Town of Highland Park - Eastern Avenue Reconstruction - Project Manual.pdf

PROJECT MANUAL

BID REQUIREMENTS & CONTRACT REQUIREMENTS

EASTERN AVENUE RECONSTRUCTION

BID NO. 2026-20-022-4506-938

Prepared by:

GARVER, LLC

3000 INTERNET BLVD, SUITE 400

FRISCO, TEXAS, 75034

Garver, LLC

TX FIRM REGISTRATION NO. F-5713

JULY 20, 2026

J. ANDREW CHILTON

140800

Digitally Signed 7/20/2026

Table of Contents

SECTION 1 – BID REQUIREMENTS

NOTICE TO BIDDERS

INSTRUCTIONS TO BIDDERS

BID BOND – SAMPLE FORM

BID FORM

BID FORM SIGNATURE PAGE

SECTION 2 – CONTRACT REQUIREMENTS

CONSTRUCTION CONTRACT

PERFORMANCE BOND

PAYMENT BOND

MAINTENANCE BOND

CERTIFICATE OF INSURANCE (SAMPLE FORM)

CERTIFICATE OF LIABILITY INSURANCE (SAMPLE FORM)

CONFLICT OF INTEREST QUESTIONNAIRE

CERTIFICATE OF INTERESTED PARTIES – FORM 1295

PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING ISRAEL

NON-COLLUSION STATEMENT

GENERAL PROVISIONS

SECTION 3 – SUPPLEMENTAL PROVISIONS

SUPPLEMENTAL PROVISIONS

SECTION 4 – SPECIAL CONDITIONS

SC 1 – LOCATION

SC 2 – PROJECT DESCRIPTION

SC 3 – COMPLIANCE WITH CONTRACT DOCUMENTS

SC 4 – PREVAILING WAGE RATES

SC 5 – PROJECT SIGNS

SC 6 – WORK WITH OWN FORCES

SC 7 – FIELD OFFICE

SC 8 – CLEAN-UP

SC 9 – LIQUIDATED DAMAGES

SC 10 – RAILROAD PROTECTIVE INSURANCE

SC 11 – SCHEDULE/PROSECUTION OF WORK

SC 12 – CONTRACTOR REQUIREMENTS (DWU)

SC 13 – CONTRACTOR REQUIREMENTS (TXDOT)

SC 14 – CONTRACTOR REQUIREMENTS (NTTA)

SC 15 – MISCELLANEOUS REQUIREMENTS

SC 16 – DESCRIPTION OF PAY ITEMS

SECTION 5 – TECHNICAL SPECIFICATIONS

APPENDIX A – NTTA LANE CLOSURE FORMS

NTTA LANE CLOUSRE GUIDELINES

NTTA LANE CLOSURE REQUEST FORM

APPENDIX B – GEOTECHNICAL REPORT

SECTION 1 – BID REQUIREMENTS

NOTICE TO BIDDERS

The Town of Highland Park is accepting bids through CivCast for the EASTERN AVENUE RECONSTRUCTION project, BidNumber 2026-20-022-4506-938. Bids will be received until 10:00 a.m. on Tuesday, August 11, 2026 electronically through CivCast at www.civcastusa.com. No hard copy bids will be accepted. NO LATE BIDS WILL BE ACCEPTED for the following project:

EASTERN AVENUE RECONSTRUCTION

An optional pre-bid meeting will be held via teleconference at https://teams.microsoft.com/meet/285568021535536?p=1eMyajhHxOgZu1nWvW, Meeting ID: 285 568 021 535 536, Passcode: iG7Mb9Ry, Dial in by phone: +1 469-965-2585,,276030990#, Phone conference ID: 276 030 990# on Tuesday, August 4, 2026 at 10:00 a.m.

The deadline for questions will be at 2:00 p.m. on Thursday, August 6, 2025.

Bidders must submit with their bids a Bid Bond in the amount of five percent (5%) of the maximum amount bid, payable without recourse to the OWNER from an approved Surety Company as guarantee that the Bidder will enter into a contract and execute bond and guarantee forms provided within ten (10) days after notice of award of contract is issued to him or her. A cashier’s check will not be accepted.

The successful Bidder must furnish performance and payment bonds each in the amount of 100 percent (100%) of the Contract price from an approved Surety Company holding a permit from the State of Texas, to act as Surety.

All unit prices must be stated in both words and numerals. Only electronic bids will be accepted.

The OWNER reserves the right to reject any or all bids and to waive any irregularities or formalities. In case of ambiguity or lack of clearness in stating the price of the bids, the OWNER reserves the right to consider the most advantageous bid thereof, or to reject the bid.

Unreasonable or unbalanced unit prices will be considered sufficient cause of rejection of any bid or bids.

Bidders are expected to inform themselves regarding local conditions and conditions under which the Project is to be done. Attention is called to the provisions of the Acts of the 43rd Legislature of the State of Texas and subsequent amendments concerning the wage scale and payment of prevailing wages.

Bidding Documents including Instructions to Bidders, Bid Forms, and Contract Requirements may be examined and downloaded through CivCast at www.civcastusa.com at no cost. Hard copy Bidding Documents will not be provided. The cost for obtaining hard copy Bidding Documents is nonrefundable.

Receipt of responses does not bind the OWNER to any contract of said products or services, nor does it give any guarantee that a contract for the bid will be awarded.

For additional information concerning this project, please contact Jake Bennett, P.E. with GARVER, via email at RJBennett@GarverUSA.com.

http://www.civcastusa.com/ https://teams.microsoft.com/meet/285568021535536?p=1eMyajhHxOgZu1nWvW http://www.civcastusa.com/ mailto:RJBennett@GarverUSA.com.

