Town of Boonsboro SRTS Project RFP.pdf

Issue Date: December 22, 2025

PUBLIC NOTICE FOR

Town of Boonsboro

Safe Routes to School

NOTICE TO ARCHITECTS & ENGINEERS

REQUEST FOR PROFESSIONAL SERVICES

The Town of Boonsboro is issuing this Request for Proposals (RFP) for consultant services to design approximately 5,100 feet of new and upgraded sidewalks leading to the Boonsboro schools complex. The Consultant Firms shall be proficient in the services listed in this RFP and shall bring an experienced and expert staff to the contracts as required. Firms interested in being considered must submit a complete Standard Form (SF) 330 concurrent with the technical proposal.

Town of Boonsboro anticipates awarding one project-specific contract for these services. The duration of the Contract will not exceed five years. The total funding authority for this contract shall not exceed $940,460.

Town of Boonsboro reserves the right to modify the total funding authority. No minimum amount of work or funds is guaranteed under this Contract. The Contract will be funded with Federal Aid Highway Program (FAHP) grant funds administered by the Federal Highway Administration, with assistance from the Maryland State Highway Administration.

An Offeror, either directly or through its subcontractor(s), must be able to provide all services and meet all the requirements requested in this solicitation and the successful Offeror (the Contractor) shall remain responsible for Contract performance regardless of subcontractor participation in the work. Firms interested in being considered for work on these contracts must submit a Technical Proposal for the contract as set forth herein.

The procurement of engineering and design related services funded by FAHP funds shall be conducted in with competitive negotiation (qualifications-based selection) procedures in accordance with the Brooks Act codified under 40 U.S.C. 1101-1104. The Contract resulting from this solicitation shall be structured as project-specific and payment methods shall include cost plus fixed fee and unit cost rates. Additional information regarding payment methods will be provided to the selected firm in the Request for Price Proposal. To standardize the method of proposal submission, and to facilitate distribution of proposal materials, it shall be necessary that all firms observe the following procedures .

All Technical Proposals shall be submitted through eMaryland Marketplace Advantage (eMMA) online at https://emma.maryland.gov. The submittal will consist of the complete Technical Proposal. The limit to the size of each individual file that is uploaded to eMMA is 300 MB. There is no limit to the number of files that can be uploaded in a single solicitation and no total limit to the size of all files uploaded in a single solicitation. eMMA accepts zipped files, but each zipped file is limited in size to 300 MB. The following information must be typed in the Response Information box. In the “Project Description,” type “Boonsboro Safe Routes to School,” Technical Proposal Due Date and Time, Firm Name, Firm Address and Contact Person for this Submission.

Proposals must be submitted electronically. Proposals will not be opened publicly.

If a Joint Venture (JV) responds to this RFP, Town of Boonsboro will not accept separate Proposals from the JV constituents. A firm will not be permitted to submit on more than one (1) JV for this RFP. Also, a firm that responds to this RFP as a prime or a prime JV constituent may not be included as a designated subcontractor to another firm that responds as a prime to this RFP. Multiple responses under any of the foregoing situations may cause the rejection of all responses of the firms involved. The above does not preclude a firm that has not submitted as a prime from being set forth as a designated subcontractor to more than one (1) prime responding to this RFP.

All proposals received for this contract will be reviewed on a competitive basis. The Firm that submits the highest rated Technical Proposal will be requested to submit a Price Proposal. If a Price Proposal is solicited, the consultant shall submit the proposal documentation in three separate envelopes, and specifically marked as follows:

Price Proposal, DBE Package (if required), and Financial Statement and Data. For additional detailed information, please see MDOT SHA Request for Proposal (RFP). Salary, Payroll Burden, and Overhead limitations have been eliminated. Salaries shall be actual per-hour salary rates as supported by Certified Payroll Rosters while Prime and Subconsultants’ Payroll Burden and Overhead rates shall be supported by either a Maryland Department of Transportation Modes approval letter or by an annual overhead audit performed by an independent Certified Public Accountant in accordance with Feder al Acquisition Regulations 48 Code of Federal Regulation 1, Part 31 and applicable MDOT guidelines. The annual overhead audit shall identify separate rates for both home office overhead and field overhead. If negotiations with the Firm is timely and successful, a contract may be awarded to the Firm. If the Price Proposal for the Firm with the highest rated Technical Proposal meets all criteria, this Firm will be awarded the contract; if it does not meet all criteria, the Firm with the second-highest rated Technical Proposal will be requested to submit a Price Proposal.

