Tuolumne_County_Traffic_Signal_Maintenance_(2026-2027).pdf

Tuolumne County Traffic Signal Maintenance (2026-2027)

Invitation For Bid (IFB #1792)

Tuolumne County

Public Works Department

Issued: Monday, July 20, 2026

INVITATION FOR BID (IFB No. 1792)

TUOLUMNE COUNTY TRAFFIC SIGNAL

MAINTENANCE (2026-2027)

Deadline for Submission of Proposals: Friday, August 7, 2026

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/tuolumnecountyca

Table of Contents

1. Notice

2. Scope of Work

3. Compensation

4. Construction

5. Bidder's Questions

6. Bid Submittals

7. Proposed Schedule

8. Award of Contract

9. Protest/Appeal Process

10. Bonds

11. Agreement Term

12. Non-Discrimination

13. General Conditions for Invitation for Bids

14. Bid Schedule

15. Bid Form

Attachments:

A - 1792 TC Traffic Signal Maintenance Agreement

C - Cost Proposal

D - Traffic Signal Routine Maintenance Tasks

E - Traffic Signal Intersection List

F - Traffic Signal Intersection Map

G - Performance & Payment Bonds

H - 1792 City Traffic Signal Maintenance Agreement

1. Notice

The County of Tuolumne through its Public Works Roads Division (“County”) is seeking bids from qualified firms to provide professional traffic signal maintenance services for various signalized intersections within Tuolumne County and the City of Sonora. The selected Contractor shall provide all labor, vehicles, tools, equipment, apparatus, facilities, and materials necessary to perform routine and non-routine traffic signal maintenance services in accordance with applicable

Federal, State, and local regulations, Caltrans Standard Specifications and Standard Plans.

These services must be provided for a three (3) year term, with the option of one, two (2) year extension. The maximum term of this contract is five (5) years. Said services must meet all applicable Federal, State and/or Local regulations. The payment of prevailing wages is required.

All work specified in this contract shall be done in accordance with the Standard Specifications and Standard Plans published by the State of California Department of Transportation (“Caltrans”), dated 2025, as modified by this Invitation For Bids.

Prior to award of the contract, the Contractor shall possess a Class A or C-10 Contractor’s License

Contractor’s License issued by the State of California Contractor’s Licensing Board. Failure of the bidder to obtain the required license before award of the contract constitutes a failure to execute the contract. The Contractor and any subcontractors shall be registered with the Department of

Industrial Relations. Please see https://www.dir.ca.gov/Public-Works/ for more information.

BACKGROUND

The County of Tuolumne is currently responsible for maintaining nine (9) signalized intersections.

The City of Sonora is responsible for maintaining five (5) signalized intersections. The County and the City share maintenance responsibilities for three (3) additional signalized intersections.

All of these intersections (“traffic signals”) require quarterly, semi-annual, and annual routine maintenance, as well as non-routine extra work and emergency maintenance extra work. Non-routine extra work may include modification and/or standardization of signal equipment, as funding becomes available.

SELECTION PROCESS

Firms or individuals interested in providing these services should obtain an Invitation For Bids

(IFB) on Tuolumne County’s e-Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca. The bid proposal includes a description of the services to be provided, copies of the applicable agreement, and the bid form.

Bids must be submitted by the due date below to be considered.

Bids must be submitted by: 5:00 pm on Friday, August 7, 2026 https://www.dir.ca.gov/Public-Works/

2. Scope of Work

2.1. Traffic Signal Maintenance

The County of Tuolumne Department of Public Works ("County"), and the City of Sonora ("City") are seeking qualified contractors ("Contractor") to provide ongoing traffic signal maintenance services for various signalized intersections within Tuolumne County and the City of Sonora. The

Contractor shall execute separate agreements with the County and the City and shall provide all labor, materials, equipment, tools, transportation, supervision, and incidentals necessary to perform routine maintenance, emergency repairs, inspections, testing, and related traffic signal services. The term "Engineer" shall mean the Engineer representing either the County or the City, as applicable.

The services provided by Contractor shall include, but not be limited to, the following:

• Routine (Quarterly, Semi-Annual, and Annual) maintenance services on an ongoing basis

• Non-routine extra work and emergency maintenance extra work, on an as-needed basis

• Respond to and take corrective action on all daytime service requests within two (2) hours on weekdays (7:00 A.M. to 5:00 P.M.) and three (3) hours on weekday evenings

(5:00 P.M. to 7:00 A.M.), weekends, and holidays

• Verification that emergency maintenance extra work has been completed

• Submission of accurate quarterly maintenance reports

• Submission of accurately maintained and detailed inventory records

• Quarterly daylight (7:00 A.M. to 5:00 P.M.) inspection of all traffic signals and related equipment

• Quarterly nighttime (5:00 P.M. to 7:00 A.M.) inspection of all traffic signals and safety lighting

• Repair or replacement of traffic signal control devices

• Warranty service for any and all equipment supplied by Contractor

• Advance notification to Engineer of planned service that requires intersection shutdowns or impacts to traffic

• Professional and diligent performance of contract requirements

The Contractor shall not represent the County or the City in matters of policy or procedures under this contract, shall not make any reference to County or City policy or procedures, and shall refer all questions or inquiries from the public regarding policy and procedures to the Engineer.

