SOLICITATION_TIRNO-13-R-00018.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 14. ORDER NUMBER

a. NAME

7. FOR SOLICITATION ~

INFORMATION CALL: EDITH M. BENTON

9. ISSUED BY CODE 112163

INTERNAL REVENUE SERVICE

6009 OXON HILL ROAD, SUITE 500

OXON HILL, MD 20745

EDITH M BENTON 240-613-8026

11. DELIVERY FOR FOB DESTINATION 12. DISCOUNT TERMS

UNLESS BLOCK IS MARKED

SEE SCHEDULE

15. DELIVER TO

SEE SHIPPING INSTRUCTIONS

17a. CONTRACTOR/ CODE I

CODE I

I FACILITY I

T~I ~pl-lnN~ Nn

D 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

Base Year

·Period of Performance

October 1,2013 September 30,2014

·SEE SF 1449 ADDENDUM

Basic Services: Custodial i.e. janitorial and related services in support of the

Intemal Revenue Service (IRS) Enterprise

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDEO 100% FO

D WOMEN-OWNED SMALL BUSINESS (WOSB) :::J SMALL BUSINESS

ELIGIBLE UNDER THE WOSB PROGRAM

:::J HUBZONE SMALL BUSINESS D EDWOSB NAICS: 561720

XI SERVICE-DISABLED VETERAN

OWNED SMALL BUSINESS

D138. THIS CONTRACT IS A

D 8(A)

13b. RATING

SIZE STANDARD: 0

RATED ORDER UNDER DPAS

(15 CFR700)

14. METHOD OF SOLICITATION

0 RFQ o IFB !Xl RFP

16. ADMINISTERED BY

INTERNAL REVENUE SERVICE

6009 OXON HILL ROAD, SUITE 500

OXON HILL, MD 20745

CODE I 12163

18a. PAYMENT WILL BE MADE BY CODE I

SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OMB Control No 1505-0081

1. REQUISITION NUMBER PAGE 1 OF 89

D-2-D9-35-DE-L77 000

5. SOLICITATION NUMBER

TIRNO-13-R-00018

b. TELEPHONE NUMBER (No collect calls) 240-613-8026

6. SOLICITATION ISSUE

DATE

2014~1~6

8. OFFER DUE DATE!

LOCAL TIME

2014~2·10 02:00 PM

D !XI

BELOW IS CHECKED.

21.

QUANTITY

12.00

22.

UNIT

MO

!XI 27a SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1,52.212-4. FAR 52212-3 AND 52.212-5 ARE ATIACHED ADDENDA

D 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, FAR 52.212-5 IS ATIACHED. ADDENDA

!XI SEE ADDENDUM

23. 24.

UNIT PRICE AMOUNT

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

!XI ARE D ARE NOT ATIACHED.

DARE D ARE NOT ATIACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 5 29. AWARD OF CONTRACT: REF. OFFER!XI!XI COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DE~ DATED . YOUR OFFER ON SOLICITATION (BLOCK 5).

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN. HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED 30c. DATE SIGNED 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE (US$)

24.

AMOUNT (US$)

(CONTINUE)

CliN 0001:

specified herein. Pricing for this line

Item includes all services EXCEPT for the service requirement under the line Item for

"ADDITIONAL SERVICES - UTILITY WORK HOURS"

as specified herein.

CliN is Firm Fixed Price.

"ADDITIONAL SERVICES - UTILITY WORK HOURS" 240.00 HR

NTE NTE

include short term non-recurring services as specified herein.

CliN is Labor Hour.

"ANNUAL COOP EXERCISE" - Additional services 50.00 DA

NTE NTE

as specified herein.

(Unit Price =24 HRS a day X Labor Hourly Rate)

CliN is Labor Hour.

DELIVERABLE:

Annual Report:-Submit Annual Report that

Verifies Completion of SAT. Due: May 12th of current calendar year pursuant to

IR1052.204-9003 "IRS Information Protection and Security Awareness Training (SAT)

Requirements" JUN 2013.

1.00 EA

NSP

0.00

NSP

0.00

32a. QUANTITY IN COLUMN 21 HAS BEEN

D RECEIVED D INSPECTED D ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 321. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

CORRECT FOR

33. SHIP NUMBER 34. VOUCHER NUMBER 35.AMOUNT VERIFIED 36. PAYMENT

DCOMPLETE DPARTIAL DFINAL

D I PARTIAL ID I FINAL

38. SIR ACCOUNT NUMBER 39.S/R VOUCHER NUMBER 40. PAID BY

D 41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41 b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42.a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42.c DATE REC'D (YYIMMlDO) I 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 3/2005) BACK

23. 24.

UNIT PRICE (US$) AMOUNT (US$)

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

(CONTINUE)

0004AA Security Clauses-Five Year Updates

(Unit price = # of updates x price of each)

CLiN is Firm Fixed Price.

1.00 EA

0004AB Security Clauses: Recurring Security

Awareness Training (SAT) for Annual Report

CLiN is Firm Fixed Price.

1.00 EA

0004AC Security Clauses: Background Checks: New

Employees

(Unit price = # of new background check(s) x price of each new background check(s»

CLiN is Firm Fixed Price.