The Town of Boonsboro shall comply with procurement requirements established in State and local laws, regulations, policies and procedures that are not addressed by or are not in conflict with applicable Federal regulations, as specified in 2CFR Part 1201. When state and local procurement laws, regulations, policies, or procedures are in conflict with applicable Federal laws and regulations, a contracting agency shall comply with Federal requirements to be eligible for Federal-Aid reimbursement, as specified in 2CFR200.102.

A Pre-Proposal meeting will be held on January 12, 2026, at 11:00 am.

Join the meeting now Meeting ID: 221 257 261 574 41

Passcode: r8ff6TN7

Written questions from prospective Offerors will be accepted by the Town of Boonsboro Procurement Officer through eMMA only. All questions concerning submissions and procedures must be submitted via emma.maryland.gov no later than January 21, 2026, at 1:00pm. All questions must be posed under the specific solicitations Discussion Q&A tab.

All addenda to this solicitation will be posted only on eMaryland Marketplace Advantage (eMMA) and on the Consultant Services Center page of SHA’s Webpage https://roads.maryland.gov/mdotsha/pages/Index.aspx?PageId=767 ). No other contact to MDOT employees or personal visits will be accepted.

eMMA is an electronic commerce system administered by the Maryland Department of General Services. The solicitation, Offeror questions and the Procurement Officer’s responses, addenda, and other solicitation-related information will be provided via eMMA. To receive a contract award, a firm must be registered on eMMA.

Registration is free. Go to https://emma.maryland.gov, click on “New Vendor? Register Now” to begin the process, and then follow the prompts.

Each Offeror is requested to indicate its eMMA vendor number in the Transmittal Letter (cover letter) submitted at the time of its Proposal submission to this RFP.

Before a business entity can do business in the State of Maryland, it must be registered with the State Department of Assessments and Taxation (SDAT). SDAT is located at State Office Building, Room 803, 301 West Preston Street, Baltimore, Maryland 21201. The SDAT website is http://sdat.dat.maryland.gov/RealProperty/Pages/default.aspx, It is strongly recommended that any potential Offeror complete registration prior to the due date for receipt of Proposals. An Offeror’s failure to complete registration with SDAT may disqualify an otherwise successful Offeror https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZhMzQ4NDgtNTZkMy00ZTk1LThmNjctMGUwZDkwM2E3NGE1%40thread.v2/0?context=%7b%22Tid%22%3a%224a36b17e-5683-4844-bf82-eaba5c6d78d6%22%2c%22Oid%22%3a%22db27c9d9-2e7e-47f5-8277-5fdd6fabdb65%22%7d http://sdat.dat.maryland.gov/RealProperty/Pages/default.aspx from final consideration and recommendation for contract award.

Technical Proposals must be submitted in the format outlined within the SHA Standard Request for Proposals guidelines. The SHA Standard Request for Proposals guidelines can be found on the SHA Web Page at https://roads.maryland.gov/mdotsha/pages/Index.aspx?PageId=767 by navigating to the Standard Request for Proposals link.

The SHA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this RFP, Disadvantaged Business Enterprises (DBE) will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, in consideration for an a ward.

Consultants interested in submitting a Technical Proposal must comply with the SPECIAL PROVISIONS, AFFIRMATIVE ACTION REQUIREMENTS, UTILIZATION OF DISADVANTAGED BUSINESSES, THE

SURFACE TRANSPORTATION AND UNIFORM RELOCATION ASSISTANCE ACT OF 1987, ISTEA OF

1991, MAP 21 OF 2012, FAST ACT 2015, AND INFRASTRUCTURE INVESTMENT AND JOBS ACT OF 2021 located at https://roads.maryland.gov/mdotsha/pages/Index.aspx?PageId=767 and selecting Standard Request for Proposals link).