INSTRUCTIONS TO BIDDERS

EASTERN AVENUE RECONSTRUCTION

BID NO. 2026-20-022-4506-938

1. PROJECT DESCRIPTION

The project generally includes the reconstruction of Eastern Avenue from Bordeaux Avenue to Mockingbird Lane. Work generally includes demo activities, paving, waterline installation, storm drain improvements, signing and pavement markings, and erosion control measures.

2. PRE-BID MEETING

A pre-bid meeting will be held at 10:00 a.m. local time on TUESDAY, AUGUST 4, 2026 via teleconference at https://teams.microsoft.com/meet/285568021535536?p=1eMyajhHxOgZu1nWvW, Meeting ID: 285 568 021 535 536, Passcode: iG7Mb9Ry833-779-7795, Dial in by phone: +1 469-965-2585,,276030990#, Phone conference ID: 276 030 990#. Representatives of OWNER and Engineer will be present to discuss the Project. Bidders are encouraged to attend and participate in the meeting. OWNER will transmit to all prospective Bidders of record such Addenda as OWNER considers necessary in response to questions arising at the meeting.

Oral statements may not be relied upon and will not be binding or legally effective.

3. BID FORM

The OWNER shall furnish Bidders with a Bid Form which shall state the general location and description of the contemplated Project, and which shall contain an itemized list of the items of Work to be done or materials to be furnished, and upon which bid prices are asked. The Bid Form shall specify the form and amount of the bid guaranty. The CivCast bidding interface is the only acceptable means to submit a bid.

4. QUANTITIES IN BID FORM

The quantities of the Work and materials set forth in the Bid Form or on the plans approximately represent the Work to be performed and materials to be furnished and are for the purpose of comparing the bids on a uniform basis. Payment shall be made to the CONTRACTOR only for the actual quantities of Work performed or materials furnished as measured in the field or otherwise determined by the OWNER in accordance with the Contract Documents; and it is understood that the quantities may be increased or decreased as hereinafter provided, without in any way invalidating the bid prices.

5. EXAMINATION OF PLANS, SPECIFICATIONS, AND SITE OF THE PROJECT

Bidders are advised that the specifications and other documents on file as stated in the advertisement shall constitute all the information which the OWNER shall furnish. Bidders are required, prior to submitting any bid, to review the documents and read the Bid Requirements and Contract Requirements carefully; to obtain and read the most current versions of all referenced Town, local, State, Federal, and National Laws, Regulations and standards; to examine carefully local conditions; to inform themselves by their independent research, tests and investigations of the difficulties to be encountered and judge for themselves the accessibility of the Work and all attending circumstances affecting the cost of https://teams.microsoft.com/meet/285568021535536?p=1eMyajhHxOgZu1nWvW doing the Work or time required for its completion; and to obtain all information required to make a responsive bid.

No information given by the OWNER or any official thereof, other than that shown on the plans and contained in the technical specifications, bid form, and other Contract Documents, shall be binding upon the OWNER. Bidders shall rely exclusively upon their own estimates, investigations, tests and other data, which are necessary for full and complete information upon which the bid may be based. Any Bidder, by submitting a bid, represents and warrants:

that it has prepared the bid in accordance with the technical specifications, with full knowledge and understanding of the terms and provisions thereof; that it has done any inspection or test it deems appropriate; that it has reviewed, studied and examined its bid prior to the signing and submission of same; and that it was cognizant of the terms of its bid, verified its calculations and found them to be correct and agrees to be bound thereby.

6. PREPARATION OF BID FORM

Bidding will be conducted through www.civcastusa.com. The Bidder shall submit its bid on the forms furnished or approved by the OWNER. All blank spaces in the form shall be correctly filled in and the Bidder shall state the prices, for which it proposes to do the Work, contemplated or furnish the material required. If an individual submits the bid, that individual or duly authorized agent must sign the bid. If an association or partnership submits the bid, the name and address must be given and the bid signed by a duly authorized member of the association or partnership. If a corporation submits the bid, the corporate name and business address must be given and the bid signed by a duly authorized corporate officer or agent.

Powers of attorney authorizing agents to sign the bid must be properly certified. By submitting the bid through www.civcastusa.com, the submitter acknowledges that he or she is an authorized agent for the Bidder.

The OWNER reserves the right to reject any or all bids and to waive any irregularities or formalities. The CONTRACTOR accepts all risks associated with bidding. It is understood and agreed that the bid may not be withdrawn once the bid-opening process has begun.

Qualifications of Bidders: To further demonstrate Bidder’s qualifications to perform the Work, and upon request of the Town, Bidder may be required to submit written evidence such as financial data, present commitments, or other related data within five (5) calendar days after the bid opening. Requested data may include, but is not limited to, the following:

1. Current Financial Statement prepared by an independent certified public accountant which is not more than one (1) year old and reflects current liquid assets in the amount of ten (10%) percent of the estimated project costs;

2. Letter of Auditor’s opinion, if available;

3. Previous years’ Balance Sheet, Income State and Change of Financial Position; and

4. Current contract commitments including client’s name, address, contact information, and estimated project end date.

This information may be considered in determining the responsibility of the Bidder for purposes of award.

To demonstrate Bidder’s qualifications to perform the work, the Town requests the bidder submit written evidence of previous experience with the bid proposal as noted below.

• Work history should demonstrate Contractor/Sub-Contractor with minimum 10 years experience in construction projects of similar scope and complexity.