TOTAL BASE YEAR

Option Period I

'Period of Performance:

October 1,2014 - September 30,2015

'SEE SF 1449 ADDENDUM

1.00 EA

1001 Basic Services: Custodial i.e. janitorial and related services in support of the

Internal Revenue Service (IRS) Enterprise

Computing Center (ECC) in Martinsburg, WV as specified herein. Pricing for this Line

Item includes all services EXCEPT for the service requirement under the Line Item for

"ADDITIONAL SERVICES - UTILITY WORK HOURS"

as specified herein.

CLiN is Firm Fixed Price.

12.00 MO

1002 "ADDITIONAL SERVICES - UTILITY WORK HOURS"

include short term non-recurring services as specified herein.

CLiN is Labor Hour.

240.00 HR

1003 "ANNUAL COOP EXERCISE" - Additional services as specified herein.

(Unit Price = 24 HRS a day X Labor- Hourly

Rate)

CLiN is Labor Hour.

50.00 DA

NTE NTE

NTE NTE

FORM 1449 CONTINUE SHEET 1

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE (US$)

24.

AMOUNT (US$)

1004AA

(CONTINUE)

DELIVERABLE

Annual Report-Submit Annual Report that

Verifies Completion of SAT. Due: May 12th of current calendar year pursuant to

IR 1052.204-9003 "IRS Information Protection and Security Awareness Training (SAT)

Requirements" JUN 2013.

Security Clauses-Five Year Updates

1.00

1.00

EA

EA

NSP

0.00

NSP

0.00

1004AB

(Unit price = # of updates x price of each update)

CLiN is Firm Fixed Price.

Security Clauses: Recurring Security 1.00 EA

1004AC

Awareness Training (SAn for Annual Report

CLiN is Firm Fixed Price.

Security Clauses: Background Checks: New 1.00 EA Employees

(Unit price =# of new background check(s) x price of each new background check(s))

CLiN is Firm Fixed Price

TOTAL OPTION YEAR PERIOD I $

Option Period II

'Period of Performance:

October 1, 2015 - September 30,2016

'SEE SF 1449 ADDENDUM

Basic Services: Custodial i.e. janitorial 12.00 MO and related services in support of the

Internal Revenue Service (IRS) Enterprise

Computing Center (ECC) in Martinsburg, lIN as specified herein. Pricing for this Line

Item includes all services EXCEPT for the service requirement under the Line Item for

"ADDITIONAL SERVICES - UTILITY WORK HOURS"

as specified herein.

CLiN is Firm Fixed Price.

"ADDITIONAL SERVICES - UTILITY WORK HOURS"

include short term non-recurring services as specified herein.

CLiN is Labor Hour.

240.00 HR

NTE NTE

FORM 1449 CONTINUE SHEET 2

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE (US$) AMOUNT (US$)

(CONTINUE)

NTE NTE

2003 "ANNUAL COOP EXERCISE" -Additional services 50.00 DA as specified herein.

(Unit Price =24 HRS a day X Labor- Hourly

Rate)

CliN is Labor Hour.

2004 DELIVERABLE:

Annual Report:-Submit Annual Report that

Verifies Completion of SAT. Due: May 12th of current calendar year pursuant to

IR1052.204-9003 "IRS Information Protection and Security Awareness Training (SAn

Requirements" JUN 2013.

1.00 EA

NSP

0.00

NSP

0.00

2004AA Security Clauses-Five Year Updates 1.00 EA (Unit price =# of updates x price of each update)

CliN is Firm Fixed Price.

2004AB Security Clauses: Recurring Security 1.00 EA

2004AC

Awareness Training (SAn for Annual Report

CliN is Firm Fixed Price.

Security Clauses: Background Checks: New 1.00 EA Employees

(Unit price =# of new background check(s) x price of each new background check(s»

CliN is Firm Fixed Price.

TOTAL OPTION YEAR PERIOD II $

Option Period III

'Period of Performance:

October 1, 2016 - September 30, 2017

'SEE SF 1449 ADDENDUM

3001 Basic Services: Custodial i.e. janitorial and related services in support of the

Internal Revenue Service (IRS) Enterprise

Computing Center (ECC) in Martinsburg, IfN as specified herein. Pricing for this line

Item includes all services EXCEPT for the service requirement under the line Item for

"ADDITIONAL SERVICES - UTILITY WORK HOURS

as specified herein.

12.00 MO

CliN is Firm Fixed Price

"ADDITIONAL SERVICES - UTILITY WORK HOURS"

include short term non-recurring services as specified herein

240.00 HR

NTE NTE

CliN is Labor Hour.

FORM 1449 CONTINUE SHEET 3

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIESISERVICES QUANTITY UNIT UNIT PRICE (US$) AMOUNT (US$)

(CONTINUE)

NTE NTE

"ANNUAL COOP EXERCISE" - Additional services 50.00 DA as specified herein.

(Unit Price =24 HRS a day X Labor- Hourly

Rate)

CliN is Labor Hour.

3004 Annual Report-Submit Annual Report that

Verifies Completion of SAT. Due: May 12th of current calendar year pursuant to

IR1052.204-9003 "IRS Information Protection and Security Awareness Training (SAn

Requirements" JUN 2013.