Town of Boonsboro hereby notifies all bidders/offerors that regarding any contract entered into pursuant to this RFP, the contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to:

(1) Withholding monthly progress payments;

(2) Assessing sanctions;

(3) Liquidated damages; and/or

(4) Disqualifying the contractor from future bidding as non-responsible.

Technical Proposals received after the deadline time will not be accepted, no matter how transmitted, and will be returned unopened to the Consultant.

SHA reserves the right to reject any and all Proposals received in response to this request and is not liable for any cost incurred by any Firm in connection with the preparation and presentation of Proposals.

Town of Boonsboro Safe Routes to School

1. Project Description Town of Boonsboro is seeking consultant assistance to perform design of new ADA compliant pedestrian sidewalks leading to and from the Boonsboro school complex, focusing on Orchard Drive, Ford Avenue, and Center Street, and to convert Center Street into a closed-section roadway with a dedicated sidewalk and curbs to improve drainage. The project’s scope of work includes Final Design services. SHA may award one project-specific contract for these services. The duration of the contract will not exceed five years. The total funding authority for this contract shall not exceed $940,460. No minimum amount of work or funds is guaranteed under this contract. All work performed under this contract must be for services as outlined in the contract scope of work and in conformance with all contract terms and conditions and payment provisions.

2. Consultant Services Required The services to be performed under this contract will provide safe options for the children living in the Town of Boonsboro to walk to the school complex on sidewalks rather than on the road. A feasibility study has already been conducted (linked here: Boonsboro, MD Safe Routes to School Feasibility Study).

The study did not include design, and consultant services are now needed for the complete design of approximately 5,100 feet of new and upgraded sidewalks leading to the Boonsboro school complex, focusing on Orchard Drive, Ford Avenue, and Center Street. As part of the design, Center Street should be converted into a closed-section roadway. The firm may be authorized to subcontract for specialty services with prior approval of Town of Boonsboro. The firm shall be proficient in the services and shall bring an experienced and expert staff to the project.

Listed below is the Scope of Services and Examples of Work, and Engineering Standards & Guidelines.

Scope of Services and Examples of Work:

Services to be provided will include but are not limited to:

Surveying:

a. Perform topographic survey data collection;

b. Perform metes and bounds; and

c. Obtain SHA Right of Way Certification for the project

Environmental Inventory and Assessment:

a. Obtain environmental permitting approvals;

b. Filing Maryland Dept of Environment Notice of Intent (NOI) (if applicable);

c. Minimize tree impacts and environmental features; and

d. Environmental Site Assessments (as applicable and if required)

Design:

a. Prepare Structural design(s) drawings, specifications, estimates, and calculations;

b. Prepare digital presentation materials;

c. Prepare specifications booklet;

d. Prepare temporary traffic control and maintenance of traffic;

e. Obtain floodplain/MDE approvals;

f. Plan for stormwater management features;

g. Prepare signing and marking plans;

h. Retaining wall design;

i. Provide a low maintenance design and long term maintenance cost estimates;

j. Inclusion of details for the project;

k. Provide lighting design for the sidewalks;

l. Prepare a description of pay items, bid tabulation, and itemized construction estimate;

m. All specifications will be prepared in Microsoft Word and tailored to the project with emphasis following local and state standards; and

n. Include damaged infrastructure needing replacement

Geotechnical Investigations:

a. Perform subsurface utility test pits;

b. Perform geotechnical investigations including slope erosion and slope stability design; and

c. Include all necessary geotechnical work associated with the project

Utility Designation:

a. Perform subsurface utility designation and locating;

b. Coordinate and perform utility relocation design and coordination (if applicable); and

c. Obtain utility records/plans

Permit and Plan Approval:

a. Submit Site Plan for Town Planning Commission approval;

b. Obtain MDOT Right of Way approval;

c. Prepare and submit all necessary permits and gain all necessary approvals; and

d. Obtain any necessary waivers/exceptions from MDOT

PS&E/IFB Development:

a. Follow MDOT TAP processes;

b. Complete solicitation documents including the Issued for Bid (IFB);

c. Tailored Maintenance of Traffic Plans; and

d. Tailored specifications to meet MDOT and Town requirements

Administration:

a. Attendance at Town meetings when requested;

b. Communication with Town staff;

c. Progress meetings as required

Expected Deliverables

a. Design submittals according to the following schedule:

• 30% completion – submitted to the Town for approval within 150 days of Notice to Proceed

• 60% completion – submitted to the Town for approval within 120 days of 30% acceptance

• 90% completion – submitted to the Town for approval within 120 days of 60% acceptance

• Fully (100%) completed design must be submitted to the Town within 30 days of 90% acceptance

b. Cost estimates – to be included with submittal at 90% completion stage

c. Bid documents – to be submitted to the Town for approval within 14 days of 100% acceptance

Anticipated Schedule

The Firm selected for contract award may be required to develop a knowledge and project transition plan that outlines a step-by-step process to reach a smooth transition from the current project delivery and support team to new Firms. The transition plan may include a combination of a series of meetings, documents, checklists, or other means to gather the information and project history and background to move forward effectively and efficiently without delay.

The Firms must use Bentley ProjectWise for data storage and management for all project files or propose an alternative system for Town of Boonsboro consideration and approval.

The Consultants shall, at their own cost, provide industry-standard software applications and platforms to perform all services required in this RFP. These applications and platforms may need to be compatible with Town of Boonsboro systems and may include, but are not limited to, the following functions:

a. Microsoft Word;

b. Microsoft Excel

Periodically, new guidelines, processes, laws, and mandates may require additional activities not clearly cited in the RFP. All activities required to deliver a project or program, whether new or existing, unless otherwise controlled by regulation or statute, will be completed under this contract. If special skills or services are identified that are beyond the expertise of the consultant, then new subconsultants may be required to be added to the contract to support project delivery.

This is not an all-inclusive list as this contract may include other professional services related to the scope outlined above.

3. Safety Items

The Consultants shall supply all required personal protective equipment and safety items including, but not limited to, a hard hat and ANSI Class 3, or better, reflective safety vest. All equipment must comply with SHA’s High Visibility Apparel Policy, SHA’s Office of Construction’s Directive on Personal Protective Equipment (PPE), Town of Boonsboro safety requirements, and all OSHA and MOSH regulations.

4. Equipment The consultant will be required to supply all tools and equipment in order to perform the scope of work referenced in the solicitation.

5. Engineering Standards and Guidelines The Consultants shall perform all contract engineering services in accordance with good industry practice, all applicable laws and regulations, and the current editions of the following references, their interim specifications, their successor replacement references, and all other pertinent guidelines and memoranda as released by FHWA, AASHTO, and SHA including, but not limited to the following publications:

a. MDOT “General Conditions for Consulting Services” dated January 1989;

b. SHA “Specifications for Consulting Engineers’ Services” dated April, 1986;

c. SHA “Request for Proposal” dated April, 2002 ;

d. SHA Transportation Alternatives Program Manual

e. SHA Development Guide for Local Public Agencies and Other Sub -Recipients of Federal Funds

6. General Requirements

The Consultants shall not enter onto private property for any purpose until authorized by Town of Boonsboro. The Consultants must notify Town of Boonsboro immediately if damage occurs to property and shall be responsible for any such damage. The Consultants may also be authorized to subcontract for specialties with prior approval of SHA as direct expenses that shall be discussed during the price proposal negotiations for selected awardees. Examples may include field surveys, utility location, hydraulics, endangered species identification, and others as required by the Town of Boonsboro in completion of the scope of work.

No payment for overtime work shall be made without authorization from Town of Boonsboro When overtime is required and authorized, and when payment therefore may involve premium costs, there shall be no payroll additive.

Premium overtime costs are reimbursable as a direct cost when an employee works more than forty (40) hours per week on Town of Boonsboro projects based upon the Consultant’s work week. Regularly scheduled paid company holidays may be included in the calculation of “hours worked,” but time off for any other leave (e.g. vacation, personal, compensatory or sick leave) is to be excluded from “hours worked” when calculating premium time reimbursement. The fact that an employee works more than eight (8) hours in a single day does not necessarily mean that premium overtime costs are allowable as a direct cost since reimbursement is determined on a weekly basis. Any premium overtime paid to employees, but not directly billable under this policy, may be allowed as an indirect cost. Indirect cost rates shall be established consistent with COMAR 21.05.03.04 and 23CFR172.11.