• General Contractor shall submit reference information on your three (3) most recent, completed projects. Provide the following information listed below:

o Project Name o Owner – Name and contact information o Surety - Name and contact information o Amount of Contract (in Dollars) o Construction Time and Completion Date o Scope of Work Description

Safety Record. In accordance with Section 252.0435, Local Government Code, each CONTRACTOR bidding on projects may be required to submit a notarized affidavit with its bid attesting to its safety record. This information may be considered in determining the responsibility of the Bidder for purposes of award.

7. BID GUARANTY

No bid shall be considered unless it is accompanied by an acceptable bidder's surety bond, as specified in the General Provisions, payable unconditionally to the OWNER. The bidder's surety bond shall be in the amount of not less than five (5) percent of the award based on the estimated annual volume of work as found on the bid tabulation. The bid guaranty is required by the OWNER as evidence of good faith and as a guarantee that if awarded the Contract, the Bidder shall execute the Contract and furnish the required bonds and evidence of insurance within ten (10) days after receipt of the awarded Contract or pay the damages as set forth below. The Bidder's surety bond shall be conditioned that, if the bid is withdrawn after the bids have been opened or the CONTRACTOR refuses to execute the Contract in accordance with its bid and provide the required surety bonds, the CONTRACTOR and the surety shall become liable to the OWNER for the amount of the Bidder's surety bond.

8. FILING OF BIDS

No bid shall be considered unless it is filed within the time limit for receiving bids as stated in the advertisement or any addendum. Each bid shall be submitted electronically through www.civcastusa.com.

9. WITHDRAWING BIDS

Bids filed with the OWNER can be withdrawn or modified and redeposited prior to the time set for opening bids. Request for non-consideration of bids must be made in writing and addressed to the OWNER prior to the time set for opening bids. After other bids are opened, the bid for which non-consideration is properly requested will be returned unopened. The bid may not be withdrawn after the bid opening has commenced. The Bidder, in submitting the same, warrants and represents that its bid has been carefully reviewed and checked and that it is in all things true and accurate and free of mistakes and that such bid shall not and cannot be withdrawn after opening because of any mistake committed by the Bidder; provided, however, that any Bidder may withdraw its bid 90 days after the actual date of opening thereof, should no award have been made to such Bidder.

10. OPENING BIDS

The bids filed with the OWNER shall be opened at the time stated in the advertisement and/or in the Notice to Bidders or any subsequently issued addendum and shall thereafter remain on file with the OWNER. No Contract shall be awarded based on such bids until after at least two days have elapsed.

11. CONSIDERATION OF BID

The bidding process for this contract shall be under the process of a Competitive Sealed Proposal. The lowest and most qualified responsible bidder who offers the best value for the OWNER based on the weighted selection criteria in these documents will be awarded the contract. The OWNER may select a bidder who is not necessarily the lowest bidder but in their estimation of experience and qualifications would be the lowest qualified bidder to execute the work.

After the opening of the sealed proposals the OWNER shall evaluate and rank each proposal (or “bid”) submitted in relation to the selection criteria set forth below. The OWNER shall select the bid that offers the best value to the OWNER based on the selection criteria and on the ranking evaluation; price alone shall not be determinative.

The OWNER shall use the following criteria (applying the weighting percentages indicated for each criterion) for the selection of the bid that offers the best interest and value to the OWNER:

1. Cost 50%

2. Qualifications and Experience 25%

3. Reputation/References 25%

Evaluation Criteria:

1. Cost

A. Base Bid Price B. Alternate Pricing, if applicable

C. Does the project fall within the proposed budget?

2. Qualifications and Experience A. Does the firm have the financial strength, ability, and capacity to provide the requested services?

B. How substantial is the firm's recent experience in the construction of pavement reconstruction projects of comparable type, size and complexity?

C. How substantial is the firm’s recent experience in the construction of utility improvement projects of comparable type, size and complexity?

D. Is the firm knowledgeable and experienced in the current DFW Metroplex construction market?

E. History and experience of major sub-contractors on the team to be provided.

3. Reputation and References A. Has the firm worked with the OWNER in the past? If so, was the work satisfactory to the OWNER?

B. Have any of the key personnel worked in the OWNER in the past? If so, is the key personnel in good standing with the OWNER?

C. Is the firm accessible for warranty management? Is warranty work completed on time?

D. Was the project schedule upheld to the satisfaction of the OWNER?

E. Was the final product satisfactory to the OWNER?

After bids are opened, the bids shall be tabulated for comparison on the basis of the bid prices and quantities shown in the bid form and scored based on the evaluation criteria listed above.

Until final award of the Contract, the OWNER reserves the right to reject any or all bids, to waive technicalities or irregularities at its option, to readvertise for new bids or proceed to do the Work otherwise in the best interests of the OWNER. Each Bidder shall be furnished upon request a copy of the bid tabulation and score within 60 days of award of Contract by Town Council.

12. IRREGULAR BIDS

Bids shall be considered irregular if they show any omissions, alterations of form, additions, unbalanced values or conditions not called for, unauthorized alternate bids or other irregularities of any kind. The OWNER may reject any bid containing any such irregularity.

The OWNER, however, reserves the right to waive any irregularities and to make the award in the best interest of the OWNER.

13. REJECTION OF BIDS

The OWNER reserves the right to reject any or all bids; and all bids submitted are subject to this reservation. Bids may be rejected for any of the following specific reasons:

(1) bids received after the time limit for receiving bids as stated in the advertisement or any subsequently issued addendum;

(2) bids unaccompanied by the required bid security;

(3) bids constituting a nonresponsive bid;

(4) bids containing unsolicited conditions or qualifications;

(5) failure to use the OWNER'S form of bid bond in submitting bid; or

(6) a bid submitted with a bid bond issued by a surplus line company or by a surety not licensed to transact insurance business in the State of Texas.

