TSD 1629 SOW Vibration System MR 190415.pdf

Scope of Work

U.S. ARMY DUGWAY PROVING GROUND

WEST DESERT TEST CENTER

DUGWAY, UTAH 84022-5000

1. Subject: 1629 Vibration System & Vibration Controller Service Contract

2. Final Delivery Location: West Desert Test Center, U.S. Army Dugway Proving Ground, Utah.

3. Key Personnel from Dugway Proving Ground:

Brendt Sigvardt (435) 831-5118 brendt.a.sigvardt.civ@mail.mil Michelle Barney (435) 831-5639 michelle.barney2.civ@mail.mil

Scope of Work Required:

DPG currently has two Vibration Control Systems that will need yearly maintenance.

This contract shall be a service/maintenance contract with a base year (Sept 2019 – Feb 2020) and four (4), 12 month option periods.

DPG to fund one contract for the vibration system and vibration control system to be maintained in an operational status: The service contract provides calibration and repair of the controller and provides preventative maintenance and repairs as required for the vibration head, amplifier and support equipment.

The new maintenance contract will include:

Extended Warranty on both Jaguar Systems (2580-1325 and 2560-1368) o Both Jaguar Systems are currently under warranty until the end of September 2019. The new Service contract needs to extend the warranty for both systems.

Jaguar Controller Software Updates o DPG currently has two Jaguar Vibration Controllers. Each controller will need a software updated every 6 months in order to stay on the latest software versions and keep the systems running efficiently.

Jaguar Controller Calibration (Onsite) o Both Jaguar Vibration Controllers will need to be calibrated every 6 months for accuracy and efficiency.

o Calibration will take place during the two yearly visits by Vendor.

Jaguar Preventative Maintenance o Controller recommended PM is twice per option year (once in 4 month base year)

Shaker Preventative Maintenance o Shaker PM is recommended once per year or 400 hours of testing. Health check is recommended every six months if testing hours are not achieved.

Jaguar Controller Technical Support o Vendor will supply technical support for Jaguar Controllers when needed by DPG.

Phone Support o DPG can call vendor for phone support with questions relating to Vibration System and

Controllers to allow access to the Vibration System experts without having to put in place additional contracts for each service call.

Twice a year visits to DPG for regular maintenance IAW with the current Preventative Maintenance Program for Multi-Shaker System.

o The vendor will be required to visit DPG twice every contract year for regular, preventative Vibration System and Vibration Controller maintenance.

o This maintenance will be performed every 1000 hours of operation or every six (6) months, whichever comes first, by a qualified experienced Shaker System Technician.

The technician should perform disassembly and assembly of the shaker system.

o The visits include complete system operational testing, peripheral maintenance diagnostics, cleaning, adjustments, and replacement of defective parts as required (media excepted) and system calibration to NIST traceable standards. This maintenance service is performed periodically as specified in the system’s preventive maintenance schedule.

o The following parts should be inspected while the shaker is disassembled:

Electrical Wiring Terminal Block Air Bag for Load Support Field Coils Armature Coils Air Support System Guidance System o Typical Wear Parts to be replaced during PM if required:

Rubber Dustproof Ring Nylon Flexure Board in Upper Guidance (12 pieces per shaker) Guide Roller Kid in Upper Guidance (6 pieces per shaker) Armature Current Lead Kit (2 pieces per shaker) Lower Guide Shaft Assembly Lower guide Self-lubricated slide bearing Load Support Air Bag.

o DPA 184 Power Amplifier Tests and Inspections (performed semi/annually) Check the circuit breaker “trip test” Clean the Transformer and power supply High Current Joint Inspection

Cleanliness and tightness of all high-current joints is mandatory to prevent oxidation and overheating leading to major damage

Inspect for signs of overheating or melted insulation on three-phase power lines, main circuit breaker, power transformer, power supply section

Do not remove any grease-like compound found on high current joints o Water Cooling Unit

Tests and Inspection (performed semi/annually) Check the hose connections Check the water level and purity

Replace the water output filter core regularly Shaker parts, Slip Table parts, Vertical System parts and Jaguar Controller parts o Vendor will supply replacement parts for the above items if broken or damaged while in use. DPG can either send broken/damaged part to vendor for repair or Vendor can replace part.

