TIRNO11R00019-A0001 1 .rtf

OMB Control No. 1505-0081

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable) See Block 16C

Q-1-QF-01-00-M59 000

6. ISSUED BY

CODE

IRS0088

7. ADMINISTERED BY (If other than Item 6)

CODE

Internal Revenue Service 6009 Oxon Hill Road, Suite 500

Oxon Hill, MD 20745

EDMONDSON, LAURA E 202-283-2863

See Item 6

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code)

Vendor ID: 00055905

TO ALL OFFERORS

TO ALL OFFERORS

TO ALL OFFERORS, WV 99999

(x)

9A. AMENDMENT OF SOLICITATION NO.

TIRNO-11-R-00019

x

9B. DATED (SEE ITEM 11)

12/12/2011

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE

FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning ___1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return ____ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 1 is to provide responses to vendor questions and comments in addition to providing updated versions of Sections I and K.

Except at provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

16C. DATE SIGNED

(Signature of person authorized to sign)

BY _____________________________________________

(Signature of Contracting Officer)

TIRNO-11-R-00019 - QUESTIONS/COMMENTS - AMEND# 0001

Page -

Solicitation Reference (Section/Page #) Question/Comment IRS Response General Are CLINs required? If so, please provide the CLIN grouping Alpha Prefixes and the CLIN numbering format.

CLINs have been identified in the pricing template. All CLINs are numerically organized.

C.4.4., Pgs. C-14 thru C-20

C.5.7.1, Paragraph (b), p. C-26 Is monthly Hardware and Software Maintenance pricing required? If so, please provide pricing template.

There is no requirement for monthly pricing as part of the price proposal submission. Please submit yearly pricing as noted in the pricing template.

C.4.4, Par 1, Pg. C-14

In Section C.4.4, the Government identifies the PPM for only two sites, ECC-MTB and ECC-MEM. Earlier, in the first paragraph of C.3, NCFB is identified as a third site and the hardware tables in Section J do identify equipment installed at NCFB. Is there a different PPM for NCFB? If so, please identify.

The tape drives are located at ECC-MTB. There are no drives at NCFB.

C.4.4.3.2.1, Par 1, Pg. C‑19 The RFP does not provide a specified limit for credits. We assume this will be negotiated on a task order basis. Please confirm.

There is no maximum number of maintenance credits. A maintenance credit are based upon the number of trouble ticket. For example, if seven trouble tickets exceed the matrix in the Maintenance Credit Table in any given month, there shall be seven maintenance credits created.

C.6.6, Par (a) (1) a. Program Manager; Pg. C-42 The RFP states that the PM shall be located at the ECC-MTB. May the contractor propose a Site Manager, located at ECC-MTB, that meets the RFP requirements, with a PM located at a contractor facility in metropolitan Washington DC, in reasonable proximity to IRS metro DC offices, as well as ECC-MTB?

This is acceptable as long as the PM will be available for ad-hoc conference calls in cases when the PM cannot be present and there will be no additional cost charged to the Government.

I.1 FAR 52.252-2 Clauses, Pgs. I-2 – I-3 The clauses included appear to be from a prior version of the FAR. Please confirm that the following clauses are now applicable. 52.203-7 Anti-Kickback Procedures (Oct 2010) 52.203-12 Limitation on Payments to Influence Certain Fed Trans. (Oct 2010) 52.203-13 Contractor Code of Bus. Ethics and Conduct (Apr 2010) 52.204-4 Printed or Copied Double Sided On Recycled Paper (May 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.223-5 Pollution Prevention and Right to Know Information (May 2011) 52.223-10 Waste Reduction Program (May 2011) 52.223-14 Toxic Chemical Release Reporting – REMOVED & RESERVED 52.225-8 Duty Free Entry (Oct 2010) 52.232-16 Progress Payments (Aug 2010) 52.244-6 Subcontracts for Commercial Items – (Dec 2010) 52-245-1 Property Records (Aug 2010) 52.245-2 Govt Property (Aug 2010) 52.251-1 Govt Supply Sources (Aug 2010) All FAR clauses are applicable with the exception of the following clauses which have been removed:

52.223-14 Toxic Chemical Release Reporting 52.232-16 Progress Payments (Aug 2010)

I.3.5 52.223-13 Certification of Toxic Chemical Release Reporting, Pg, I-5 This FAR reference has been removed and reserved. Please confirm.

The FAR clause 52.223-14 Toxic Chemical Release Reporting has been removed I.3.6 52.232-32 Performance Based Payments (Jan 2008), Pg. I-6 This FAR reference has been Amended Aug 2010). Please confirm.

The FAR clause 52.232-32 Performance Based Payments (Aug 2010) has replaced the previous version dated (Jan 2008).

Section K Table of Contents, Pg. K-1 and K.5 Please confirm that the Government intends to use K.4 FAR 52.204-8 Annual Reps and Certs dated May 2011.

Yes, the Government intends the vendor to complete FAR 52.204-8 Annual Representations and Certifications dated November 2011.

Pg. K-1 and K-8 Please confirm that the Government intends to use K.5 FAR 52.209-5 Cert. Regarding Responsibility Matters dated Apr 2010.

The Government has removed 52.209-5 Cert. Regarding Responsibility Matters dated Apr 2010. FAR 52.209-7 – Information Regarding Responsibilty Matters (Jan 2011) has been added Pg. K-10 FAR 52.212-3 Offeror Reps and Certs not included in Section K Table of Contents. This will change numbering of Section K and page numbering. Please clarify.

FAR 52.212-3 Offeror Representations and Certifications – Commercial Items has been included in the Table of Contents.

Pg. K-1 and K-7 Please confirm that the Government intends to use K.7 FAR 52.219-1 Small Business Program Reps dated Apr 2011.

