Amendment_004_for_Contract_1_-_Step_2.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x)

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

re: Amendment 004 for Contract 1 - Step 2

The purpose of this amendment is to incorporate the questions and answers received via email and during the Pre-Proposal Conference held on

03/16/2015. ...See Continuation Page

1 7

004 MAR 24, 2015 3PQCK-15-5001

3PQCK

GSA CONTRACTS OPS BRANCH-PITTSBURGH SECTION

THE STRAWBRIDGE BLDG -3PQCK

20 NORTH 8TH ST

PHILADELPHIA PA 19107-3191

GS-03P-15-AZ-C-0006

JAN 06, 2015

See Schedule

Continuation Page

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Attachment Page

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QUESTIONS/ANSWERS

1. The documents indicate the potential for Unexploded Ordinance (UXO). Is ground scanning required?

No, this is not a contract requirement. The successful contractor will be required to attend safety briefings conducted by Fort Pickett that will explain the protocols associated with encountering “UXO”

2. Is the Wetlands permit needed for Contract 1?

No, it is not needed. The venues in Contract 1 were selected on the basis of not requiring a Wetlands Permit.

3. Are security clearances required for subcontractors?

Refer to Division 1 Section 01 5390.1.

4. Are the limits of the wetlands delineated in the field?

The limits of clearing are currently flagged. The wetland limits and buffers are not. The wetland limits and buffers are identified on the drawings. GSA will consider flagging wetland buffer limits prior to the start of construction.

5. Will a list of the General Contractors (GCs) be provided?

The sign-in sheets from the pre-proposal meeting were provided in Amendment 003 for Contract 1 Step 2.

6. Will there be additional site visits?

No, there will not be additional site visits. Some portions of the site are public and some are not. Venue sites E02 and R03b on located on non-public property and access is limited to today’s tour.

7. Further explain the Interim Secret Clearance?

Please refer to the Solicitation.

8. Can we expect unexploded ordinance?

The FASTC property is a former military base and there is the potential to encounter UXO. The successful contractor will be required to attend safety briefings conducted by Fort Pickett that will explain the protocols associated with encountering “UXO”

9. Is the submittal review period specified in the documents?

Yes, refer to the Division 1 specifications.

10. Who has the authority on storm water and sedimentary control?

The authority having jurisdiction for storm water management and erosion and sediment regulations is Virginia DEQ – Blue Ridge Region.

11. Can award be made on an interim clearance?

Yes, an award can be made on an interim clearance.

12. Is the award date still July 2015?

That is the current projection.

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13. Further explain sensitive but unclassified documents?

Refer to the Security Classification Guide and Division 01 Section 01 5930.1.

14. Will the CAD files be issued?

This has not yet been determined and will be addressed in a subsequent amendment.

15. Since ePM is only available to firms under contract on the project, how can you send information to subcontractors? Does GSA need to approve the transfer of information?

GSA does not need to approve the transfer of SBU information. SBU information must be transmitted to potential subcontractors in accordance with the requirements outlined in the Security Classification Guide, SBU Handling Requirements, Page 5. Also, refer to the Security Specifications, Section IV: Information Security, Transmission, Storage, and Destruction of SBU, Page 20 for more information.

16. In the Contract 1 Step 2 document titled, “C201 – The Solicitation”, Section II.D. Technical Proposal, page 7 of 22, are numbers a.3.Conceptual Construction Quality Control Plan (QCP) and a.4.Project Schedule narrative and a project schedule in CPM network format included in the limitation of 25 pages?

No. The CPM Schedule and Concept Quality Control Plan are not part of the 25 page limitation to the Project Management and Delivery Plan submission.

17. Specifically, what financial information is needed for each JV partner?

A completed GSA Form 527 and/or pro-forma accounting statements for each JV partner is required.

18. Specifically, what performance information is needed for each JV partner?

Please refer to Contract 1 Step 2 document titled, “C201 – The Solicitation”, Section II.D.

Technical Proposal, pages 6-7 of 22.

19. Is the GSA Form 527 required with the Step 2 proposal?

Yes, the GSA Form 527 is required with your pricing proposal.

20. Is the subcontracting Plan required to be submitted with the Step 2 proposal?

Per Contract 1 Step 2 document titled, “C201 – The Solicitation”, Section IV.H. Small Business Subcontracting Plan, page 17 of 22, a small business subcontracting plan as required under FAR 52.219-9, is not required to be submitted with offers.

21. Is there a possibility for oral presentations for Contract 1? It appears that language did not transfer from the Step 1 to the Step 2.

There will be no oral presentations for Contract 1.

22. Will all necessary permitting for the scope of Contract 1 be complete before award?

GSA will serve as the Authority Having Jurisdiction for building code compliance and no other local building permits will be required. The contractor will remain responsible for all other regulatory compliance requirements including, but not limited to Virginia DEQ Erosion and Sediment Control Regulations.

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23. Please clarify the process surrounding the way in which a currently non-cleared offeror is going to be given the opportunity to gain the required clearance. There is no further description of this process in Step 2, but was discussed in length at the preproposal meeting for Step 1. We have been led to believe that GSA in concert with DoS will be sponsoring the apparent successful offer before award will be made. The time and responsibilities for obtaining the clearance is not well defined. When considering the investment of resources to propose on Step 2, we respectfully request a more detailed understanding/description of the process so we can evaluate impacts to success.

At the time GSA selects the contractor for the project, if it is determined that the successful firm does not have the required Interim Secret Facility Clearance, GSA will request that DOS sponsor them for a clearance. Suggested reference for the requirements of Facility Clearance can be found at http://www.dss.mil/isp/fac_clear/fac_clear.html.