Parts that will be needed through the contract o Upper Field Coil o Lower Field Coil o Armature AL o Armature Current Lead o Flexure board o Rubber Flexure Block o Dust Shield o Lower Guide Shaft o Lower G Head Kit o Lower Guide Bush & Holder Kit o WCU Output Water Filter Core o Linear Guide Bearings o Head Expander Flexures

2 emergency call outs for repair o DPG can call the vendor twice every contract year for emergency support.

o The emergency support will include:

Travel to DPG Replacement parts Work hours Etc.

Backup parts purchase/Rollover Money (If needed/funding allows) o Unused Portion of Unseen Support costs will be added to the following Option Year or for backup parts o Unused inventory will be stocked by DPG for future use; Stocked items will not be purchased o Vibration Stocked Parts (VSP) will be used for credit towards Option Years as detailed in estimate o Vendor will remove the VSP as required during Option Years at its own cost o Vendor will be permitted to use available Overhead Cranes and space to work on VSP on a “not to interfere bases”

Security

The following section and subsections specify the Security Requirements associated with this contract. The following sub-sections provide details of various considerations on this effort.

DD Forms 254: Overarching security requirements and contractor access to classified information shall be as specified in the basic DD Form 254, which will be further identified in the DD Form 254 for each TO, as required. All contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable National Agency Check (NAC).

Security: Contract Security Classification Specifications are covered in associated Defense Department Form 254 (DD254). However, the contractor is not required to establish and/or maintain any level of security clearance.

Public Release: No test data, reports or documents shall be released to other organizations unless authorized in writing by the Contracting Officer, through the designated ATEC/AEC Directorate, and the ATEC OPSEC Coordinator. Any information (classified or unclassified) pertaining to this contract shall not be released for public dissemination. Proposed public releases shall be submitted for approval prior to release to: Army Test and Evaluation Command, ATTN: Security Office, Dugway Proving Ground, UT 84022.

Computer Usage: For most activities, controlled unclassified information (CUI) computers shall be used. For selected activities, as denoted by the Task Manager, classified level computers shall be used. Classified data shall only be processed on specifically approved and marked terminals and workstations for the appropriate security level(s). Technical CUI is export controlled and must be marked with the export control warning statement cited in DODD 5230.24 (see AR 380-5).

Foreign Personnel: In accordance with restrictions required by Executive Order 12470, the Arms Export Control Act (Title 22, United States [US] Code [USC]) (Sec 275), the International Traffic in Arms Regulation (ITAR), or Department of Defense (DoD) Directive 5230.25, Withholding of Unclassified Technical Data from Public Disclosure, no foreign persons will be permitted to work on a contract without notifying the Contracting Officer.

Non-US Personnel: If the Non US Person is employed/used for contract performance, the company must have a Technology Control Plan (TCP) in place to inform the Government Contracting Activity (GCA)/Defense Security Service (DSS)/Cognizant Security Office (CSO) of what they will do to protect the technology and prevent "unauthorized disclosure." If the Company discloses, exports, deemed-export or otherwise released the technology, remedies can, and most likely will be enforced through State Department export violations. DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM) 10-509 apply.

Protection Program Training: Government provided and required security training includes initial and annual Information Assurance, Antiterrorism, Operations Security, Threat Awareness and Reporting Program (TARP) training, ATEC Annual Security Awareness Training, and other command mandated training. The method of training reporting will be identified, prior to the start of training.

AT Level l Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level l awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the contracting officer, if a COR is not assigned within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level l awareness training is available at the following website:

https://jko.jten.mil/support.html.

AT Awareness Training for Contractor Personnel Travelling Overseas: US based contractor employees and associated subcontractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13.

Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact. The government will provide supplemental guidance i.e.

ATEC policies.