Yes, the Government intends to use K.7 FAR 52.219-1 Small Business Program Reps dated Apr 2011.

Pg. K-1 , K-9 FAR 52.222-25 Please confirm that the Government intends to use K-9 FAR 52.222-25 which is omitted from Section K.

FAR 52.222-25 Affirmative Action Compliance has been included in Section K of the solicitation.

Pg. K-1, and K 33 Please confirm that the Government intends to use K.10 Listed as K.9 FAR 52.222-38 Compliance with Veterans Reporting Requirements – dated Sept 2010.

Yes, the Government intends to use K.10 Listed as K.9 FAR 52.222-38 Compliance with Veterans Reporting Requirements – dated Sept 2010.

Pg. K-1 and K-33 Please confirm section numbering. FAR 52.223-4 Recovered Material K.11 listed as K.10 on page K-33.

The section number for FAR 52.223-4 is K.11.

Pg. K-1 and K-33 Please confirm FAR 52.223-13 Cert. Of Toxic Chemical Release should be REMOVED & RESERVED.

FAR 52.223-13 has been removed from Section K of the solicitation.

Table of Contents, Pg. K-1 Please confirm K.13 FAR 52.225-2 Buy American Act Cert should be included on K.16 (Pg. K-38).

Yes, the section number for FAR 52.225-2 is K.12.

Table of Contents, Pg. K-1 Please confirm K.14 FAR 52.225-4 Buy American Act-Free should be included on K.16 (Pg. K-38) Yes, the section number for FAR 52.225-4 is K.13.

Table of Contents, Pg. K-2 Please confirm the title of the clause should be K.17 DTAR 1052-203-11 currently listed as DTAR 1052-11 on Page K-36.

DTAR reference has been removed.

Section L.1, Pg. L.3 Please confirm the following FAR 52.212-4 Contract Terms and Conditions – Commercial Items should be dated Jun 2010.

Yes, FAR 52.212-4 Contract Terms and Conditions – Commercial Items should be dated Jun 2010.

L.12 VOLUME III – PAST PERFORMANCE PROPOSAL (Pg. L-26) Please confirm that the following requirement which is stated as, “COMPLETED PAST PERFORMANCE REFERENCES shall be submitted in the originally sealed envelopes received from the Offeror’s customer”. Refers only to the questionnaires (Attachment J.10) The statement has been revised to state: “COMPLETED PAST PERFORMANCE QUESTIONAIRES shall be submitted in the originally sealed envelopes received from the Offeror’s customer.”

L.11 VOLUME II – TECHNICAL CAPABILITY PROPOSAL ( Pg. L-23) In the table under Project Management Approach Tab B it mentions, “* Project Profiles (3) focusing on the Principle Work Areas 1) integration support, 2) support services, 3) system service improvement, and 4) hardware and software maintenance, and 5) the management of relationships.” (“*Up to 5 pages per project profile”) Please clarify that the Project Profiles must be developed using only the same 3 references used in Volume III Past Performance.

The projects profiles shall be developed using the references provided in Volume III past performance.

L.11 VOLUME II – TECHNICAL CAPABILITY PROPOSAL, Pg. L-22 Please clarify that the following sentence, “Volume I shall be divided into 3 sections” should state Volume II should be divided….

The sentence has been revised to the following: “Volume II shall be divided into three sections. “ L.12 VOLUME III – PAST PERFORMANCE PROPOSAL, Pg. L-27) The instructions define Tab B as “Government and/or Commercial databases (e.g., Contractor Performance Assessment Reporting System (CPARs) Data”. If CPARs are not available for our references, how should we respond to Tab B?

CPARS is given as one example. The vendor has the option to provide data from other Government and/or Commercial databases.

L.12 VOLUME III – PAST PERFORMANCE PROPOSAL, Pg. L-26) Please confirm that this section only includes form J.10.1 and that the more detailed narrative descriptions are the Project Profiles required in Volume II, Tab B.

J.10.1 should be completed by the reference as these shall be the references only. Detailed narrative descriptions are to be provided in Volume II, Tab B in developing the corresponding project profiles L12, Volume III-Past Performance, last paragraph, Pg. L-26 Solicitation states that Volume III will be divided into 3 sections but only 2 tabs are identified. Please clarify.

There are only 2 tabs in Volume III.

L.15 Format, Organization and Content, Par 1, Pg. L-29 The Solicitation states all proposal submissions should be divided into 4 separate volumes. There are 5 volumes listed and no reference to Volume 1 Administrative Terms and Conditions.

Please clarify the number and contents of each volume and whether each volume should be a separate binder.

There are 5 volumes in total: Volume I – Administrative – Terms and Conditions; Volume II – Technical Capability Approach; Volume III – Past Performance Proposal; Volume IV – Small Business Participation Proposal; and Volume V - Price.

L.15 Format, Organization and Content , Par 2, Pg. L-29 Solicitation states that each volume shall include an index of that volume’s contents. Please confirm that the index should follow the Table of Contents and is not part of the page count.

The index is not a part of the page count.

C.7.3 Hardware Maintenance, Acceptable Quality Level, Pg. C-48 J-12 QASP paragraph 4, “C.7.3 Hardware Maintenance, Acceptable Quality Level” page J-108 The RFP states …mean time to repair time will be no later than 20% of the contracted response time…

The acceptable quality level does not appear to align with the performance standard. For example, a Priority ticket requires a 30 minute response time, this results in a Mean Time to Repair AQL of only 6 minutes (30 minute response time x .2 = 6 minutes). Given the significant cost impact of SLAs to vendor maintenance pricing, would the government consider revising the AQL.

Section C.7.3 has been updated to reflect response time not repair time.

SOLICITATION NUMBER TIRNO-11-R-00019 - AMEND# 0001

PART II – CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I-1