TSD 1629 PWS Vibration System 191230.pdf

PERFORMANCE WORK STATEMENT (PWS) [TEMPLATE]

Vibration System Calibration and Preventative Maintenance

NOTE TO OUR CUSTOMERS: THIS TEMPLATE MUST BE TAILORED FOR YOUR AGENCY

BY INCLUDING YOUR UNIQUE REQUIREMENTS, QUANTITIES FOR WORKLOAD,

SPECIFIC SURVEILLANCE TECHNIQUES, ETC. ANY QUESTIONS REGARDING THIS

TEMPLATE SHOULD BE ADDRESSED WITH YOUR ASSIGNED ACQUISITION TEAM.

GENERAL INFORMATION IS PRESENTED IN BLUE ITALICS WITH PARENTHESIS

BORDERS, WHILE FILL-IN GUIDANCE IS PRESENTED IN BLUE ITALICS WITH BRACKET

BORDERS. PLEASE DELETE ALL BLUE ITALICS WHEN FINALIZING THE PWS.

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Vibration System Calibration and Preventative Maintenance. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Vibration System Calibration and Preventative Maintenance as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: West Desert Test Center (WDTC) procured a three (3) inch displacement Multi-Shaker vibration system. The vibration system included amplifiers, cooling units, and slip table, cabling and controller system. The Multi-Shaker vibration system was procured by WDTC through a contract with Spectral Dynamics Inc. (SDI). The system was also installed by SDI in accordance with (IAW) the provisions of the contract. However, WDTC does not have the required personnel or capability to perform the required services and preventive maintenance as outlined in the manufactures maintenance requirements. In order to maintain the vibration system in accordance with the manufactures service and preventive maintenance a maintenance contract is required to perform the equipment services and preventive maintenance of the multi-shaker system and its subsystems. The service and preventative maintenance must be performed by a qualified experienced technician who understands this one of a kind multi-shaker system.

1.3 Objectives: The objective of this service contract is to procure the required services for the maintenance and services on the multi-shaker vibration system and subsystems as required IAW Preventative Maintenance Program for Multi-Shaker system.

Maintain Vibration System and Vibration Control System Provide phone and technical support regarding Vibration System and Vibration Control System Provide parts need to keep Vibration System and vibration Control System Maintained.

1.4 Scope: The contractor shall perform the required services IAW the requirements listed in the Preventative Maintenance Program for the Multi-Shaker system, maintenances manuals and warranty requirements and provide all service replacement parts, filters, oils, and seals as required

Extended Warranty on both Jaguar Systems (2580-1325 and 2560-1368) Jaguar Controller Software Updates Jaguar Controller Calibration (Onsite) Jaguar Preventative Maintenance Shaker Preventative Maintenance

Jaguar Controller Technical Support Phone Support Twice a year visits to DPG for regular maintenance IAW the current Preventative Maintenance

Program for Multi-Shaker System Shaker parts, Slip Table parts, Vertical System parts and Jaguar Controller parts Two (2) emergency call outs for repair Backup parts purchase/Rollover Money (If needed/funding allows)

The contractor shall accomplish Calibration, Preventative Maintenance and repairs needed for Vibration Systems and Vibration Control Systems.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year ( 2020) and four (4)

12-month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II Option Year III Option Year IV

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00am and 5:30pm Monday thru Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Dugway Proving Ground, Utah.

1.6.6 Type of Contract: This contract shall be a service/maintenance contract with a base year and four (4), 12 month option periods. This contract will be a sole source service contract as only Spectral Dynamics Inc. is authorized to service certain components of the system due to proprietary technology and is the only source capable to service the entire system.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a at time of the proposal submission, and must maintain the level of security required for the life of the contract.

The security requirements are in accordance with the attached DD254.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications:

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Contractor will be required to travel CONUS and within the NCR during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS.

Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

1.6.14 Other Direct Costs: This category includes travel (outlined in 1.6.13), reproduction, and shipping expenses associated with training activities and visits to contractor facilities. It could also entail the renting of suitable training venues.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 All Government furnished reference material; information, data, equipment, hardware, and software provided to the contractor for the performance under this contract, remain the property of the US Government. The Government will provide space on-site if possible in building 3131 at Carr facility for contractor personnel including use of the usual items needed to conduct work such as desk and phone during the periods of performance under this contract. The contractor shall sign a hand receipt/property lists for all equipment provided by the Government. Rejection of GFP by the Contractor shall not relieve the contractor of responsibility in performance of this contract. The contractor shall not use property provided by the Government for any purpose other than the performance of this contract.

3.2 As soon as the GFP is no longer required it shall be promptly turned in. The COR will specify the method GFP will be turned in.

3.3 Management of Government-Furnished Property and Equipment. The contractor shall manage GFP in accordance with Parts 45 and 52 of the FAR. The contractor shall be liable for shortages, loss, damages, or destruction of Government property in accordance with the property clauses in Section I of the contract and the Financial Liability Investigation. Within 15 calendar days of discovering the item is missing, damaged or destroyed, the contractor shall appoint a point of contact who is responsible for initiating the Financial Liability Investigation.

3.4 For any contractor working in a Government facility, the following shall be provided: Telephone Service. The Government will provide telephone communication service exclusively for the conduct of official business. The contractor shall be responsible for charges for long distance telephone calls made or accepted by contractor personnel, which are not for the purpose of conducting official government business. The contractor shall be responsible for long distance telephone calls and charges made by or accepted by contractor personnel that are not required for the performance of the mission. Telephone service will be subject to the standard monitoring requirements of the Government telephone network. The Government-furnished telephones are subject to security monitoring at all times. Use of these telephones constitutes consent to security monitoring.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 The contractor shall furnish all necessary supplies, parts, materials, tools, support equipment, labor and vehicles required to perform all operations required by this contract, except for those items or services specifically stated as Government-furnished. Contractor-furnished equipment shall be maintained at all times in a safe and serviceable condition in accordance with the manufacturer recommendations.

Maintenance of contractor-furnished equipment will not be performed on Government property or at government expense. The COR or designated representative may inspect the contractors equipment at any time and direct the removal of any unsafe or objectionable equipment from the installation. All contractor-furnished equipment shall be operable and shall meet all local, state, federal, and environmental requirements.

4.2 The contractor shall ensure that personal/contractor-owned property brought on Government work sites is clearly marked as such to preclude misidentification as Government property. Additionally, the contractor shall ensure that personal/contractor-owned property meets safety specifications as set forth by OSHA and the U.S. Army.

4.3 The contractor shall ensure that all personal/contractor-owned property is removed at the end of the performance period. All personal/computer IT equipment shall be scanned and checked by Government IT personnel before equipment can be connected to any Government network.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. The contractor shall perform the required preventative maintenance on the Multi-Shaker System components. The preventative maintenance shall be performed IAW the Spectral Dynamics Preventative Maintenance Program for Multi-Shaker System.

Performance Standard

a) STD: The contractor shall perform all required preventative maintenance procedures IAW the manual, Spectral Dynamics Preventative Maintenance Program for Multi-Shaker System.

AQL: 100%

All work shall be performed by a qualified, experienced Spectral Dynamics Shaker System Technician and IAW the manual, Spectral Dynamics Preventative Maintenance Program for

Multi-Shaker System.

5.1.2 The contractor shall provide only qualified experienced Spectral Dynamics Shaker System Technician to perform disassembly and assembly of the shaker system and to perform the required service test, inspections and services as required by the preventative maintenance program.

All work shall be performed by a qualified, experienced Spectral Dynamics Shaker System Technician and IAW the manual, Spectral Dynamics Preventative Maintenance Program for Multi-Shaker System.

5.1.3 The contractor shall perform the preventative maintenance and service after 1000 hours of operation or six (6) months whichever comes first.

a) STD: The contractor shall perform all required preventative maintenance procedures IAW the COTS manual Spectral Dynamics Preventative Maintenance Program for Multi-Shaker System..

AQL: 100%

The contractor shall perform all required maintenance and services on the multi-shaker system as recommended.

5.1.4 The contractor shall provide all parts and materials required to perform the required preventative maintenance. The parts include but not limited to all filters, current leads, hoses, clamps, oils, lubricants, fluids, pumps, wires, seals, and connectors.

a) STD: The contractor shall provide all required parts and materials as required IAW the manual, Spectral Dynamics Preventative Maintenance Program for Multi-Shaker System.

