

C. Ordering Methods

Contractor shall be available during normal business hours, Monday through Friday.

During the term of the Contract, purchases may be considered an emergency and, therefore, Will Call provisions and Overnight/Next Day delivery may be provided by the Contractor.

What are your normal business hours? __________ am – __________ pm

Facility Location: Contractor shall have a distribution center. Location of facility may be considered in making the award.

Provide address of the distribution center or store nearest to Long Beach:

What Ordering Methods are available?

In-store ☐ YES ☐ NO

Phone ☐ YES ☐ NO Phone number:

Email ☐ YES ☐ NO Email address:

On-line ☐ YES ☐ NO Website:

Do you have Will Call capabilities? Will Call items shall be available for pick-up within four (4) hours after receipt of order. ☐ YES ☐ NO

Will you provide Overnight or Next Day delivery? ☐ YES ☐ NO

D. Warranty

Contractor warrants that all services performed under this contract shall be in good working order and shall conform to the Contractor’s published specifications.

Contractor shall warrant/guarantee all parts, materials and labor done against failure due to defective material and/or faulty workmanship from date of acceptance of the work by LBPUD for a minimum of one (1) year.

State warranty period for workmanship/labor _______ year/months/days (Circle One)

State warranty period for parts/equipment _______ year/months/days (Circle One) If other than the manufacturer’s standard warranty.

Contractor shall repair, modify, correct, or replace all products developing defects, as necessary, within twenty-four (24) hours after notification by LBPUD at no cost to LBPUD.

Any repair work, items, parts, and/or materials replaced during the warranty period shall be subject to the full term of the warranty, starting on the date of completion of such repair work, item, part, and/or material replacement. All transportation of equipment for warranty repairs shall be at the expense of the Contractor unless prior agreement is approved for each instance with the LBPUD.

E. Terms of Extension

This contract is subject to extension for two (2) additional periods of one year each after date of expiration of the Contract by mutual agreement.

Complete the percentage amount below:

Price increase shall not exceed _______ % during “first” extension period.

Price increase shall not exceed _______ % during “second” extension period.

F. Contact Information

Each Bidder shall provide the name and contact details of a designated representative authorized to manage order placement, resolve discrepancies, and address specialized service requirements, etc.

Contact Information

Contact #1 Contact #2 Contact #3

Name:

Title:

Telephone:

Fax:

Email:

G. Qualifications for Bidders

Each bidder shall be fully qualified by ability, knowledge, and experience to satisfactorily perform the goods and/or services required in these specifications and shall be engaged in the business of providing Welding Supplies, Parts & Repair Services by the use of its own trained and qualified employees and have the equipment, tools, materials, and supplies capable of provided and/or performing the mentioned goods and/or services within the required time frame.

The Contractor must have been in business providing Welding Supplies, Parts & Repair Services for at least the last three (3) years. The undersigned hereby declares that the Contractor has been in business for _____ years providing Welding Supplies, Parts & Repair Services.

H. Required Data

Bidder must indicate with a check mark, in the spaces provided, their response to the following requests. Failure to properly complete this request may result in quote being rejected and may be deemed as non-responsive.

Bidder agrees to provide the required Welding Supplies, Parts & Repair Services.

☐ YES ☐ NO

Bidder agrees to hold quoted rates, discounts, and prices firm for one (1) year.

☐ YES ☐ NO

Bidder agrees that deliveries shall be complete within five (5) business days after receipt of order.

☐ YES ☐ NO

Bidder agrees that service shall be completed within five (5) business days from time of delivery by LBPUD or pickup by contractor.

☐ YES ☐ NO

Bidder offers Emergency/Urgent Order Requests.

☐ YES ☐ NO

Bidder has the capability to perform work at LBPUD Facilities and/or other locations throughout the City of Long Beach.

☐ YES ☐ NO

Parts, supplies, materials, and/or equipment being quoted meet the specifications listed, and will be assembled and ready for use upon delivery.

☐ YES ☐ NO

Bidder agrees to acquire approval from LBPUD prior to subcontracting repair services.

☐ YES ☐ NO

Bid quotes must be signed by individual(s) legally authorized to bind the Bidder and shall contain a statement that the bid is a firm offer for a ninety 90-day period.

LBPUD reserves the right to order/purchase different quantities or request service, inspection, and/or parts, at the proposed/quoted prices depending on actual needs and requirements. LBPUD does not guarantee usage nor guarantee that all items, materials, and/or parts listed herein will be ordered/purchased during the term of the contract.

LBPUD may order/purchase additional items not listed on quote.

It is understood that the unit price(s) shall be held to be "correct" if the totals are found to contain any computational errors and that the totals found to be in error shall be corrected.

Signed: Date:

Print Name/Title:

Company Name:

Address:

Email:

Phone Number: Fax Number:

WE ARE PLEASED TO SUBMIT THIS QUOTE IN ACCORDANCE WITH LBPUD

REQUEST FOR QUOTATION, SPECIFICATIONS, AND TERMS AND CONDITIONS TO

PROVIDE GOODS & SERVICES AND DELIVERY FOB DESTINATION LONG BEACH

PUBLIC UTILITIES DEPARTMENT, WATER WAREHOUSE, 1841 E 33RD STREET,

LONG BEACH, CA 90807, AND/OR GAS WAREHOUSE, 2400 E SPRING STREET,

LONG BEACH, CA 90806.

GENERAL CONDITIONS

1) Acceptance of the offer contained in this Contract is expressly limited to the terms and conditions of such offer as herein stated.

2) Definitions

A) Bidder Any individual, firm or corporation submitting a bid to sell and deliver the materials, supplies or equipment to be furnished in accordance with these Specifications and called for in the request for quotation.

B) Board Board of Public Utilities Commissioners of the City of Long Beach

C) City The City of Long Beach, a municipal corporation of the State of California

D) Contract These Specifications, the Request for Quotation, the Bid of the Contractor, and the contract entered into pursuant thereto shall constitute the Contract between the Board and the Contractor

E) Contractor The Bidder whose Bid is accepted and to whom the Contract is awarded

F) Engineer General Manager of the Long Beach Public Utilities Department or his designated representative(s).

G) General Manager The General Manager of the City of Long Beach Public Utilities Department

H) LBPUD

Long Beach Public Utilities Department

3) No charges for taxes, transportation, boxing, packaging, crating or returnable containers will be allowed and paid by LBPUD unless separately stated hereon. All sales, use, excise or similar taxes to be paid by LBPUD must be itemized separately hereon and on invoices.

4) LBPUD’s obligation to pay the sum herein stated for any one fiscal year shall be contingent upon LBPUD appropriating the necessary funds for such payment by LBPUD in each fiscal year during the term of this Contract. For the purposes of this section, a fiscal year commences on October 1 of the year and continues through September 30 of the following year. In the event that the Board fails to appropriate the necessary funds for any fiscal year, then the Contract will terminate at no additional cost or obligation to LBPUD.

5) Contractor shall deliver the materials, equipment, supplies or services, or cause the work to be performed, within the time and in the manner specified in the Contract. Times and dates stated herein are of the essence. If at any time Contractor has reason to believe that deliveries will not be made as scheduled, written notice setting forth the cause of the anticipated delay shall be given immediately to LBPUD. Deliveries must be prepaid. C.O.D. shipments will not be accepted.

6) LBPUD reserves the right at any time to make changes in drawings and…