1.00 EA

NSP

0.00

NSP

0.00

Security Clauses-Five Year Updates CliN is3004AA 1.00 EA Firm Fixed Price.

(Unit price =# of updates x price of each update)

CliN is Firm Fixed Price.

Security Clauses: Recurring Security 3004AB 1.00 EA Awareness Training (SAT) for Annual Report

CliN is Firm Fixed Price.

Security Clauses: Background Checks: New 3004AC 1.00 EA Employees

(Unit price =# of new background check(s) x price of each new background check(s))

CliN is Firm Fixed Price.

TOTAL OPTION YEAR PERIOD III

Option Period IV

'Period of Performance:

October 1, 2017 - September 30, 2018

'SEE SF 1449 ADDENDUM

Basic Services: Custodial i.e. janitorial 12.00 MO and related services in support of the

Internal Revenue Service (IRS) Enterprise

Computing Center (ECC) in Martinsburg, WV as specified herein. Pricing for this line

Item includes all services EXCEPT for the service requirement under the line Item for

"ADDITIONAL SERVICES-UTILITY WORK HOURS"

as specified herein.

CliN is Firm Fixed Price

FORM 1449 CONTINUE SHEET 4

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE (US$) AMOUNT (US$)

(CONTINUE)

NTE NTE

4002 "ADDITIONAL SERVICES - UTILITY WORK HOURS"

include short term non-recurring services as

240.00 HR

specified herein.

CliN is Labor Hour.

NTE NTE

4003 "ANNUAL COOP EXERCISE" - Additional services as specified herein.

50.00 DA

(Unit Price =24 HRS a day X Labor- Hourly

Rate)

CliN is labor Hour.

NSP NSP

4004 Annual Report:-Submit Annual Report that

Verifies Completion of SAT. Due: May 12th of current calendar pursuant to

IR1052.204-9003 "IRS Information Protection and Security Awareness Training (SAn

Requirements" JUN 2013.

1.00 EA 0.00 0.00

4004AA security Clauses-Five Year Updates

(Unit price =# of updates x price of each update)

1.00 EA

CliN is Firm Fixed Price.

4004AB Security Clauses: Recurring Security

Awareness Training (SAn for Annual Report

1.00 EA

CliN is Firm Fixed Price.

4004AC Security Clauses: Background Checks: New

Employees

(Unit price =# of new background check(s) x price of each new background check(s»

CliN is Firm Fixed Price.

TOTAL OPTION YEAR PERIOD IV

TOTAL AWARD AMOUNT

1.00 EA

FORM 1449 CONTINUE SHEET 5

TIRNO-13-R-00018

A. CONTINUATION: SF 1449

ADDENDUM:

NOTE: The policies and procedures as prescribed in FAR Part 12 "Acquisition of Commercial Items" are applicable to this acquisition.

1. Block 10 This acquisition is 100% set-aside for competition restricted to Service-Disabled Veteran Owned Small Business (SDVOSB) and the policies and procedures as prescribed in FAR Part 19 "Small Business Programs" are applicable.

2. Block 18a PAYMENT WILL BE MADE BY

3. Block 18b SUBMIT INVOICES TO

For blocks listed above: Refer to the following as stated herein:

IPP DTAR Clause:

IR1052.232-7003 ELECTRONIC SUBMISSION OF AUG 2012

PAYMENT REQUESTS

IPP IRS Clause:

IR1052.232-7003 ELECTRONIC INVOICING AND AUG 2012

PAYMENT REQUIREMENTS FOR THE INVOICE

PROCESSING PLATFORM (IPP)

4. Block 19 ITEM NO(s).

For Block 19 ITEM NO(s) listed below: Refer to the following as stated herein:

Performance Work Statement: Section 4.0 "ADDITIONAL SERVICES - UTILITY HOURS ITEM NO(s): 0002, 1002,2002,3002 & 4002: show hourly rate calculation

Performance Work Statement: Section 4.1 "ANNUAL COOP EXERCISE ITEM NO(s): 0003, 1003, 2003, 3003 & 4003: show calculation to include hourly rate for unit price

For Block 19 ITEM NO(s) listed below: Refer to the following as stated herein:

IR1052.204-9003 IRS SECURITY AWARENESS TRAINING JUN 2013

REQUIREMENTS

IR1052.204.9005 SUBMISSION OF SECURITY FORMS AND JUN 2013

RELATED MATERIALS

Page 80f89

CONTINUE:

A. CONTINUATION SF 1449

ADDENDUM:

IR1052.204.9006 NOTIFICATION OF CHANGE IN JUN 2013

CONTRACTOR EMPLOYEE EMPLOYMENT STATUS,

ASSIGNMENT, OR STANDING

IR1052.224.9008 SAFEQUARDS AGAINST UNAUTHORIZED JUN 2013

DISCLOSURE OF SENSITIVE BUT UNCLASSIFIED

INFORMATION

IR1052.239-9007 ACCESS, USE OR OPERATION OF IRS JUN 2013

INFORMATION TECHNOLOGY (IT) SYSTEMS BY

CONTRACTORS

IR1052.239-9014 INFORMATION SYSTEMS AND JUN 2013

INFORMATION SECURITY CONTROLS FOR CONTRACTING

ACTIONS SUBJECT TO INTERNAL REVENUE MANUAL

(IRM) 10.8.1

IR1052.239-9016 INFORMATION SYSTEM AND JUN 2013

INFORMATION SECURITY CONTROL STANDARDS

APPLICABI L1TY

ITEM NO(s): 0004AA, 1004AA, 2004AA, 3004AA & 4004AA: show calculation to include # of updates and price of each update for unit price