14. DISQUALIFICATION OF BIDDERS

Bidders may be disqualified and their bids not considered for any of the following specific reasons:

(1) reasonable belief that collusion exists among the Bidders;

(2) reasonable belief that any Bidder has a financial interest in more than one bid for the

Work contemplated;

(3) the Bidder having a history of filing frequent, excessive and meritless claims, or fraudulent claims, against the OWNER, or against other contractors on a project of the OWNER;

(4) the Bidder or its surety having defaulted on a previous Contract, or the Bidder performing poorly on a previous Contract;

(5) lack of competency, skill, judgment, financial capability, integrity, reputation, reliability or responsibility to perform the Work as revealed by the bid form, bid questionnaires, financial statement, performance history or other relevant information obtained by the

OWNER.

(6) uncompleted Work which in the judgment of the OWNER shall prevent or hinder the prompt completion of additional Work if awarded;

(7) failure of Bidder to use OWNER'S form of bid bond in submitting its bid; or

(8) unbalanced value of any bid items.

15. NO PROHIBITED INTEREST

The bidder acknowledges and represents they are aware of the laws of the State regarding conflicts of interest. No officer, whether elected or appointed, or any employee, whether full or part time, of the Town shall have a substantial financial interest, direct or indirect, in any contract, other than employment contracts, with the Town; or have a substantial financial interest, direct or indirect in the sale to the Town of any land, materials, supplies or services.

Senate Bill 19, Effective September 1, 2021, amended Subtitle F, Title 10 of the Texas Government Code to add Chapter 2274 which prohibits a political subdivision of the State of Texas from entering into a contract with a company that discriminates against the firearms and ammunition industries. By signing below, the bidder certifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association as defined by Chapter 2274 of the Texas Government Code, and will not so discriminate during the term of the contract.

Senate Bill 13, effective September 1, 2022, amended Subtitle F, Title 10 of the Texas Government Code to add Section 2274.002 which prohibits a political subdivision of the State of Texas from entering into a contract with a company that discriminates against energy companies. By signing below, the bidder certifies that it does not boycott energy companies and will not boycott energy companies during the term of this contract.

16. RETURN OF BID GUARANTY

Upon request, the OWNER shall normally return the bid guaranties accompanying all bids within ten (10) working days after bid opening except for the three apparent low Bidders. The three apparent low bid guaranties shall be retained by the OWNER until the required Contract and Surety Bonds have been executed, after which they shall be returned upon request.

17. ADDENDA

Bidders wanting further information, interpretation or clarification of the Contract Documents must make their requests in writing to the OWNER, specifically the Town Engineer or its designee, at least 96 hours prior to bid opening. Interpretations or clarifications considered necessary in response to such questions will be issued by Addenda and provided through CivCast documents on www.civcastusa.com. The addenda will be made available for download to all parties recorded by OWNER as having received the Bidding Documents. Only questions answered by Addenda will be binding.

Bidder shall promptly give OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by OWNER is acceptable to Bidder.

Any addenda issued will be provided through CivCast documents on www.civcastusa.com.

No addenda will be issued within 48 hours of the bid opening.

18. MAINTENANCE BOND

The CONTRACTOR will be required to provide a Maintenance Bond executed by a corporate surety in accordance with Article 7.19-1, Vernon’s Texas Insurance Code, in the amount of 100 percent of the Contract guaranteeing the prompt, full, and faithful performance of the general guaranty and warranty contained in the Contract Documents. If the Contract is renewed for one or more terms, OWNER may require additional bonds.

19. PATENT RIGHTS

In consideration for the Town’s receipt and processing of the bid, the Bidder agrees to indemnify and hold the Town harmless from any claim involving patent right infringement or copyrights on goods supplied.

20. SPECIFICATIONS-SAMPLES

Any catalog, brand name, or manufacturer’s reference used is considered to be descriptive, not restrictive, and is indicative of the type and quality the Town desires. Bids on brands of like nature may be considered unless specifically excluded. Bids must certify any article offered is equivalent to specifications and it subject to Town approval. Samples, if required, shall be furnished free of expense to the Town. Samples should not be enclosed with bid unless requested.

21. CONFLICT OF INTEREST QUESTIONNAIRE

Upon Town request, Bidder shall complete Conflict of Interest Questionnaire contained within the Contract Documents and submit within five (5) calendar days after the bid opening.

BID BOND – SAMPLE FORM

STATE OF TEXAS §

§ KNOW ALL MEN BY THESE PRESENTS:

COUNTY OF DALLAS §

THAT {contractor} , a corporation organized and existing under the laws of the State of , and fully authorized to transact business in the State of Texas, whose address is of the Town of , County of , State of (hereinafter referred to as “Principal”), and (hereinafter referred to as “Surety”), a corporation organized under the laws of the State of and authorized under the laws of the State of Texas to act as Surety on bonds for principals, are held and firmly bound unto the Town of Highland Park, Texas (hereinafter referred to as “OWNER”) in the penal sum of $ in lawful money of the United States, for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors, and assigned, jointly and severally, firmly by these presents:

SIGNED, SEALED and DATED this day of 20 .