AQL: 100%

The contractor shall provide all required parts including but not limited to all filters, current leads, hoses, clamps, oils, lubricants, fluids, pumps, wires, seals, and connectors as required IAW the manual, Spectral Dynamics Preventative Maintenance Program for Multi-Shaker System.

5.1.5 The contractor shall provide an inventory list of all service parts and materials used for each preventative maintenance and service performed. The inventory list shall include but not limited to model or part numbers, quantity, fluids, pumps, wires, seals, and connectors as required IAW the COTS manual Spectral Dynamics Preventative Maintenance Program for Multi-Shaker System.

a) STD: The contractor shall provide an inventory list of all service parts and materials used for each preventative maintenance and service IAW the COTS manual Spectral Dynamics Preventative Maintenance Program for Multi-Shaker System.

Deliverable A0001 An inventory list including but not limited to model and/or part numbers, quantity, fluids, pumps, wires, seals, and connectors as required IAW the COTS manual Spectral Dynamics Preventative Maintenance Program for Multi-Shaker System.

5.2. Task Heading.

Extended Warranty on both Jaguar Systems (2580-1325 and 2560-1368) o Both Jaguar Systems are currently under warranty until the end of September 2019. The new Service contract needs to extend the warranty for both systems.

Jaguar Controller Software Updates o DPG currently has two Jaguar Vibration Controllers. Each controller will need a software updated every 6 months in order to stay on the latest software versions and keep the systems running efficiently.

Jaguar Controller Calibration (Onsite) o Both Jaguar Vibration Controllers will need to be calibrated every 6 months for accuracy and efficiency.

o Calibration will take place during the two yearly visits by Vendor.

Jaguar Preventative Maintenance o Controller recommended PM is twice per option year (once in 4 month base year)

Shaker Preventative Maintenance o Shaker PM is recommended once per year or 400 hours of testing. Health check is recommended every six months if testing hours are not achieved.

Jaguar Controller Technical Support o Vendor will supply technical support for Jaguar Controllers when needed by DPG.

Phone Support o DPG can call vendor for phone support with questions relating to Vibration System and

Controllers to allow access to the Vibration System experts without having to put in place additional contracts for each service call.

Twice a year visits to DPG for regular maintenance IAW with the current Preventative Maintenance Program for Multi-Shaker System.

o The vendor will be required to visit DPG twice every contract year for regular, preventative Vibration System and Vibration Controller maintenance.

o This maintenance will be performed every 1000 hours of operation or every six (6) months, whichever comes first, by a qualified experienced Shaker System Technician.

The technician should perform disassembly and assembly of the shaker system.

o The visits include complete system operational testing, peripheral maintenance diagnostics, cleaning, adjustments, and replacement of defective parts as required (media excepted) and system calibration to NIST traceable standards. This maintenance service is performed periodically as specified in the system’s preventive maintenance schedule.

o The following parts should be inspected while the shaker is disassembled:

Electrical Wiring Terminal Block Air Bag for Load Support Field Coils Armature Coils Air Support System Guidance System o Typical Wear Parts to be replaced during PM if required:

Rubber Dustproof Ring Nylon Flexure Board in Upper Guidance (12 pieces per shaker) Guide Roller Kid in Upper Guidance (6 pieces per shaker) Armature Current Lead Kit (2 pieces per shaker) Lower Guide Shaft Assembly Lower guide Self-lubricated slide bearing Load Support Air Bag.

o DPA 184 Power Amplifier Tests and Inspections (performed semi/annually) Check the circuit breaker “trip test” Clean the Transformer and power supply High Current Joint Inspection

Cleanliness and tightness of all high-current joints is mandatory to prevent oxidation and overheating leading to major damage

Inspect for signs of overheating or melted insulation on three-phase power lines, main circuit breaker, power transformer, power supply section

Do not remove any grease-like compound found on high current joints o Water Cooling Unit

Tests and Inspection (performed semi/annually) Check the hose connections Check the water level and purity Replace the water output filter core regularly

Shaker parts, Slip Table parts, Vertical System parts and Jaguar Controller parts o Vendor will supply replacement parts for the above items if broken or damaged while in use. DPG can either send broken/damaged part to vendor for repair or Vendor can replace part.