The County and City reserve the right to perform minor maintenance activities on its traffic signals without notifying the Contractor.

Non-Routine Extra Work

When requested by Engineer, Contractor shall provide all labor, equipment, materials, shop availability, and tools necessary to accomplish the hereinafter described work:

• Traffic Signal Installation, Repair, or Modification - This work consists of repairing or modifying any existing traffic signal installation's features or components.

• Traffic Signal Under Construction Component Testing - This work includes testing detector loops and detector lead-in-cables for megohm reading, continuity, frequency and inductance, and testing and certifying controller cabinets and control equipment. Engineer shall determine the documentation and certifications Contractor must furnish as part of this work.

• Traffic Signal Timing Installation - This work consists of entering new timing sheets or altering existing timing sheets at the direction of the Engineer.

• Traffic Signal Power Turn-On - This work consists of controller cabinet component operation, traffic signal installation feature testing, problem diagnosis, and other related tasks necessary to accomplish a successful turn-on.

• Equipment Testing and Inspection - This work consists of services to inspect and test traffic signal equipment and components as requested by Engineer.

• Training - This work consists of the Contractor training County and/or City staff in the use and/or programming of traffic signal installation components.

• Other Work - Any other non-routine extra work requested by the Engineer.

Emergency Maintenance Extra Work

When notified by Engineer to repair a malfunctioning or out-of-order traffic signal installation, Contractor shall respond to correct the malfunction or failure within the response time specified in this IFB.

• Emergency Maintenance Extra Work - This work consists of the Contractor dispatching qualified personnel and appropriate equipment, tools, and materials to restore traffic signal operation.

• Contractor On-Call Emergency Contact - Contractor shall provide a 24-hour attended telephone number for the Engineer to call to request emergency response service.

• Emergency Response Completion Period - This work consists of the Contractor restoring normal operation of any traffic signal installation covered by this IFB within 24 hours of notification.

• Temporary Controller and/or Cabinet - To restore normal operation, Contractor shall furnish and install a substitute controller unit and/or cabinet, if so directed by Engineer, which is capable of providing the same traffic signal operation, insofar as phasing and times, until the existing controller unit and/or cabinet can be returned to service or be replaced.

• Accessibility Improvements - All pedestrian pushbuttons, and associated hardware, shall be installed in compliance with the most stringent requirements of Title 24, California Code of Regulations, and the Americans with Disabilities Act. Contractor may schedule the accessibility modifications for a later date if the original equipment remains operational and is reused in the emergency repair.

• Other Work - Any other emergency maintenance extra work requested by the Engineer.

Emergency Response

The Contractor shall provide and maintain emergency service response on a 24-hour, 365-day cycle, including all holidays. All Contractor personnel shall be dispatched and have continuous communication access through two-way radio, pager, and/or cellular phone. The response time for initial evaluation, safety, and clean-up tasks is two (2) hours from notification on weekdays (7:00

A.M. to 5:00 P.M.), and three (3) hours on weekday evenings (5:00 P.M. to 7:00 A.M.), weekends, and holidays. The outside time limit for follow-up action is four (4) hours from notification. In cases of major malfunction and/or damage, the Contractor shall contact the Engineer to receive further direction.

Upon completion of emergency maintenance extra work, Contractor shall contact and inform

Engineer that the work has been completed. In addition, Contractor shall provide written notice to

Engineer within three calendar days that such repairs have been completed.

Maintenance Report

Together with Contractor's monthly invoice to County and/or City, Contractor shall submit a

Maintenance Report to County and City covering the billing period that is being invoiced. This report shall contain, as a minimum, the following information on every traffic signal in the system:

• Time and date routine maintenance work was performed

• All pending repair work needed at each intersection

• Time the service calls were received by Contractor, arrival time at the intersection, response time, number of hours spent for each repair

• A complete record of all work that was performed on the traffic signal equipment during the time period covered by the report, including the make, model, and serial number of any replacement components or other equipment newly installed at each intersection, and the make, model, and serial number of any replaced component

• Detailed cost breakdown for all extra work

• Contractor's invoices will not be paid until County and City receive the Maintenance

Report submittal covering the invoiced billing period.

Records

Contractor shall maintain a legible record of all service calls and repairs and pertinent data on each individual intersection, which shall be kept in the controller cabinet at each location and properly annotated by Contractor at the time of the regular routine inspections and at the time of any repair work or modifications. A duplicate record will be kept on file in the Contractor's office.

Contractor shall maintain an inventory list of the equipment in the controller cabinet at each location. The inventory list shall include the model, manufacturer, serial number, and quantity of each piece of equipment and installation date. The inventory list shall be continually updated, and a copy shall be furnished to the Engineer every six months.