WHEREAS, the Principal is herewith submitting its proposal for the condition of the above obligations are such that if the aforesaid Principal shall be awarded the Contract, the said Principal will, within the time required, enter into a Contract and give Bonds, if required, for the faithful performance of the Contract and the prompt payment for labor and materials in the prosecution thereof, then this obligation shall be null and void; otherwise the Principal and Surety will pay unto the OWNER the full penal sum hereof, as liquated damages, it being difficult and impractical to determine accurately the amount of damages occurring to OWNER by reason of Principal’s failure to execute said Contract and Bonds.

PROVIDED FURTHER, that if any legal action be filed upon this Bond, venue shall lie exclusively in

Dallas County, Texas.

The Resident Agent of the Surety for delivery of notice and service of process is:

Name:

Address:

Phone Number:

WITNESS PRINCIPAL

Printed/Typed Name Title:

Company:

WITNESS SURETY

Printed/Typed Name:

NOTE: CERTIFIED COPY OF POWER-OF-ATTORNEY SHOULD BE ATTACED HERETO.

BID FORM

FOR

TOWN OF HIGHLAND PARK

(THIS BID FORM MUST NOT BE REMOVED FROM THE BIDDING DOCUMENTS. REVISED

BID FORMS ISSUED BY ADDENDA SHALL BE ATTACHED OR BOUND TO THE BIDDING

DOCUMENTS. USE BID FORM FOUND AT WWW.CIVCASTUSA.COM FOR ELECTRONIC

BIDDING.)

Date

TO: TOWN ENGINEER

Town of Highland Park 4700 Drexel Drive Highland Park, TX 75025

FROM:

(Name and Address of Bidder)

1. Unit prices have been computed in accordance with the General Provisions.

a. With the exception of Plan Quantity Items specifically identified as such, Bidder acknowledges that, for unit price contracts, quantities are not guaranteed, and final payment will be based on actual quantities determined, as provided in the Contract Documents.

b. Contract documents have been approved by Town Council based on quantities bid. Staff is authorized to adjust quantities as required by the CONTRACTOR and pay the final contract amount accordingly.

c. To the extent contract is a lump sum bid, staff is authorized in accordance with

Section 252.048 of the Texas Local Government Code to authorize change orders up to $50,000 not to exceed 25% of the lump sum price.

2. Bidder accepts all of the terms and conditions of the Notice to Bidders and Instructions to

Bidders, including without limitation those dealing with the disposition of Bid guaranty. This Bid will remain subject to acceptance for ninety (90) days after the day of Bid opening. Bidder will sign and deliver the required number of counterparts of the Contract with the Bonds and other documents required by the Bidding Requirements within ten (10) days after the date of OWNER's Notice of Award.

3. Bidder agrees to complete individual tasks (the Work) in full in no more than 270 calendar days after Notice to Proceed.

4. In submitting this Bid, Bidder represents, as more fully set forth in the Contract, that:

• Bidder has examined and carefully studied the Bidding documents and any Addenda.

Receipt of these documents is hereby acknowledged by submission of an electronic bid.

• Bidder has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance and furnishing of the Work related to the Project.

• Bidder is familiar with and is satisfied as to all Town, local, State, Federal and National Laws, Regulations and standards that may affect cost, progress, performance and furnishing of the Work related to the Project. Bidder is also familiar with all Brazos Electric requirements.

• Bidder has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface of subsurface structures at or contiguous to the site which have been identified in the Contract Documents, and fully understands certain Town and franchise utilities will remain within the limits of Work. Bidder accepts the determination set forth in the Contract Documents. Bidder acknowledges that such reports and drawings are not Contract Documents and may not be complete for Bidder's purposes. Bidder acknowledges that OWNER and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Bidding Documents with respect to Underground Facilities at or contiguous to the site. Bidder has obtained and carefully studied (or assumes responsibility for having done so) all such additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work related to the Project or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Bidder and safety precautions and programs incident thereto. Bidder does not consider that any additional examinations, investigations, explorations, tests, studies or data are necessary for the determination of this Bid for performance and furnishing of the Work related to the Project in accordance with the times, price and other terms and conditions of the Contract Documents.

• Bidder is aware of the general nature of Work to be performed by OWNER and others at the Project site.

• Bidder has correlated the information known to Bidder, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents and all additional examinations investigations, explorations, tests, studies and data with the Contract Documents.

• Bidder has thoroughly reviewed the project and has submitted to the OWNER, at least 7 days in advance of the date for opening bids, all questions regarding the meaning or intent of the Contract Documents and particularly all questions regarding issues which may affect the pricing or measurement and payment of the project.

• Bidder has capacity to furnish to the OWNER payment, performance, and maintenance bonds in accordance with the requirements of the Contract Documents.

The following Bid Form is for additional information only.

All bids shall be entered and submitted through the electronic bidding process outlined at www.civcastusa.com.

Item

No.

Spec. Item Estimated

Quantity Unit Unit Price in Figures Amount Bid

1 Mobilization 1 LS

Complete in place for the sum of:

dollars $ $ and cents per lump sum.

2 Barricades, Signs, & Traffic Handling (incl Message & Arrow Boards) 1 LS

Complete in place for the sum of:

dollars $ $ and cents per lump sum.

3 Implementation of Storm Water Pollution Prevention Plan 1 LS

Complete in place for the sum of:

dollars $ $ and cents per lump sum.

4 Project Signs 2 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

5 Unclassified Excavation (PLAN QTY) 5,558 CY

Complete in place for the sum of:

dollars $ $ and cents per cubic yard.

6 Embankment (PLAN QTY) 41 CY

Complete in place for the sum of:

dollars $ $ and cents per cubic yard.