ITEM NO(s): 0004AB, 1004AB, 2004AB, 3004AB & 4004AB: show calculation to include recurring SAT-Annual Report for unit price

ITEM NO(s): 0004AC, 1004AC, 2004AC, 3004AC & 4004AC: show calculation to include New Employee: # of new background check(s) and price of each new background check(s) for unit price

NOTE: The period of performance will be adjusted when the contract award is executed. Price proposal should reflect a 12 month performance period.

NOTE: The solicitation number and page numbers have been added to documents for identi'fication purposes only. The text in the documents has not been changed.

Page 90f89

CONTINUE:

A. CONTINUATION SF 1449

ADDENDUM:

The following acronyms represent the same and the meaning is defined specific to the document and section in which it appears throughout this Request for Proposal (RFP).

1. ECC; ECC Facility; ECC Martinsburg, WV; ECC-Martinsburg; ECC-MTS Property;

ECC-MTS Complex & IRS Enterprise Computing Center

2. COR&COTR

Page 100f89

TIRNO-13-R-OOOI8

PERFORMANCE WORK STATEMENT

1.0 INTRODUCTION

The Department of Treasury's primary function is to manage the money resources of the United States. The Internal Revenue Service, IRS, is the largest of the Department of Treasury's bureaus and one of the world's most efficient tax administrators. The IRS' mission is to provide taxpayers top quality service by helping them understand and meet their tax responsibilities and by applying the tax law with integrity and fairness to all. The IRS is responsible for determining, assessing, and collecting internal revenue in the United States. This revenue consists of personal and corporate income taxes, excise, estate, and gift taxes, as well as employment taxes for the nation's Social Security System.

Within the IRS bureau is the Enterprise Computing Center (ECC). The ECC mission is to maintain and operate the tax processing systems of the IRS to provide data and other IT services to the nation's taxpayers and the IRS Business Operating Divisions. The systems are used to maintain the National Taxpayer Master File, the Integrated Data Retrieval System, the Automated Collection System and the Integrated Collection System data bases and to receive and process tax returns and payments.

2.0. OBJECTIVE

The contractor shall provide all management, supervision, labor, materials, supplies and equipment (except as otherwise noted), and shall plan, schedule, coordinate and assure effective performance of all services specified herein. The contractor shall provide custodial Le. janitorial and related services to include but not limited to:

basic cleaning requirements, trash and solid waste removal, insect and rodent control, interim snow removal, carpet cleaning, destructor/shredder operation, cafeteria and break area cleaning and childcare facility cleaning. Due to the mission critical functions at the ECC, significant awareness and attention must be given to the computer rooms while performing custodial services in these spaces at floor level and sub-floor level. Special care must be given to ensure that electrical power and communications to the computer equipment is never disrupted. These services are required 24 hours per day, Ldays per week, 365 days per year, including Government Holidays.

Page 11 of89

TIRNO-13-R-OOO18

3.0 REQUIREMENTS

a. The contractor shall provide all of the services as specified in accordance with the minimum frequencies and quality standards in the Performance Work Statement, PWS, and applicable attachments as specified herein.

b. Staff-hour requirements and other costs for the performance of all services specified herein are the sole responsibility of the contractor, unless specifically noted elsewhere.

c. The official working hours and the buildings title and addresses are as follows.

The statistical data for each bUilding is contained in the attachments entitled "Building Information"

Official Working Hours:

Office: 8 hrs per day, 5 days per week ADP: 24 hrs per day, 7 days per week, 365 days per year, includes

Government Holidays.

IRS Enterprise Computing Center Main Building: includes:

Child Care Building, Credit Union Building and Mail Trailer 250 Murall Drive Kearneysville, WV 25430

IRS Enterprise Computing Center Annex i.e.

Annex/Annex Office Expansion (AOE) Building 295 Murall Drive Kearneysville, WV 25430

The attachments are approximate estimates of building statistical data. The contractor is responsible for verifying all dimensions, quantities, and existing conditions.

d. The IRS Computerized Maintenance Management System (CMMS computerized work order system) or the Employee Resource Center (ERC) will issue all service call work orders to the contractor. The contractor shall be required to complete the work order form required information, provide dated signature, and return to the Real Estate and Facilities Management (REFM) office Section E within 24 hours of issuance. All CMMS/ERC service calls received via the Contracting Officer's Representative (COR) or CMMS/ERC Coordinator (to be identified at the time of award), shall be addressed within § minutes in an emergency and within 15 minutes for routine service requests.