7. Evaluation Criteria The major factors/criteria and their relative weight of importance to be used in evaluating Technical Proposals are:

Item Score Technical Questions 40% Key Staff 30% Work Plan 30%

The following items will be rated as either one of the following:

• (A) Acceptable-Response demonstrates they meet requirements

• (U) Unacceptable-Response fails to demonstrate they meet requirements

• (N) Neutral-Lacks prior SHA experience. Not a barrier to award

a. Scope of Services;

b. Example Projects;

c. Compatibility of the size of the firm with the size of the proposed project;

d. Past Performance working on Town of Boonsboro task orders when prior work history is available, including Quality and Timeliness. (Lack of prior experience with Town of Boonsboro is in no way considered a barrier to receiving an award);

e. Capacity to accomplish the proposed work in required time;

f. Insurance;

g. Financial Responsibility; and

h. Measures of protection for the State against errors and omissions.

* Please Note: If an offeror receives a rating of "unacceptable" on three (3) of the rating criteria above, the offeror will not be further considered. The offerors’ proposal will be rejected as “not susceptible of being selected for award." COMAR 21.06.02.03(2)

8. Technical Proposal Required Information

U.S. Government forms are to be completed with standard size typing and are not to be photo reduced.

Computer generated forms are acceptable; however, the format and spacing is to be identical to that of the Standard Forms 330.

With the exception of Government forms and the Organizational Chart, all pages included with your Technical Proposal submission are required to be standard 8½ x 11 size paper with a minimum of a one-inch margin on all sides and no smaller than 10-point Times New Roman font. Attachments to the Proposal are unacceptable.

SHA must be notified in writing, by email to Rachel Souders, Town Manager, at townmanager@townofboonsboro.com, of any deletions, additions, and/or substitutions of proposed Subconsultants after Technical Proposals have been submitted.

A. Cover Letter mailto:townmanager@townofboonsboro.com

Cover Letter on the Firm’s/JV’s letterhead – limited to two (2) pages, which must contain:

i. The names, contact numbers and email addresses of the Primary Liaison, and your firm’s contact person for this procurement process.

ii. The e-mail address of the contact person for this contract. Future correspondence related to this contract, prior to award of a contract, may be transmitted via e-mail.

iii. The information that the Firm/JV have the financial capacity to provide the services and has measures of protection for the State against errors and omissions.

iv. Certification that the Firm/JV have read and fully understand the requirements set forth to be provided for this RFP.

v. Certification that the Firm/JV and proposed team possesses the expertise, resources, knowledge, and technical ability to perform all elements of the contract’s scope and deliver all the requirements set forth through its own forces and those of its subcontractors.

vi. Certification that Key Staff individuals meet the education, experience, certification/registration and expertise requirements set forth in this RFP.

vii. This letter shall be signed by the person or persons able to legally bind the Firm to the proposal.

viii. Corporate Resolutions shall be included if signed by anyone other than the President of the Firm or Executive for the JV.

B. Scope The Consultant must submit a maximum of five (5) page document certifying the contract’s Scope can be performed in its entirety through its own forces and those of its subconsultants. This section of the proposal should provide information to confirm the Offeror has a reasonable probability of success in meeting the project’s quantity, quality and schedule requirements.

C. Work Plan The Consultant must submit a maximum of three (3) page work plan detailing their ability to perform the consultant services required, scope of work, etc. to make up their Work Plan submission. Work Plan shall include, at a minimum, the following information:

i. Has read and fully understands the requirements set forth to be provided for this contract;

ii. The Consultant team possess the experience, resources, knowledge and technical ability to perform and deliver all the requirements set forth in this contract;

iii. Acknowledges this is a project-specific contract and understands the requirements for schedules and/or deadlines to provide deliverables, services, etc.;

iv. Has a detailed work plan in place to ensure schedules and/or deadlines will be met;

v. A clear description of the Consultant's technical approach to this project;

vi. The work plan includes comprehensive quality assurance and quality control program;

and

vii. Other statements are at the discretion of the Consultant as this is not an all- inclusive list.

