uConfirm-+Amendment+2-Executed.pdf
PDF 366 KB Posted
- Attached to
- Employee Verification Services
- Contract number
- 247-FRON
- Issued by
- North Dakota
About this file
This document is a Contract Amendment (Amendment Number 2) for Employee Verification Services (Contract SC 247) between the State of North Dakota, acting through its State Procurement Office and OMB Fiscal Management, and uConfirm. The amendment involves the State Board of Higher Education (SBHE), the North Dakota University System (NDUS), Core Technology Services (CTS), and multiple North Dakota educational institutions including Bismarck State College, Dakota College Bottineau, Dickinson State University, Lake Region State College, Mayville State University, Minot State University, North Dakota State School of Science, North Dakota State University, University of North Dakota, Valley City State University, and Williston State College.
The amendment expands the contract's scope to include the aforementioned educational institutions and establishes a FERPA agreement for handling student employee information. The disclosed information includes comprehensive employee data such as payroll details, Social Security Number, employee ID, birthdate, name, home address, hire dates, termination dates, job codes, employment status, company information, email address, and HR status. UConfirm is designated as an educational official authorized to receive and potentially redisclose certain student educational records, with specific obligations to retain and transfer disclosure records. The amendment was executed in January and February 2021, with signatures from representatives of uConfirm, NDUS, and various North Dakota educational institutions.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Amendment#+6+Renewal.pdf | ||
| U-Confirm+Contract+Final.pdf | ||
| 2022.04#+4+Extension+-+signed.pdf | ||
| 247_State+Contract+Summary.docx | DOCX document | |
| Amendment+7+_Executed.pdf | ||
| Amendment+5+Executed.pdf | ||
| Amendment#+1+Renewal_State+of+North+Dakota.pdf | ||
| Amendment#+3+Extension+-+signed.pdf | ||
| Amendment+8+-+signed.pdf |
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Text version
CONTRACT AMENDMENT
CONTRACT NAME AND NUMBER: Employee Verification Services – SC 247
AMENDMENT NUMBER: 2
This amendment is made to state contract 247, Employee Verification Services (Contract) between the State of North Dakota, acting through its State Procurement Office in conjunction with OMB Fiscal Management (STATE), and UConfirm (CONTRACTOR).
The parties agree to the following terms and conditions and expressly agree that if any of the following terms and conditions conflict with any of the terms and conditions of the Contract, then, notwithstanding any term in the Contract, the following terms and conditions govern and control the rights and obligations of the parties.
The parties agree to amend the Contract as follows:
Contract Section 1, Scope of Work. The scope of work is hereby amended as follows:
The State Board of Higher Education (SBHE) and the institutions and entities under its control, including the North Dakota University System (NDUS) and Core Technology Services (CTS) are added to the contract. A FERPA agreement is required because some students are employees as well. That agreement is attached as Amendment 2 Exhibit A This change is authorized under Section 16 of the contract – Merger and Modification allows for amendment to the contract with both party’s agreement. The SBHE is a ND State government entity so they meet the definition of STATE as noted in the Contract. This amendment recognizes that the SBHE was not contemplated in the initial deployment but now wished to join the contract.
All other terms of the Contract remain in effect. This Contract Amendment is not effective until fully executed by all parties.
EXECUTION
CONTRACTOR STATE OF NORTH DAKOTA
uConfirm Acting through its State Procurement Office
BY: BY:
Printed Name: Printed Name:
Title: Title:
Date: Date:
NORTH DAKOTA UNIVERSITY SYSTEM NDUS LEGAL REVIEW
BY: BY:
Printed Name: Printed Name:
Title: Title:
Date: Date:
Avishai Avivi
CISO
01/28/2021
DocuSign Envelope ID: D1380D83-CBEC-4958-A49A-552BAE48C36C
2/1/2021
General Counsel
Eric Olson
2/1/2021
Vice Chancellor for Administrative Affairs
Tammy Dolan
Chad Keech
2/8/2021
;Procurement Officer II
Employee Verification Services – SC 247 Amendment 2
CONTRACT AMENDMENT 2 EXHIBIT B
FERPA AGREEMENT
I. In order to perform the duties as requested in this amendment, uConfirm is hereby designated as an educational official by each of the undersigned recipients of federal funds for the purposes of disclosing information under FERPA