Corrective action must be started during these time frames and shall be worked continuously until the situation has been satisfactorily resolved. In the

Page 120f89 absence of a CMMS/ERC work order and when the COR and/or CMMS/ERC Coordinator is not available during the after hour shifts, the contractor shall respond to the customers' need as if a CMMS/ERC work order has been issued for the required services. Corrective action must be started during the after hour shifts time frames and shall be worked continuously until the situation has been satisfactorily resolved. The contractor shall document the after hour request for the services, the work completed and the corrective action(s) taken. The contractor shall report to the COR the next working day concerning the after hour services requirement.

e. The contractor shall utilize personnel that are skilled and qualified to perform the required level of services under the contract. The Contractor shall provide an on-site Project Manager (PM) to act as the central point of contact for all operational matters under the contract. The PM shall be the contractor's primary representative and have the contractor's full authority to act on matters pertaining to the performance of services under the contract. The ",.. ,........., PM shall have technical experience and be knowledgeable in all facets of the service requirements in the PWS and in managing a contract similar in scope and complexity to the current acquisition (contract award). The minimum requirements for the Project Manager shall be; a high school diploma or G.E.D., 5 years experience supervising custodial services in a computer data center with a minimum combined total of 150,000 sq. ft. of computer room space. Also, 3 years experience supervising computer room under floor cleaning with a combined total of 100,000 sq. ft. of computer room space is required.

f. The on-site PM position shall be devoted exclusively to the IRS project. The on-site PM shall maintain a continual presence on IRS building premises under the contract between the hours of 7:30 AM and 4:00 PM. EST. The on-site PM or designated representative shall respond within §..minutes for emergency service calls and within 15 minutes for normal service calls upon notification of a problem. The on-site PM shall have a communications device with the capability to provide communication from their residence or any ECC building location 24 hours per day, Zdays per week, 365 days per.

year, inclUding Government holidays under this contract. A valid telephone number is required for the onsite PM and shall be provided to the COR at all times.

g. The PM or designated alternate shall carry the Government issued portable two-way radio for use in all the ECC buildings at all times. Emergency calls" from internal customers are called into the Security Command Center and then relayed to the PM for corrective action. This work shall be corrected immediately and then reported to the REFM Section E during the next tour of duty to be followed up with a CMMS/ERC work order.

Page 130f89

h. All work order forms shall be picked up daily and returned within 24 hours after receipt with the corrective action noted. If the action takes longer than 24 hours, the form shall still be returned, but it must note the estimated correction time frame and reason for the delay.

4.0 ADDITIONAL SERVICES - UTILITY WORK HOURS

NOTE: The total additional services - utility work hours required by this contract is estimated a **Not to Exceed 240 hours per week inclusive of all locations and time frames. This includes beyond official work hours of the office.

a. The additional services/utility work hours may be for any location or type of work within the general scope of this contract. "The additional work hours are of an indefinite qua.ntity and are not guaranteed". Usually these hours will be used to service high public use areas, high complaint, special cleaning requirements, or assisting in the loading, unloading, periodically checking all photocopiers for toner supply, replace if needed and prepare toner cartridge(s) for recycle on an as needed basis and/or distribution of supplies, carpets, furniture, or other items. The COR will provide the additional services - utility work hour requirements under the contract.

.." .•..;,·,·.1"'It~

NOTE On occasion, the contractor may be given authorization to utilize the General Services Administration (GSA) to order related supplies in performing the additional services/utility work hours stated herein. The Contracting Officer (CO) will provide the written authorization on an as needed basis Le. case by case.

b. In the event of emergency, and diverting manpower is not deemed feasible, then orders for additional services within scope may be placed orally by the COR but must be confirmed in writing to the CO at the earliest time thereafter for action.

c. Other non-emergency orders will be placed, in writing, by the CO via contract modification.

d. Orders for additional services will describe the service to be provided and will establish, excluding emergencies, the maximum number of hours for which the contractor will be compensated. The contractor's employees shall use a, contractor generated, sign-in/sign-out system to document actual hours worked. The contractor shall submit a separate invoice for additional services ordered and attach the sign-in/sign-out document applicable to the invoice.

"-",,~~~i:<'!M

Page 140f89

TIRNO-13-R-OOO 18

e. This additional services - utility work hours provision is intended to be used only to satisfy the Government's short-term nonrecurring needs for services. Should a continuing need for additional services arise the CO will request a cost proposal for the additional service - utility hours requested to be negotiated and incorporated under the contract.

4.1 ANNUAL COOP EXERCISE:

The COOP is a simulation exercise of a disaster, similar to 9/11 in scope. The actual scope of the exercise is determined by the Department of Treasury (DOT) and the IRS. The contractor will be notified as far in advance of the COOP as possible. At a minimum, the contractor will be given a 30 day notice either orally or in writing by the CO. NOTE: In the event of an actual, random or surprise COOP, the contractor will be notified as soon as possible by the COR and the COR will be the main point of contact during this instance.

The contractor shall provide the following services and those services within the general scope as required:

houseman) to perform the services described above for 24 hours a day for approximately 72 hours or § days. NOTE: This is an estimate only. Provide pricing at CLiNS of SF 1449.

"The additional work hours are of an indefinite quantity and are not guaranteed".

4.2 MISCELLANEOUS DUTIES: In addition to the custodial and janitorial related services and ADDITIONAL SERVICES, the following duties are requlred: "_....;,_..__~;1Ii~

a. Organize and train employees to participate in fire and civil defense drills.

b. Train employees in the proper methods of operating all elevators, and in the transport of personnel (including handicapped) supplies and equipment.

c. Report fires, hazardous conditions, and items in need of repairs.

d. Close doors and cut off lights and fans when not in use. Mechanical and equipment controls for the HVAC systems shall not be adjusted or tampered with by contract employees.

e. Close doors and lock rooms as required in all areas after cleaning. Secure areas that must be given special attention will be identified by the COR.