D. Standard Form 330 Parts I and Parts II Completed US Government Standard Forms (SF) 330 Parts I and Parts II for the Prime and for each proposed subcontractor. The SF 330 forms must be completed in their entirety paying special attention to the following:

i. Outside Key Consultants (Sub-Consultants) should be documented in Part I, Section C of the SF 330.

ii. The Organizational Chart required for Part I, Section D of SF 330 shall be placed within the Standard Form 330 Parts I and Parts II of the Technical Proposal and must contain, at a minimum, the Key Personnel and defining team organization with supplemental support personnel. In addition, for every individual proposed for this contract and shown on the organization chart, the chart shall clearly show their company affiliation and their permanent office location. The Organization Chart shall be limited to an 11 x 17-inch page with Times New Roman Font size 10-point or larger.

In addition, a two (2) page matrix style of support personnel shall be included in the Standard Form 330 Parts I and Parts II of the Technical Proposal.

Matrix style is defined as names listed on the vertical axis and Relative Experience identified on the horizontal axis. The support personnel descriptions are limited to two (2) lines per individual. The support personnel Matrix shall be limited to an 11 x 17-inch page with no smaller than 10-point Times New Roman Font size and one-inch margins.

iii. Part I, Section E of the SF 330, Key Staff. A separate Section E form should be completed for each Key Staff individual proposed. Provide a resume for each of the Key Staff individuals outlined below, limited to one (1) Key Staff per page, not to exceed four (4) pages total. The experience for each individual Key Staff as described below shall be recent experience performed within the last five (5) years. Years of experience and applicable licenses and certifications, such as a professional Engineer and professional surveyors license, shall be clearly documented on each resume.

The Consultant must document in writing in the SF 330 Section E that the Key Staff individuals meet the following requirements:

1. Key Staff 1: Professional Engineer (PE) registered in the State of Maryland with a minimum of ten years experience performing Roadway & Transportation Design work, employed by the Prime/JV or any of the Subconsultants, who will serve as the Project Manager and the Primary Liaison.

2. Key Staff 2: Professional Engineer (PE) registered in the State of Maryland with a minimum of eight years of experience performing Roadway & Transportation Design work; expertise in expertise in Roadway and Transportation Systems Design, employed by the Prime/ JV OR employed by the Prime/JV or any of the Subconsultants.

3. Key Staff 3: Maryland Registered Professional Land Surveyor with a minimum of 10 years’ experience surveying and mapping, expertise in property line and topographic surveys, employed by the Prime/JV or any of the Subconsultants.

4. Key Staff 4: Environmental Scientist with a minimum of 8 years’ experience in environmentally sensitive feature delineation and permitting, employed by the Prime/JV or any of the Subconsultants.

Where Maryland Registrations are required for the professional Key Staff, the Consultant shall include in Part I Section E 17 of the SF 330 the words "Maryland Registered" and the Maryland License Registration Certificate Number for the individual. Where a Firm proposes an out of state professional engineer or architect, the Firm shall include in Part I Section E 17 of the SF330 the words “Maryland Registration Pending” along with the license registration number, discipline, and the US State where the individual is currently registered. Pending status must be resolved at the time of contract Notice to Proceed. Failure of the Firm to properly document Key Personnel requirements in writing will result in the firm being precluded from further consideration for the contract.

iv. SF 330 Section F – Example Projects Which Best Illustrate Proposed Team’s Qualifications: Limited to three example projects one example project per page for a total not to exceed three pages. Photos are acceptable; however, all photos count in the overall space limitations for the page and are considered illustrations and are not rated. The Example Projects set forth shall be recent relevant experience performed within the past five years.(Information provided in this section shall become part of the rating/evaluation criteria for this project).

v. SF 330 Section H – This section shall be limited to ten pages and must certify that the Key Staff individuals meet the education, experience, registration/licensure, expertise, and all other professional qualifications specified in this advertisement. Please exclude any confidential personal information.

Additional Information regarding Key Staff replacements after Final Selection:

Key Staff changes may only be requested after final selection if the Key Staff is no longer available to perform on the contract or at the request/agreement of Town of Boonsboro. A letter outlining the reason for the change and the names of the Key Staff involved in the replacement request must be in writing on the firm’s/JV’s letterhead along with a one (1) page resume per the requirements outlined in this RFP.