Access and General Protection/Security Policy and Procedures: Contractor and all associated subcontractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all persona identity verification requirements as directed by DOD, HQDA and/or local policy. In addition the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual or facility change, the government may require changes in contractor security matters or processes.

iWATCH Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). iWATCH training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the appropriate personnel. The government will provide iWATCH training package to contractor and associated subcontractor for execution. iWATCH training shall be completed within 30 calendar days of contract award and prior to commencing work performance.

Training results are to be reported to the COR prior to work performance.

Access to Government Information Systems: All contractor employees with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter.

OPSEC Standing Operating Procedure/Plan: The contractor shall develop a an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OSEC coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1. The government will provide supplemental guidance i.e. ATEC policies. OPSEC Level I training is available at the following website:

https://jko.jten.mil/support.html.

The contractor shall ensure technical data/FOUO is protected in accordance with DODD 5230.24, AR 380-5 and DA Pam 70-3 using a contractor OPSEC plan IAW AR 530-1.

Information Technology Training: All contractor employees and associated subcontractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 85700. 1-M, and AR 25-2 within six months of employment. Information Assurance/Information Technology Training Certification: Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, the contractor employees' supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award. Contract Requiring Performance of Delivery in a Foreign Country: DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor's compliance with combatant commander and subordinate task force commander policies and directives.

Handling or Access to Classified Information: Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to Information classified "Confidential", "Secret", or "Top Secret" and requires contractors to comply with-(1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor. The government will provide supplemental guidance, i.e. ATEC policies.

Personnel Security: Contractor and associated subcontractor employees will comply with AR380-67.

Foreign travel and contact will be reported. The government will provide supplemental guidance, i.e. ATEC policies.

Reports of Adverse Information: The contractor shall report to the AOR all adverse information on contractor personnel such as security violations, arrests, bankruptcy, and denial, suspension, or revocation of security clearances. Employees may be denied access into restricted areas by the ATEC Security Manager based upon the adverse information.

Handling or Access to CUI or technical CUI: The contractor shall not disclose or release the content of any government software, procedures or information provided to the contractor to other than government authorized persons or activities.

Information Assurance (IA) Information Technology Training: N/A.

Privacy Act: All information obtained, generated or maintained by the contractor or their subcontractors under this contract will be the property of the U.S. government and subject to the requirements of the Privacy Act of 1974 as amended and all local, site, DISA and DOD security regulations.

Special Access Programs (SAP): N/A.

Personnel Attestations: Contractor personnel granted a TS clearance or access to SAP information shall make a verbal attestation and execute an Attestation Statement in accordance with Memorandums from the Secretary of Defense dated February 5, 1999 and the Office of the Assistant Secretary of Defense dated February 9, 1999. ATEC Security personnel will witness the execution of the oral and written attestations and maintain the Attestation Statements for contractor personnel.

Arms, Ammunition, and Explosives (AA&E) Access: In addition to possessing personnel security clearances, personnel requiring unaccompanied access to AA&E shall be subject to security screening check in accordance with AR 190-11, paragraph 2-11. This check must be completed prior to employees being permitted unaccompanied access to AA&E. Employees may be denied access to AA&E based upon the results of the check. Contractor personnel convicted of a misdemeanor crime of domestic violence cannot have access to AA&E in accordance with the Lautenberg Amendment to the Gun Control Act of 1968.

Travel: Contractor personnel shall be required to perform travel to various locations within the continental United States (CONUS) and outside of CONUS (OCONUS) in support of the ATEC CTF mission. All contractor key personnel must possess a valid tourist Passport to allow for OCONUS travel. All travel will be performed in accordance with Section 1.5.4.3 of the Statement of Work of the basic contract. When warranted, a courier card will be obtained in support of operational or local use when responsibility as a courier is performed. At the conclusion of any contract related travel, the contractor shall submit a travel report within five working days to the designated AOR.

Unescorted access into Restricted Areas: Unescorted access into the DPG restricted areas shall be granted to contractor personnel who possess a security clearance or were the subject of a favorably completed National Agency Check (NAC) or a National Agency Check with Local Agency Check and Credit Check (NACLC). Also, unescorted access shall be authorized provided a final SECRET clearance has been granted with no more than 24 months of a break in service since the date of the termination of their security clearance and there is no known adverse information.

