Trunnion_Specifications_4150.pdf

EVENT 4150

PW – Trunnion Wheel Assembly

SECTION I: General Conditions

1. BID DATA

The City of Minneapolis is seeking a bidder to furnish and deliver Trunnion Wheel Assembly, (1) Steel

Wheel w/Axle for Minneapolis Public Works along with various Boards and Departments, all in accordance with specifications, line items and all documents requested herein.

2. STANDARDS

a. Only receive quotes for Trunnion Wheel Assembly, (1) Steel Wheel w/Axle Materials, no

Alternatives.

b. Reference in the Specifications to any article, device, product, material, fixture, form, or type of construction by name, make or catalog number shall be interpreted as establishing a standard of quality and shall not be construed as limiting competition. Any article, device, product, material, fixture, form, or type of construction may be used which in the judgment of the Water

Maintenance Facility is equal to that specified and approved in writing as such.

3. MATERIALS AND WORKMANSHIP

a. All work shall be done in accordance with accepted standard practice for the class of work involved. All parts shall conform accurately to the required dimensions and shall be free from injurious defects. All machined parts shall be made to template or gauge.

b. Such handwork shall be done in finishing all material as may be required to produce a neat, workmanlike, well-fitting, and smoothly operating piece of equipment.

c. Unless otherwise specified, all materials and equipment incorporated in this contract shall be new.

All material may be ordered in partial shipments. No full orders will be made for the materials listed in the bid. Therefore, the Supplier shall include multiple deliveries within their bid. The quantities listed are an estimate of amounts and the actual amounts may vary.

4. DELIVERY

a. All items shall be delivered to the City of Minneapolis Public Works – Water Treatment and

Distribution Services designated storage yard.

i. Water Treatment 4100 Marshall St NE Minneapolis, MN 55421.

b. All delivery arrangements shall be the responsibility of the successful bidder.

c. Deliveries of the proposed material are to be made only on workdays during the hours between

7:00 A.M. and 3:00 P.M. and on the date designated by the Water Maintenance Facility division.

The vendor shall provide 24 hours prior notification to the contract manager.

d. Delivery must be made within 30-60 days of receipt of Purchase Order.

5. INSPECTION, REJECTION, AND ACCEPTANCE OF MATERIAL

a. On receipt of any material covered by these specifications, representatives of the Water

Maintenance Facility will carefully inspect the material. All parts which are cracked, broken or otherwise defective on arrival will be rejected, and written notice of this action will be given the vendor as soon as possible. All materials rejected shall be removed and replaced by the vendor at their own expense. Material received with parts missing will not be rejected for that cause alone, but the vendor shall replace any missing items at their own expense. The formal acceptance of any item of material will not be made until all rejected or missing parts have been replaced.

6. PAYMENT

a. One hundred percent of the total price will be paid by the City of Minneapolis upon receipt, inspection, and acceptance of all material specified herein. Completion of payment in no way releases the contractor from the provisions of I.9. Material Guarantee of these specifications.

INVOICE & PAYMENT

All work requested under this Contract shall be placed on a City issued Purchase Order.

Contractor shall make all reasonable efforts to submit invoices and documentation in an electronic format, such as PDF or other format compatible with City software capabilities, in lieu of paper invoices and documentation, when so requested by City.

Upon delivery and acceptance of the service, the Contractor shall submit an invoice detailing the appropriate charges.

Invoices shall be submitted to:

City of Minneapolis

505 Fourth Ave S, Room 310

Minneapolis, MN 55415

Email: submitinvoices@minneapolismn.gov

Upon receipt of invoice and final inspection and acceptance of the service, the City will render payment within thirty (30) days unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. The Contractor shall provide complete cooperation during any such investigation.

The City will not pre-pay for service. All bills shall state the location and dates of service being billed. All fees, taxes, charges, surcharges, and revenue payments are to be itemized.

No payment will be made for material stored off-site except in situations where payments may be considered by the City for materials which are stored in a secured area, to be verified by the City and where the Contractor maintains adequate insurance coverage protecting specific materials from loss.

Proof of insurance shall be supplied prior to payment for any materials stored off-site.

7. MATERIAL GUARANTEE

a. The manufacturer shall guarantee the Trunnion Wheel Assembly, (1) Steel Wheel w/Axle are free from material and workmanship defects for a period of one year from date of material receipt.

PRICE ESCALATION TERMS

Prices shall be firm for the initial contract period. After the initial contract period, an escalation may be allowed for any extensions based upon a demonstrable industry wide, regional and/or operational increases in the contractor’s costs. For documented evidence to be considered, it must be submitted to the City of Minneapolis Procurement Office sixty (60) days prior to the end of the current contract year. The exact amount of escalation, if any, will be governed by the validity of the documentary evidence submitted. No price increase will be effective until approved by the City of Minneapolis Procurement Office. With the exception of extraordinary circumstances, the amount of any increase shall not exceed the Consumer Price Index (CPI) or five

(5) percent, whichever is higher.

NON-EXCLSUIVE

b. Any contract(s) resulting from this Request for Bid will not be an exclusive contract and the City reserves the right to hire other contractors, to perform similar work, and seek bids from other vendors.

RIGHTS OF THE CITY

c. The City reserves the sole and exclusive right, in accordance with all applicable law, to reject all or any part of any bid, waive informalities, defects, irregularities, variances, technicalities, and award the contract to the lowest responsive and responsible bidder(s) to best serve the interest of the

City. Informality shall mean a minor defect or variation of a bid from the exact requirements of the specifications which does not affect the price, quality, quantity, or delivery schedule for the goods, services or construction being procured.

8. CANCELLATION

a. The City of Minneapolis Public Works – Water Treatment and Distribution Services reserves the right to cancel this contract at the end of any calendar year. The City of Minneapolis Public

Works is not required to state any reason for such cancellation, nor is it liable for any damages for costs incurred by the contractor for said cancellation.

9. AWARD

a. Upon completion of the bid award, the supplier shall provide the following information:

i. State the advance notice time necessary for the delivery of each item or for a lot.

ii. Upon request: Submit an NSF certificate for the hose provided and a manufacturer’s certification showing compliance with NSF/ANSI 372, Drinking Water System

Components - Lead Content.

SECTION II: Technical Specifications

1. GENERAL SCOPE

a. The following specifications are intended for Trunnion Wheel Assembly, (1) Steel Wheel w/Axle as required by the City of Water Maintenance Facility. The bid for furnishing this material shall be made on a unit basis for furnishing and delivering to a designated site as noted in I.4.

Delivery.

2. STANDARDS

a. Applicable Standards using the latest revision:

i. NSF/ANSI 61 Drinking Water System Components - Health Effects

ii. NSF/ANSI 372 Drinking Water System Components - Lead Content

b. The Trunnion Wheel Assembly, (1) Steel Wheel w/Axle shall be certified in compliance with

NSF/ANSI 61, Drinking Water System Components - Health Effects.

c. The Trunnion Wheel Assembly, (1) Steel Wheel w/Axle shall be certified in compliance with

NSF/ANSI 372, Drinking Water System Components - Lead Content.