Contractor shall keep and maintain full and complete documentation and accounting records concerning all services performed that are compensable under this IFB and shall make such documents and records available to Engineer for inspection at any reasonable time. Contractor shall maintain such records for a period of not less than five (5) years following completion of said work.

Contractor shall keep County/City-provided signal timing charts and plans in the controller cabinets. Contractor shall record all signal timing changes on these charts, identify the personnel implementing the changes, and note the dates of the changes. Only the Engineer shall authorize timing changes. Contractor may make changes required on a temporary basis due to maintenance operations, such as detector failures, but must inform Engineer before making each change.

Consultations

Contractor shall designate a representative in Contractor's organization, who shall be available to

Engineer for consultation. This consultation shall consist of cost estimates for traffic signal repairs, accident damage repairs, and replacement of obsolete or deteriorated traffic signal systems, and recommendations on anticipated changes to traffic signal installations. Contractor shall furnish the name, address, and telephone number of Contractor's representative to Engineer.

Spare Materials and Equipment Availability

Contractor shall maintain adequate storage and shop repair facilities to perform all work, including a sufficient stock of spare parts, standby controllers, poles, and signal equipment to effect permanent repairs to the system within a thirty (30)- day period. Failure to effect permanent repairs within this time limit shall be sufficient cause for County or City to authorize repairs to be completed by others. Repetitive failure, as determined by County or City, shall be sufficient cause to cancel the Agreement. If requested by the County or City, Contractor shall purchase materials, services, components, or articles for the County or City for use at County or City traffic signal installations. Contractor shall be repaid for such purchased items as material purchases.

Contractor shall be responsible for furnishing all spare standby controllers necessary to maintain the continued safe, efficient operation of the traffic signals whenever the original unit is withdrawn for maintenance, repair, or modification. Standby controller shall be of the same state- designated type as that in operation at the intersection, unless specific authority is granted for variance by

Engineer for each individual occurrence. All component parts of each system shall be maintained at all times to perform the functions for which they were designed, unless authorized to the contrary by Engineer.

Salvaged Signal Equipment

The Contractor shall deliver any salvaged equipment or materials to the location within the County or City jurisdiction designated by the Engineer.

Shipping-Related Costs

The cost of shipping or delivering controllers, controller cabinets, cabinet components, and other traffic signal- installation-related articles and components from the Contractor's shop or lab to

County or City is included in the monthly routine maintenance fee that the County or City pays

Contractor.

Accessibility Improvements at Existing Facilities

Contractor shall install all new equipment and hardware in accordance with the most stringent requirements of Title 24, California Code of Regulations, and the Americans with Disabilities Act.

This includes, but is not limited to, compliant push buttons, proper placement of push buttons on existing poles, proper positioning of signal heads, and proper pedestrian signage. During major equipment/renovation projects, Contractor shall include all accessibility upgrades at the specific location of the proposed renovation (e.g., relocate the signal pole at the NW corner of the intersection; include compliant curb ramps, pedestrian push buttons, push-button locations, reach ranges, and clear spaces).

Performance Standard

Contractor shall perform all work hereunder in a manner consistent with the level of competency and standard of care normally observed by a person practicing in Contractor's profession. If either

County or City, together or independently, determines that any of Contractor's work is not in accordance with such level of competency and standard of care, County or City, in its sole discretion and in addition to any other remedies provided herein or by law, shall have the right to do any or all of the following:

• Require Contractor to meet with County or City to review the quality of the work and resolve matters of concern;

• Require Contractor to repeat the work at no additional charge until it is satisfactory to the

County or City; or

• Terminate the County Agreement in accordance with the provisions of Section 13, "Termination and Rights Upon Termination," of the Agreement; or

• Terminate the Construction Services Agreement in accordance with Section 12, "Termination and Termination by Default," of the Agreement.

Assigned Personnel

Contractor shall assign only competent personnel to perform the work hereunder. In the event that at any time Engineer, in their sole discretion, desires the removal of any person or persons assigned by Contractor to perform work hereunder, Contractor shall remove such person or persons immediately upon receiving notice from Engineer.

Representation and Communication

Attention is directed to the provisions of Section 5-1.16, "Representative," of the Standard

Specifications.

• The Contractor shall personally supervise the work under the contract or shall designate in writing to the Engineer the name of its representative who shall at all times be present at the site of the work. The authorized representative shall have full authority to direct the work. The Contractor shall provide the Engineer one (1) week's written notice of any change to its authorized representative.

• Engineer for the County shall mean the County of Tuolumne Department of Public Works

Director of Public Works, or her authorized representative. The Roads Supervisor shall act as the Engineer's authorized representative unless otherwise specified.

• Engineer for the City shall mean the City of Sonora Community Development Director or his/her authorized representative.

Traffic Control

Maintaining traffic shall conform to the provisions in Section 7-1.03, "Public Convenience,"

Section 7-1.04, "Public Safety," and Section 12-4, "Maintaining Traffic," of the Standard

Specifications.