Page 150f89

f. Turn in all lost and found articles to the designated office.

g. Assign sufficient staffing to be responsive to complaints related to services.

h. Adhere to all Federal, State, and Local environmental regulations.

5.0 SUPPLIES, MATERIALS, EQUIPMENT AND UrlLiTIES

a. Government Furnished:

(1) The Government will furnish electrical power at existing outlets for the contractor to operate such equipment as is necessary for performance of services.

(2) Hot and cold water will be provided as necessary and required.

(3) Space will be provided for the contractor's personnel complement within the existing building. Separate, finished space for contractor's use is available within the building. Locking cabinets, tables, benches, chairs, etc., within the building may be used by the contractor provided proper authorization is received from the COR.

This equipment must be kept neat and clean and returned to the Government in the same condition as received.

(4) Limited space will be provided in the building or on the grounds to be ...._.;...~" utilized for the storage of supplies and equipment under the contract.

The contractor shall maintain this space in a neat and orderly condition. The contractor shall be responsible for damage or loss to stored supplies, materials, replacement parts, or equipment.

(5) Janitor's closets, where and when available, will be provided at various points throughout the buildings, for storing of equipment such as brooms, mops, dust cloths and other minor items. The contractor shall maintain these closets and keep the stored equipment clean and in a neat condition.

, .. ,••.Il"'i~

(6) Space, furniture, and furnishings (to include a telephone for limited, internal use only) shall be provided for the on-site Project Manager's office for official business only. The Contractor shall not use government property in any manner for personal advantage, business gain, or other personal endeavor. (Note: If available the government will provide a display phone with a history log for the contractor's use.)

Page 160f89

(7) Five two-way portable radios (subject to change due to availability or Government need). The Government has designated Government Owned two-way portable radios for the contractor's use.

(8) Computer and Printer: A Government-owned computer and printer will be supplied for official business purposes only.

b. Contractor Furnished:

(1) The contractor shall furnish all supplies, materials, vehicles, and equipment necessary for the performance of the required services under this contract unless otherwise specified herein. These supplies and materials shall be of a quality to conform to industry standard and best commercial practices.

(2) The contractor shall furnish all necessary cleaning equipment, such as power-driven floor scrubbing machines, waxing and polishing machines, industrial-type vacuum cleaners (indoor/outdoor wet/dry), and all necessary motortrucks, etc., needed for the performance of the service under this contract. The contractor's equipment shall be of commercial grade, size and type customarily used in the industry for performance of these type services.

(3) The contractor shall only use electrically powered equipment that does not interfere with the complex electrical system of the ECC. For electrical equipment in need of repair or maintenance it shall be tested and certified off-site. Prior to use on the ECC facility, the equipment shall be inspected by the Government.

c. Uniforms - The contractor shall require all employees, including on-site PM to wear distinctive uniform clothing for ready identification. Uniform is defined as appropriate attire for tasks being performed.

d. Telephones - The contractor shall be responsible for the supply telephone service other than those specified herein at its own expense.

of

e. Supplies - The contractor shall maintain an inventory of supplies and materials sufficient to service the needs of the ECC for a minimum period of two weeks at all times. Material Safety Data Sheets (MSDS) on all chemicals utilized or stored is required especially for those sanitizers, anti-bacteria soaps for dispensers and solutions for the Day Care Center, Clinical and Laboratory Areas, Health Units, Cafeteria and Break Areas.

Page 170f89

TIRNO-13-R-OOOI8

f. Hand Sanitizer Dispensers & Hand Sanitizer Refills - The Government has 100 PURELL NXT Maximum Capacity Dispensers that require PURELL NXT 2000ml Refills located throughout the ECC Main Building which includes the Child Care Building, Credit Union Building and Mail Trailer and the Annex i.e. Annex/Annex Office Expansion (AOE) Buildings. The contractor shall maintain an inventory of eight (8) hand sanitizer dispensers at all times. The contractor shall provide, to the COR, replacement hand sanitizer dispensers for broken and/or inoperable ones when needed. The contractor shall maintain MSDS for the hand sanitizer refills.

6.0 SCHEDULING WORK AND REPORTING REQUIREMENTS

a. Work Assignments / Schedules

The contractor shall submit, in accordance with the delivery schedule, the following to the COR for written approval:

(1) A schedule on which all Daily Cleaning Assignments are identified for each employee (position), including scheduled items and policing. This schedule may be submitted on a contractor's computer generated format.

(2) An annual schedule of all periodic cleaning by dates, areas and frequencies. This schedule may be submitted on a contractor's computer generated format.

b. Reports

The following reports shall be submitted to the COR:

(1) On a daily basis, a daily work report of the jobs performed for comparison with the scheduled requirements (including person, room number and time). The report shall include all services performed daily.

(2) On a daily basis, the Periodic Cleaning Work Assignment and Report, GSA Form 64.