Substitutions will be evaluated using the same qualifications-based technical rating criteria and the Key Staff replacement’s score must be equal or higher than the original Key Staff’s score in order to be accepted/approved by SHA. All scores will remain confidential by SHA.

Instructions for completing a resume are included in Section 9 D – Standard Forms Part I and II of this RFP.

E. Technical Questions:

Technical question responses shall not exceed a total of four (4) pages, limited to one (1) page per question. Reference the question number at the top of each page and use the remainder of the page for the response to the question (for example, “Question #1:”):

a. Describe your approach working as a design team to perform services on time in accordance with a set schedule.;

b. Describe your experience working with design teams and their outcomes on similar projects;;

c. Describe your knowledge, expertise, ability, and resources to accomplish this project on time and to the Town of Boonsboro’s satisfaction. Provide examples of prior projects similar to the proposed project including timeline information; and

d. Describe your experience in reducing the need for change orders.

F. Subcontractors Commitment – no page limits as this section may vary:

The Technical Proposals are to be explicit with respect to the work to be performed by all subcontractors proposed. A Letter of Commitment is required for each proposed Sub- Consultant. While the format and overall content is at the firm’s discretion, a Letter of Commitment must at a minimum:

• Be on the Sub-Consultant’s letterhead;

• List the services proposed to be provided;

• Certify the firm is able to provide the required resources, services, etc.;

• List the applicable NAICS Codes for the services/work to be performed in support of the contract, and overall percentage of work to be performed for the contract;

• NAICS Codes must be the same as those listed in Section C 11 of the SF 330 for each subconsultant;

• Be signed and dated by the Principal/President of the firm; and

G. Time Distribution – not to exceed five pages consisting of the following: The Consultant shall include a five page listing of those classifications proposed for services and the percentages of time estimated for each classification. Percentages shall total one hundred percent (100%).

The Consultant shall not include man-hour estimates in the Technical Proposal. A column of percentages of time estimated for each classification are to be shown for the Prime Consultant, for each subcontractor proposed, and one (1) column showing totals which add up to 100%. When multiple firms are used, the total for each firm must add up to something less than 100%. These percentages are applicable to the total dollar amount of the Price Proposal to be developed separately by the selected firm(s). The percentages are not applicable to time estimates. The Consultant shall indicate the number of simultaneous project assignments the Consultant and each Subconsultant could handle individually.

The following classifications and estimated percentages of time to be used for the contract assignments are:

Classification Est. Office Est. Field Total Project Manager 15% 10% 25% Design Engineer 20% 10% 30% Surveyor 12% 5% 17% 2 Person Survey Crew 0% 10% 10% Survey Technician 12% 1% 13% Support Staff 5% 0% 5%

Total 64% 36% 100%

H. Financial Responsibility and Insurance Requirements:

1. The consultant shall include a letter addressed to SHA setting forth evidence that the consultant has the financial capacity to provide the services and has measures of protection for the State against errors and omissions.

2. The Consultant shall include a copy of the firm’s current certification(s) of insurance, which should contain, at minimum, the following:

• Carrier (name and address)

• Type of insurance

• Amount of coverage, which must include at a minimum of $1,000,000 per occurrence of Professional Liability

• Period covered by insurance; and

• Any exclusions

Insurance coverage will be one (1) of the areas evaluated when Technical Proposals are reviewed.

Failure of the Consultant to submit satisfactorily to these requirements may result in SHA rejecting the proposal(s).

SHA requires the following minimum levels of insurance coverage for this contract:

a. Worker's Compensation and Employer's Liability The Contractor shall, at all times, maintain and keep in force such insurance as will protect him from claims under the Worker's Compensation Act of the State of Maryland and maintain and keep Employer's Liability Insurance at a limit of One Million Dollars ($1,000,000). The $1,000,000 employer liability can be satisfied by an

Umbrella/Excess Policy, as long as it is specific to “Employer’s Liability.”

b. Commercial General Liability Insurance The Contractor shall maintain Commercial General Liability Insurance in the amount of at least $1,000,000 Million Dollars ($1,000,000) Combined Single Limit for Bodily Injury Liability and Property Damage Liability Insurance per occurrence, and One Million Dollars ($1,000,000) in the aggregate.

c. Comprehensive Automobile Liability Insurance

The Contractor shall maintain Comprehensive Automobile Liability Insurance (including all automotive equipment owned, operated, rented, or leased), in the amount of at least One Million Dollars ($1,000,000). Combined Single Limit for bodily injury and property damage.

d. Professional Liability Insurance The Contractor shall maintain Professional Liability Insurance in the amount of at least One Million Dollars ($1,000,000).