• A closure is defined as the closure of a traffic lane or lanes, including shoulder, ramp, or connector lanes, within a single traffic control system. Closures shall conform to the provisions in Section 12-4, "Maintaining Traffic," of the Standard Specifications.

• Personal vehicles of the Contractor's employees shall not be parked on the traveled way or shoulders, including any section closed to public traffic.

• Vehicular access to individual properties within the construction area shall not be restricted during evening hours nor for more than two hours during operations.

• Full compensation for providing Traffic Control shall be included in the payment for the various bid items and no additional compensation will be allowed.

New Traffic Signals

The Contractor shall be required to coordinate with the Engineer on any new traffic signals installed by another contractor under contract with the County or City ("Agency Installed Traffic

Signal"), or by another contractor under contract with a private party ("Developer Installed Traffic

Signal") during the term of the Agreement. The County or City shall assume all responsibility for coordinating construction inspection of new traffic signals, whether an Agency Installed Traffic

Signal or a Developer Installed Traffic Signal, up to, but prior to, final acceptance of work and traffic signal activation. When requested, the Contractor shall coordinate with the Engineer when notified that a new traffic signal is to be activated.

The Contractor shall participate in a walk-through of the new traffic signal improvements with the

Engineer to verify that the improvements will function as designed. When scheduled, the

Contractor shall attend the traffic signal activation with the Engineer, and shall participate in confirming that all components of the new traffic signal improvements are operational. Reviewing new traffic signals as identified above shall be considered non-routine extra work.

3. Compensation

Payment for services contemplated by this IFB shall be based on the unit prices submitted on

Exhibit C, “Cost Proposal,” of this IFB. Unit prices shown in Exhibit C, “Cost Proposal,” of this

IFB shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in traffic signal maintenance, including traffic control where necessary, complete in place, as specified in this IFB.

Compensation for all Routine Maintenance work identified in Exhibit D, “Traffic Signal Routine

Maintenance Tasks,” will be paid at an established flat rate fee per intersection for those intersections maintained in any given month, in accordance with Exhibit C, “Cost Proposal”.

Compensation for Non-Routine Extra Work, and compensation for Emergency Maintenance Extra

Work, shall be either in accordance with a pre-approved agreed price for the work or a time-and-material basis using the labor and equipment hourly rates shown on Exhibit C, “Cost proposal.”

All prices for materials and equipment shall be wholesale prices with only the Contractor’s markup allowed.

At the end of the initial contract period, and each anniversary thereafter for the duration of the contract, the unit rates included in the proposal may, upon Contractor or County and City request, be increased or decreased in direct proportion to the increase or decrease in the Consumer Price

Index (CPI) for the past year (June to June). The CPI shall be the San Francisco/Oakland/San Jose

Consumer Price Index for all urban wage earners. The Contractor shall submit to the Engineer a revised unit price schedule and supporting CPI information for any requested changes.

It is expected that Contractor owns all equipment necessary to perform the work and therefore no additional payment will be made for equipment rental. Should equipment rental become necessary due to an emergency condition, County or City will not pay any rental rate over and above the most current Caltrans Equipment Rental Rates.

Sections 9-1.06B, “Increases of More Than 25 Percent,” and 9-1.06C, “Decreases of More Than

25 Percent,” of the Standard Specifications shall not apply to this contract.

Section 12-1.04 “Payment,” of the Standard Specifications is hereby deleted and replaced with the following:

Full compensation for furnishing all flaggers, including transporting flaggers and furnishing stands and towers for flaggers, to provide for passage of public traffic through the work as specified in Sections 7-1.03, “Public Convenience,” and 7-1.04, “Public Safety,” shall be included in the payment for the various bid items and no additional compensation will be allowed.

Invoicing

The Contractor shall invoice the County and City separately, as specified below, to the following addresses:

County of Tuolumne

2 South Green Street

Sonora, CA 95370 or

City of Sonora

94 N. Washington

Sonora, CA 95370

Liquidated Damages

Failure to respond to emergency maintenance requests within the response times specified in this

IFB may result in liquidated damages in the amount of Five Hundred Dollars ($500.00) per hour for each hour of delay beyond the required response time.

Liquidated damages may be deducted from amounts otherwise due to the Contractor.

The County and City reserve the right to recover additional actual damages resulting from delays or failure to perform required services.

4. Construction

The Contractor shall provide all labor, supervision, materials, tools, equipment, transportation, traffic control, and incidentals necessary to perform traffic signal maintenance, repair, emergency response, testing, and related construction services for traffic signal systems within Tuolumne

County and the City of Sonora.

All work shall be performed in accordance with this Invitation for Bids (IFB), applicable Caltrans

Standard Specifications, and all Federal, State, and local laws, regulations, and safety requirements.

Construction and maintenance services may include, but are not limited to:

• Traffic signal maintenance and repair

• Emergency traffic signal response services

• Signal equipment testing and diagnostics

• Controller cabinet and signal equipment replacement

• Signal timing modifications

• Detector and communication system repairs

• Accessibility and ADA-related improvements

• Traffic control associated with maintenance and repair activities

• Installation of temporary traffic signal equipment when necessary

• Inspection and coordination of newly installed traffic signal systems

The Contractor shall provide qualified personnel capable of maintaining and restoring traffic signal systems in a safe and operational condition at all times.

