Traffic_Signal_Equipment_Procurement.pdf
PDF 277 KB Posted
- Attached to
- Traffic Signal Equipment Procurement
- Solicitation number
- P26-003
- Issued by
- Santa Cruz County, San Francisco City, California
About this file
This is a Request for Proposals issued by the City of Scotts Valley, California for the procurement of traffic signal equipment. The City seeks electronic sealed bids for the purchase of traffic signal video detection equipment, traffic signal controllers, associated hardware, software, and limited vendor turn-on assistance for seven signalized intersections. The procurement includes seven edge processing servers, 25 bullet cameras, 25 camera mounts, seven SDLC cables, seven NTCIP modules, seven SDLC modules, one outdoor CAT5e cable, nine 2070LX controllers, and one turn-on assistance service. Equipment installation is excluded unless specifically authorized by written addendum. The question submission deadline is July 21, 2026 at 5:00 PM, and the proposal submission deadline is July 27, 2026 at 2:00 PM. Award will be made to the lowest responsive and responsible bidder.
Bidders must submit electronic bids through the OpenGov Procurement platform. The pricing proposal requires line-item unit costs and totals for each item, with separate entries for subtotal, sales tax or use tax, and freight or delivery charges. Vendors must provide company information, proposed delivery schedule in days after purchase order issuance, warranty information, product data sheets, controller documentation including firmware and software versions, and certifications regarding non-collusion and agreement with solicitation terms. Bidders may propose equal alternative products with supporting documentation and may note any exceptions to specifications. The project contact is Andrew Lee, Associate Civil Engineer, and the procurement contact is Mindy Shaine.
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Text version
REQUEST FOR PROPOSALS
CITY OF SCOTTS VALLEY
Traffic Signal Equipment Procurement
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
ISSUE DATE:
July 14, 2026
DEADLINE FOR SUBMISSION:
July 27, 2026
CONTACT:
Mindy Shaine, mesqueda
1) INTRODUCTION
1.1 Summary
The City of Scotts Valley is soliciting electronic sealed bids for the purchase of traffic signal video detection equipment, traffic signal controllers, associated hardware, software, and limited vendor turn-on assistance for seven signalized intersections.
This procurement is for equipment only. Installation is not included unless specifically authorized by written addendum.
Award will be made to the lowest responsive and responsible bidder.
1.2 Timeline
Release Project Date: July 14, 2026
Question Submission Deadline: July 21, 2026, 5:00pm
Proposal Submission Deadline: July 27, 2026, 2:00pm
1.3 Project Contact
Andrew Lee
Associate Civil Engineer
361 Kings Village Rd
Scotts Valley, CA 95066
Email: alee@scottsvalley.gov
Phone: (831) 800-1758
1.4 Procurement Contact
Mindy Shaine mesqueda
1 Civic Center Drive
Scotts Valley, CA 95066
Email: mshaine@scottsvalley.gov
Phone: (831) 783-5667
2) PROJECT DETAILS
2.1 Important Instructions for Electronic Submittals
The City of Scotts Valley is accepting electronic bid submissions. Bidders shall create a FREE account with
OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed https://procurement.opengov.com/signup account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
2.2 Scope of Work or Project Details
Please see the Attachments section for specifications and attachments.
3) PRICING PROPOSAL
Line Item Description Quantity Unit of
Measure Unit Cost Total
1 Edge Processing Server 7 ea
2 Bullet Cameras 25 ea
3 Camera Mounts 25 ea
4 SDLC Cable 7 ea
5 NTCIP Module 7 ea
6 SDLC Module 7 ea
7 Outdoor CAT5e 1 ea
8 Turn-On Assistance 1 ea
9 2070LX Controllers 9 ea
10 Subtotal 1 ea
11 Sales tax/Use tax 1 ea
12 Freight/Delivery 1 ea
13 Total Bid 1 ea
TOTAL
4) VENDOR QUESTIONNAIRE
1 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*
☐ Please confirm
*Response required
2 Company Information* Business Name/ Address/ Contact/ Phone/ Email/ Tax ID/ Seller Permi
*Response required
3 Proposed delivery schedule after Purchase Order* Enter number of days
*Response required
4 Upload Warranty Information* Upload warranty information
*Response required
5 Product Information* Upload product data sheets
*Response required
6 Are you proposing any approval equal products?
If yes, upload supporting documentation.
7 Controller Information* Upload: firmware, software version, cabinet compatibility, SDLC documentation, NTCIP documentation
*Response required
8 Do you take any exceptions to the specifications?
If yes, upload exceptions
9 Bidder acknowledges all issued addenda (as applicable)*
☐ Please confirm
*Response required
10 Non-Collusion* Bidder certifies the bid is genuine and not collusive
☐ Please confirm
*Response required
| 1) Introduction |
| 1.1 Summary |
| 1.2 Timeline |
| 1.3 Project Contact |
| 1.4 Procurement Contact |
| 2) Project Details |
| 2.1 Important Instructions for Electronic Submittals |
| 2.2 Scope of Work or Project Details |
| 3) Pricing Proposal |
| 4) Vendor Questionnaire |
| 1 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.* |
| 2 Company Information* |
| 3 Proposed delivery schedule after Purchase Order* |
| 4 Upload Warranty Information* |
| 5 Product Information* |
| 6 Are you proposing any approval equal products? |
| 7 Controller Information* |
| 8 Do you take any exceptions to the specifications? |
| 9 Bidder acknowledges all issued addenda (as applicable)* |
| 10 Non-Collusion* |
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