Parts that will be needed through the contract o Upper Field Coil o Lower Field Coil o Armature AL o Armature Current Lead o Flexure board o Rubber Flexure Block o Dust Shield o Lower Guide Shaft o Lower G Head Kit o Lower Guide Bush & Holder Kit o WCU Output Water Filter Core o Linear Guide Bearings o Head Expander Flexures

2 emergency call outs for repair o DPG can call the vendor twice every contract year for emergency support.

o The emergency support will include:

Travel to DPG Replacement parts Work hours Etc.

Backup parts purchase/Rollover Money (If needed/funding allows) o Unused Portion of Unseen Support costs will be added to the following Option Year or for backup parts o Unused inventory will be stocked by DPG for future use; Stocked items will not be purchased o Vibration Stocked Parts (VSP) will be used for credit towards Option Years as detailed in estimate o Vendor will remove the VSP as required during Option Years at its own cost

Vendor will be permitted to use available Overhead Cranes and space to work on VSP on a “not to interfere bases”

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR)

5.3.1 The contractor shall inter all required information into the CMR system by the last day of January each year.

a) STD: The contractor shall input all required manpower information into the CMR system by 31 January of each year IAW the CMR procedures and requirements.

The Contractor shall complete entry of the required CMR information

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall perform the required preventative maintenance on the Multi-Shaker System components.

The preventative maintenance shall be performed IAW the Spectral Dynamics Preventative Maintenance Program for Multi-Shaker System. From PWS paragraph number 5.1

The contractor shall perform all required preventative maintenance procedures IAW the manual, Spectral Dynamics Preventative Maintenance Program for Multi-Shaker System.

100% Inspection

PRS # 2

The contractor shall provide only qualified experienced Spectral Dynamics Shaker System Technician to perform disassembly and assembly of the shaker system and to perform the required service test, inspections and services as required by the preventative maintenance program. From PWS paragraph 5.1.2

100% Inspection

PRS # 3

The contractor shall perform the preventative maintenance and service after 1000 hours of operation or six (6) months whichever comes first. From PWS paragraph number 5.1.3

The contractor shall perform all required preventative maintenance procedures IAW the COTS manual Spectral Dynamics Preventative Maintenance Program for Multi-Shaker System.

100% Inspection

PRS # 4

The contractor shall provide all parts and materials required to perform the required preventative maintenance. The parts include but not limited to all filters, current leads, hoses, clamps, oils, lubricants, fluids, pumps, wires, seals, and connectors.

The contractor shall provide all purchased spare parts per contract list.

From PWS paragraph 5.1.4

The contractor shall provide all required parts and materials as required IAW the manual, Spectral Dynamics Preventative Maintenance Program for Multi-Shaker System.

100% Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

(This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.)

Deliverable Frequency # of Copies Medium/Format Submit To

[Insert the deliverable, i.e., the DoD Business Process and Agency Operating Models Report and the PWS paragraph number, i.e., PWS paragraph 5.5.]

[Insert how often it is to be provided, i.e., by the 5th of every month, within 30 days of contract award, etc.]

[Insert the number of copies, i.e., 1 original and 2 copies, how often it is to be provided, i.e., by the 5th of every month, within 30 days of contract award, etc.]

[Insert the medium/format that the deliverable is to be provided in, i.e., paper (hard copy), CD in MS Word, DVD, Briefing Slides on CD, Excel Spreadsheet, etc.]

[Insert where the deliverable is to be delivered, i.e., Name of Activity, ATTN: POC, and Address.]

[Continue to insert the deliverables in accordance with the example provided above.]

[Same as above.] [Same as above.] [Same as above.] [Same as above.]

[Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.]

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

(This technical exhibit lists the historical workload data, i.e., the hours previously performed under the PWS by labor category. This workload data should be used to prepare the Independent Government Cost Estimate (IGCE), if available. Note: Based on the PWS, historical workload data can be provided in other formats, i.e., the volume of tasks order issued over a five year period, the number of users by locations requiring Information Technology Support, etc.)