The Contractor shall maintain emergency response capabilities on a twenty-four (24) hour, seven

(7) day per week basis, including weekends and holidays, in accordance with the response requirements identified in this IFB.

All work shall be performed in a safe, professional, and workmanlike manner consistent with industry standards and applicable regulations.

5. Bidder's Questions

Questions regarding this IFB must be submitted in writing via the County’s e-Procurement

Platform Question and Answer “Q&A” tab by 5:00 pm on Friday, July 31, 2026. Except for questions that might render the award of this contract invalid, the County will not respond to any questions submitted after this time. The County will post the questions received, along with written responses, to the County website, https://procurement.opengov.com/portal/tuolumnecountyca. It is the responsibility of the bidders to check the County website to review the questions and responses. Any oral responses to questions are not binding on the County.

6. Bid Submittals

Firms or individuals interested in performing the requested services should complete the following steps needed for a successful bid:

A. Review the IFB.

B. Review the attached sample contracts including insurance requirements.

C. Complete and submit the Bid Form.

Sealed bids must be received by the Tuolumne County NO LATER THAN 5:00 pm on Friday, August 7, 2026. Bids are to be addressed as follows:

Bids are to be submitted electronically using the County’s e-Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca. Bids will be received only as instructed above, and must be received before 5:00 pm on Friday, August 7, 2026. Bids shall not be submitted via hard copy, (hand delivered or mailed), facsimile, nor via email. It is the sole responsibility of the Bidder to properly upload their Bid so that it is received by the time and date required. Any Bid received after said time and/or date or in any other format other than as instructed herein, cannot be considered and will not be accepted. The County’s e-Procurement

Platform records the time stamp for every Bid submitted properly in the system. Once a Bid is submitted in the e-procurement platform, the Bidder will receive an email confirmation, and the

Bid status will also show as “submitted.”

7. Proposed Schedule

7.1. Summary

The County of Tuolumne, through its Public Works Roads Division (“County”), is seeking bids from qualified firms to provide traffic signal maintenance services for various signalized intersections within Tuolumne County and the City of Sonora. The selected Contractor shall provide all labor, vehicles, tools, equipment, apparatus, facilities, supervision, and materials necessary to perform routine and non-routine traffic signal maintenance services in accordance with applicable federal, state, and local regulations, and Caltrans Standard Specifications and

Standard Plans. Services shall include routine inspections, preventative maintenance, emergency response and repairs, operational testing, troubleshooting, equipment replacement, traffic signal activation support, maintenance of associated traffic signal infrastructure, and other related services necessary to ensure the safe and reliable operation of the traffic signal systems.

7.2. Contact Information

Urian Barraza

Engineer 1

2 S. Green Street

Sonora, CA 95370

Email: ubarraza@co.tuolumne.ca.us

Phone: (209) 533-5930 Ext: 5930

Department:

Public Works Department

Department Head:

Blossom Scott-Heim

Public Works Director

7.3. Timeline

Release Project Date July 20, 2026

Question Submission Deadline July 31, 2026, 5:00pm

Question Response Deadline August 3, 2026, 5:00pm

Proposal Submission Deadline August 7, 2026, 5:00pm

Contractor Selection Date August 17, 2026 mailto:ubarraza@co.tuolumne.ca.us tel:(209)533-5930;ext=5930

8. Award of Contract

The award of the contract, if it is to be awarded, will be to the lowest responsible bidder whose bid complies with all the requirements prescribed. Such award, if made, will be made within sixty (60) days after the opening of the bids, unless an extension is agreed to by the lowest responsible bidder.

The award of the contract will be subject to the availability of funds. The County reserves the right to reject any or all bids and to waive any irregularities in the bidding.

Contractors may not withdraw their bids for a period of sixty (60) days after the date on which the bids are due. The selected Contractor shall be required to sign the County Agreement and City

Professional Services Agreement, a sample of which is attached to this IFB.

9. Protest/Appeal Process

The following procedure is provided in the event that a proposer wishes to protest the RFP process or appeal the recommendation to award a contract for IFB once the Notices of Award/Non-Award have been issued.

Any protest must be submitted in writing to Public Works Department, 2 S. Green Street, Sonora, CA 95370, Attention: Urian Barraza

The protest must be submitted before 5:00 p.m. of the tenth (10th) business day following the date of the Notice of Award.

The protest must contain a complete statement of the basis for the protest. The protest must include the name, address, telephone number and e-mail address of the person representing the protesting party.

The procedure and time limits are mandatory and are the proposer’s sole and exclusive remedy in the event of a bid protest.

Proposer’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

Upon receipt of written protest/appeal, the Public Works Director will review and provide an opportunity to settle the protest/appeal by mutual agreement, will schedule a meeting to discuss or issue a written response to advise of an appeal/protest decision within five (5) business days of receipt of the appeal/protest.