24. Please clarify what key personnel positions identified in the list of key positions on page 6 of C201 are required to be “on-site,” full time.

Reference Document C201 paragraph V.G.1.a - The Project Manager and Construction Superintendent are required to be fulltime onsite positions. The offeror should determine the appropriate level of effort for all other positions and describe the same in the Project Management and Delivery Plan narrative.

25. Volume 1 of the RFP addresses the need for a Safety and Health Officer. Is this position the same position as the Safety Coordinator identified as a key position on page 6 of C201?

Yes, the "Safety and Health Officer" identified in Volume 1 is the same as the "Safety Coordinator" identified in GSA Document C201.

26. The role or qualifications of the MEP Coordinator is not defined in the RFP. Please provide.

The MEP Coordinator shall be experienced in the coordination of mechanical and electrical construction of the types required for the project, and experienced in coordination of mechanical and electrical construction with other operations. The MEP Coordinator shall be authorized to act as the coordinator for mechanical and electrical activities, including but not limited to the following: Scheduling and sequencing of mechanical and electrical activities;

Sharing access to mechanical and electrical work spaces; Integration of mechanical and electrical work into limited spaces available for mechanical and electrical installations; Protection of mechanical and electrical work; Cutting and patching for mechanical and electrical work;

Tolerances for mechanical and electrical work; Preparation of mechanical and electrical coordination drawings; Mechanical and electrical inspections and tests; Utilization of mechanical and electrical temporary services and facilities.

27. Can the full time QC Manager act as the MEP Coordinator?

Yes, provided the candidate has the appropriate experience.

28. It appears that the RFP allows the QC Manager and the Safety and Health Officer to be accommodated by a single onsite FTE. Please confirm.

The Safety and Health Officer should be an independent position.

29. Per The Security Specifications Section IV: Information Security paragraph (3) Transmission, Storage, and Destruction of SBU, Access to SBU information must be restricted to only those

ÐßÙÛ ê ÑÚ é ÙÍóðíÐóïëóßÆóÝóðððêñððì individuals who are performing on this contract. How are offerors to obtain bids from subcontractors if the SBU documents cannot be shared with them?

SBU information must be transmitted to potential subcontractors in accordance with the requirements outlined in the Security Classification Guide, SBU Handling Requirements, Page 5.

Also, refer to the Security Specifications, Section IV: Information Security, Transmission, Storage, and Destruction of SBU, Page 20 for more information.

30. Our industry is very dynamic with respect to staffing availability. I couldn’t find any section of the RFP that addresses key personnel staffing changes. In the event a key position can no longer be filled by the profiled member how does the GSA handle key personnel substitution requests?

During construction, the positions of key personnel cannot deviate from those individuals contained in the proposal, without prior approval from GSA. In the event that a key personnel staffing change is requested by the contractor, a complete resume shall be provided, listing education, training, qualifications, and experience relative to the tasks that will be performed.

An interview may be conducted by the Government to confirm the proposed individual's ability to fulfill all requirements of the position.

31. At the site visit it was stated that there is a section in the specs which pertain to sharing the File electronically. The web link that is in Specs section 01-300 does not open. What section of the Specs has the electronic document sharing Information? Do you have a list of approved file share sites?

SBU files must be transmitted in accordance with the requirements outlined in the Security Classification Guide, SBU Handling Requirements, Page 5. Also, refer to the Security Specifications, Section IV: Information Security, Transmission, Storage, and Destruction of SBU, Page 20 for more information.

32. Would GSA consider amending the RFP with the definition of the adjectival ratings that will be used to evaluate our Step 2 proposals?

The ratings and their definitions are as follows:

EXCEPTIONAL (E): Assign an exceptional rating for proposals/factors that exceed the stated requirements of the solicitation in a way considered beneficial to the Government. An “Exceptional” proposal/factor is one with a high probability of success, with a significantly less than average level of risk associated with the proposed approach and the nature and number of any noted weaknesses has no impact on the proposal. An exceptional proposal/factor has no deficiencies.

VERY GOOD (VG): Assign a very good rating for proposals/factors that exceed the stated requirements of the solicitation in a way considered beneficial to the Government. A “Very Good” proposal/factor is one with a very good probability of success, with less than an average level of risk associated with the proposed approach and the nature and number of any noted weaknesses have an insignificant impact on the proposal. A very good proposal/factor has no deficiencies.

ACCEPTABLE (A): Assign an acceptable rating for proposals/factors that meet all stated requirements of the solicitation or exceed requirements in a way not considered beneficial to the Government. An “Acceptable” proposal/factor is one with an average probability of success, with an average level of risk associated with the proposed approach and the nature and number of any noted weaknesses may have a minor impact on the proposal.

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MARGINAL (M): Assign a marginal rating for proposals/factors that fail to meet stated requirements of the solicitation, but are considered capable of correction through meaningful discussions. A “Marginal” proposal/factor is one with an unknown probability of success, with an unacceptable level of risk associated with the proposed approach, having one or more deficiencies which are considered capable of correction through discussions without extensive changes tantamount to an entirely new proposal, and the nature and number of any noted weaknesses have a significant impact on the proposal.

POOR (P): Assign a poor rating for proposals/factors that fail to meet the stated requirements of the solicitation. A “Poor” proposal/factor is one that has little or unknown probability of success, with an unacceptable level of risk associated with the proposed approach, having one or more deficiencies that are not considered capable of correction through discussions without extensive changes tantamount to submission of what would amount to an entirely new proposal, and the nature and number of any noted weaknesses have a significant impact on the proposal. There is no reasonable chance of the proposal being selected for the award.