ITEM

NAME

ESTIMATED QUANTITY

1 [Insert the Labor Category, i.e, Contract Manager, etc.] ________ [Insert the number of hours, i.e., 200 HRs, etc.]

2 [Continue to insert the Labor Categories, using example provided above.]

________ [Same as above.]

3 [Same as above.] ________ [Same as above.]

4 [Same as above.] ________ [Same as above.]

5 [Same as above.] ________ [Same as above.]

Preventative Maintenance Program for Multi-Shaker System

1.0 Overview This preventative maintenance program for the multi-shaker system is to provide guidance for conducting preventative maintenance and services as required for the warranty on the shaker system.

2.0 Multi-Shaker system Components

2.1 SD-2600LS3-550 26,400 lbf Shaker System has the following components:

2.1.1 Electro dynamic shaker

2.1.2 DPA184 power amplifier

2.1.3 WCU1 water cooling unit

2.2 SD Model STGP-60-3 Platform Multi-Shaker Slip Table System

2.2.1 7 each linear guide bearings

2.2.2 Model IP-64x128 Rectangular Isolated Base

2.2.3 Model DA-16M Magnesium Drive Adapters (2) with special features

2.3 SD Multi-Shaker Vertical System

2.3.1 Model VGS-58D Vertical Guide/Load Bearing System

2.3.2 Model HE-S58D Octagonal Dual Magnesium Head Expander

2.3.3 Model HE-S58 Octagonal Head Expander

2.4 SD Multi-Shaker Control System

2.4.1 Model 2580-9700-1 High Performance Acquisition/Control (ACP) System

2.4.2 Model 2562-9458 Premier LINUX Desktop Controller

3.0 Preventative Maintenance for SD-26400 Shaker System Components

3.1 SD-26400-550 Electro Dynamic Shaker System(s)

3.1.1 Only a qualified experienced Shaker System Technician should perform disassembly and assembly of the shaker system. During the extended warranty period it is recommended that a complete preventative maintenance be performed after 1000 hours of operation, or every six (6) months whichever comes first.

3.1.2 To ensure maximum efficiency, a preventive inspection schedule should be followed. The operational schedule of the shaker determines the inspection schedule.

A shaker operating daily should be inspected more frequently than a shaker that is used less frequently. Tightness of electrical connections and screws should be checked on regular basis prior to operating the system.

3.1.3 The following parts should be inspected while the shaker is disassembled:

3.1.3.1 Electrical Wiring

3.1.3.2 Terminal Block

3.1.3.3 Air Bag for Load Support

3.1.3.4 Field Coils

3.1.3.5 Armature Coils

3.1.3.6 Air Support System

3.1.3.7 Guidance System

3.1.4 Typical Wear Parts to be replaced during PM if required

3.1.4.1 Rubber Dustproof Ring

3.1.4.2 Nylon Flexure Board in Upper Guidance (12 pieces per shaker)

3.1.4.3 Guide Roller Kit in Upper Guidance (6 pieces per shaker)

3.1.4.4 Armature Current Lead Kit (2 pieces per shaker)

3.1.4.5 Lower Guide Shaft Assembly

3.1.4.6 Lower guide Self-lubricated slide bearing

3.1.4.7 Load Support Air Bag

3.2 DPA 184 Power Amplifier

3.2.1.1 Tests and Inspections (performed semi/annually):

3.2.1.2 Check the circuit breaker “trip test”

3.2.1.3 Clean the Transformer and power supply

3.2.1.4 High Current Joint Inspection

3.2.1.4.1 Cleanliness and tightness of all high-current joints is mandatory to prevent oxidation and overheating leading to major damage.

3.2.1.4.2 Inspect for signs of overheating or melted insulation on three-phase power lines, main circuit breaker, power transformer, power supply section

3.2.1.4.3 Do not remove any grease-like compound found on high current joints

3.3 WCU1 Water Cooling Unit

3.3.1.1 Tests and Inspections (performed semi/annually):

3.3.1.1.1 Check the hose connections

3.3.1.1.2 Check the water level and purity

3.3.1.1.3 Replace the water output filter core regularly

3.3.1.1.4 Dirty water will clog the filter causing the Water Flow Interlock to trigger.

3.4 Model STGP-60-3 Platform Slip Table Assembly Slip Plate and Bearings

3.4.1 The slip table assembly consists of a steel moat structure, a magnesium slip plate, a precision ground granite, a precision ground base plate, seven (7) guide bearings and a low pressure (100 psi) oil pump. The steel moat structure acts as an oil reservoir. The granite slip surface is enclosed within this structure and is ground and lapped to a tool room grade (Grade B) finish to provide minimum friction during vibration testing.