10. Bonds

A bidder’s bond is not required. A payment and perfomance bond is required for any public works contract in excess of twenty-five thousand dollars ($25,000).

11. Agreement Term

The Agreement term shall be for a period of three (3) years. The County may, at its option and upon Contractor’s concurrence, extend the term for a period of not more than one, two (2) year extension, or until said services are no longer required, whichever is sooner. The maximum term of this contract is five (5) years.

12. Non-Discrimination

County will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract on the basis of race, religion, creed, medical condition, color, marital status, ancestry, sex, age, national origin or disability. In addition, County requires that any Contractor hired by County to perform any work activity does not discriminate against any employee or applicant for employment because of race, religion, creed, medical condition, color, marital status, ancestry, sex, age, national origin or disability.

13. General Conditions for Invitation for Bids

13.1. Safety

Contractor shall comply with all applicable provisions of the California Occupational Safety and

Health Act of 1973, including any amendments thereto, and the rules, standards, orders and regulations prescribed by the Occupational Safety and Health Standards Board and the Division of Industrial Safety of the California Department of Industrial Relations. Contractor shall further comply with all other applicable safety laws, ordinances and regulations. Contractor shall provide proof of compliance, if requested by the County.

All work will be carried out with due regard for safety. The Engineer shall have the right to prohibit the operation of equipment by specific operators, as necessary, to maintain safety.

13.2. Wage Rates

Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the County in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for these services, available at the County of Tuolumne Public Works and available from the California

Department of Industrial Relations’ Internet web site at http://www.dir.ca.gov.

13.3. DIR Registration and Notice

To be qualified to bid on, be listed in a bid proposal or engage in the performance of any public work contract subject to Labor Code section 1720, contractors and subcontractors must be registered with the Department of Industrial Relations. Please see http://www.dir.ca.gov/Public-

Works/PublicWorks.html for more information. No contract will be entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial

Relations to perform public work. If awarded a contract, the bidder and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Agreement.

These services are subject to compliance monitoring and enforcement by the Department of

Industrial Relations. Each contractor and subcontractor must furnish certified payroll records to the Labor Commissioner at least monthly. It is the bidder’s sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this contract and applicable law.

The County is required to provide notice to DIR of any public work contract subject to prevailing wages within thirty (30) days of the award. Upon notice, the County will provide the DIR project number to the Contractor.

13.4. Public Record

All bids submitted in response to this IFB shall be deemed public record. If Contractor desires to claim portions of its bid exempt from disclosure, Contractor shall clearly identify those portions with the word “Confidential” printed on the lower right-hand corner of the page. County will consider Contractor’s request for exemption from disclosure; however, County will make a http://www.dir.ca.gov/Public-Works/PublicWorks.html http://www.dir.ca.gov/Public-Works/PublicWorks.html decision based upon applicable laws. An assertion by Contractor that the entire bid, or a large portion of such, is exempt from disclosure will not be honored.

13.5. Designation of Authority

The Engineer has the right to determine when striping is required. The Engineer may determine the sequence of striping operations on all roads affected by this IFB and Agreement and the amount and the extent of the work to be performed by Contractor.

13.6. Damage to County Road Facilities

Attention is directed to Section 15, “Existing Facilities,” of the Standard Specifications.

13.7. Addenda

Any addenda issued by the Engineer during the time of bidding, or forming a part of the documents issued to the bidder for preparation of its bid, shall be covered in the bid and shall be a part of the contract. Receipt of all addenda shall be acknowledged electronically via the County's e-

Procurement Platform. It is the responsibility of the bidder to check the County website for any addenda.

13.8. Basis for Award

The lowest responsive and responsible bidder will be determined by the total of the Base Bid

Schedule. Bids that are mathematically and/or materially unbalanced may be rejected at the discretion of the County.

Bidders shall submit a complete bid for the Base Bid Schedule. Failure to submit a complete Base

Bid Schedule may result in the bid being deemed non-responsive. Award will be made at the discretion of the County, subject to the availability of funds.

14. Bid Schedule

A. THE BELOW QUANTITIES ARE ESTIMATES ONLY AND ARE GIVEN AS A

BASIS FOR COMPARISON OF BIDS. NO GUARANTEE IS MADE OR IMPLIED

AS TO THE EXACT QUANTITY THAT WILL BE ASSIGNED

B. IN CASE OF DISCREPANCY BETWEEN THE UNIT PRICE AND THE TOTAL SET

FORTH FOR A UNIT BASIS ITEM, THE UNIT PRICE SHALL PREVAIL

C. ANY ALTERATIONS, MODIFICATIONS OR CHANGES TO THIS BID SCHEDULE

SHEET BY THE BIDDER WILL BE GROUNDS FOR BID REJECTION.