II. The following is a list of information that CTS will disclose to uConfirm, which will include student employees.
1. Payroll info – including pay period begin/end, earnings code, hours, hourly rate and salary.
2. SSN
3. EMPLID
4. BIRTHDATE
5. FIRST_NAME
6. MIDDLE_NAME
7. LAST_NAME
8. HOME ADDRESS1
9. HOME CITY
10. HOME STATE
11. HOME POSTAL
12. ORIG_HIRE_DT
13. LAST_HIRE_DT (Blank if same as ORIG_HIRE_DT)
14. TERMINATION_DT
15. JOBCODE_TITLE
16. COMPANY
17. COMPANY_DESCR
18. COMPANY TIN
19. FULL OR PART TIME INDICATOR
20. EMPL_TYPE (Hourly or Salaried)
21. CAMPUS EMAIL_ADDR
22. HR_STATUS (Active or Inactive)
III. The undersigned recipients of federal funding hereby authorize NDUS/CTS to redisclose student educational records as noted above to uConfirm on the institution's behalf.
IV. Moreover, the undersigned recipients of federal funding authorize uConfirm to further redisclose information from student educational records as discussed in item 2 to requestors who have received an executed consent to disclosure form from an eligible student.
V. uConfirm understands and agrees that the undersigned recipients of federal funds have an obligation to record and retain records of nonconsensual disclosure of student records. Accordingly, uConfirm agrees to retain information regarding its disclosure of student educational records in its system for the duration of the addendum, and to transfer all records of disclosure to NDUS/CTS upon contract expiration or termination.
The remainder of the page is left blank intentionally.
DocuSign Envelope ID: D1380D83-CBEC-4958-A49A-552BAE48C36C
Document Execution
CONTRACTOR NORTH DAKOTA UNIVERSITY SYSTEM
BY: BY:
Printed Name: Printed Name:
Title: Title:
Date: Date:
NDUS LEGAL REVIEW
BY:
Printed Name:
Title:
Date:
BISMARCK STATE COLLEGE DAKOTA COLLEGE BOTTINEAU
BY: BY:
Printed Name: Printed Name:
Title: Title:
Date: Date:
DICKINSON STATE UNIVERSITY LAKE REGION STATE COLLEGE
BY: BY:
Printed Name: Printed Name:
Title: Title:
Date: Date:
MAYVILLE STATE UNIVERSITY MINOT STATE UNIVERSITY
BY: BY:
Printed Name: Printed Name:
Title: Title:
Date: Date:
Avishai Avivi
CISO
01/28/2021
DocuSign Envelope ID: D1380D83-CBEC-4958-A49A-552BAE48C36C
Eric Olson
2/1/2021
General Counsel
2/1/2021
Vice Chancellor for Administrative Affairs
Tammy Dolan
Brian Van Horn
2/1/2021
President
2/2/2021
President
Doug Darling
President
2/2/2021
Douglas Jensen
2/1/2021
Campus Dean
Jerry Migler
President
Steve Easton
2/2/2021
President
Steven Shirley
2/2/2021
NORTH DAKOTA STATE SCHOOL OF
SCIENCE NORTH DAKOTA STATE UNIVERSITY
BY: BY:
Printed Name: Printed Name:
Title: Title:
Date: Date:
UNIVERSITY OF NORTH DAKOTA VALLEY CITY STATE UNIVERSITY
BY: BY:
Printed Name: Printed Name:
Title: Title:
Date: Date:
WILLISTON STATE COLLEGE
BY:
Printed Name:
Title:
Date:
DocuSign Envelope ID: D1380D83-CBEC-4958-A49A-552BAE48C36C
Alan LaFave
President
2/2/2021
Andrew P. Armacost
President
2/8/2021
Dean Bresciani
2/2/2021
President
John Miller
President - WSC
2/3/2021
John Richman
2/2/2021
President
EXECUTION
| 2021-02-08T12:36:55-0800 | |
| Digitally verifiable PDF exported from www.docusign.com |
File details come from the government source that posted it. Updated .