7.0. QUALITY CONTROL PLAN

a. The contractor shall establish a complete Quality Control Plan (QCP) to assure the requirements of this contract are met as specified. The plan shall include, but not be limited to the following:

(1) An inspection system covering all the services stated in the attachments that specify cleaning requirements and a checklist used in

Page 180f89 inspecting contract performance during regularly scheduled or unscheduled inspections. The checklist shall include every task required to be performed. The name(s) of the individual(s) who will perform the inspection shall be indicated.

(2) A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Government inspectors point out the deficiencies.

(3) A file of all inspections conducted by the contractor and the corrective action taken. This documentation shall be made available to the Government during the performance of the contract.

(4) The format for the Contractor's Quality Control Reports.

b. The contractor shall be responsible for ensuring that the functions and specifics of the QCP are fully and accurately implemented.

8.0. QUALITY ASSURANCE PROCEDURE

a. The COR will monitor and assess work performance in accordance with the performance standards and surveillance methods set forth in the Performance Requirements Summary (PRS), and maintain a written record of the assessment.

b. The COR will immediately report substandard performance to the Contracting Officer. The Contracting Officer will discuss the substandard performance with the contractor to assure that corrective action is promptly initiated.

c. Upon completion of the contract performance period, the COR will ensure that the Contractor Performance Report reflects the findings of this quality assurance process.

9.0 SAFETY AND ENVIRONMENTAL REQUIREMENTS

a. The contractor shall comply with all OSHA regulations. In particular the regulations covering MSDS, blood borne pathogens, employee records, hazard communication program, hazardous chemicals, Hazardous Waste Operations and Emergency Response (HAZWOPER), noise (hearing conservation), personal protective equipment, training records, accident records and powered industrial vehicles.

b. The contractor shall comply with all Federal, State, and Local Environmental regulations such as and not limited to the following: EO 13423: Strengthening

Federal Environmental, Energy, and Transportation Management. E013514:

Federal Leadership in Environmental, Energy, and Economic Performance.

EO 13101: Greening the Government through Waste Prevention, Recycling, and Federal Acquisition. The Martinsburg Campus has an established Environmental Management System as required by ISO 14002, and requires all contractors to comply and participate with the Martinsburg Campus Environmental Management Program.

c. The contractor shall be responsible for all fines, fees, citations, etc., due to negligence that results in environmental issues.

Page 200f89

C. CONTRACT CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE FEB 1998

This contract incorporates one or more clauses by reference, with the same force and effect if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause may be accessed electronically at this address:

https:/Iwww.acguisition.gov

1. 52.212-4 CONTRACT TERMS AND CONDITIONS SEPT 2013

COMMERCIAL ITEMS

2. ADDENDUM TO FAR 52.212-4

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE OCT2010

CERTAIN FEDERAL TRANSACTIONS

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON MAY 2011

POSTCONSUMER FIBER CONTENT PAPER

52.204-7 CENTRAL CONTRACTOR REGISTRATION DEC 2012

52.204-9 PERSONAL IDENTITY VERIFICATION OF JAN 2011

CONTRACTOR PERSONNEL

52.204-13 CENTRAL CONTRACTOR REGISTRATION DEC 2012

MAINTENANCE

52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED SEPT2013

PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS

52.223-5 POLULUTION PREVENTION AND RIGHT-TO- MAY 2011

KNOW INFORMATION

52.223-10 WASTE REDUCTION PROGRAM MAY2011

52.228-5 INSURANCE - - WORK ON A GOVERNMENT JAN 1997

INSTALLATION

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT OCT 2004

CLAIM

Page 21 of89

52.217-8 OPTION TO EXTEND SERVICES NOV 1999

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed §..months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT MAR 2000

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.232-18 AVAILABILITY OF FUNDS APR 1984

Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

(a) If the performance of all or any part of the work ofthis contract is delayed or interrupted

(1) by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or (2) by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

Page 220f89

(b) A claim under this clause shall not be allowed

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved; and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES APR 1984

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of Treasury Regulation.

(48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

1052.203-12 LIMITATION OF PAYMENTS TO INFLUENCE JAN 1990

CERTAIN FEDERAL TRANSACTIONS (DEVIATION)

(a) Definitions.

"Agency", as used in this clause, means executive agency as defined in 2.101.

"Covered Federal action", as used in this clause, means any of the following Federal actions:

(a) The awarding of any Federal contract.

(b) The making of any Federal grant.

(c) The making of any Federal loan.

(d) The entering into of any cooperative agreement.

(e) The extension, continuation, renewal, amendment, or modification of any

Federal contract, grant, loan, or cooperative agreement.

"Indian tribe" and "tribal organization", as used in this clause, have the meaning provided in section 4 of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 4508) and include Alaskan natives.

"Influencing or attempting to influence," as used in this clause, means making, with the intent to influence, any communication to or an appearance before an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered Federal action.

"Local government," as used in this clause, means a unit of government in a State and, if chartered, established, or otherwise recognized by a State for the performance of a governmental duty, including a local public authority, a special district, an intrastate district, a council of governments, a sponsor group representative organization, and any other instrumentality of a local government.

"Officer or employee of an agency," as used in this clause, includes the following individuals who are employed by an agency:

Page 230f89

(a) An individual who is appointed to a position in the Government under title 5, United States Code, including a position under a temporary appointment.