3.4.1.1 Extra care must be taken to protect the top surface of the slip plate from dents and heavy scratches. Dents on the top surface of the slip plate usually create bulges on the bottom of the slip plate, resulting in improper load distribution on the granite surface and a non-uniform oil film between the slip plate and the granite. This could result in damage to the slip table system or the shaker

3.4.1.2 The slip plate is internally ported from the aft end of the plate. The ports are 3/8” diameter and extend through the slip plate approximately 1” past the center of the slip plate. All future machining of the insert installation should have the outer diameter of the installed insert at least ½” from the centerline of the ports.

3.4.1.3 Attachment bolts used on the top surface of the slip plate should not be long enough to contact the bottom of the inserted holes. This could result in damage to the critical bottom surface.

3.4.1.4 Open cell foam sheets are installed around the perimeter of the granite for additional oil filtering. The foam filter is also used to wipe off the bottom of the slip plate during vibration to minimize dripping of the oil around the perimeter.

3.4.1.5 The guide bearings have a maximum stroke of 3.25”. They consist of

1.50” diameter aluminum sleeves riding on chrome plated steel shafts.

The guide bearings do not require direct oil lubrication. However, they do receive some oil lubrication from internal splashing and misting of the system during vibration.

3.4.1.6 The oil pump removes oil from the bottom of the reservoir and directs it into the magnesium slip plate where it is expelled onto the top surface of the granite. The underside of the magnesium slip plate is routed to disperse the oil over the entire granite. The oil then flows over the edge of the granite and returns, through the foam filter, to the oil reservoir. The oil flow rate is set at the factory and should not be readjusted except by a qualified technician. The proper oil flow is critical to the operation of the slip table system. The oil pump operates off of standard 110v electrical power.

3.4.1.7 The correct oil to be use is Shell Tellus 68 or equivalent.

3.4.1.8 Turn on the oil pump and wait at least 15 minutes before stroking the slip plate, and 30 minutes before running a vibration test.

3.4.1.9 Do not over torque the bolts – see manual for proper torque settings.

3.4.1.10 For best results distribute test article load over as much of the slip plate surface as possible.

3.4.1.11 The six (6) vibration isolators which sit beneath the steel isolated platform were inflated to detailed pressures (in manual) at installation.

These pressures should be periodically checked and maintained. The isolators can isolate to 3 ½ Hz with air pressure. Without air pressure they can isolate to 5 Hz.

3.4.1.12 Periodically check the oil level in the slip table moat using a dipstick. The oil level should be at least 1 ¾” deep. If below this level or if air bubbles are seen in the oil return lines, add Shell Tellus 68 (or equivalent) oil’

4.0 SD Vertical Testing Assembly: The vertical guidance and load support system (referred to as “the vertical system”) was designed and manufactured specifically to provide simple linear guidance and load re-centering capabilities. There are two separate vertical guided head expander systems. One system contains a 60” X 60” head expander for mounting to a single shaker. The other system contains a 60” X 60” head expander for mounting to dual shakers. Both systems consist of the following components:

4.1 One (1) each, 60.0” magnesium head expander weldment.

4.2 One (1) each, steel upper frame weldment.

4.3 One (1) each, steel lower frame weldment.

4.4 Six (6) each, steel lower leg weldments.

4.5 Eight (8) each, steel angled braces.

4.6 Eight (8) each, Steel flexure pedestals.

4.7 Two (2) each, steel lockout brackets with hardware.

4.8 Eight (8) each, laminated flexure assemblies.

4.8.1 Regular maintenance to inspect the torque values of the bolts and visual inspections to verify the integrity of the wrappings is important.