7 2" Asphalt Mill & Overlay (Type D) (Cross Streets) 135 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

8 2" Asphalt Mill & Overlay (Type D) (Median) 4 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

9 Rem & Disp of Conc Pvmt (Incl curb and gutter) 2,071 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

10 Rem & Disp of Conc Pvmt (incl 2" of asph overlay)(Incld. curb and gutter) 7,276 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

11 Rem & Disp of Conc Driveway (Regardless of type) 599 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

12 Rem & Disp of Concrete Sidewalk 1,288 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

SC

SC

SC

BASE BID

EASTERN AVENUE RECONSTRUCTION

BID NO. 2026-20-022-4506-938

Description of Item and

Unit Bid Price in Words

Spec. Item Estimated

Quantity Unit Unit Price in Figures Amount Bid

SC

BASE BID

EASTERN AVENUE RECONSTRUCTION

BID NO. 2026-20-022-4506-938

Description of Item and

Unit Bid Price in Words

13 Rem & Disp of Brick Pavers 5 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

14 Remove Exist 18" RCP 12 LF

Complete in place for the sum of:

dollars $ $ and cents per linear foot.

15 Remove Exist Inlet (Regardless of size) 2 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

16 Remove Exist 8" Water line 261 LF

Complete in place for the sum of:

dollars $ $ and cents per linear foot.

17 Remove Exist FH (Deliver to Town) 1 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

18 Adjust Exist Water Manhole, Ring, and Cover to Final Grade 5 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

19 Adjust Exist Water Valve to Final Grade 40 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

20 Adjust Exist Traffic Signal Box to Final Grade 1 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

21 Remove Existing Tree (6" to 18") 10 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

22 Remove Existing Tree (>18" dia and larger) 1 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

23 8" Concrete Pavement (P1 or P2, #4 bars at 18-in C-C)(incl 6" curb & gutter) 7,303 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

24 8" HES Concrete Pavement (P1 or P2, #4 bars at 18-in C-C)(incl 6" curb & gutter) 2,048 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

TxDOT 624

Spec. Item Estimated

Quantity Unit Unit Price in Figures Amount Bid

SC

BASE BID

EASTERN AVENUE RECONSTRUCTION

BID NO. 2026-20-022-4506-938

Description of Item and

Unit Bid Price in Words

25 6" Residential Concrete Driveway (P1 or P2, #4 bars @18-in C-C)(incl 6" curb) 427 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

26 4" Thick Concrete Sidewalk (#3 Bars @ 18-in C-C) 1,349 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

27 6" Residential Concrete Alley (P1 or P2, #4 bars @18-in C-C)(incl 6" curb) 191 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

28 8" Flex Base TY-D Gr1-2 w/Geogrid TX140 or Equiv. 10,064 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

29 Curb Ramp Type D (SD-08D) 2 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

30 Curb Ramp Type E (SD-08E) 20 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

31 Install 18" RCP (Class lll)(For inlet replacement)(incl Trench Excavation Protection) 12 LF

Complete in place for the sum of:

dollars $ $ and cents per linear foot.

32 Highland Park 5' Standard Curb Inlet 2 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

33 Install 8-inch AWWA C900 DR14 262 LF

Complete in place for the sum of:

dollars $ $ and cents per linear foot.

34 Install 6-inch AWWA C900 DR14 25 LF

Complete in place for the sum of:

dollars $ $ and cents per linear foot.

35 Install Standard Fire Hydrant w/ Appurtenances 1 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

36 8-inch Gate Valve 3 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

502,506

502,506

501 502 503

501 502 503

Spec. Item Estimated

Quantity Unit Unit Price in Figures Amount Bid

SC

BASE BID

EASTERN AVENUE RECONSTRUCTION

BID NO. 2026-20-022-4506-938

Description of Item and

Unit Bid Price in Words

37 Connection to Existing 6-inch Water Line 2 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

38 Connection to Existing 8-inch Water Line 4 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

39 Water Trench Safety 287 LF

Complete in place for the sum of:

dollars $ $ and cents per linear foot.

40 D.I. Fittings 3 TON

Complete in place for the sum of:

dollars $ $ and cents per ton.

41 6-in Solid Yellow Stripe (Including Prep and Sealant) 87 LF

Complete in place for the sum of:

dollars $ $ and cents per linear foot.

42 8-in Solid White Stripe (Including Prep and Sealant) 96 LF

Complete in place for the sum of:

dollars $ $ and cents per linear foot.

43 12-in Solid White Stop Bar (Including Prep and Sealant) 117 LF

Complete in place for the sum of:

dollars $ $ and cents per linear foot.

44 24-in Solid White Stop Bar (Including Prep and Sealant) 81 LF

Complete in place for the sum of:

dollars $ $ and cents per linear foot.

45 2'x6' Solid White Crosswalk Marking (Including Prep and Sealant) 5 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

46 Yellow Curb Marking "No Parking" 392 LF

Complete in place for the sum of:

dollars $ $ and cents per linear foot.

47 Arrows (Including Prep and Sealant) (100 Mil) 2 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

48 Block Sodding (incl 4" Top Soil) 2,132 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

501 502 503

501 502 503

804, TxDOT

804, TxDOT

804, TxDOT

804, TxDOT

804, TxDOT

804, TxDOT

804, TxDOT

501,502

Spec. Item Estimated

Quantity Unit Unit Price in Figures Amount Bid

SC

BASE BID

EASTERN AVENUE RECONSTRUCTION

BID NO. 2026-20-022-4506-938

Description of Item and

Unit Bid Price in Words

49 Inlet Protection Devices (For all phases of inlet construction) (Inst./Maint./Rem.) 2 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

50 FODS Track-Out Control Systems (or Approved Equal)(Inst./Maint./Rem.) 2 EA

Complete in place for the sum of:

dollars $ $ and cents per each.