(b) A member of the uniformed services, as defined in subsection 101(3), title 37, United States Code.

(c) A special Government employee, as defined in section 202, title 18, United States Code.

(d) An individual who is a member of a Federal Advisory Committee Act, title 5, United States Code, appendix 2.

"Person," as used in this clause, means an individual, corporation, company association, authority, firm, partnership, society, State, and local government, regardless of whether such entity is operated for profit, or not for profit. This term excludes an Indian tribe, tribal organization, or another Indian organization with respect to expenditures specifically permitted by other Federal law.

"Reasonable compensation," as used in this clause, means, with respect to a regularly employed officer or employee of any person, compensation that is consistent with the normal compensation for such officer or employee for such work that is not furnished to, not funded by, or not furnished in cooperation with the Federal Government.

"Reasonable payment," as used in this clause, means, with respect to professional and other technical services, a payment in an amount that is consistent with the amount normally paid for such services in the private sector.

"Recipient," as used in this clause, includes the Contractor and all subcontractors.

This term excludes an Indian tribe, tribal organization, or any other Indian organization with respect to expenditures specifically permitted by other Federal law.

"Regularly employed," as used in this clause, means, with respect to an officer or employee of a person requesting or receiving a Federal contract, an officer or employee who is employed by such person for at least 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person for receipt of such contract. An officer or employee who is employed by such person for less than 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person shall be considered to be regularly employed as soon as he or she is employed by such person for 130 working days.

"State," as used in this clause, means a State of the United States, the District of Columbia, the Commonwealth of Puerto Rico, a territory or possession of the United States, an agency or instrumentality of a State, a multi-State, regional, or interstate entity having governmental duties and powers.

(b) Prohibitions.

(1) Section 1352 of title 31, United States Code, among other things, prohibits a recipient of a Federal contract, grant, loan, or cooperative agreement from using appropriated funds to pay any person for influencing or attempting to influence an officer or employee of any agency a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered Federal action: The awarding of any Federal contract; the making of any Federal grant;

the making of any Federal loan; the entering into any cooperative agreement; or the modification of any Federal contract, grant, loan, or cooperative agreement.

Page 240f89

(2) The Act also requires Contractors to furnish a disclosure if any funds other than Federal appropriated funds (including profit or fee received under a covered Federal transaction) have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a Federal contract, grant, loan or cooperative agreement.

(3) The prohibitions of the Act do not apply under the following condition:

(i) Agency and legislative liaison by own employees.

(A) The prohibition on the use of appropriated funds, in subparagraph (b)(1) of this clause, does not apply in the case of a payment of reasonable compensation made to an officer or employee of a person requesting or receiving a covered Federal action if the payment is for agency and legislative liaison activities not directly related to a covered Federal action.

(B) For purposes of subdivision (b)(3)(I)(A) of this clause, providing any information specifically requested by an agency or Congress is permitted a any time.

(C) The following agency and legislative liaison activities are permitted any time where they are not related to a specific solicitation for any covered Federal action:

(1) Discussing with an agency the qualities and characteristics (including individual demonstrations) of the person's products or services, conditions or terms of sale, and service capabilities

(2) Technical discussions and other activities regarding the application or adaptation of the person's products or services for an agency's use.

(D) The following agency and legislative liaison activities are permitted where they are prior to formal solicitation of any covered Federal action

(1) Providing any information not specifically requested but necessary for an agency to make an informed decision about initiation of a covered Federal action;

(2) Technical discussions regarding the preparation of any unsolicited proposal prior to its official submission; and

(3) Capability presentations by persons seeking awards from an agency pursuant to the provision of the Small Business Act, as amended by Pub. L. 95-507, and subsequent amendments.

(E) Only those services expressly authorized by subdivision (b)(3)(I)(A) of this clause are permitted under this clause.

(ii) Professional and technical services.

(A) The prohibition on the use of appropriated funds, in subparagraph (b)(1) of this clause, does not apply in the case of

(1) A payment of reasonable compensation made to an officer of employee of a person requesting or receiving a covered Federal action or any extension, continuation, renewal, amendment, or modification of a covered Federal action, if payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any bid, proposal or application for that Federal action or for meeting requirements imposed or pursuant to law as a condition for receiving that Federal action.

(2) Any reasonable payment to a person, other than an officer or employee of a person requesting or receiving a covered Federal action or any extension, continuation, renewal, amendment, or modification of a covered Federal action if the

Page 250f89 payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any bid, proposal or application for that Federal action or for meeting requirements imposed or pursuant to law as a condition for receiving that Federal action. Persons other than officers or employees of a person requesting or receiving a covered Federal action include consultants and trade associations.

(8) For purposes of subdivision (b)(3)(ii)(A) of this clause, "professional" and technical services" shall be limited to advice and analysis directly applying any professional or technical discipline. The following examples are not intended to be all inclusive, to limit the application of the professional or technical exemption provided in the law, or to limit the exemption to licensed professionals. For example, drafting of a legal document accompanying a bid or proposal by a lawyer is allowable. Similarly, technical advice provided by an engineer on the performance or operational capability of a piece of equipment rendered directly in the negotiation of a contract is allowable.