Note 1: P- Denotes Partial Pay F- Denotes Final Pay

ANNUAL COST

The Bidder shall complete and submit the Bid Schedule below as part of its Bid Proposal. The

Bid Schedule shall include the Total Annual Cost required to perform the services described in this Invitation for Bids (IFB). In addition, the Bidder shall complete and submit Exhibit C – Cost

Proposal, included in the Attachments to this IFB, by uploading the completed Cost Proposal in

Section 15.18 – Bid Form. Exhibit C – Cost Proposal, together with all other forms, certifications, acknowledgments, and supporting documentation required by this IFB, shall be submitted with the Bid Proposal. Failure to submit the above mentioned documents, or any other required bid submittals, may result in the Bid Proposal being deemed non-responsive.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 City and County Traffic Signal

Routine Maintenance 17 Each

TOTAL

15. Bid Form

Services requested to be accomplished and referred to herein are to provide professional traffic signal maintenance services for various signalized intersections within Tuolumne County and the

City of Sonora. The selected Contractor shall provide all labor, vehicles, tools, equipment, apparatus, facilities, and materials necessary to perform routine and non-routine traffic signal maintenance services in accordance with applicable Federal, State, and local regulations, Caltrans

Standard Specifications and Standard Plans.

The work shall be in accordance with the Invitation for Bids – Tuolumne County Traffic Signal

Maintenance (2026-2027) ID 1792 issued Monday, July 20, 2026.

Rates proposed are for the entire work required for providing all labor, equipment, tools, and materials affiliated with the work in the County during the agreement period.

If this bid is accepted and the undersigned fails to enter into the agreement and provide insurance as specified herein within eight (8) days, not including Sundays and legal holidays, after Contractor has received notice from County that the Agreement has been awarded, County may, at its option, determine that Contractor has abandoned the Agreement and thereupon this bid and the acceptance thereof shall be null and void.

The undersigned, as Contractor, declares that the only person or parties interested in this Bid as principals, are those named herein; this Bid is made without collusion with any other person, firm, or corporation; it has carefully examined the locations of the proposed work and the proposed form of Agreement, and, it proposes and agrees that, if this bid is accepted, it will contract with the

County of Tuolumne, in the form of the copy of the Agreement annexed hereto, to provide all necessary labor, equipment, tools, materials (except as otherwise specified in the Agreement), and incidentals necessary to accomplish the services specified in the Agreement in the manner and time therein prescribed and according to the requirements of the Engineer or his designee as therein set forth, and that it will take in full payment therefore the following item prices, to wit.

1. Enter your valid CA Contractors State License Board (CSLB) number

Please enter your License Number here. This will be verified against the state database

2. Enter your valid CA Contractors State License Board (CSLB) Expiration date

3. Enter your valid CA Contractors State License Board (CSLB) Classifications

4. Enter your California Department of Industrial Relations (DIR) Registration number*

Please enter your Public Works Contractor DIR Number. This will be verified against the state database.

*Response required

5. CERTIFICATIONS*

The bidder’s execution and endorsement by confirming this statement as part of the Bid Form shall also constitute an endorsement and execution of the following certifications which are a part of this document.

☐ Please confirm

*Response required

6. EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION*

Please download the below documents, complete, and upload.

• EQUAL_EMPLOYMENT_OPPORTUNIT...

*Response required

7. PROPOSED EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION*

The following certification is required by the Equal Opportunity Regulations of the Secretary of

Labor (41 CFR 60-1.7(b)(1)), and shall be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause.

Contracts and subcontracts which are exempt from the equal opportunity clause are set forth in 41

CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt).

Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations.

Proposed prime contractors and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that

41 CFR 60-1.7(b)(1) prevents the award of contracts and subcontracts unless such contractor submits a report covering the delinquent period or such other period specified by the Federal

Highway Administration or by the Director, Office of Federal Contract Compliance, U.S.

Department of Labor.

The bidder and, proposed subcontractor(s), hereby certifies that he has or has not, participated in a previous contract or subcontract subject to the equal opportunity clauses, as required by

Executive Orders 10925, 11114, or 11246, and that, where required, he has filed with the Joint

Reporting Committee, the Director of the Office of Federal Contract Compliance, a Federal

Government contracting or administering agency, or the former President’s Committee on Equal

Employment Opportunity, all reports due under the applicable filling requirements..

☐ Has

☐ Has Not

*Response required

8. SMALL BUSINESS STATUS*

This small business questionnaire is included for statistical reporting only, and your answer neither affects your bid on this contract, nor will it be cause for penalty.

Are you certified as a “Small Business” by the Office of Small Business of the Department of

General Services of the State of California?