4.9 Four (4) each, Firestone airbags and related hardware.

4.9.1 Do not exceed 90 psig in the air bags. The air bags should be inflated very slowly when additional mass is added to the head expander system. Adjust the regulators until the head expander is at mid stroke. Record the regulator pressure with the system unloaded. This will become the system’s “set pressure.” Always return the air bags to the “set pressure” before removing any test articles from the system. This will prevent sudden inflation of the air bags and uncontrolled movement of the system.

4.9.2 Prior to removing any mass from the system, deflate the air bags to the “set pressure”. If the magnesium fixture table is being removed from the system, the air bags must be set to zero psig and the lockout pins must be installed.

4.10 Two (2) each, Aluminum lockout/stroke limit blocks.

4.10.1 This system is equipped with a stroke limitation device. In the event that the shaker travels beyond its normal operating stroke, the stroke limitation device provides a hard mechanical stop. This device should be set to allow full stroke of the shaker armature but prevent over extension of the shaker armature and flexure guidance. This device should be checked prior to each operation of the system.

4.11 Two (2) each, special stroke limitation studs and hardware.

4.12 One (1) each, Air regulator and gauge assembly.

4.13 Four (4) each, hoist rings.

4.14 Two (2) each, shaker amplifier cut-off interlock switches.

4.15 One (1) lot, miscellaneous hardware.

5.0 Vertical Operation: When loading the system to perform normal operation in the vertical axis, the assemblies should be located at their mid-stroke positions. All stroke-limiting devices should be at their mid-stroke positions. Once the load is attached to the system, and the lockout bolts are removed, the system is free to move vertically. When the test is complete, the head expander system should be at the mid-stroke position. Set the airbags to their set pressure, remove the mass from the system, and install the lockout pins.

6.0 Removal of the Upper Assembly: This system is designed to allow the upper portion of the head expander system to be removed while leaving the support legs in place. To remove the Frame Assembly along with the head expander, make certain that the head expander system is at the mid-stroke position.

6.1 Install the two (2) lockout pins into the lockout receivers on the head expander. This is done by inserting the pins through the steel lockout brackets.

6.2 Remove the armature bolts from the head expander.

6.3 Relieve pressure from all airbags and disconnect the quick-disconnect fittings on the air-lines.

6.4 Support the system with an overhead hoist at the lifting ring locations.

6.5 Remove the bolts, nuts and washers that attach the Upper frame assembly to the Lower frame assembly.

6.6 Lift the Frame Assembly and set in a safe place. The Lower frame assembly and support legs should remain mounted to the floor/mass.

7.0 Installing The Upper Assembly

7.1 Verify shaker(s) are in the vertical position. Install 2 each, 24” long M10 threaded rods into the armature inserts (use the 500mm diameter bolt circle at 180 degrees apart). For installing the dual shaker assembly, install the 2 threaded rods on center of each armature.

7.2 Lower the Upper frame assembly onto the shaker armature(s), using the threaded rods for guidance. The Upper frame assembly should not depress the armature during this step. Check all outer armature insert locations to be certain they are all contacting the bottom of the Head Expander. Keep the overhead hoist attached at all times during the assembly process for added support and safety.

7.3 Install and tighten all of the 3/8-24 bolts, nuts and washers between the Upper frame assembly and the Lower frame assembly.

7.4 Attach the shop air supply to the air regulators/manifold.

7.5 Apply enough pressure to the head expander support airbags to release the lockout pins.

Remove the lockout pins and lower the airbag pressure until the head expander comes into contact with the armature face.

7.6 Visually inspect system as this process is taking place to insure safety for personnel and vibration equipment.

7.7 Install two (2) M10 socket head cap screws (Customer supplied) into the shaker armature’s outer bolt circle at 180 apart. Torque to Spectral Dynamic’s specified value.

7.8 Remove both of the M10 threaded rods from the shaker armature.

7.9 Install the remaining M10 socket head cap screws into the shaker armature.

7.10 Torque all attachment bolts to their specified torque value.

7.11 Gradually lower the hoist.

7.12 Remove the hoist rings from the system. (Optional)

7.13 Inflate the air bags as necessary to position the shaker armature to mid-stroke.

7.14 Check the stroke of the shaker armature to verify the mid-stroke position of the stroke limitation blocks.