51 Parkway Landscaping Restoration 1 LS

Complete in place for the sum of:

dollars $ $ and cents per lump sum.

TOTAL BASE BID PRICE (Items 1-51) $

Dollars

Cents

Item

No.

Spec. Item Estimated

Quantity Unit Unit Price in Figures Amount Bid

5 Unclassified Excavation (PLAN QTY) -2,365 CY

Complete in place for the sum of:

dollars $ $ and cents per cubic yard.

28 8" Flex Base TY-D Gr1-2 w/Geogrid TX140 or Equiv. -10,064 SY

Complete in place for the sum of:

dollars $ $ and cents per square yard.

52 Proof Rolling Subgrade Prep 3 HR

Complete in place for the sum of:

dollars $ $ and cents per hour.

TOTAL ADD ALTERNATE PRICE (Items 52 -54) $

Dollars

Cents

TOTAL BID PRICE (Items 1-54) $

Dollars

Cents

Description of Item and

Unit Bid Price in Words

(Subtotal Bid, Numerical Value)

(Total Bid in Words)

* The OWNER reserves the right to delete any bid items or portions thereof. If the OWNER elects to delete any portions of the PROJECT from the contract, then the contract be awarded on that basis.

(Subtotal Base Bid in Words)

ADD ALTERNATE

(Subtotal Add Alternate Bid in Words)

(Subtotal Bid, Numerical Value)

(Total Bid, Numerical Value)

PROJECT NO. 2026-20-022-4506-938

BID NO. 2026-20-022-4506-938

SUMMARY OF PROJECT TOTAL COSTS

Total Amount Bid - Street Improvements

Total Amount Bid - Drainage Improvements

Total Amount Bid - Water Improvements

TOTAL PROJECT COST

1. Unit prices have been computed in accordance with the General Provisions.

a. With the exception of Plan Quantity Items specifically identified as such, Bidder acknowledges that, for unit price contracts, quantities are not guaranteed, and final payment will be based on actual quantities determined, as provided in the Contract Documents.

b. Contract documents have been approved by Town Council based on quantities bid. Staff is authorized to adjust quantities as required by the CONTRACTOR and pay the final contract amount accordingly.

c. To the extent contract is a lump sum bid, staff is authorized in accordance with

Section 252.048 of the Texas Local Government Code to authorize change orders up to $50,000 not to exceed 25% of the lump sum price.

2. Bidder agrees that the Work related to the Project will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated in the Contract. Bidder accepts the provisions of the Contract as to liquidated damages in the event of failure to complete the Work related to the Project within the time specified in the Contract.

3. The following documents are attached to and made a condition of this Bid.

a. Required Bid Security in the form of a certified or cashier's check or a Bid Bond in an amount of not less than 5 percent of the Bidder's award bid price, made payable to the OWNER, in accordance with the Instructions to Bidders.

b. Certificate of Authority from the State of Texas if Bidder is an Out-of-State Corporation.

4. Communications concerning this Bid shall be addressed to the address of Bidder indicated below.

5. Terms used in this Bid which are defined in the General Conditions or Instructions will have the meanings indicated in the General Conditions or Instructions.

BID FORM SIGNATURE PAGE

FOR

TO: TOWN ENGINEER

Town of Highland Park 4700 Drexel Drive Highland Park, TX 75025

FROM:

(Name and Address of Bidder)

SUBMITTED on , 20 .

Respectfully Submitted, Signed:

SEAL

(If Bidder is a Corporation)

Telephone:

Fax:

� an individual � a partnership

Submitted by: � a corporation

� a joint venture Doing Business As: � an LLC

SECTION 2 – CONTRACT

REQUIREMENTS

CONSTRUCTION CONTRACT

CONTRACT NO. 2026-20-022-4506-938

STATE OF TEXAS §

COUNTY OF DALLAS §

THIS CONTRACT is made and entered into on the date fully executed, by and between the TOWN OF HIGHLAND PARK, TEXAS, a municipal corporation, of the County of Dallas and State of Texas, hereinafter termed the OWNER, and , , hereinafter termed the CONTRACTOR.

WITNESSETH: That for and in consideration of the mutual covenants hereinafter set forth, the OWNER and CONTRACTOR agree as follows:

I. DESCRIPTION OF WORK

The CONTRACTOR shall perform all of the work as specified in the contract documents such work generally described as:

EASTERN AVENUE RECONSTRUCTION (BID NO. 2026-20-022-4506-938)

Plans and specifications prepared by:

Town of Highland Park Engineering Department and GARVER LLC

All extra Work shall be performed as specified or indicated in the Contract Documents; and, at the CONTRACTOR’S own cost and expense, the CONTRACTOR shall furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services as may be necessary in order to complete the construction, as described above and in accordance with the Contract Documents unless otherwise agreed to by the OWNER.