I. Proposed Affidavits:

As per State Finance and Procurement Article 17-701 – 17-707 of the Annotated Code of Maryland, a firm engaging in investment activities with companies appearing on the Investment Activities in Iran list is ineligible for bid/proposal/award. The Investment Activities list is located at www.bpw.state.md.us of the Maryland Board of Public Works (BPW) website. As per the BPW Advisory No.: 2013-1, Date Issued January 1, 2013, an officer of the Firm shall provide a signed original certification as per language stated on the BPW Advisory page. If the Firm is a JV, officers from all companies forming the JV shall provide a signed original certification.

NOTE – the Investment Activities in Iran certification is included in the bid/proposal affidavit.

Furthermore, selected firms must comply with the State of Maryland Executive Order

01.01.2017.25 Prohibiting Discriminatory Boycotts of Israel in State Procurement. In preparing its proposal on this contract, the Offeror has considered all proposals submitted from qualified, potential subcontractors and suppliers, and has not, in the solicitation, selection, or commercial treatment of any subcontractor, vendor, or supplier, refused to transact or terminated business activities, or taken other actions intended to limit commercial relations, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel and its territories.

The Offeror also has not retaliated against any person or other entity for reporting such refusal, termination, or commercially limiting actions. Without limiting any other provision of the solicitation for proposals for this contract, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the proposal submitted by the Offeror on this contract, and terminate any contract awarded based on the bid/proposal. All offerors are required to submit the following completed affidavits with their technical proposal within the Proposal Affidavits section. Both documents are available on the SHA OPCM website at https://roads.maryland.gov/mdotsha/pages/Index.aspx?PageId=767

• Bid / Proposal Affidavit o Form is located under “Affidavits” section of the website

• Certification Regarding Discriminatory Boycotts of Israel o Form is located under the “Certification Regarding Discriminatory

Boycotts of Israel” section of the website

9. Progress Reports:

http://www.bpw.state.md.us/

The Consultant must submit monthly progress reports including a detailed account of work performed that is being billed, outstanding issues, summary of additional work requests, percent completed, any anticipated delays, etc.. This report must be submitted with the monthly invoice.

10. Records, Tasks, and Notice to Proceed:

The Consultant shall keep accurate records documenting the time, material, and transportation utilized, etc. Contract payment(s) to the Consultant for work completed will be made on this basis only.

The Consultant must be able to provide prompt consultant services within 5 working days of the contract’s Notice to Proceed. No work shall be performed on contract by the Consultant until a written Notice to Proceed (NTP) is received by the Consultant from Town of Boonsboro. The Consultant must provide the required services within five (5) working days of an NTP for an approved assignment.

11. Completion Date:

The contract will terminate on the expiration date.

12. Prompt Payment:

Pursuant to 49 CFR §26.29, MDOT requires prime contractors to pay subcontractors, at any tier, for satisfactory performance of their contracts no later than 30 days from receipt of each payment that Town of Boonsboro makes to the prime contractor. When Town of Boonsboro. has made an incremental acceptance of a portion of a prime contract, the work of a subcontractor covered by that acceptance is deemed to be satisfactorily completed. To the extent that it is not inconsistent with federal law, all prime contractors shall also comply with all Maryland laws and regulations regarding the prompt payment to subcontractors.

13. Due Date Deadline for Submissions:

RESPOND BY February 2, 2026, prior to 3 :30 PM EST. Only eMMA submissions of the Technical Proposals submitted through https://emma.maryland.gov/ will be accepted as described above.

The Procurement Officer and sole point of contact for this solicitation, unless directed otherwise within this solicitation or by SHA, is:

Rachel Souders Town Manager

Town of Boonsboro 21 N. Main Street

Boonsboro, MD 21713 301-432-5141 townmanager@townofboonsboro.com mailto:townmanager@townofboonsboro.com