Photographic Security Badges: Photographic security badges will only be issued to contractor personnel in accordance with APGR 190-4. Photographic security badges shall be approved and issued by ATEC Security personnel to contractor personnel upon written request from the AOR and after the investigation or security clearance has been verified via a visit request. Contractor personnel shall wear the photographic security badge above the waist at all times when in the restricted areas of Dugway Proving Ground. The contractor is responsible for ensuring compliance by contractor personnel.

Safeguarding Government Information and Property: The contractor shall be responsible for safeguarding all government information and property provided for contractor use. The contractor shall safeguard information and material designated as classified, unclassified sensitive, For Official Use Only (FOUO), Operations Security (OPSEC) sensitive, Personally Identifiable information (PII) and Privacy Act Information in accordance with applicable directives. Where contractor personnel have access to the ATEC Decision Support System (ADSS), they will not disclose ADSS information to any person or entity without explicit authority.

Disclosure of Information: The contractor may be required to access data and information proprietary to another government agency, another government contractor, or of such a nature that its dissemination or use other than as specified would be adverse to the government's interest. The contractor or contractor employees shall not divulge or release data or information developed or obtained under this contract except to authorize government personnel or upon written approval of the AOR. The contractor shall not use, disclose or reproduce proprietary data that bears a restrictive legend. The contractor shall obtain written permission of the originator prior to releasing any information. Under Title 18, Sections 793 and 798, the contractor and the contractor employees are liable for any improper release. The contractor shall direct to the AOR all inquiries, comments, or complaints arising from matters observed, experienced, or learned as a result of, or in connection with the performance of the contract, the resolution of which may require the dissemination of official information. Inquiries the contractor receives for information relative to the Freedom of Information Act (FOIA) shall be directed to the AOR for evaluation. The government retains the authority to release or deny access to the information. The contractor shall be responsible for search and submission of records under the contractors control upon government request. All work including but not limited to intellectual property and data rights produced under this contract is the sole property of the government.

Loss or Possible Compromise of Classified Information: The contractor shall immediately report the loss or possible compromise of classified information or material to the AOR and ATEC Security Manager.

Physical Security: The contractor shall have access as needed to all government-furnished facilities in accordance with AR 190-51. The contractor shall develop and implement procedures to ensure that any combinations and/or key locks, metal and electronic keys received from the government are accountable, controlled, and safeguarded in accordance with above regulations.

Visitor Group Security Agreement. The contractor shall sign a Contractor Visitor Group Security Agreement to protect classified information involved in performance under this contract or Task Order. The Agreement will outline responsibilities in the following areas: Contractor security supervision; Standard Practice Procedures; access, accountability, storage, and transmission of classified material; marking requirements; security education; personnel security clearances;

reports; security checks; security guidance; emergency protection; protection of government resources; DD Forms 254; periodic security reviews; and other responsibilities, as required.

Departing Employees: The contractor, in coordination with the AOR, shall ensure all contractor employees return photographic security identification badges and Common Access Cards/Identification Cards and all permits issued by the government at the completion of their employment. The turn of these items will be completed no later than 24 hours of their departure. In addition to any AOR contractor departing procedures, the contractor will develop and implement an employment/installation clearance procedure and checklist to ensure that an employee has turned in all badges, government property, and keys before leaving employment on the installation and access to the Local Area Network (LAN)/email has been cancelled. This checklist will contain a signature block for the ATEC Security and Intelligence Division to initial to ensure all contract employees have cleared all aspects of employment at ATEC. Security badges will be returned to the ATEC Security and Intelligence Division on the employees last day of employment with the government. If departure is after normal business hours, the AOR will collect the badge on the last day of employment and turn the badge in to ATEC Security and Intelligence Division the next business day. Keys will be returned to the issuing key custodian prior to the employee departing ATEC. In addition, contractor personnel briefed on SAPs shall contact ATEC Security personnel to complete a termination briefing prior to termination of employment. The contractor shall ensure that their departing employee has turned over all files (digitally or paper), records, hand-outs, pictures, drawings, charts, diagrams, notes, briefings, slides or any other related information or material prior to their departure to the AOR.