II. CONTRACT DOCUMENTS

The Contract Documents shall consist of the following:

1. this Contract, including addenda thereto and properly authorized change orders;

2. Town of Highland Park Insurance Requirements (attached hereto as Exhibit A, “Required Insurance and Proof of Insurance”);

3. Town of Highland Park amendments and supplements to the Standards Specifications

(attached hereto as Exhibit B, "Section 3 – Supplemental Provisions”);

4. Town of Highland Park amendment amendments and supplements to the Supplemental

Provisions (attached hereto as Exhibit C, “Section 4 – Special Conditions”);

5. the Standard Specifications for Public Works Construction (North Central Texas Fifth

Edition November 2017), as may be amended (herein referred to as “Standard Specifications”), except as otherwise modified herein;

6. Town of Highland Park specifications including any advertisement, instructions, forms, plans, and drawings (attached hereto in “Section 1 – Bid Requirements”);

7. Town of Highland Park written notice to proceed to the CONTRACTOR;

8. the CONTRACTOR’S bid proposal;

9. a Performance Bond in the sum of ONE HUNDRED PERCENT (100%) of the total

Contract price, which Bond shall be in a form acceptable to the OWNER, shall guarantee the work in accordance with the plans and specifications for a period of two (2) year after acceptance by the OWNER, and shall provide for repair or replacement of all defects due to faulty material and/or workmanship that appear within a period of two (2) years from the date of acceptance by the OWNER;

10. a Payment Bond in the sum of ONE HUNDRED PERCENT (100%) of the total Contract price; and

11. the CONTRACTOR’S bid/proposal attached hereto as Exhibit D and incorporated herein by reference and any other documents identified as pertaining to this Contract, all of which have been identified by the OWNER and the CONTRACTOR;

12. any other documents identified as pertaining to this Contract, all of which have been identified by the OWNER and the CONTRACTOR and are attached hereto; and

13. any other bid materials distributed by the OWNER that relate to the project.

These above Contract documents constitute the entire agreement between the OWNER and CONTRACTOR, and all are fully incorporated herein. The Contract documents are complementary and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency in any of the provisions of the Contract documents, the inconsistency shall be resolved by giving precedence to the Contract documents in the order in which they are listed above. The Contract may be altered, amended or modified only as provided herein. These Contract Documents supersede all oral or written previous contemporaneous agreements between the parties relating to matters in this Contract.

III. TIME OF COMMENCEMENT, COMPLETION

AND LIQUIDATED DAMAGES

The CONTRACTOR shall perform and complete all work described in and required by the Contract Documents for the Project in accordance with the terms and conditions of this Contract. The work shall be commenced and completed within the contract time established by the Contract Documents, as may be modified by approved change orders or other provisions of this Contract. All limitations of time set forth herein are material and are of the essence of the Contract. It is understood by the CONTRACTOR and OWNER that actual damages caused by the failure of the CONTRACTOR to complete the work within the stated time are impractical or extremely difficult to fix or ascertain, and that per diem deduction from the Contract price shall be retained by the Owner as payment by the Contractor of liquidated damages, and not as penalty for such failure. Such liquidated damages to be assessed and retained are set forth in the Standard Specifications.

IV. CONTRACT PRICE AND TERM

The OWNER shall pay the CONTRACTOR for the performance of the work, subject to additions and deductions by change order or as otherwise provided in the provisions of this Contract, which has been procured in compliance with the Texas Local Government Code, Texas Government Code and the Texas Tax Code, a total sum not to exceed Dollars /100 ($ ), in accordance with the Contract Documents. OWNER shall pay CONTRACTOR using current funds, and such payments shall be subject to the Supplemental Provisions and Standards Specifications, as contained in the Contract Documents. CONTRACTOR shall be paid for actual work performed on the basis of the unit prices in the Bid Proposal.

This Contract shall be effective from the Effective Date (defined herein below) through June 30, 2027.

V. DEBTS

The OWNER may, at its option, offset any amounts due and payable under this Contract against any debt (including taxes) lawfully due to OWNER from CONTRACTOR, regardless of whether the amount due arises pursuant to the terms of this Contract or otherwise and regardless of whether or not the debt due to OWNER has been reduced to judgment by a court.

VI. CONTRACT ADMINISTRATION

This Contract shall be administered on behalf of the OWNER by its Director of Engineering or their designee (referred to herein as “OWNER Representative”) and the CONTRACTOR shall fully comply with any and all instructions from said OWNER Representative. With execution and delivery of the Contract, the CONTRACTOR shall furnish and file with the OWNER in the amounts herein required a maintenance bond in the amount of 100 percent of the Contract and performance and payment bonds in accordance with the provisions of V.T.C.A. Government Code, Chapter 2253 if this is a public work contract in excess of fifty thousand dollars ($50,000.00). If this Contract is renewed for one or more additional terms, in accordance with Section IV above, OWNER may require CONTRACTOR to renew or provide additional bonds.

VII. LABOR CLASSIFICATION AND MINIMUM WAGE SCALE

The CONTRACTOR is required to follow all provisions of Chapter 2258 of the Texas Government Code in the hiring and payment of all skilled and unskilled labor used on this contract. The CONTRACTOR must pay the wage rate determined by the U.S. DOL to be the prevailing wage under the Davis/Bacon Act.

VIII. CONTRACTOR REPRESENTATIONS & CERTIFICATIONS

A. In order to induce OWNER to enter into this Contract, CONTRACTOR makes the following representations:

1. CONTRACTOR has examined and carefully studied the Contract Documents, including Addenda.

2. CONTRACTOR has visited the Site, conducted a thorough visual examination of the Site and adjacent areas, and become familiar with the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

3. CONTRACTOR is familiar with all Laws and Regulations that may affect cost, progress, and performance of the Work.

4. CONTRACTOR has carefully studied the reports of explorations and tests of subsurface conditions at or adjacent to the Site and the drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, with respect to the Technical Data in such reports and drawings.

5. CONTRACTOR has carefully studied the reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, with respect to Technical Data in such reports and drawings.

6. CONTRACTOR has considered the information known to CONTRACTOR itself;

information commonly known to contractors doing business in the…