☐ Yes

☐ No

☐ Unsure https://government-project.s3.us-west-2.amazonaws.com/21721/f429c40b-f0c0-484c-85cd-8b394263352d_EQUAL_EMPLOYMENT_OPPORTUNITY_CERTIFICATION.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4AUBEMPTI%2F20260720%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260720T155640Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEN7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIA77Fz2Vx8A2YYywBej8Zri%2BO8Ori%2FFrj9IjZS7b8u6OAiAdmjvS4CCywMNpdRfEnfeXq1%2FiG4O8TwQtMCrKY4NZuyqVBQin%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM6ilVMvRM3osP3ZkQKukE63aOoY5vlD1YTRj%2BJoq0uVBJP7rgYc39LLd7kdVkN3hcr3SgAq3o7JISwGNUxm3gGdkpHtdc2uVGsvXqYtUawBAplZHfTxywvzv%2BIpQCVqREaDzLCx33oBsvUkP0R6bPPh0LWexJGrEZXuFPhy%2BnkHqzB4OZPd7O5%2F1rZLJTPFE%2BcXPOG4ul8lH4IcZyzRiv9d%2B%2FeplrjxrpNY%2FMQVBfr%2FG0%2FSH0l077kMVkONE4Sb4Hj%2FZ4R8ED4lrB6KMRu3uaJIDs1ofO1oPrVCEiitt%2Blesi%2Bk0PwebZYLx%2B3OmqonVWjIcTwsLzuE%2FrnRNC%2BoeyvGFLyjtSQHIrm4cxdg8aYYS6l791lb3Xqjg%2FvE%2FOdmZO4z7tbQZ8DvqG1aCG3BdXEx%2BJrv%2FsF2o1jERzFF0nohENv56RtnPdSGjNal1Ihjn6kcEgscaRDljJk8wRSDjIKHrtvDa02YMlsSBGJrZWFTQqH40gvw4ishi2NVFGRqPx0P0YHQa5ukpAQfClqcclIpJlz9NYJABocRcL3f1CWs%2BiJuOmd4kPcjTGyMNzGPJpTfFOFuitAl%2BRF2ZtoT3ajC98S%2FfHsCN%2BzFninxoRbHw4SFXwFcTuRUwLXUojVR9fZHeblx3gY5hZIktVWx%2FvuybLCie2LVI3GkU6c%2BK2t2PESt63GdrGITpJYfQCC5XclxDSz2vwgaWDZUgGq5uAPPQSTeimc8c944nbAOCHDzgkv%2BJzdIOekYmtoV01u%2BNVh3hyfuLXfzjIIGfPMOGfaLlRh2qdsF7krHZF1I76yzCPsZ41R4SDzdkdtPIfPiBwnHmgOBpSQRcw79X40gY6mgE%2F49BRh1hFIxmAHohc8mJJYQLXI94O0aDA25sgs91sD1sgDmkBG26Zus4IvBPYMAkajtkU7iWm9y7aaE%2BYNGu5QF2sDANCPaLiGG1paI1sPUCpJTZf0MpmWVcaRdkG6bn5TLMtw5medg%2FzgK48ilHz5fA24zxEHXmRmmUW9ju%2BTCNkhr5RhHZVe3AtyiDsHInEcnET4zofv7ul&X-Amz-Signature=d57c8373f8004edbd5f8cbbf5003f04f20aa2b21d208cc9c1ff25412743670b4&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22EQUAL_EMPLOYMENT_OPPORTUNITY_CERTIFICATION.pdf%22&x-id=GetObject

9. PUBLIC CONTRACT CODE*

These Statements and Questionnaire are part of the Bid Form. Confirming this statement shall also constitute signature of these Statements and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

☐ Please confirm

*Response required

10. PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT*

In conformance with Public Contract Code section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury that the bidder

"Has" or "Has Not" been convicted within the preceding three (3) years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code section 1101, with any public entity, as defined in Public Contract Code section 1100, including the Regents of the University of California or the Trustees of the California State University. The term “bidder” is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.

The bidder shall place a check mark after “has” or “has not” in one of the blank spaces provided.

The above Statement is part of the Bid Form. Signing this Bid Form on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making false certification may subject the certifier to criminal prosecution.

“I declare under penalty of perjury under the laws of the State of California that the statement made in the foregoing statement is true and correct.”

☐ Has

☐ Has Not

*Response required

11. PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE*

In accordance with Public Contract Code section 10162, the bidder shall complete, under penalty of perjury, the following questionnaire:

Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?

If the answer is yes, explain the circumstances in the following space:

☐ Yes

☐ No

12. PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE CONTINUED...*

If the answer was "yes" above, explain the circumstances here (or type N/A).

*Response required

13. PUBLIC CONTRACT SECTION 10232 STATEMENT*

In conformance with Public Contract Code section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the Contractor’s failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.

☐ Please confirm

*Response required

14. NONCOLLUSION DECLARATION*

Please download the below document, complete, and upload.

This Noncollusion Declaration is part of the Bid Form. Signing this Bid Form on the signature portion thereof shall also constitute signature of this Noncollusion Declaration. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

• NONCOLLUSION_DECLARATION.pdf

*Response required

15. PROPOSED NONCOLLUSION DECLARATION*

TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID

(Title 23 United States Code Section 112 and Public Contract Code Section 7106)

This Noncollusion Declaration is part of the Bid Form. Confirming this Bid Form shall also constitute signature of this Noncollusion Declaration. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

To the County of Tuolumne:

The undersigned declares:

I am an authorized representative of my company, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.

The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost…